Randolph County Missouri

County Commission Minutes

2003 RANDOLPH COUNTY COMMISSION MINUTES

August 18, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding

Commissioner; Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western

District Commissioner and Chief Deputy Clerk, Eve Bagby. Presiding Commissioner,

Jim Myles, formally opened the Commission and the following business was addressed:

Approval of agenda: All approved with exception of 11:15 a.m. item – only discuss 2 yr

audit with exclusion of items in pending lawsuit & 1:30 p.m. item will be moved to

August 25th meeting. Jack Franklin made motion to accept agenda as such, Rick

Thornburg 2nd motion; vote – Franklin – yes, Thornburg – yes, Myles – yes.

Approval of August 11 & 12th, 2003 minutes. Rick Thornburg made motion to approve,

Jack Franklin 2nd motion; vote – Franklin – yes, Thornburg – yes, Myles – yes.

Approval of submitted invoices for payment: Rinker Materials – confirm bid price &

prepare for payment.

Approval of weekly warrants: Franklin – yes, Thornburg – yes, Myles – yes.

Discussion of phone conversations: Dennis McKeown discontentment over Marceline

Mapping not contacting him (Century 21) about advertising in current 2003 plat book –

remember for next plat book planning; Norma Prange – will start collecting $2 fee for

biometric identification system as of August 28th; needs Commission to pass resolution to

okay – will fax information (this will be similar to L.E. Training Fund).

Discussion on auto storage – To avoid auto storage costs, will keep seized cars and

impound on county farm with Road & Bridge dept. unless this is not satisfactory & then

will rent storage facility. Will need letter typed as such & send to Mike Fussleman. Rick

Thornburg made motion to accept decision; vote – Franklin – yes; Thornburg – yes;

Myles – yes.

Adjourned for lunch – 11:30 a.m.

Discussion with Chief Deputy Sheriff Mark Nichols about $2 fee collection for biometric

identification system in Circuit Clerk office & seized auto storage at county farm.

Discussion of annual budget process – will discuss further in September.

Adjourned @ 3:00 p.m.

Visitors: Harry Hall, Merl Lee Riley

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Presiding Commissioner

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Eastern Commissioner

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Western Commissioner

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Clerk

RANDOLPH COUNTY COMMISSION MINUTES

September 2, 2003

The Honorable Commission convened with the following present: Jack Franklin, Eastern District

Commissioner; Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears.

Commissioner Myles was absent due to illness. Commission Franklin formally opened the Commission at

10:05 AM and the following business was addressed:

At 10:05 AM-Commissioner Thornburg made the motion to accept the tentative agenda as posted. Vote

on this motion was: Franklin-yes; Thornburg-yes; Myles-absent.

At 10:20 AM-Commission Thornburg made the motion to accept the minutes dated August 25, 2003

and August 26, 2003. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-absent.

At 10:30 AM-Commission Thornburg made the motion to approve the submitted invoices for payment.

Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-absent. Checks 7129-7158 were signed for

payment of invoices from the following funds: General Revenue $6,968.79; LE Trng $308.50; Assessment

$295.90; Road & Bridge $53,951.92; User $60.50; E911 $34.81; JC $189.89. Total: $61,810.31.

At 10:40 AM – The Commission went into work session to read all correspondence received during the

week.

At 12:00 Noon- Commissioner Thornburg made the motion to adjourn. Voter on this motion was:

Franklin-yes; Thornburg-yes; Myles- absent.

Visitors present: Harry Hall.

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Presiding Commissioner

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Eastern Commissioner

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Western Commissioner

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Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 3, 2003

The Honorable Commission convened with the following present: Jack Franklin, Eastern District

Commissioner; Rick Thornburg, Western District Commissioner and Deputy Clerk, Carol Summers.

Commissioner Myles was absent due to illness. Commission Thornburg formally opened the Commission

at 10:30 AM and the following business was addressed:

Visitors: Steve Smith (Williams Keepers), Charles Zitnik (Kirkpatrick-Pettis), John Mann, Mark Nichols,

Wade Horn (PC&E), Roger Garmon (PC&E), Jim Wise (KWIX/KRES), DiDi Tang (Columbia Dailey

Tribune), Don Ancell, Jeff Vogan, John Johnson.,Merl Riley, Harry Hall, Allen Kohler, Janice Petersen,

Howard Hils, Valinda Freed, Russ Freed and David Haley.

Prior to the meeting, Rick Thornburg was appointed by County Clerk, Jim Sears,

as acting Presiding Commissioner in Jim Myles’ absence.

Steve Smith reported that he has not had enough time to provide a complete independent opinion of the

Justice Center project, but did emphasize that his main focus would be on the construction fund and the

operating costs of the jail during a six-year period (2003-2008). He suggested that a task force be formed

to expedite the process. Those named to the task force are Jim Sears, Rick Thornburg, Jack Franklin, Jim

Myles, George Esser, Wade Horn, Mark Nichols and John Mann as Chairman. Mr. Smith expressed that

he thought the final draft of his report may be ready in a month or less.

Jack Franklin made a motion to adjourn. Rick Thornburg seconded the motion and it passed with two

“yes” votes.

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Presiding Commissioner

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Eastern Commissioner

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Western Commissioner

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Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

August 26, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:10

AM and the following business was addressed:

At 10:12 AM Commission Thornburg made a motion to approve the tentative agenda with the

exceptions of 10:10 AM – Citizens’ comments; 11:15 AM- Administer Oath of Office to John Mann as

Building Superintendent and 11:20 AM – Discuss John Mann’s duties as Building Superintendent. It was

decided that a legal opinion was needed before action on a building superintendent needed to be addressed.

Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:35 AM Commissioner Franklin made a motion to table a request for information about the

county’s bond issuance from Harry Hall until our investment banker could input information needed. Vote

on this motion was: Franklin-yes; Thornburg-yes; Myles-No.

At 10:40 AM – Commissioner Myles made the motion to approve the submitted invoices for payment.

Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-yes.

At 10:45 AM – John Mann updated the Commissioners on the Justice Center Project and the road and

bridge projects in the county. John stated ‘ that PCE was needing to rent a skid loaded for clean-up work.’

John reported the Department of Natural Resources had inspected the job site. They were informed that we

would add some additional slit fencing since the dry weather had delayed our mulching and seeding of the

area. The DNR told John they had no problem with this plan. John informed the Commission, that PCE had

their own compliance specialist and that he would be working with Roger on all safety issues concerning

the construction site. Janet Murray with the Health Department attended this part of the meeting and asked

John about plans for the kitchen for her inspection. John told Janet ‘ he would get her a set of updated plans

for her to look at.’ John reported that he had received an insurance quote from Valentine Insurance for

work on RR bridge 357040 on county road 2635 but he had not heard anything further from the KC

Southern RR on the schedule of this project.

At 11:00 AM – Commissioner Myles made a motion to recess until 1:30 PM. Vote on this motion was:

Franklin-yes; Thornburg-yes; Myles-yes.

At 1:30 PM – John Cochran and Dee Riffel with Valentine Insurance meet with the Commissioners

about the county’s property insurance. John stated ‘ they had received a quote on property insurance from

Moperm that reflected a considerable savings for the county over the present carrier’. John explained some

of the differences in the coverage of the two companies. The Commissioners told John to proceed with

getting a policy in place with Moperm and report back to them when completed.

At 2:15 PM – Checks 6938-7001 were signed for payment of invoices from the following funds:

General Revenue $25,120.86; Assessment $131.84; Road & Bridge $16,184.92; User $4,178.10; Sheriff

$2,407.94; LEPC $86.05; E911 $442.49 and JC $228,915.29. Total checks: $277,467.49.

At 2:30 PM – Commissioner Myles made the motion to adjourn until September 2, 2003. The vote on

this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

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Presiding Commissioner

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Eastern Commissioner

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Western Commissioner

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Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

August 25, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 1:40

PM and the following business was addressed:

Commissioner, Franklin made a motion to approve the tentative agenda with the exceptions of the 1:40

PM –Citizen Comment; 3:20 PM- Explore ways to categorize expenditures into project budget categories

and the3: 45PM-Request legal opinion from PA for proper procedure for documentation of interfund

transfers. Thornburg stated ‘ that the citizens should be able to voice their comments anytime and not be

limited to just 10 minutes each Monday and Tuesday.’ Franklin commented ‘ that with the threaten law suit

against the county by Terry Fusselman, any items concerning these threats should not be addressed at this

time.’ Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 1:43 PM – the Commissioners read and discussed this week’s correspondence.

At 2:20 PM – Commissioner Myles made the motion to approve the minutes for August 18, 2003 and

August 19, 2003 with a few minor corrections to be made. Vote on this motion was: Franklin –yes;

Thornburg-yes; Myles-yes.

At 2:45 PM – Commissioner Franklin made the motion to approve the invoices submitted for payment.

Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 2:47 PM- Commissioner Franklin made the motion to reject court order 2003-18. This court order

would establish a two-dollar surcharge on court cases for the development of a biometric ID system. The

Commission had contacted Sheriff, Don Ancell and Don had recommended not setting this system up. Vote

of this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 2:55 PM – Commissioner Franklin made the motion to approve court order 2003-19 for the payment

of mowing the Johnson Cemetery. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 3:00 PM – Commissioner Franklin made a motion to adjourn. Vote on this motion was: Franklin-yes;

Thornburg-yes; Myles-yes.

Visitors present were: Merl Riley, Bob Bauer.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 2, 2003

The Honorable Commission convened with the following present: Jack Franklin, Eastern District

Commissioner; Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears.

Commissioner Myles was absent due to illness. Commission Franklin formally opened the Commission at

10:05 AM and the following business was addressed:

At 10:05 AM-Commissioner Thornburg made the motion to accept the tentative agenda as posted. Vote

on this motion was: Franklin-yes; Thornburg-yes; Myles-absent.

At 10:20 AM-Commission Thornburg made the motion to accept the minutes dated August 25, 2003

and August 26, 2003. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-absent.

At 10:30 AM-Commission Thornburg made the motion to approve the submitted invoices for payment.

Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-absent. Checks 7129-7158 were signed for

payment of invoices from the following funds: General Revenue $6,968.79; LE Trng $308.50; Assessment

$295.90; Road & Bridge $53,951.92; User $60.50; E911 $34.81; JC $189.89. Total: $61,810.31.

At 10:40 AM – The Commission went into work session to read all correspondence received during the

week.

At 12:00 Noon- Commissioner Thornburg made the motion to adjourn. Voter on this motion was:

Franklin-yes; Thornburg-yes; Myles- absent.

Visitors present: Harry Hall.

_________________________________________________

Presiding Commissioner

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Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 3, 2003

The Honorable Commission convened with the following present: Jack Franklin, Eastern District

Commissioner; Rick Thornburg, Western District Commissioner and Deputy Clerk, Carol Summers.

Commissioner Myles was absent due to illness. Commission Thornburg formally opened the Commission

at 10:30 AM and the following business was addressed:

Visitors: Steve Smith (Williams Keepers), Charles Zitnik (Kirkpatrick-Pettis), John Mann, Mark Nichols,

Wade Horn (PC&E), Roger Garmon (PC&E), Jim Wise (KWIX/KRES), DiDi Tang (Columbia Dailey

Tribune), Don Ancell, Jeff Vogan, John Johnson.,Merl Riley, Harry Hall, Allen Kohler, Janice Petersen,

Howard Hils, Valinda Freed, Russ Freed and David Haley.

Prior to the meeting, Rick Thornburg was

by County Clerk, Jim Sears,

as acting Presiding Commissioner in Jim Myles’ absence.

Steve Smith reported that he has not had enough time to provide a complete independent opinion of the

Justice Center project, but did emphasize that his main focus would be on the construction fund and the

operating costs of the jail during a six-year period (2003-2008). He suggested that a task force be formed

to expedite the process. Those named to the task force are Jim Sears, Rick Thornburg, Jack Franklin, Jim

Myles, George Esser, Wade Horn, Mark Nichols and John Mann as Chairman. Mr. Smith expressed that

he thought the final draft of his report may be ready in a month or less.

Jack Franklin made a motion to adjourn. Rick Thornburg seconded the motion and it passed with two

“yes” votes.

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Presiding Commissioner

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Eastern Commissioner

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Western Commissioner

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Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 8, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:10

AM and the following business was addressed:

At 10:15 AM Commissioner Myles made a motion to approve the tentative agenda as written. Second –

Commissioner Franklin. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:45 AM Commissioner Myles made a motion to approve the minutes for September 2, 2003 and

September 3, 2003 with minor corrections. Second – Commissioner Franklin – Vote on this motion was:

Franklin- yes; Thornburg-yes; Myles-yes.

At 10:50 AM Commissioner Franklin made a motion to approve Court Order 2003-20 to Treasurer,

Becky Brown to pay the amount of $55.00 from the Trinity Cemetery Fund to Charles Belcher, Huntsville

for mowing services on September 4, 2003.

At 10:51 AM Commissioner Franklin made a motion not to approve the payment of the invoice

submitted from Governmental Services. Thornburg-second. Vote on this motion was: Franklin-yes;

Thornburg-yes; Myles-no.

At 10:52 AM Commissioner Myles made a motion to approve the invoices submitted for payment with

the exceptions of the invoices to: Governmental Services; John Mann LLC, Onyx and Engineering

Surveys. Second- Commissioner Franklin. Vote on this motion: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:55 AM – Commissioner Myles stated he had received a suggestion from Hal Dulle to name the

county road going into the Veterans’ Cemetery after Senator John Cauthorn. Commissioner Thornburg

stated ‘the Commission had received numerous requests in the past to name county roads after individuals

– which had all be denied.’ Commissioner Franklin stated ‘he did not think this would be fair to all the

other individuals that devoted so much time and work to see that Randolph County got the cemetery built

here in the county.’ Commission Myles stated ‘ he thought this was a good idea but would drop the issue

for lack of support.’

At 11:00 AM Dirk Miller with the Holiday Acres Lake Association presented the Commissioners three

estimates for work to be done on County Road 1660. This would be a joint effort between the Association

and the County to improve County Road 1660, which goes into the Holiday Acre Lake area. The

Commissioners tabled a decision on this issue until further study could be made. Dirk will follow up with

the Commissioners on which plan the association would agree to also.

At 11:30 AM – The Commissioners met with Collector, Shiela Miller, to discuss cost estimates and cost

savings for the Collector’s office for the remainder of 2003.

At 11:55 AM – The Commission voter to recess until 1:30 PM

At 1:30 PM – The Commissioners met with Treasurer, Becky Brown, to discuss cost estimates and cost

savings for the Treasurer’s office for the remainder of 2003.

At 1:45 PM – The Commissioners met with Recorder, Mark Price, to discuss cost estimates and cost

savings for the Recorder’s office for the remainder of 2003.

At 2:45 PM – Commissioner Franklin made a motion to approve the submitted invoices of John Mann

LLC, Onyx and Engineering Surveys for payment. Second – Commissioner Thornburg. Vote on this

motion was Franklin –yes; Thornburg-yes; Myles-no.

At 2:46 PM – Commissioner Myles made a motion to adjourn. Second – Commissioner Thornburg.

Voter on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

Visitors present: Harry Hall, Merl Riley, and Bob Bauer.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

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Western Commissioner

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Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 9, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:10

AM and the following business was addressed:

At 10:12 AM Commissioner Myles made a motion to approve the tentative agenda as written. Second –

Commissioner Franklin. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:15 AM Commissioner Myles made a motion to approve all the invoices submitted for payment.

Second- Commissioner Franklin. Vote on the motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:25 PM the Commissioners signed a change order to Darren Woods Excavation for installation of a

water line at the justice center project.

At 10:30 PM The Commission met with County Clerk, Jim Sears, to discuss cost estimates and cost

savings for the County Clerk’s office and Elections for the remainder of 2003.

At 11:15 AM The Commissioners met with Road & Bridge Superintendent, Bill Dougherty, to discuss

equipment needs and other cost projections for 2004.

At 11:35 AM The Commission voted to recess until 1:00 PM.

At 1:00 PM – The Commissioners met with Sheriff Don Ancell, Chief Deputy Sheriff, Mark Nichols

and Head Jailer, David Warren to discuss cost estimates and cost savings for the Sheriff’s Department and

Jail for the remainder of 2003.

At 2:10 PM – The Commissioners met with Public Administrator, Martha Creed, to discuss cost

estimates for the Public Administrator’s office for the remainder of 2003.

At 3:00 PM – Commissioner Thornburg made the motion “to clarify that there exists no task force as

may have been suggested by Mr. Smith pertaining to the Justice Center, and to the extent that someone

perceives that such task force was created, either expressly or impliedly, such creation is hereby revoked.”

Second- Commissioner Franklin. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-yes.

Check numbers 7159-7215 were signed for payment of invoices from the following funds: General

Revenue $11,123.20; PA Trng. $144.00; Assessment $3,992.66; Road & Bridge $28,571.03; User $581.84;

E911 $270.00; JC $10,240.77. Total checks $54,923.59.

At 3:05 PM – The Commission adjourned until September 15, 2003.

Visitors present: Harry Hall, Merl Riley, and Bob Bauer.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 15, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

County Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:10

AM and the following business was addressed:

At 10:12 AM Commissioner Franklin made a motion to approve the tentative agenda as written. Second

– Commissioner Thornburg. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:22 AM – Commissioner Myles made a motion to approve the minutes dated September 8, 2003 &

September 9, 2003, with a minor revision made by Commissioner Franklin. Second – Commissioner

Franklin. Vote on this motion was: Franklin – yes; Thornburg-yes; Myles-yes.

At 10:45 AM – Commissioner Thornburg made a motion to approve the invoices submitted for

payment. Second-Commissioner Franklin. Vote on this motion was: Franklin-yes, Thornburg-yes, Mylesyes.

At 11:00 AM – The following bids for bridge material were opened:

Road 2160: Concrete-Land Concrete and Moberly Ready Mix; Reinforcement steel – Rebarco; Double tee

girders- Rinker Material.

Road 2415: Concrete- Land Concrete and Moberly Ready Mix; Reinforcement steel- Rebarco; Double tee

girders-Rinker Material.

Road 2070: Concrete – Land Concrete and Moberly Ready Mix; Reinforcement steel- Rebarco; Bridge

steel- Oden Enterprise and Viebrock Construction.

At 11:10 AM – The Commissioners signed change orders for the Justice Center to Com Tec Inc and

Richard Howerton Electric.

At 11:15 AM – The Commissioners instructed John Mann to have Wade Horn get pricing from a couple

of vendors for the caulking at the Justice Center. The contract for chalking has been bid two times without

receiving any bids to do the work.

At 11:20 AM – Commissioner Thornburg made a motion to award the bids for bridge material to the

low bidders as follows: Concrete: Moberly Ready Mix; Reinforcement steel: Rebarco; Double tee girders

for roads 2160 and 2415- Rinker Material and Bridge steel for road 2070 – Oden Enterprises. Second-

Commissioner Myles. Voter on this motion: Franklin-yes; Thornburg-yes; Myles-yes.

At 11:30 AM – Commissioner Thornburg made a motion to instructed John Mann not to spend anymore

county funds on the bridge and road improvement project on county road 2270 (seven bridges road) at this

time. Second/ Commissioners Franklin. Vote of this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 11:40 AM – The Commission recessed until 1:00 PM.

At 1:00 PM – Brent Waggoner and Kathy McCoy with Henry Adkins & Sons demonstrated the

Diebold Election System ( AccuVote OS and AccuVote touch screen) for the Commissioners.

At 2:30 PM – The Commission adjourned until September 16, 2003.

Visitors present: Kyle Boyer and Merl Riley.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 16, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears. Eastern District

Commissioner, Jack Franklin was absent. Presiding Commissioner, Jim Myles, formally opened the

Commission at 10:10 AM and the following business was addressed:

At 10:12 AM – Commissioners Myles made a motion to approved the tentative agenda with the

exceptions of the 10:45 AM meeting with John Mann and Wade Horn and the 3:30 PM contract discussion

and bid decision. Second- Commissioner Thornburg. Vote on this motion was: Franklin – absent;

Thornburg-yes; Myles-yes.

At 10:20 AM – Commissioner Thornburg made a motion to approve the invoices submitted for

payment. Second – Commissioner Myles. Vote of this motion was: Franklin –absent; Thornburg- yes;

Myles-yes.

At 10:30 AM – Gail Davidson met with the Commissioners about safety concerns at the intersection on

county roads 2980,2790 and 2795. After talking with Steve Bartow with MoDOT and Dick Burke with the

Missouri Association of Counties, it was determined that it was legal for the county to post speed limit

signs but not stop signs. Steve Bartow with MoDOT also stated ‘ the counties could take advantage of

MoDOT’s TEAP plan that would provide an engineering study to establish a proper speed limit on these

roads.’ Commissioner Myles made a motion –To get a legal opinion from the county’s Prosecuting

Attorney and if legal, the county will post temporary speed limit signs where needed until an engineering

study can be completed to establish a permanent speed limit to be posted. Second –Commissioner

Thornburg. Vote on this motion was: Franklin – absent; Thornburg-yes; Myles – yes.

At 11:10 AM – Dirk Miller reported to the Commissioners that the road improve plan presented to the

Commissioners by the Lake Association for the road coming into the Holiday Acre Lake area would be

rescheduled to next spring or summer. At that time Dirk will meet with the Commissioners to review this

plan.

At 11:15 AM – Commission Thornburg made a motion to approve Court Order 2003-21 to Treasurer

Becky Brown to pay the amount $95.00 from the Trinity Cemetery Fund to Charles Belcher, Huntsville for

mowing services on September 14, 2003.

At 11:20 AM- a letter from MoDOT concerning the procedure used for BRO federal grant money was

read for the commission records. MoDOT’s letter stated they had recommended the responses and plan for

corrective action provided by the county is accepted as resolution of the audit findings.

At 11:20 AM – The Commission agreed to recess until 2:30 PM.

At 2:30 PM – The Commissioner met with Prosecuting Attorney, Mike Fusselman and Chief Deputy

Clerk, Lynda Davis, to discuss cost estimates and cost savings for the PA office for the remainder of 2003.

Mike was also asked to get legal opinions for the Commissioners on the following items: (1) the separation

of grant employees from the GR fund of the county and the county’s legal responsibility for payment to

these employees after the grants would expire. (2) The placement of speed limit and stop signs by the

county on county roads (3) the payment of checks that would create a negative balance in that fund and also

a legal procedure if needed for the transferring of funds.

Check numbers 7216-7263 were signed for payment of invoices from the following funds: General

Revenue $14,709.02; Assessment $846.69; Road & Bridge $11,201.84; E911 $119.00 and JC $161,662.39.

Total checks $188,538.94.

Commissioner Myles stated that ‘the checks written today for payment due to contractors working on

the Justice Center would be held until the legal opinion is received back from the Prosecuting Attorney.’

Visitors present: Kyle Boyer, Merl Riley, Bob Bauer, and Leo Howard

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 22, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin Eastern District Commissioner;Rick Thornburg, Western District Commissioner and County

Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:15 AM and

the following business was addressed:

At 10:30 AM – Commissioners Myles Franklin made a motion to approve the tentative agenda with the

exceptions of the the 11:15 AM- consider imposing an administration service fee of the justice center fund

and the 2:15 PM- consider requiring PC&E to submit a one page update to the Commission on the JC

progress each week. Second- Commissioner Thornburg. Vote on this motion was: Franklin –yes;

Thornburg-yes; Myles-no.

At 10:45 AM- Commissioner Myles made a motion to approve the minutes for September 15, 2003 and

September 16, 2003 with minor changes as noted. Second – Commissioner Thornburg. Vote on this motion

was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:46 AM- Commissioner Franklin made a motion to approve Court Order 2003-22 to Treasurer,

Becky Brown, to pay the amount of $75.00 from the Thomas Hill Cemetery Fund to Pete Raney, Clifton

Hill, for mowing services on September 19, 2003.

At 10:50 AM – Commissioner Myles made a motion to approve the invoices submitted for payment.

Second- Commissioner Franklin. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-yes.

At 11:00 AM – Assessor, Richard Tregnago reviewed a proposed joint venture with the City of Moberly

for aerial photos of the city and county.

At 11:10 AM – Ideas on ways to increase the county’s general fund were discussed. Some of the

suggestions were: future proposal for additional tax revenues; setting the county’s sales tax on utilities and

the sale of excess acreage at the county farm. Pros and Cons of all ideas were discussed. This was to be an

exchange of ideas with no decisions or votes to be made or taken.

At 11:35 AM – The Commission recessed until 1:30 PM

At 1:45 PM – Commissioner Myles made a motion to approve Williams Keeper to expand their cost

study of the JC project as needed. Second- Commissioner Franklin. Vote on this motion was: Franklin –

yes; Thornburg-absent; Myles-yes..

Check numbers 7264-7313 were signed for payment of invoices from the following funds: General

Revenue $26,112.89; PA Trng. $20.65; Assessment $25.08; Road & Bridge $877.38; E911-$5,250.80.

Total checks $32,286.80.

At 1:46 PM – Commission adjourned until September 23, 2003.

Visitors present: Kyle Boyer, Merl Riley and Harry Hall.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 23, 2003

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim

Myles, Presiding Commissioner; Rick Thornburg, Western District Commissioner; Jack Franklin, Eastern

District Commissioner and Chief Deputy Clerk, Eve Bagby. Presiding Commissioner Jim Myles formally

opened the Commission at 10:07 AM and the following business was addressed:

• Approval of agenda

• Discussion of email sent from Kirkpatrick Pettis

• Old Business – discussion of payment of Justice Center bills approved and signed last week

• Recess till 10:45 a.m.

• Reconvened @ 10:45 a.m.

• Discussion of joint law enforcement & emergency dispatch – clarification by Presiding

Commissioner Myles – all dispatch to be done by Moberly emergency dispatch instead of hiring

five new people

• Discussion with John Mann concerning whether Sheriff Dept will get paid/ progress of Justice Ctr

• Discussion re: fax from George Esser

• Continued discussion to pay Justice Center bills previously approved last week – send out today

• Presiding Commissioner Myles made motion to adjourn: Myles-yes; Thornburg-yes; Franklin-yes

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 29, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin Eastern District Commissioner; Rick Thornburg, Western District Commissioner and County

Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:15 AM and

the following business was addressed:

At 10:30 AM – Commissioner Franklin made a motion to approve the tentative agenda except for the

11:00 AM meeting with Dave Rasmussen, which had been canceled by Dave. Second- Commissioner

Thornburg. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:35 AM – Commissioner Myles made a motion to approve all submitted invoices for payment

except for the invoice to Naught-Naught for builder’s risk insurance for the justice center project. This

motion failed to receive a second.

At 10:36 AM – Commissioner Franklin made a motion to approve all submitted invoices for payment.

Second- Commissioner Thornburg. Voter on this motion was: Franklin-yes; Thornburg-yes; Mylesabstain.

At 11:00 AM – Discussion was held on a proposal for an ordinance to ban concealed weapons in the

courthouses and other county owned buildings. The Commission received a sample ordinace form from the

Missouri Association of Counties, which was will be distributed to the Circuit Judge and Sheriff for

comment and the Prosecuting Attorney for a legal opinion and to address questions of the Commission.

This proposal will be brought up at a later date for adoption.

At 11:50 AM – Commissioner Franklin made a motion to adjourn until September 30, 2003. Second-

Commissioner Thornburg. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles- yes.

Visitors present: Kyle Boyer representing the League of Women Voters, Merl Riley and Harry Hall.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 30, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin Eastern District Commissioner; Rick Thornburg, Western District Commissioner and County

Clerk, Jim Sears. Presiding Commissioner, Jim Myles, formally opened the Commission at 10:14 AM and

the following business was addressed:

At 10:15 AM – Commissioner Franklin made a motion to approve the tentative agenda as posted.

Second- Commissioner Thornburg. Vote on this motion was: Franklin –yes; Thornburg-yes; Myles-yes.

At 10:16 AM – Commissioner Franklin made a motion that vacation time will accrue as normal for any

county employee called into active military duty. Second- Commissioner Thornburg. Vote on this motion

was: Franklin –yes; Thornburg-yes; Myles-yes.

At 10:18 AM- Gail Davidson asked about his prior request for speed limit signs on county roads:

2980,2790, and 2795. Gail was informed the Commission was still waiting on a legal opinion from the

prosecuting attorney before any final decision will be made.

At 10:31 AM – Commissioner Myles made a motion to approve all submitted invoices for payment.

Second- Commissioner Franklin. Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:32 AM – The Commission recessed until 11:15 AM.

At 11:15 AM – John Mann updated the Commission of the following items:

1. Asphalt project south of Renick – this project has been completed at a cost less than

the budgeted amount. The Commissioners signed a change order and pay request for

this project.

2 RR bridge south of Renick- This project to remove the bridge over the tracks will be

hired out. Before this project is started all liability insurance will be in place and the

county will get a legal opinion on the agreement.

3. RR crossing at Higbee- John briefly updated the Commission on various aspects of

this project.

4. Justice Center Project – John reported and showed pictures of the first set of cells

being poured by Rinker.

Checks numbers 7314-7353 were signed for payment of invoices from the following funds: General

Revenue $12,019.09; PA Trng $99.71; Assessment $473.39; Road & Bridge $908.33; E911 $33.98; JC

$7,979.35. Total checks $21,513.85.

At 11:55 AM – Commissioner Thornburg made the motion to adjourn until October 6, 2003.

Visitors present: Kyle Boyer representing the League of Women Voters, Bob Berg, Merl Riley and

Harry Hall.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Unapproved

RANDOLPH COUNTY COMMISSION MINUTES

October 6, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven. Presiding Commissioner, Jim Myles, formally opened the Commission

at 10:09 AM and the following business was addressed:

Commissioner Myles made a motion to approve the tentative agenda with the addition of Old Business.

Commissioner Franklin seconded the motion. Vote on the motion was: Myles-yes, Franklin-yes and

Thornburg-yes.

10:12 AM—County Road and Bridge Supervisor, Bill Dougherty, was present to request a transfer of a

county employee from one department to the R&B Department.

Following some discussion, all three commissioners were in agreement that the change can be made if the

employee and all departments are in agreement.

10:25 AM—During the reading of correspondence the Ordinance on Firearms in County Buildings was

discussed and it was decided to make that an item under old business on Tuesday, October 7, 2003.

10:40 AM—Commissioner Thornburg made a motion to approve the minutes of September 29 and 30,

2003 with a minor correction. Motion seconded by Commissioner Myles. The vote was: Thornburg-yes;

Myles-yes and Franklin-yes.

A request was received from the Randolph County Extension Council to be on the agenda on October

7—this item would be heard at l0: 30 AM on that day.

11:00 AM—Commissioner Thornburg made a motion to approve payment of submitted invoice, motion

seconded by Commissioner Franklin and the vote was as follows: Thornburg-yes; Franklin-yes and Mylesyes.

11:20 AM—Commissioner Thornburg made a motion to adjourn; second by Commissioner Franklin and

motion carried.

Visitors present: Kyle Boyer representing the League of Women Voters, Harry Hall and Merle Riley.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

October 7, 2003

The Honorable Commission convened with the following present: Jim Myles,

Presiding Commissioner; Jack Franklin Eastern District Commissioner; Rick Thornburg,

Western District Commissioner and Deputy Clerk, Dora May Craven. Presiding

Commissioner, Jim Myles, formally opened the Commission at 10:05 AM and the

following business was addressed:

Commissioner Myles made a motion to approve the tentative agenda except for the

10:30 AM Extension Council session which had been canceled. Second was made by

Commissioner Franklin. The vote on motion was Myles-yes; Franklin-yes; and

Thornburg-yes.

10:15 AM—Commissioner Thornburg made a motion to approve the submitted

invoices and second was made by Commissioner Franklin. Vote on motion was

Thornburg-yes; Franklin-yes; and Myles-yes.

10:26 AM—Old Business:

The Ordinance on Firearms in County Buildings was reviewed and looked at closely to

insure that property leased for county business was included in the wordage.

Commissioner Franklin made a motion to adopt the Ordinance on Firearms in County

Buildings as written; second by Commissioner Thornburg. The vote on the motion was

Franklin-yes; Thornburg-yes and Myles-yes.

The request by MACC to allow County Farm land for a firing range for conceal/carry

class was brought to the table. Following discussion, the consensus of the Commission

was to allow the firing range use upon receipt of a letter from MACC showing evidence

of liability coverage which would include a letter from the insurance company.

10:45 AM—Presiding Commissioner, Jim Myles, declared a 15 minute recess.

11:00 AM—Presiding Commissioner, Jim Myles, reopened the meeting of the

Commission, and welcomed Sheriff Don Ancell, Chief Deputy Mark Nichols and Jail

Supervisor David Warren. Sheriff Ancell requested information concerning the progress

of the Justice Center and was told by the Commission, due to the pending circumstances

of construction, that information would be made available to his department in a timely

manner. Sheriff Ancell stated that the conditions of the jail, both safety and structural;

along with the pending completion date of the Justice Center might necessitate the

transfer of prisoners to other county facilities. Miller County Jail is under capacity and

would be a possibility if the need for transfer is necessary in the future.

Chief Deputy Mark Nichols stated that he will be an instructor for the conceal/carry

firearms class which will be starting in December and he will check with Dr. Jorgensen at

MACC concerning the liability insurance letter.

Check number 7479 –7523 were signed for payment of invoices from the following

funds: General Revenue $8,286.46; Assessment $1,853.82; Road & Bridge $83,030.90;

E911 $4,095.23. Total checks $97,266.41,

11:25 AM—Presiding Commissioner, Jim Myles made a motion to adjourn and second

was made by Commissioner Franklin. Motion carried.

Visitors present: Kyle Boyer, representing the League of Women Voters; Harry Hall,

RANDOLPH COUNTY COMMISSION MINUTES

October 14, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven.

At 10:08 AM Presiding Commissioner, Jim Myles, formally opened the Commission and the following

business was addressed:

Commissioner Myles made a motion to approve the tentative agenda with the addition of bid opening

and discussion with County Assessor, Richard Tregnago, at l:00 PM: second was made by Commissioner

Thornburg. The vote on the motion was Myles-yes,

Thornburg-yes and Franklin-yes.

10:30 AM—Commissioner Franklin made a motion to approve the minutes from October 6 and 7 as

written; motion seconded by Commissioner Thornburg. The vote on the motion was Franklin-yes,

Thornburg-yes and Myles-yes.

Commissioner Thornburg made a motion to approve the submitted invoices; motion seconded by

Commissioner Franklin. The vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.

10:50 AM—Steve Smith, from Williams Keepers, was present to provide the first draft of the Justice

Center Cost Study which was made to the Commissioners as a work copy. George Esser (Architect) was

also present for the Cost Study discussion. Steve Smith said he had used actual monthly expenses and

historical data to allow the study to project future costs. The study included a review of the l/2 cent sales

tax, operating expenses of the Justice Center, debt service expenditures and the continued need to have

support from the General Fund. The study gave a comparison of “old jail costs” vs “new jail costs” based

on 2002 expenses with the inclusion of kitchen usage, new employees and prisoner care. Steve Smith told

the Commissioners that the Cost Study provided them much information to review for areas where money

can be saved. Commissioner Franklin asked of Steve Smith “were the original figures reasonable that were

provided by the George K. Baum Co. in the early stages of the Justice Center project?” Steve Smith said,

“yes, even provided a cushion”. Steve Smith discussed the sales tax receipts during the past few months

and noted a considerable fluctuation between August and September of 2003 and stated this needs to be

discussed with the Department of Revenue. The next step was determined that the Commissioners have

time to review the Cost Study and look at all possibilities for future savings.

12:00 – Presiding Commissioner Myles adjourned the meeting for lunch.

1:15 PM—The Commissioners and County Clerk, Jim Sears, met with Richard Tregnago for the purpose

of opening bids on personal property software for the County Assessors office. Bids were received from

Equitech Information Systems and Vanguard Appraisals, Inc. The Commissioners asked that Richard

Tregnago evaluate the bids and report back on Monday, October 20 at l0:45 AM.

1:30 PM—Charles Zitnik of Kirkpatrick-Pettis and Paul Campo, County Attorney, were present to

discuss the sale of bonds. Charles Zitnik made the following comments:

due to the pending lawsuit the bonds cannot be sold and it is not reasonable to think the County will be able

to fund the project. The credit committee of the Bonding Co. reported that there is nothing they can do

until the issue is resolved.

Paul Campo presented the Commissioners with a Resolution Suspending Justice Center Construction

Work. Discussion was heard concerning demobilization and mobilization of construction work and the

costs to the County. Commissioner Thornburg questioned Paul Campo concerning the additional costs of

suspending construction and whether those who brought the lawsuit should pay these costs. Attorney

Campo’s response was “could be considered”. Commissioner Myles questioned Paul Campo concerning a

compromise and working together of the Commissioners and if this happened the possibility of the lawsuit

being dropped—“would the cost to the County be the same at this time?” Campo and Zitnik agreed that

litigation had caused problems with the sale of bonds and bonds could not be sold with a lawsuit pending.

Commissioner Franklin made a motion to accept the Resolution Suspending Justice Center Construction

Work; second by Commissioner Thornburg. Vote on motion was Franklin-yes, Thornburg-yes and Mylesno.

Commissioner Thornburg made a motion to take a recess. Commissioner Myles made a motion to take

all items off the agenda except the 2:30 PM meeting with Collector, Sheila Miller and the 3:00 PM job

interview; and to reconvene at 2:30 PM; second by Commissioner Thornburg. Vote on motion was Mylesyes,

Thornburg-yes and Franklin-yes.

2:30 PM—County Collector, Sheila Miller, was present with a letter of intent from the City of Moberly

concerning 15 pieces of property in Moberly which have been for 6 years or more on the list of delinquent

taxes. Sheila recommended that the county would be better off without these pieces of property.

Commissioner Franklin made a motion that the 15 pieces of property be given to the City of Moberly;

second by Commissioner Myles. Vote on motion was: Franklin-yes, Myles-yes and Thornburg-yes.

3:00 PM—Interview was held for employment with the county. Commissioner Franklin made a motion

to hire the candidate to fill a vacancy in the Road and Bridge Dept.; Commissioner Myles seconded the

motion. Vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.

3:05 PM—Presiding Commissioner Myles made a motion to adjourn until October 20, 2003. Motion

carried.

Checks numbers 7588-7629 were signed for payment of invoices from the following funds: General

Revenue $12,953.37; Assessment $2,774.42; Road & Bridge $32,245.25; LEPC $352.00 and Justice Center

$5,791.00. Total check $54,116.13

Visitors present: Elizabeth Sander, Kyle Boyer representing Women League of Voters, Harry Hall, Merle

Riley, Chuck Boyer, John Milnes, Robyn Myles, Bob Bauer, John Johnson, Jeff Vogan and various County

personnel and representatives of the media.

Approved

RANDOLPH COUNTY COMMISSION MINUTES

October 20, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western Commissioner and Deputy Clerk,

Dora May Craven.

10:08 AM—Presiding Commissioner, Jim Myles, formally opened the Commission and the following

business was conducted:

Commissioner Franklin made a motion to approve the tentative agenda with the following additions:

10:00 AM—County Attorney, Paul Campo, would be available for questions and would be attending the

1:30 PM meeting. David Haley, Coroner, requested being on the agenda at 11:30 AM on Tuesday.

Commissioner Thornburg seconded the motion and the vote was: Franklin-yes, Thornburg-yes and Mylesyes.

10:35 AM—Commissioner Thornburg made a motion to approve the minutes with additions to the

visitors list. Commissioner Franklin seconded the motion and the vote was: Thornburg-yes, Franklin-yes

and Myles-yes.

Commissioner Franklin made a motion to approve the submitted invoices; motion seconded by

Commissioner Thornburg and the vote was Franklin-yes, Thornburg-yes and Myles-yes.

10:45 AM—County Assessor, Richard Tregnago and County Collector, Sheila Miller, were present to

make recommendation on personal property software bids. The current software in the Assessors office

has been used for 10 years. Bid comparisons were made as well as the conversion potential to allow the

software to also work with the personal property in the Collectors office. Sheila Miller discussed possible

companies to provide her software and she had spoken with counties that are using Equitech. Richard

Tregnago’s recommendation would be to use Equitech for this software. Richard said the cost of the

software would be an Accessor’s budget item. All Commissioners were in agreement to purchase the

software from Equitech and would look at the contract following the review made by Prosecuting Attorney,

Mike Fusselman.

Old Business—Resolution No.03-3, to Prohibit Concealed Carry of Firearms in Randolph County

Buildings, was brought to the table for signing; however, the Commissioners unanimously agreed not to

sign until the courts release the final decision.

11:15 AM—Ruth Stone, representing the Naught-Naught Agency, was present to discuss the Builders

Risk Insurance bill. Stone discussed the process that would be necessary for the Agency to negotiate for

any possible refund and that because construction has ceased the County would probably need an Engineers

report at some later date to expedite getting Builders Risk Insurance at the point of restart of construction.

She recommended that any materials currently on the grounds be moved to off-site storage.

11:30 AM—Presiding Commissioner Myles made a motion to adjourn until 1:30 PM; all were in

agreement.

1:30 PM—Presiding Commissioner Myles reconvened the meeting and requested a move to the Court

Room to allow space to meet with Justice Center contractors.

1:40 PM—Presiding Commissioner Myles formally opened the Commission in the Count Room and

introduced Architect, George Esser; Construction Manager, Wade Horn from PC &E; and County

Attorney, Paul Campo, who would lead the discussion of a two-fold meeting for contractors to learn the

status of suspension and for the Commissioners to learn about the shut-down costs.

Wade Horn asked of the Commission “ if last months pay requests would be met?”

Paul Campo stated that the Commissioners have agreed “timing of payment may not be as stated, but

payment will be made”.

Discussion was heard concerning shut-down costs and it was decided that October payment requests be

made separate from shut-down costs and George Esser said the shut-down process will provide a paper

trail. Esser also stated that winterization costs of the project should be kept separate. George Esser and

Wade Horn will work together to prepare a statement on storage and inventory of materials on site and

materials that are ready to be sent out. Also, for winterization it will be necessary to notify Ameren UE and

the City of Huntsville

Paul Campo requested demobilization and mobilization costs of the contractors in order for the

Commission to determine whether it is more prudent to remain under suspension or to terminate

construction. George Esser said it would probably take 2-3 weeks to come up with the necessary figures,

but contractors would proceed with invoices on costs up to the cut-off date in October. Esser said the onsite

structure in process is about 50% complete and he would make recommendations on properly

winterizing; which might mean completing part of walls that are currently under construction.

Equipment warranties were discussed and particularly equipment to be delivered would be in question as

to possibly having warranties extended.

2:10 PM—Presiding Commissioner Jim Myles dismissed meeting with Justice Center Contractors in the

Court Room and reconvened in Commissioner’s Office.

2:30 PM—Attorney Paul Campo reported on his telephone conversation with Naught-Naught Agency.

He said according to the policy “once work is stopped the insurance coverage is good for 60 days”. In

regard to a refund the policy is a “fully-earned premium”, meaning “all or nothing”; however, Ruth Stone

will negotiate for a refund at the end of the 60 days. Commissioner Myles said the Naught-Naught invoice

was approved last week and there are sufficient funds in the Justice Center account.

Matt Thornburg was present to ask a question concerning bills being paid and the

timing of the lawsuit against the Commissioners, County Clerk and County Treasurer. No definite answer

was provided.

2:40 PM—Commissioner Myles made a motion to adjourn—no second to motion.

Visitors present: Kyle Boyer representing the League of Women Voters, John Milnes, Merle Riley, Matt

Thornburg and Bob Berg. Media present: Moberly Monitor-Index, Columbia Tribune and KWIX-KRES

Radio

Approved

RANDOLPH COUNTY COMMISSION MINUTES

October 21, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven.

10:05 AM—Presiding Commissioner, Jim Myles formally opened the Commission and the following

business was addressed:

Commissioner Thornburg made a motion to approve the tentative agenda and Commissioner Franklin

seconded the motion. The vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.

10:10 AM—During the work session and reading of correspondence a change order came to the

attention of the Commission. Commissioner Franklin moved to table the change order and Commissioner

Thornburg seconded the motion. The vote on the motion was Franklin-yes, Thornburg-yes and Myles-yes.

Several invoices were submitted for payment and the Justice Center account would allow payments up

to $44,000. After reviewing the invoices, Presiding Commissioner Myles made a motion to pay five

invoices in the amount of $42,338. Commissioner Franklin seconded the motion and the vote on the

motion was Myles-yes, Franklin-yes and Thornburg-yes.

Commissioner Myles made a motion to add to the agenda the SBWE Architects contract and to amend

the existing contract to allow work during the suspension of project in an amount not to exceed $22,000;

Commissioner Franklin seconded the motion. The vote on the motion was Myles-yes, Franklin-yes and

Thornburg-yes.

*Note-item added to agenda due to receipt of a faxed letter (received on 10/21 in regard to meeting held

on 10/20) from SBWE. As per tele-conference, George Esser said he would fax additional paperwork.

County Attorney Paul Campo discussed issues and made recommendations related to suspension vs.

termination. Commissioner Thornburg made a motion to continue with suspension on an indefinite time

frame; motion seconded by Commissioner Franklin. Vote on motion was Thornburg-yes, Franklin-yes and

Myles-yes.

Paul Campo gave explanation and recommendations regarding Resolution No.03-2, “ Open Meetings”.

In relation to agenda changes an item can be added for discussion as long as final action takes place at a

later time when item is on the agenda. In case of emergency situation, action may take place as long as an

explanation is provided in the minutes. Posting agenda—put date/time when posting and date/time when

updating or amending.

Paul Campo suggested revising section 8, part B “public record fees”, of Resolution No. 03-2. County

Clerk Jim Sears had contacted other counties concerning fees for reproducing public information and Paul

Campo discussed cost & time for information search. Jim Sears recommended that 50 cents/page be

charged for photocopying and no hourly search fee be charged to conform with Sections 6l0.023 and

610.026, RSMo. Commissioner Myles made a motion to accept the recommendation as made by County

Clerk Sears as noted. Second by Commissioner Franklin and the vote on motion was Myles-yes, Franklinyes

and Thornburg-yes.

A recent letter from Paul Maguffee, Assistant Attorney General, was read by Paul Campo to gather

Commissioners response to several questions as follows:

Regarding paragraphs one through three; the County Commission’s response is “yes” to each respective

question. Regarding paragraph four, the answer to your first question in “no”, and the answer to your

second question is “yes”. Regarding paragraph five, the County Commission adopted earlier that day the

suggested revisions that you previously sent. Regarding paragraph six, the County Commission in

consultation with the County Clerk, eliminated the document search charge, and instead decided to just

have a charge of $0.50 per page. This amount was arrived at by taking the County Clerk’s annual salary

and estimated annual benefits and breaking it down to a per minute cost to the county ($0.40). Thus, the

$0.50 reasonably represents the County’s cost in responding to Sunshine Law requests in that it accounts

for the County Clerk’s time and the County’s duplication costs. Regarding paragraphs seven and eight, the

answer to your questions are “yes”, and a copy of the reply to your letter will be sent to John Mann as the

County Commission’s request that he deliver his copies of records concerning the Justice Center project to

the County Clerk.

Thank you for your cooperation in extending your originally desired response date. The County

Commission has now done everything you have asked of it.

Commissioner Franklin made a motion that Attorney Campo send a letter of response to Maguffee, and

such letter be attached to the minutes. Motion seconded by Commissioner Myles. Vote on motion was

Franklin-yes, Myles-yes and Thornburg-yes.

Paul Campo reviewed letter from SBWE Architect, George Esser, pertaining to Justice Center shutdown

and winterization and said “the proposal is reasonable”. Commissioner Franklin made a motion to accept

letter from George Esser and Commissioner Myles seconded the motion. The vote on motion was

Franklin-yes, Myles-yes and Thornburg-yes.

11:30 AM—Discussion was heard concerning Williams Keepers Audit/financial analysis. The

Commissioners agreed to request a stop order on any final drafts from Steve Smith.

11:45 AM—Presiding Commissioner Myles made a motion to adjourn; Commissioner Franklin

seconded and motion carried.

Checks numbers 7633-7691 were signed for payment of the approved invoices from the following funds:

General Revenue $28,844.59; Assessment $69.17; Road & Bridge $298.32; User $268.22; E911 $5,250.80

and JC $42,338.76. Total checks $77,069.86.

Visitors present were Kyle Boyer representing League of Women Voters and news media.

Approved

RANDOLPH COUNTY COMMISSION MINUTES

October 27, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western Commissioner and Deputy Clerk,

Dora May Craven.

10:19 AM—Presiding Commissioner, Jim Myles formally opened the Commission and the following

business was addressed:

Commissioner Franklin made a motion to approve the tentative agenda with the removal of the 10:45

AM meeting with David Haley who had not confirmed the visit; and removal of the 11:00 AM phone

conference with Wade Horn concerning Justice Center update. Commissioner Thornburg seconded the

motion and the vote on motion was Franklin-yes, Thornburg-yes and Myles-yes.

During the reading of correspondence Presiding Commissioner Myles called attention to a card from MO

Emergency Management regarding Homeland Security regulations and a book received from Missouri

Association of Counties concerning legislation that affects county government.

10:30 AM—Old Business

Discussion was heard concerning the need for repair of the Huntsville Courthouse roof and repair of the old

Jail roof. Commissioner Thornburg made a motion to repair both the Courthouse roof and the old Jail roof

and to get separate bids on each facility. Commissioner Myles seconded the motion and the vote on the

motion was Thornburg-yes; Myles-yes and Franklin-yes. (Note: Commissioners requested the Prosecuting

Attorney be contacted for recommendations on roof bid process.)

Gail Davidson was present to again request that speed limit signs be placed on County Roads 2990, 2995

and 2980, which involves a dangerous intersection. Following some discussion the Commissioners

unanimously agreed that 35 mph speed limit signs should be placed on these roads providing roads would

be patrolled. Commissioner Franklin made a motion to secure a written opinion from the Prosecuting

Attorney and to request the sheriff sign off on it. Motion seconded by Commissioner Thornburg and the

vote on the motion was Franklin-yes, Thornburg-yes and Myles-yes. (Note: Deputy Clerk was requested to

compose letter to P.A. for legal opinion and consultation with Sheriff Ancell.

Written response is needed by November 3, 2003.)

10:55 AM—Commissioner Thornburg made a motion to approve submitted invoices for payment;

second by Commissioner Franklin. The vote on the motion was Thornburg-yes, Franklin-yes and Mylesyes.

11;00 AM—Commissioner Franklin made a motion to adjourn; motion seconded by Commissioner

Myles and motion carried.

Visitors present: Merle Riley, Harry Hall, and News Media.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

October 28, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Eastern District Commissioner, Jack Franklin; Rick Thornburg, Western District Commissioner and

County Clerk, Jim Sears. Eastern District Commissioner, Jim Myles, formally opened the Commission at

10:06 AM and the following business was addressed:

At 10:08 AM – Commissioner Franklin made the motion to approve the tentative agenda. Second was

made by Commissioner Thornburg. The vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.

At 10:15 AM – Commissioner Franklin made a motion to approve the submitted invoices for payment.

Second was made by Commissioner Myles. The vote on this motion was: Franklin-yes; Thornburg-yes;

Myles-yes.

Commission Myles called for a recess until 10:35 AM.

At 10:35 AM – David Rasmussen requested that the bridge railing on county road 1250 be lowered from

the present height of 31.5” to accommodate farm equipment. The Commission will request a written

opinion from Prosecuting Attorney, Mike Fusselman, on this issue before any decision can be made.

At 11:00 AM – Wade Horn and George Esser meet with the Commissioner concerning the suspension

of construction on the Justice Center. George stated the following problems with suspension at this time

will result in: walls will crack; foundation will heave and become unstable; anchor bolts and rebar will need

to have preventive maintenance to keep from rusting; area will need continual work to relief water

settlement; at least 20,000 sq foot of environment controlled storage will need to be provided; after 90 days

contractor will be lost and contractors will charge interest on material ordered and there will be a

tremendous security and liability problem with the area. George also noted that this list only began to

touch what problems would need to be addressed. Summarizing George stated ‘ It would be far more

economical and beneficial to finish the outer part of the building than to suspend the project at this time.’

The Commissioners told George and Wade that ‘ Because of the law suit filed and threats of numerous

law suits in the future, that legal opinions would have to be obtained before any decision to be finalized.’

George and Wade will be visiting with Attorney, Paul Campo next week for further guidance and opinions.

Checks numbers 7696-7731 were signed for payment of the approved invoices from the following

funds: General Revenue $19,682.24;PA Trng $168.55;Assessment $84.85; Road & Bridge $264.74; E911

$270.09. Total checks $20,470.47.

At 11:40 AM Commissioner Franklin made a motion to adjourn. Second was made by Commissioner

Myles. Vote on this motion was: Franklin – yes; Thornburg-yes; Myles-yes.

Visitors were: Merl Riley and Harry Hall.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 18, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner, Rick Thornburg,

Western District Commissioner and Deputy Clerk, Dora May Craven.

10:12 AM—Presiding Commissioner, Jim Myles formally opened the Commission in Commission

Chambers. Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles

seconded the motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.

Commissioner Myles made a motion to approve payment of the submitted invoices; Commissioner

Franklin seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.

Gail Davidson was present to check on the progress of a request to have 35 mph speed limit signs placed

on a very busy county road. County road width regulations were questioned; Davidson had measured the

county roads in question and there was a range of l4’ to l7’ on hillcrests. Mr. Davidson suggested the

Sheriff might run a speed check on a number of cars on the road in question to determine what the speed

recommendation should be. Commissioner Myles suggested Gail Davidson come back next week and he

will be placed on the agenda; this was agreeable.

11:00AM–County Assessor, Richard Tregnago, was present to discuss a contract with Equitech for

Personal Property software. The software in question is compatible with that of the State Tax Commission,

provides for updating, has a 3-year lease at a cost of $9,000 per year, and has a maximum charge of $1500

for transfer of data from old to new (all charges would come from the Assessment Fund). Prosecuting

Attorney Fusselman supplied a letter stating he had reviewed the contract and found it to be acceptable.

Commissioner Myles made a motion to accept the contract between Equitech and Randolph County for

Personal Property Software for the Assessors office; Commissioner Franklin seconded the motion and the

vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.

A property tax appeal (from Moberly low-income apartments) was discussed with Assessor Tregnago.

Richard Tregnago recommends the Commission not spend any funds on legal services unless the case goes

to District Court. Assessor Tregnago said he would work with the tax appeals case until the State Tax

Commission has ruled.

The budget process was discussed as to time frame for beginning. County Clerk Sears told the

Commission “it isn’t too soon to begin”. Commissioner Myles suggested sending a letter to each

department that spends county money. Commissioner Franklin made a motion to table the budget process

issue until next week; Commissioner Thornburg seconded the motion and the vote on the motion was

Franklin-yes, Thornburg-yes and

Myles-yes.

Checks number 7899-7978 were signed for payment of the approved invoices from the following funds:

General Revenue $17,307.75; Assessment $2,667.21; Road & Bridge $42,544.70; User $320.72; E911

$686.42; JC $247.09. Total checks $63,773.89.

11:40 AM—The Commissioners agreed to adjourn until 1:00 p.m.

Work Session with Williams-Keepers, Orscheln Representatives, George Esser, Wade Horn and

Sheriff’s Department.

1:15 PM—Presiding Commissioner Jim Myles called Meeting to order. Linda Mustoe

provided a brief summary of the 9:30 AM meeting of the Financial Advisory Committee.

Mustoe said that representatives of banks couldn’t commit to buying bonds until an accurate account of

financial status is provided; which is expected when the Williams-Keepers Cost Study is completed. A

second condition needed is a consent agreement between plaintiffs and defendants that lawsuits will not

return. Paul Campo and Linda Mustoe will be contacting the attorneys involved with the lawsuits.

When, and if the Bond Council is satisfied Orscheln Industries has indicated they will buy $l million of

bonds.

Steve Smith of Williams-Keepers and Charles Zitnik have worked together and they have determined the

need for an independent CPA assurance for the bonds to be salable.

Steve Smith discussed his use of “forecasting” and “projecting” methods. Mustoe said “forecasts (so

options are available) are a preference of Orscheln.

Phil Lessley of the Orscheln group brought 2 draft letters for the Commission to consider: l. Letter to

Naught-Naught concerning Builders Risk Insurance (are now limited to 30 days to get construction out of

suspension.) 2. Letter to Wade Horn in regard to contractors and suppliers and their level of satisfaction.

Wade Horn has identified 5 key contractors to keep the project going—all want letters and, if satisfied,

will work if paid within 60 days. Septagon is a priority to be paid for October work completed. Wade

Horn will work with contractors and will indicate to the Commission the priority invoices to pay. Wade

Horns concerns are with the masonry and the importance of getting construction back on track.

Discussion was heard concerning needs for staffing, the building usage, and ways costs can be cut in

relation to staff and structure of the new jail. Sheriff Ancell said the dispatch room by the front door would

be better if located in the center with the control room, which would help to cut the number of needed staff.

Final estimation was 4 or 5 new staff rather than 9. Discussed locations of Juvenile office, Public

Administrators office and office of Public Defender, which are currently being rented. Discussed in-house

food preparation, catering (current cost is $2.65/meal), custodial and maintenance costs. Conclusions were

that the cost study should include several options in all areas; including the cost of concrete, blacktop and

gravel for jail parking areas

Steve Smith said “he can probably have a working study completed by end of the week” and if

agreements can be made contractors could be back to work in 2-3 days.

There were 16 alternates in the bid process and the cost study will be allowing $l00,000 for change orders.

The Orscheln group will be working on some figures and the next work session will be on Wednesday,

November 19 at 2:00 PM to continue with discussion of anticipated expenses of the Justice Center.

3:45 PM—The Commissioners adjourned the meeting.

Individuals participating in the work session: Steve Smith of Williams-Keepers, Orscheln team; Linda

Mustoe, Susan Arment, & Phil Lessley; Wade Horn, PCE, George Esser, Architect; Sheriff Ancell and Jeff

Vogan. Visitors present: Merl Riley, Harry Hall, Kyle Boyer representing League of Women Voters, and

Gail Davidson.

Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 19,2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven.

2:15 PM—Presiding Commissioner Myles formally opened the Commission in the Court Room at the

Huntsville Court House for a work session with Williams-Keepers, Orscheln Properties committee, Wade

Horn, George Esser and the Sheriff’s Dept. to procure information for the cost study analysis of the Justice

Center.

Steve Smith of Williams-Keepers provided information concerning the placement of the dispatch center

in the J.C. control room.. Smith said this move “has a big impact on the number of new staff members

needed” which, in turn, helps tremendously with the budget. His calculations now show a “0” balance at

the end of 18 years when the bonds

Mature.

Steve Smith pointed out several budget areas to investigate:

• Will continue to look at staffing.

• Judge Jayne’s office and his ideas relating to security

• Change orders in the study—booster pump in sprinkler system–$15,000; parking lot–

$40,000; video visitation–$75,600 (would affect staffing); exercise yard walls & cover–

$51,500;

E-mail was received from County Attorney, Paul Campo, about concerns he had on the pre-cast cells and

the cost if the project doesn’t continue. John Van Cleve said the pre-cast cells can be used else where if the

work doesn’t progress. It was also discussed that the architect has the responsibility of inspecting and

signing off on materials as they arrive.

Regular Session

Following a phone call to Attorney Campo, Commissioner Thornburg made a motion to go into regular

session. Motion seconded by Commissioner Myles and motion carried. Commissioner Thornburg made a

motion to send a letter to Naught-Naught concerning the builders risk insurance; Commissioner Myles

seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.

Commissioner Thornburg made a motion to send a letter to Rinker Materials on Friday or Monday,

providing a settlement agreement is made by that time: Commissioner Franklin seconded the motion and

the vote was Thornburg-yes, Franklin-yes and Myles-yes. Commissioner Thornburg made a motion to

return to the work session; Commissioner Franklin seconded the motion and the vote was Thornburg-yes,

Franklin-yes and Myles-yes.

Returned to Work Session

Steve Smith requested any other known expenses: (all figures are estimates)

• Salary increases (figure on 1-2 %)

• Cooks salaries

• Furnishings—estimated $120,000

• Moving–$50,000

John Mann provided some general conditions of concern for owners:

• Temporary heat during construction

• Miscellaneous—dumpster/toilets

• Water meter–$3,000

• Plumbing change order–$30,000

• Water

• Tower—radio communication–$5,000

• Ameren UE—l year agreement for electrical; was signed by Commission

• Ameren UE—gas line extension

• Not-for-profit organization was a line item for title insurance

Wade Horn said there is 1% per month interest added on unpaid invoices. Steve Smith said there is a

cushion now in the compilation and he will figure the cushion using l%, 11/2% and 2%.

4:00 PM—Work session adjourned until Friday, November 21 at 9:00 AM.

Team members present: Steve Smith, Williams Keepers; Susan Arment, Rus Freed, John VanCleve, Linda

Mustoe, and Phil Lessley, Orscheln Properties; Wade Horn, PC&E; Jim Sears, County Clerk; John Mann;

Sheriff Ancell and Deputy Jeff Vogan.

Visitors present: Harry Hall and Merl Riley

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 25, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg,

Western District Commissioner and Deputy Clerk, Dora May Craven.

10:00 AM—Presiding Commissioner Jim Myles opened the Commission in the Chambers.

Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded and

the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.

Commissioner Franklin made a motion to approve payment of submitted invoices; Commissioner Myles

seconded the motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.

Commissioner Thornburg made a motion to appoint Terry Goessling as Randolph County Trustee for

2004; Commissioner Myles seconded the motion and the vote on the motion was Thornburg-yes, Mylesyes

and Franklin-yes.

Old Business: Consideration of whether to close records pertaining to proposed security systems was

discussed. Commissioner Myles made a motion that Architect, George Esser’s plans that are part of the

J.C. security system be available for viewing by the public, but not copied. Commissioner Thornburg

seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklin-yes.

10:15 AM—Presiding Commissioner Myles called for a recess while waiting for the 10:30 agenda

visitor.

10:30 AM—The Commission reconvened to address an emergency situation added to the agenda. A

county citizen, Homer Colley, was present requesting the procedure for installing a culvert allowing

entrance to an almost land locked field at the county line Southwest of Moberly. Mr. Colley was informed

that the county would install the culvert and the property owner purchases the culvert (probably 20’).

Commissioner Myles made a motion to have the culvert installed with Bill Dougherty’s approval.

Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and

Thornburg-yes.

10:40 AM—John Cochran and Jack Valentine, representatives of Valentine Insurance, were present to

provide recommendation for health insurance contract. The Blue Cross plan which the county is currently

carrying will have a 14.7% increase, but there are options. John Cochran recommended that the

Commission remain with the Blue Cross, but consider a PPO Alliance Plan which would be only 4.5%

increase over the current plan: all parts remaining the same except the co-insurance which is now 90/10

and the new plan would be 80/20. The Commission agreed to table this issue until the meeting next week

and requested John Cochran fax them the option sheet to allow county employees to consider this plan.

10:55 AM—Orscheln Properties representatives were present. Rus Freed presented the Commission an

information page, which summarized the recent Justice Center project changes and the April 2003 project

reductions. Most of the recent changes were made to increase the overall security of the facility and have

been endorsed by the Judiciary and Sheriff’s departments. The resulting manpower reduction for the J.C.

staffing provides savings in excess of $3,000,000 over the term of the bonds. Freed suggested that the

Commission review information and place on agenda for next week before publicizing.

Jesse Stephens was present representing Wade Horn and voiced concern about pre-cast cells by Rinker

Materials and the 60day hold up. He was told the Consent Agreement is holding up progress and until the

paperwork is out, they can’t go ahead. Discussion and approval of Rinkers letter will be on the agenda for

Monday, December 1 and Orscheln Representatives will be on the morning agenda every Monday.

11:20AM—Item tabled from yesterday was discussed. Commissioner Thornburg made a motion to

approve sending letter to all county elected Department Heads to hold December spending; Commissioner

Myles seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.

11:30 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the

motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.

Checks numbers 8025-8100 were signed for payment of the approved invoices from the following

funds: General Revenue $51,053.53; PA Trng $28.00; LE Trng. $165.00; Assessment $291.21; Road &

Bridge $534.40; Sheriff $14.97; LEPS $300.00; Election Service $187.02; E911 $5,250.80; JC $50,950.80.

Total checks $108,775.73.

Orscheln Representatives present: Rus Freed, John VanCleve and Susan Arment

Jesse Stephens was present representing Wade Horn of PC&E

Visitors present: Bob Bauer, Kyle Boyer representing League of Women Voters, Harry Hall, Merl Riley,

and Homer Colley.

_______________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 21, 2003

Work Session

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven.

9:08 AM—Presiding Commissioner Jim Myles opened the Commission in the Chambers for a work

session with Williams-Keepers, Orscheln, Wade Horn, George Esser, and the Sheriff’s Dept.

Steve Smith reported that with his current calculations “things are looking pretty good”. He also

indicated he will be doing several scenarios using different sales tax levels which will be provided for the

Financial Advisory Committee at their meeting on Monday.

Rus Freed reported having met with Sheriff Ancell and Jeff Vogan. A floor plan of the J.C. was

projected on the wall and a walk through was done to check on the 3 shifts of staff and where they would

be at various times and the number of staff required Ten staff are currently being used and with the new

facility 15 will be needed. Sheriff Ancell is very satisfied with the floor plan and 5 new staff members.

Contact was made with Audrain County and these figures are in line.

Rus Freed also reported “building costs haven’t changed”. Moving dispatch to the Control Room has

allowed for using only one entry (front) for public use. West entry will remain, but will not be used for

public entry; no need for metal detector. Sheriff Ancell and George Esser are very satisfied with plan.

Wade Horn commented that changes are needed soon.

Other items discussed:

• Outside exercise area—plan now has chain link fence—to add block wall & roof without fence

will cost about $30,000; Commissioners want this added to plan.

• Boarding prisoners

• Health care; whether nurse on staff or contracted out

• Repairs to jail are very difficult to predict

• Food costs—(using $1.50 per meal)

• Need to decide on Court Room costs for furnishings—seems to be varying amounts from

$50,000 to $200,000: Wade Horn recommended allowing $70,000. Barry Orscheln suggested

that Susan Arment would look into this matter and make a recommendation

• Commissioner Franklin suggested contacting Judge Jayne concerning the number of staff he sees

as necessary for his department

Wade Horn pointed out that Owners Representatives fee would be lessened by about $25,000.

Steve Smith and Charles Zitnik had discussed interest on bonds and thought probably would be about

5.5%. Barry Orscheln said he had two lending companies inquiring about buying bonds and one company

is committed.

Linda Mustoe said, “There are 2 outstanding issues”

• Cost study

• Bond Council needs assurance that the lawsuits will not reappear. Mike Berry is making an

agreement document. Mustoe said, “ There must be a give and take situation”. Commissioner

Myles said, “Mr. Cronan is waiting for an agreement”.

Wade Horn told the Commission that John Mann’s contract should be terminated.

Steve smith presented an engagement letter from Williams-Keepers to define the job he is doing, that of,

“issuing a set of projection figures for management of the county and for lending agencies to use”.

Steve Smith will put together “ a marked draft with narrative assumptions” using 3 scenarios, for the

2:00 PM meeting of the Financial Advisory Committee on Monday, November 24.

10:40 AM–Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the motion

and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.

Team members present: John VanCleve, Barry Orscheln, Phil Lessley, Susan Arment, Rus Freed, Linda

Mustoe, Steve Smith, Wade Horn, and Jim Sears.

Visitors present: Merl Riley, Harry Hall and Media.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 24, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg,

Western District Commissioner; and Deputy Clerk, Dora May Craven.

10:05 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.

Commissioner Myles made a motion to approve the tentative agenda with a minor change; public

comments would be placed at the top to reflect public recognition at any time. Commissioner Franklin

seconded motion and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes. Due to a

death in the family, Gail Davidson requested to be taken off the 10:30 AM Tuesday agenda.

Communication was received from Valentine Insurance and the addition of discussion and approval of

Health Insurance contracts would be added at 10:00 AM on the Tuesday agenda.

Commissioner Thornburg made a motion to approve the minutes of November 17, 18, 19 and 21 with

one addition on November 18 minutes. Commissioner Franklin seconded the motion and the vote on the

motion was Thornburg-yes, Franklin-yes and Myles-yes.

Commissioner Myles made a motion to approve payment of the submitted invoices except for those

related to Justice Center for which the account should be checked; Commissioner Thornburg seconded the

motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklin-yes.

Commissioner Myles made a motion to table the 10:55 agenda item until the Tuesday morning meeting;

Commissioner Thornburg seconded the motion and the motion carried.

Commissioner Thornburg made a motion to send a letter to all county elected Department Heads to

complete a preliminary budget and return to the Commission by December 12, 2003. Commissioner Myles

seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.

11:05 AM—John Mann presented a letter of mutual termination of contract to the Commission.

Commissioner Thornburg made a motion to accept John Mann’s letter of mutual termination of contract so

Orscheln Properties group can go forward. Commissioner Franklin seconded the motion and the vote on

the motion was Thornburg-yes, Franklin-yes and Myles-yes.

Commissioner Thornburg made a motion to approve payment of 4 submitted invoices including that of

Rinker Materials and of John Mann; total of the four invoices being $50,950.80. Commissioner Myles

seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.

Draft copies of the proposed Justice Center Budget as prepared by Williams-Keepers were distributed to

the Commission for discussion and approval. Russ Freed informed the Commission of the meeting with

Judge Jaynes, and his satisfaction with changes made and was very pleased with the video visitation and

video arraignment plans as this will cut down space for visitation and allow more space for Sheriff’s clerks.

Multi-purpose room was discussed and the Sheriff and Judge had agreed that this room could be scheduled

by each for 2 or 3 days a week and would be very satisfactory. It was noted that the bathrooms might need

to be changed or swapped. The exercise area was changed from chain-link fence to an enclosed area.

Linda Mustoe suggested “if the Commission approves the Cost Study Draft” she would present it to the

Financial Advisory Committee at the Monday afternoon meeting and to the Bond Council. Commissioner

Franklin made a motion to approve the Cost Study Draft as presented by Steve Smith; Commissioner

Thornburg seconded the motion and the vote on the motion was Franklin-yes, Thornburg-yes and Mylesyes.

Linda Mustoe also reported that a Consent Agreement is in the process.

Norval Spotts was present with a request that the Commission make a public statement about the Justice

Center and what the taxpayers are getting. Linda Mustoe suggested that Orscheln Properties summarize and

write up all changes made during the last week and the last year and bring back to the Commission to

approve before publicizing. This suggestion was accepted and all were in agreement. Mr. Spotts thanked

the Orscheln Group for volunteering their assistance with this project.

11:40 AM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the

motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.

Orscheln Properties representatives present: Rus Freed and Linda Mustoe.

Visitors present: Bob Bauer, Merl Riley, Kyle Boyer representing League of Women Voters, Norval

Spotts, Richard Minor and Mike Massey

_______________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 17, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven.

10:08 AM—Presiding Commissioner, Jim Myles formally opened the Commission in Commission

Chambers.

Commissioner Franklin made a motion to approve the tentative agenda; second by Commissioner

Thornburg and the vote was Franklin-yes, Thornburg-yes and Myles-yes.

Work session & Correspondence: a phone call was received concerning a boiler problem at the jail

resulting with no heat in parts of the jail—the Jailor had checked with Solomon Boiler Works and the cost

for repair would be about $l900. Presiding Commissioner Myles made a motion, due to the emergency

situation of lack of heat at the jail, to add boiler at the jail to the tentative agenda. Commissioner Franklin

seconded the motion and the vote on motion was Myles-yes, Franklin-yes and Thornburg-yes.

Commissioner Myles made a motion that the Jailor call Solomon Boiler Works and get the heat on;

Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and

Thornburg-yes.

11:00 AM—Commissioner Franklin made a motion to approve, as written, the November 3, 4 and 13

minutes. Commissioner Thornburg seconded the motion and the vote on the motion was Franklin-yes,

Thornburg-yes and Myles-yes.

Commissioner Thornburg made a motion to approve submitted invoices; second by Commissioner

Franklin and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.

Commissioner Myles made a motion to table the 11:00 AM agenda item until after the l:30 PM session

to allow time to contact Sheriff Ancell and Architect, George Esser for their recommendation on the

closing of records pertaining to existing and proposed security systems. Commissioner Thornburg

seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklin-yes.

11:20 AM—Old Business: Dave Rasmussen was present to make a citizens request for possible

lowering railings on a bridge to allow combines to cross. Issue was discussed concerning state regulations

on bridge railings and the Commissions legal rights to lower railings. Commissioner Myles made a motion

to contact MoDot at Macon (County Bridge Inspectors) and Prosecuting Attorney Fusselman pertaining to

liability. Commissioner Thornburg seconded the motion and the vote on the motion was Myles-yes,

Thornburg-yes and Franklin-yes. This issue will be discussed after 1:30 meeting.

Speed limit signs were discussed and a letter from P.A. Fusselman informed the Commission of State

Law allowing the Commission to set speed limits. This issue will also be discussed in the afternoon session.

Roof repairs were discussed. Letter from P.A. Fusselman stated the bids in question do not fall within

Prevailing Wage Law. Commissioner Myles made a motion that the proposed bids for repair of

Courthouse roof and Jail roof be let. Commissioner Franklin seconded the motion and the vote on the

motion was Myles-yes, Franklin-yes and Thornburg-yes.

A request was received to add a 1:00 PM item to the Tuesday, November 18 agenda: a work session

with Williams-Keepers, Orscheln group, Wade Horn, George Esser and Sheriffs Dept.

11:45 AM—Commissioner Myles made a motion to adjourn for lunch; second was made by

Commissioner Franklin and motion carried.

1:30 PM—Presiding Commissioner Myles reconvened the Commission in the Court Room to discuss

Justice Center project with the Orscheln Industries Team. Orscheln representatives included JohnVan

Cleve, Rus Freed, Linda Mustoe, Susan Arment, and Phil Lessley. Wade Horn, construction manager from

PC&E, was also present. John Van Cleve opened the discussion by stating “the committee is present in

good faith, that, they and the Commission can work together to get the J.C. project back in operation.” Van

Cleve said, Orscheln attorneys are writing up an agreement to be signed by the defendants and plaintiffs,

the cost study analysis needs to be completed and the committee needs to know the cost to operate through

the end of January 2004 (this is considering the outstanding invoices that are due to contractors and how

this will be paid). The suggested course of action was determined as:

l. Work sessions involving Steve Smith of Williams-Keepers, Orscheln Team, George Esser, Architect,

Wade Horn, Contract Manager of PC&E and representatives from the Sheriffs Dept.

2. Contract Manager, Wade Horn, would prioritize invoices of contractors and keep in touch with

contractors.

3. If Corporation is in place for a 501©(3) organization it should meet before Bond Council meets.

Other items discussed were: a standard lease document (no charge) supplied by Orscheln and copy was

sent to Paul Campo, County Attorney, for examination; builders risk insurance by Naught-Naught; and precast

cells by Rinker Materials. Wade Horn said he would work with Rinker and he felt Rinker would work

with the Commission.

2:00 PM—Meeting adjourned from the Court Room to resume in Commission Chambers.

2:05 PM—Presiding Commissioner Myles reconvened the Commission. Commissioner Thornburg

attempted to call Paul Campo concerning closed records related to existing or proposed security system and

structural plans, but the Attorney wasn’t available. Commissioner Myles made a motion to table the

security systems record issue until Tuesday when George Esser and Sheriff Ancell would be present to

discuss the issue. Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes,

Franklin-yes and Thornburg-yes.

2:20 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the

motion and the motion carried.

Visitors present: Merl Riley, Kyle Boyer representing League of Women Voters, Harry Hall and Dave

Rasmussen.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

________________________________________________

Clerk Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 13, 2003

The Honorable Commission convened with the following present: Jim Myles,

Presiding Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg,

Western Commissioner and Deputy Clerk, Dora May Craven.

10:25 AM—Presiding Commissioner, Jim Myles formally opened the Commission in

Commission Chambers and announced that due to the size of the crowd the meeting

would be held in the Court Room.

10:42 AM—Presiding Commissioner Jim Myles opened the Commission.

Commissioner Franklin made a motion to approve the tentative agenda; second by

Commissioner Thornburg and the motion carried.

George Esser, Architect for the Randolph Co. Justice Center, was present to provide

costs and options for winterizing the suspended J.C. project. Esser presented a summary

of invoices, payments made and payments currently due for the Justice Center, which are:

$46,528.29 due now for contracted work done in October; job-to-date summary for PCE

subcontractor & supplier costs is $1,395,572.55; and $687,753.39 currently due for

subcontractor/supplier detail. Five options for winterizing were given as follows:

Option l: Take delivery of items manufactured and “walk away” and the estimated cost

to be $50,000 with a time frame of 2 months.

Option 2: Need about l0,000 square feet of storage to store materials, set pre-cast in

place, set steel on parking area , leave masonry as is, cover, store HVAC, store pre-cast

detention equipment and winterize with antifreeze, and cover structure with plastic;

fence project and post signs: at a est. cost of $120,000 and about 3 months.

Option 3: Needs about l5,000 sq. ft. of storage Includes all of option 2 with the addition

of finishing slab on grades in jail area, finish Courtroom walls existing height , paint

block and frames, store structural steel, add rock where water is standing and store

materials off site. Est. cost to be $190,000 and about 4 months.

Option 3A: Complete 6 more cell units to attach slabs that are produced already. This

will complete 50% of precast. Est. cost to be $l50,000 and about 2 months.

Option 4: Construct building shell and provide temporary heat—cost about 1,500,000

and a time frame of about 6-8 months.

Option 5: Finish the project—cost about 7,000,000 and the time frame about 12-14

months. (Note: All options do not include cost of insurance, storage, utilities and

maintenance.–hand-out sheets from George Esser are attached to minutes.)

George Esser presented a waiver with the following language to be attached as an

addendum to the contract between SBWE Architects, Inc. and Randolph County. (Copy

of waiver attached.)

Wade Horn told the Commission that without a decision materials will be delivered

and he can only stall until the end of next week.

Commissioner Franklin asked if the decision is made to go with Option #5, “can the

facility be completed at this time of year with unknown weather conditions”? Wade

Horn answered “yes, the main contractors are ready to go”.

Commissioner Thornburg made a motion to accept and cooperate with the Orscheln

Proposal, with no strings attached, to complete the Justice Center facility as the people of

Randolph County voted to be done. Second was made by Commissioner Franklin.

Presiding Commissioner Myles said “the motion is premature in the light of Judge

Campbell’s hearing on the lawsuit to be held this afternoon”. Vote on the motion was

Thornburg-yes, Franklin-yes and Myles abstained

Commissioner Franklin made a motion to form a finance committee in an advisory

capacity with the committee to include Barry Orscheln, Linda Mustoe, a representative

from each of the five financial institutions in Moberly, and Charles Zitnik. Motion was

seconded by Commissioner Myles and the vote on the motion was Franklin-yes, Mylesyes

and Thornburg-yes.

Commissioner Myles made a motion to have Williams-Keepers finalize the cost

study analysis; second by Commissioner Franklin and the vote on the motion was Mylesyes,

Franklin-yes and Thornburg-yes.

Commissioner Thornburg made a motion to encourage Jim Myles to made a strong

attempt to make the lawsuits go away and not come back; second by Commissioner

Franklin and the vote was Thornburg-yes, Franklin-yes and Myles abstained.

Commissioner Myles asked Barry Orscheln if his requirements are that the lawsuits be

dropped with no conditions—Barry Orscheln said, “yes, there must be no conditions”.

Paul Campo discussed his understanding of the necessary conditions when he met with

the other attorneys and Judge Campbell and his understanding was that for the lawsuits to

be dropped there must be common ground and the Orscheln proposal is the “common

ground”.

Commissioner Franklin requested that these minutes be taken to the afternoon hearing

with Judge Campbell—all Commissioners agreed.

A visitor, Bob Gibson, asked questions of the contractors pertaining to their obligations

to winterize. Wade Horn answered “winterizing would not be a big expense if the project

is started up immediately”. John Van Cleve, representative from Orscheln, said “we are

ready to start tomorrow”.

11:40 AM—Commissioner Thornburg made a motion to adjourn; second by

Commissioner Franklin and the vote on the motion was Thornburg-yes, Franklin-yes and

Myles-yes.

RANDOLPH COUNTY COMMISSION MINUTES

December 1, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven.

10:17 AM—Presiding Commissioner Jim Myles opened the Commission in the Chambers.

Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the

motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.

Commissioner Myles made a motion to approve the minutes of November 24 and 25 with a minor

change. Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes, Franklinyes

and Thornburg-yes.

Commissioner Thornburg made a motion to approve payment of submitted invoices; Commissioner

Franklin seconded the motion and the vote was Thornburg-yes, Franklin-yes and Myles-yes.

Rus Freed was present to give a Justice Center update. Freed presented a written report, which reflected

a savings of $523,216.due to several items having been taken out of plans earlier. Discussion was heard

concerning release of this report to the media. The Commission agreed that George Esser, Project

Architect, and Dennis Kimme, a consulting Architect with Jail expertise, should sign off on the changes

before releasing. Commissioner Myles made a motion to table this issue until Rus Freed could

communicate with the Architects. Commissioner Thornburg seconded the motion and motion carried.

Commissioner Thornburg requested that Rus Freed also check with the architects on security issues of the

jail.

10:50 AM—Presiding Commissioner Myles declared a recess until Steve Smith from Williams-Keepers

arrived.

11:30 AM—Presiding Commissioner Myles reconvened the Commission to hear the cost study report

from Steve Smith. Steve Smith presented a Proposed Final Draft dated November 26, 2003, which

included a summary of changes made from November 21, 2003 draft. Three scenarios, based on annual

sales tax increases, are reflected in the draft. The draft included the par value of bonds at a cost of $6.7

million and Smith recommended possibly raising this to $6.72 million to allow a cushion (this would leave

l million at end of project which would be used as debt service). See page 9 of Draft. Total cost of J.C.

project is shown as $7,782.805 plus $600,000 bond cost making the total project come in at $8.3 million.

See page 10 of Draft. Discussion was heard concerning the $566,000 cushion and whether it would be

enough. The question was asked as to whether Sheriff Ancell was comfortable with the staffing—both

Sheriff Ancell and Deputy Vogan said the 5 additional staff is very satisfactory considering the

recommended changes in the building plan”.

Rus Freed returned to report following telephone conversations with Architects. Issue # 1 (Combining

Dispatch and Control center—are there codes to be met?)–Dennis Kimme, consulting architect, said it is

OK to combine dispatch and control room as long as sufficient manpower is available—there are no written

standards, is left to manpower control. Issue #2 (Building plans and public viewing of security system

plans)

—Answer- when building plans are put out for bids the security system is available in many places; but,

when detailed shop drawings are available from the architect, these should not be made available to the

public. (Note: Detailed shop drawings have not yet been submitted to the Commission—decision will be

made later).

12:25 PM—Presiding Commissioner Myles adjourned the Commission until 1:30 PM.

1:40 PM—Presiding Commissioner Myles reconvened the Commission to discuss, revise and/or

approve health insurance renewal. Commissioner Thornburg made a motion that the County health plan

stay with insurance as we have it now; Commissioner Franklin seconded the motion and the vote on the

motion was Thornburg-yes, Franklin-yes and Myles-yes.

1:50 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the

motion and all were in favor.

Orscheln Financial Advisory team present: Rus Freed, Linda Mustoe and Susan Arment.

Sheriff Ancell and Jeff Vogan were present for J.C. Update.

Visitors: Sharon Hruska, Merl Riley, Harry Hall, Bob Bauer and news media.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 2, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner, Rick Thornburg,

Western District Commissioner and Deputy Clerk, Dora May Craven.

10:07 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.

Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the

motion and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.

Correspondence: Note was received from Willo concerning an unpaid bill by Rinker Materials—this

item was turned over to Orscheln, owner’s representative.

Old Business: J.C. Up-date and Media Release as prepared by Orscheln was discussed. Commissioner

Franklin wanted an addition to the first sentence to read as follows: The resulting manpower reduction for

the Justice Center staffing provides savings in excess of $3,000,000 over 18 years of the bonds(added).

Commissioner Franklin made a motion to approve the Media Release with the added change;

Commissioner Myles seconded the motion and the vote on the motion was Franklin-yes, Myles-yes and

Thornburg-yes.

Discussed security system plans and availability to the public for viewing. Commissioner Myles made a

motion that shop drawings of the security system at the new Jail not be made available to the public; the

remainder of the records may be made available to the public for viewing and copying except for

copyrighted plans of SBWE, which cannot be copied. Commissioner Franklin seconded the motion and the

vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes. The Commissioners requested Jeff

Vogan’s letter be on file with the minutes.

Commissioner Franklin made a motion to approve payment of submitted invoices; Commissioner

Thornburg seconded the motion and the vote on the motion was Franklin-yes, Thornburg-yes and Mylesyes.

Gail Davidson was present concerning placement of speed limit signs on County Roads 2990 and 2980.

Gail reported that he had spoken with Steve Bartow of MoDot, who said the County Commission has the

complete authority for placing speed limit signs as long as specifications are followed for sizes of signs.

Davidson also reported that legislation was passed in August of 2003 where 3rd class counties cannot place

stop signs on county roads, but s the county can apply to MoDot for placement of stop signs at no cost to

the county; however, the process may take several months. Commissioner Franklin made a motion that 35

mph speed limit signs be placed on County Roads 2990 and 2980; Commissioner Myles seconded the

motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes. The Commission

requested that P.A. Fusselman’s letter be on file with the minutes. (The number of speed limit signs would

probably be 4-6 and placed at entrances to the roads.) The Commission decided the stop sign issue would

be placed on the agenda next week. Commissioner Franklin requested that discussion on the hold-up of the

J.C. Project be placed on the agenda for next week.

10:55 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the

motion and the motion carried.

Linda Mustoe was present representing Orscheln. Visitors: Merl Riley, Harry Hall, Gail Davidson and

news media.

Checks 8194-8223 were signed for payment of approved invoices from the following funds. General

Revenue $8,990.72; Assessment $308.08; Road & Bridge $4,291.49; E911 $5.31. Total checks $13,595.60.

RANDOLPH COUNTY COMMISSION MINUTES

December 5, 2003

The Honorable Commission convened with the following present: Jack Franklin, Eastern District

Commissioner; Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears. Presiding

Commissioner, Jim Myles, was absent. Commissioner Thornburg formally opened the Commission at 3:53

PM and the following business was addressed:

3:53 PM Commissioner Franklin made a motion to approve the tentative agenda. Second- Thornburg.

Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-absent.

3:54 PM Commissioner Franklin mad a motion to approve “A Resolution Repealing the Suspension of

Justice Center Construction Work”. Second – Thornburg. Vote on this motion was: Franklin –yes;

Thornburg-yes; Myles-absent. This resolution was then signed by all three commissioners (Commissioner

Myles submitted a letter of approval and had signed the resolution prior to the meeting)

3:55 PM – Commissioner Franklin made a motion to adjourn. Second- Thornburg. Vote on this motion

was: Franklin –yes; Thornburg-yes; Myles-absent.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 8, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;

Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven.

10:04 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers. Commissioner

Thornburg made a motion to approve the tentative agenda with one change; to move the l: 30 PM item to

11:25 AM under old business. Commissioner Myles seconded the motion and the vote on the motion was

Thornburg-yes, Myles-yes and Franklin-yes.

Commissioner Thornburg made a motion to approve payment of submitted invoices; Commissioner

Myles seconded the motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes.

Commissioner Thornburg made a motion to approve the December 1st, 2nd and 5th minutes with one

addition on the 5th and a minor change on the 1st. Commissioner Myles seconded the motion and the vote

was Thornburg-yes, Myles-yes and Franklin-yes.

10:30 AM—Rus Freed, Orscheln Representative, was present to give a progress report.

The Orscheln team will be meeting with George Esser, architect with SBWE, to complete floor plan

changes regarding the dispatch area and video visitation areas. The Sub-contractors will be returning to the

job-site according to the following schedule: Grooms Plumbing, Hathman Masonry and Richard A.

Howerton Electric will resume on 12/9/03.

Rinker Materials will begin fabrication on 12/15/03 and Septagon will notify PC&E of their start-up date.

Rus Freed told the Commission that material storage doesn’t appear to be necessary, but they will check

and have information for the December 15th meeting. The Commissioners agreed that Linda Mustoe,

Orscheln Representative, should contact Paul Campo, County Attorney, concerning the lease agreement on

the storage area.

10:45 AM—The Commission took a 30 minute recess.

11:20 AM—Old Business–The Commission reconvened to consider whether to “opt out” of “Sales Tax

Holiday”. Discussion was heard as to the pros & cons of this issue. Commissioner Franklin made a motion

to opt out of “Sales Tax Holiday” because of the financial condition of Randolph County; Commissioner

Thornburg seconded the motion and the vote on the motion was Franklin-yes, Thornburg-yes and Mylesyes.

Commissioner Myles made a motion to grant water easement for the City of Huntsville to lay water lines

to the Justice Center; Commissioner Thornburg seconded the motion and the vote was Myles-yes,

Thornburg-yes and Franklin-yes.

Discussion was heard concerning transfer of funds from Prosecuting Attorney’s fund to the general fund.

Commissioner Myles made a motion to accept the order from the Prosecuting Attorney to transfer funds

from the P.A. bad check fund to the general revenue fund to cover the payroll & benefits of 3 grant

employees for October, November and December 2003. Commissioner Thornburg seconded the motion

and the vote on the motion was Myles-yes, Thornburg-yes and Franklin-yes.

11:35 AM—Commissioner Franklin made a motion to adjourn; Commissioner Thornburg seconded the

motion and the motion carried.

Orscheln Representatives present: Barry Orscheln, Rus Freed, Susan Arment, Linda Mustoe and John

VanCleve

Visitors present¨ Kyle Boyer, representing the League of Women Voters; Merl Riley and news media.

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 9, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and

Deputy Clerk, Dora May Craven.

10:09 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.

Commissioner Myles made a motion to approve the tentative agenda with two additions; that of approving

resolution to opt out of “Sales Tax Holiday” and approval of Williams-Keepers final draft of cost study.

Commissioner Franklin seconded the motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.

The Commissioners agreed to sign the resolution to “opt out” of “Sales Tax Holiday”.

Commissioner Myles made a motion to approve the Williams-Keepers engagement letter to conduct a

financial study of the Justice Center; Commissioner Thornburg seconded the motion and the vote was

Myles-yes, Thornburg-yes and Franklin-yes.

Commissioner Myles made a motion to send a representation letter to Williams-Keepers agreeing to the

8 points which are used as the basis for the financial forecast being done for the Justice Center;

Commissioner Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklinyes.

Commissioner Myles reported having received a phone call from the Mayor of Clark with a concern

about the dangerous intersection of B and Hwy 63.

Linda Mustoe, Orscheln Representative, told the Commission that Doug Sittler and Paul Campo had

discussed the lease agreement (no charge) and Paul Campo wanted to make sure the Commission

understands the agreement to the extent that, while being stored, any damage to personal property is the

responsibility of the county. Commissioners responded, “this is understood”.

Commissioner Myles stated that “budget process” would be on the agenda next week, if the departments

have their budgets completed by December 12.

Old Jail and Courthouse roof repair was discussed. No bids were received. The Commissioners will

look into this by next week.

11:00 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the

motion and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes.

Checks 8259-8302 were signed for payment of approved invoices from the following funds: General

Revenue $10,181.20; PA Trng. $28.00; Assessment $1,081.07; $17,495.37; E911 $632.55; LE Blk Grant

$658.44 and JC $114,323.58. Total checks $144,400.21.

Those present: Linda Mustoe, Orscheln Representative

Visitors; Kyle Boyer, representing League of Women Voters, Merl Riley and KWIX-KRES.

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

December15, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,

Western District Commissioner, was absent due to an injury of his ankle and leg.

10:00 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.

Commissioner Franklin made a motion to approve the tentative agenda with the following changes: drop

the 1:30 PM budget session on 12-15-03 to allow attending the Town meeting in Clark and add to the

Tuesday agenda at 10:30 AM, a closed session phone conference with Attorney Paul Campo to consider

for approval the lease agreement with Orscheln Properties; 11:00 AM open fuel bids; and 12:00 to consider

Holiday pay for County Jail employees. Commissioner Myles seconded the motion and motion carried.

Commissioner Franklin made a motion to approve the December 8th and 9th minutes as written;

Commissioner Myles seconded the motion and the vote was Franklin—yes and Myles—yes.

10:30 AM—Russ Freed, Orscheln Representative, was present to provide a Justice Center update as

follows: Wade Horn confirmed that Rinker is back working on pre-cast cells; the masons, concrete

contractor and electricians attempted to begin work last week and though it is slow they are making some

progress. Orscheln Properties requests the County provide them a list of the costs to date for the General

Condition expenses for the project that are being paid directly by the County. At this point, George Esser

isn’t concerned about the construction work and any problems due to weather conditions.

Commissioner Franklin made a motion to approve for payment the submitted invoices; Commissioner

Myles seconded the motion and the motion carried.

Commissioner Myles will phone the District MoDOT office at Macon concerning the TEAP application

for traffic study to determine the need for stop signs on Co Roads 2980 and 2990.

10:55 AM—Commissioner Myles called for a recess until 11:15 AM.

11:15 AM—Commission reconvened. There were no bids received last week for the repair of the

Huntsville Court House roof and the Jail roof. Commissioner Franklin had, over the week-end, contacted

Watkins Roofing from Columbia and they indicated they would take a look as the weather permitted.

Discussion was heard concerning the possibility of moving legal and accounting expenses from the

General Fund to the Justice Center Budget. Jim Sears, County Clerk, recommended the Commission

discuss this issue with Attorney Paul Campo before making a decision.

Curt Wallace, from Ironworkers Local #10, was present with questions concerning the construction

progress that would involve his group at a later date.

11:30 AM—Commissioners held a work session on the 2004 Budget

12:00 Noon—Commissioner Myles made a motion to adjourn; commissioner Franklin seconded the

motion and motion carried.

Orscheln Representatives present: Russ Freed and Susan Arment.

Visitors present: Kyle Boyer representing League of Women Voters, Bob Bauer and Curt Wallace.

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 22, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding

Commissioner, Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick

Thornburg, Western District Commissioner, was absent due to a foot injury.

10:04 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers. Commissioner

Franklin made a motion to approve the tentative agenda with the following changes: move the 2:00 p.m.

Jail and Courthouse roof repair and the 2:15 p.m. decision on moving legal and accounting expenses from

General Fund budget to J.C. budget to Tuesday, December 23 agenda under Old Business and to cancel the

budget work session for today’s agenda. Motion was seconded by Commissioner Myles and the vote on

the motion was Franklin-yes and Myles-yes.

Commissioner Myles made a motion to approve payment of the submitted invoices; Commissioner

Franklin seconded the motion and the motion carried.

Commissioner Franklin made a motion to approve the December 15 and 16 minutes with one addition to

be placed on the December 16th minutes; Commissioner Myles seconded the motion and the vote was

Franklin-yes and Myles-yes.

Presiding Commissioner Myles reported attending the Meeting at Clark concerning the dangerous

intersection. Myles said several were in attendance; and the issue of getting an overpass there is very

unlikely, but there are still some considerations being given.

10:30 AM—Russ Freed, Orscheln Representative, was present to provide Justice Center update.

Construction report: cement was poured last week and there was no frost. Wade Horn indicated there were

no problems with this part or construction. Russ Freed discussed floor plan changes which involved the

dispatch office being moved from the front to the back which will provide a more open area for video

visitation. This area will also allow for a “bull pen” area which was requested by Sheriff Ancell. The “bull

pen” concept allows a cell area where prisoners will wait until being called into the court room. Utilization

of this cell concept allows for opening a hallway and eliminating a couple of doorways. Some of the

changes suggested in the floor plan have impacted the amount of equipment (cameras, etc.) necessary for

security purposes. George Esser is making the final change drawings and it seems the changes may allow a

credit or at least “no cost” change orders. Russ Freed, Wade Horn and Sheriff Ancell agreed the changes in

the floor plan are good. Russ Freed requested that approval of floor plan changes, approval of change

orders and approval of on-site storage be added to Tuesday’s agenda for signing.

Discussion was heard concerning the “no cost” lease agreement with Orscheln Properties to store Justice

Center construction materials. Commissioner Myles requested the Orscheln Representatives should

provide Naught-Naught Insurance with a $ amount of inventory listed in storage on the 1st of each month

and this was agreeable.

Commissioner Myles made a motion to sign the “no cost” lease agreement with Orscheln Properties;

Commissioner Franklin seconded the motion and the vote was Myles-yes and Franklin-yes. This

agreement was signed on 12-22-03.

John Mann presented papers for Commission approval on Railroad Bridge #357 at Renick, (upon receipt

of check which was currently being hand delivered). Commissioner Franklin made a motion to approve

Bridge Transfer Agreement (R.R. to pay for materials and County to do the work); Commissioner Myles

seconded the motion and motion carried. Commissioner Myles made a motion to approve the R.R.

Protective Liability Insurance with Kansas City Southern Railroad Co.; Commissioner Franklin seconded

the motion and the motion carried. John Mann reported he had a final retainer to be signed for MoDOT

and the transfer of easement will be recorded at County Recorder’s office.

11:00 AM—The Commission moved to the Courtroom to hold a joint meeting with the Board of

Directors of the Randolph County, MO Public Facilities Authority. (Public Facilities Authority Board

members present were: Jack Valentine, Jim Sears, Ernest Egley and Jim Myles—also present to facilitate

the meeting were Jim Caldwell, Bonding Attorney from Gilmore & Bell and Charles Zitnik from

Kirkpatrick-Pettis).

Jack Valentine, president of the RCPFA, presented Jim Caldwell who read the following:

RESOLUTION AUTHORIZING THE RANDOLPH COUNTY, MISSOURI, PUBLIC FACILITIES

AUTHORITY TO ISSUE ITS RANDOLPH COUNTY, MISSOURI, PUBLIC FACILITIES

AUTHORITY LEASEHOLD REVENUE BONDS (RANDOLPH COUTY JUSTICE CENTER

PROJECT), SERIES 2004, IN A PRINCIPAL AMOUNT NOT TO EXCEED $6,800,000 FOR THE

PURPOSE OF PROVIDING FUNDS TO FINANCE AND RFINANCE THE COSTS RELATED TO A

JAIL WITH JUDICIAL FACILITIES; AUTHORIZING AND APPROVING CERTAIN DOCUMENTS

IN CONNECTION WITH THE ISSUANCE OF SAID BONDS; AND AUTHORIZING CERTAIN

OTHER ACTIONS IN CONNECTION WITH THE ISSUANCE OF SAID BONDS. Jim Caldwell

discussed the perimeters of the bond sales which include: interest rates cannot exceed 6%, and no more

that $6.8 million worth of bonds can be sold. Charles Zitnik said that “Williams-Keepers agreed with the

purposed perimeters” and also said there is a Reserve Fund of $400,000 in the total which is set aside as

debt-service. Wednesday, January 7, 2004 has been set as the closing date for bond sales. Funds will be

held by Commerce Bank, acting as an independent party. Invoices for construction payment will go to

County Commission for approval and then the invoices will go to Commerce Bank for cutting checks.

Commerce Bank Trustees will report to the commission on a monthly basis.

Commissioner Franklin made a motion to retain Jack Valentine as a 3 year member of the Board of

Directors of the Randolph County, MO Public Facilities Authority; Commissioner Myles seconded the

motion and the motion carried.

Commissioner Myles made a motion to approve, for signing, the RESOLUTION as stated above;

Commissioner Franklin seconded the motion and the vote was Myles-yes and Franklin-yes

11:45 AM—The joint meeting was recessed for time to sign documents.

12:25 PM—Commissioner Myles made a motion to adjourn the County Commission meeting;

Commissioner Franklin seconded the motion and the vote was Myles-yes and Franklin-yes.

Orscheln Representatives present: Russ Freed, Susan Arment, and Linda Mustoe.

Others present: Wade Horn, Sheriff Ancell, Deputy Jeff Vogan and John Mann.

Visitors present: Kyle Boyer representing League of Women Voters, Merl Riley, Bob Bauer and News

Media,

RANDOLPH COUNTY COMMISSION MINUTES

December 23, 2003

The Honorable Commission opened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,

Western District Commissioner was absent due to a leg injury.

10:14 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.

Commissioner Myles made a motion to approve the tentative agenda; Commissioner Franklin seconded the

motion and motion carried.

Commissioner Franklin made a motion to approve payment of the submitted invoices; Commissioner

Myles seconded the motion and the vote on the motion was Franklin-yes and Myles-yes.

Courtroom roof bid was discussed. Commissioner Myles made a motion to accept Watkins Roofing

proposal for roof repair of the Randolph County Courtroom, Huntsville, at a cost of $8500. (Note: no

other bids were received). Commissioner Franklin seconded the motion and the vote on the motion was

Myles-yes and Franklin-yes. The Watkins Co. indicated the roof would be completed as soon as materials

came in and the weather permitted. The Commission was told by Watkins that the roof carries a 10 year

guarantee.

The Commission agreed to table the next item on the agenda until more information is received:

Discuss/decide on legal and accounting expenses to be moved from the General Fund to the Justice Center

Fund.

Mark Price, County Recorder, spoke to the Commission regarding the Recorder’s Office Budget and

requested “no cuts”.

A phone call was received from Charles Zitnik of Kirkpatrick-Pettis with some very good news. The

Commission was informed that the “bonds are sold” and the average interest rate would be 5.00922% with

the highest being 5.4% on $6.8 million worth of bonds. Closing of bond sales will be January 7, 2004.

11:20 AM—The Commission held a work session on the Budget for 2004.

11:40 AM—Commissioner Franklin made a motion to approve an on-site trailer for additional storage at

the Justice Center construction site. Commissioner Myles seconded the motion and the vote on the motion

was Franklin-yes and Myles-yes.

Commissioner Myles made a motion to approve the change orders as listed on item #2 of the Orscheln

Construction report; Commissioner Franklin seconded the motion and the vote was Myles-yes and

Franklin-yes.

Commissioner Myles made a motion to approve J.C. Administrative Area floor plan changes;

Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes and Franklin-yes.

The Commission signed change order forms and reported to Russ Freed, Orscheln Representative and the

signed forms would be delivered to Roger Garman, who in turn, would deliver to Wade Horn of PC&E.

12:00 noon—The Commission agreed to Adjourn.

Checks 8351-8421 were signed for payment of approved invoices from the following funds: General

Revenue $54,238.93; LE Trng. Assessment $7,551.02; Road & Bridge $61,003.00; LE Blk Grant $51.50 &

JC $110.00. Total checks $122,954.45

_________________________________________________

Presiding Commissioner

_________________________________________________

Eastern Commissioner

_________________________________________________

Western Commissioner

_________________________________________________

Clerk

Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 16, 2003

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,

Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,

Western District Commissioner, was absent due to a foot injury.

10:04 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.

Norma Prange, Circuit Clerk, and Peggy Boots, Chief Deputy Circuit Clerk, were present to discuss their

budget for 2004. Norma Prange brought several issues to the attention of the Commission: the State’s

responsibility vs. the County’s responsibility for her office (NOTE: employees in her office that are parttime

state and part-time county have benefits provided by the State not the County); equipment needs;

micro-filming needs and storage of records.

Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded

the motion and motion carried.

Commissioner Myles made a motion to approve submitted invoices; Commissioner Franklin seconded

the motion and motion carried.

Commissioner Franklin reported having visited with Watkins Roofing workers at the Jail as they were

checking the roof- he said “the ceiling was dry and no indication of moisture- in fact, very little wrong with

roof (second floor cells were very dirty). Watkins patched the Jail roof.

10:30AM—Presiding Commissioner Myles made a motion to go into closed session pursuant to

610.021.1 and 610.021.2 RSMO for a telephone conference with Attorney Paul Campo to consider the

lease agreement with Orscheln Properties. Commissioner Franklin seconded the motion and the vote was

Myles-yes and Franklin-yes.

Telephone conference with Attorney Paul Campo continued in open session to discuss/decide on moving

legal and accounting expenses from General Fund budget to Justice Center budget. Attorney Campo will

call Sid Douglas and report back to County Clerk Jim Sears today.

10:50 AM—Presiding Commissioner Myles called Naught-Naught Insurance concerning Builders Risk

Insurance in relation to storage of Justice Center materials. The County policy currently has a $100,000

limit on materials stored off-site. Discussion with Wilma Kaiser, Naught-Naught representative, gave two

options; l) Request that PC&E provide a monthly invoice of materials in storage and Naught-Naught will

adjust coverage on a monthly basis if amounts are over $l00,000. 2) Advise Orscheln Properties of the

limits of the policy and seek their recommendation. Commissioner Myles called Linda Mustoe, Orscheln

Representative, and this issue will be on Monday’s agenda for signing.

11:00AM—Two bids were opened for fuel and these were from MFA Oil and Brownfield Oil Company.

Commissioner Franklin made a motion to accept the low bid from MFA Oil; Commissioner Myles

seconded the motion and the vote was Franklin-yes and Myles-yes.

John Cochran and Jack Valentine, Valentine Insurance Agents, were in the Court House for other

business and dropped by for the Commission meeting. John Cochran said he would contact MOPERM

concerning the materials being stored for Justice Center. Commissioner Myles contacted John Mann by

phone concerning Railroad Insurance related to bridge construction work being done by the County. It was

decided to place this item on the agenda as soon as the check comes. January 12th was set for receiving

bridge construction material bids.

12:00—Discussion was heard concerning holiday pay for County Jail employees. The Commissioners

agreed that with Sheriff Ancell’s approval the County Jail employees would receive holiday pay in the first

payroll payment in 2004.

12:10 PM—Commissioner Myles made a motion to adjourn for lunch; Commissioner Franklin seconded

and motion carried.

1:30 PM—The Commission reconvened for a work session on the 2004 Budget.

Checks 8303-8350 were signed for payment of approved invoices from the following funds: General

Revenue $2,119.63; LE Trng. $1,202.25; Assessment $1,775.69; Road & Bridge $14,285.27; Sheriff

$22,372.00; E911 $5,250.00; LE Blk Grant $732.05 & JC $24,900.00. Total checks $72,637.69

The Commission agreed to meet in a 2004 budget work session on December 18, 2004.

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Presiding Commissioner

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Eastern Commissioner

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Western Commissioner

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Clerk

Approved