Randolph County Missouri

County Commission Minutes

2004 RANDOLPH COUNTY COMMISSION MINUTES

RANDOLPH COUNTY COMMISSION MINUTES
January 5, 2004
The Honorable Commission opened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:10 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers. Commissioner
Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and the
motion carried.
Commissioner Myles made a motion to approve the December 22nd and 23rd minutes as written;
Commissioner Franklin seconded the motion and motion carried.
10:30 AM–Russ Freed and Susan Arment were present as Orscheln Representatives to provide the J.C.
update. The following Justice Center floor plan items were discussed: video visitation procedures in case
of equipment problems, adequacy and access to restrooms, location of holding rooms for prisoners, size of
evidence room and the Sheriff’s Dept. Clerk work area. The commission requested George Esser to contact
Dennis Kimmie or another jail consultant to sigh off on all changes made on the new justice center plans.
Russ Freed reported that on-site work had progressed last week during the warm weather. The Company
making the pre-cast cells is planning to have cells at the work site during the 1st week of February. Freed
reported that everything is in readiness for the January 7th closing on the bond sales, but he will check on
the need for the Commission to hold the scheduled 11:00 AM meeting on that date.
The Commission recessed until the scheduled 11:30 AM Public Hearing on the 2004 Budget.
11:30 AM—Presiding Commissioner Myles opened the Public Hearing on the 2004 Budget; there was
one visitor present without an issue of discussion and there was no correspondence. The Public Hearing
was adjourned by the Commission.
A telephone call was received from Russ Freed, who reported on the bond sale closing issue and the
Commission does not need to hold a meeting on January 7.
12:00 Noon—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and motion carried.
The Commission will meet at 1:30 PM for a work session on the 2004 Budget.
Visitors present: Merl Riley and Terry Fusselman.

RANDOLPH COUNTY COMMISSION MINUTES

January 6, 2004
The Honorable Cmmission opened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:15 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Bill Dougherty, Road & Bridge Supervisor, was present to request a new furnace for the R&B shop (note:
furnace is old and was recently repaired and is not working). The Commissioners agreed that Bill could
expedite the process by calling the local heating companies with his specifications and if less than $4500
report back to the Commission rather than taking bids.
Commissioner Myles made a motion to approve the tentative agenda; Commissioner Franklin seconded
the motion and the motion carried.
Old Business: Commissioner Franklin made a motion to accept the proposal from Van’s Nursery to
provide lawn care for the Huntsville Courthouse for 2004; Commissioner Myles seconded the motion and
motion carried.
10:50 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
The Commission went into work session on the 2004 Budget.
Visitors present: Merl Riley and Kyle Boyer representing the League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 12, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:07 AM—Presiding Commissioner Jim Myles opened the meeting in the chambers.
Commissioner Franklin made a motion to approve the tentative agenda with the removal of the 10:15 AM
item (payment of submitted invoices); Commissioner Myles seconded the motion and the motion carried.
Commissioner Franklin made a motion to approve the minutes of the January 5th and 6th with a minor
change on the minutes of the 5th; Commissioner Myles seconded the motion and the motion carried.
10:30 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to provide an
Update on the Justice Center. (Also present were: Wade Horn, from PC&E; George Esser, Architect,
Roger Garmon, Construction Project Forman, Sheriff Don Ancell and Deputy Jeff Vogan.)
Russ Freed reported the following: freezing weather has stopped the progress of the masons; Septagon
Construction has set the door frames and Russ presented several change orders. Change orders include:
• Concrete work had excluded winter additives—$1173. for additives
• City of Huntsville water line installation—$690.; $1500.; $1750. (Wade Horn thought the
$690. and $1500 had already been paid by the County and would be reimbursed by City of
Huntsville).
• Triple B Doors—$8300. Confusion on commercial doors and security doors—no security had
been included on commercial doors.
• Two bids were let for the same item giving a $2700. (credit)
• Window supplier—color tint of windows not a match—$4800. (George Esser recommended
the change due to aesthetics.)
Russ Freed said all general condition invoices will be sent to Commerce Bank for payment. Russ is
working on a spread sheet to show change orders and the effect of changes on total project.
George Esser spoke concerning a security door that has been removed from the plans, but will be in the
plan. He said the administrative area or bull pen is a secure area and that some of the recent changes have
made the facility more secure. Commissioner Franklin (and Commissioner Thornburg—by speaker phone)
asked of George Esser “has Dennis Kimmie, Jail Consultant, seen the plans and would he sign off on the
changes”?
George Esser said “Dennis Kimmie wrote the regulations”. George Esser was requested to get the
expertise of a Jail Consultant.
11:00 AM—The following items were added to the agenda for Tuesday, January 13, 2004: 11:30 AM—
Approve change orders to the Justice Center and 11:45 AM—Approve proposed changes in layout of J.C.
11:15 AM—Bids were opened for Bridge Materials.
Bids for guardrails, steel & decking and bridge materials were received from Oden Enterprises of Vahoo,
NE and from Viebrock Construction & Equipment of Sedalia, MO. Representatives were present from both
companies.
Bids were received for concrete from Land Concrete of Moberly and Moberly Ready Mix; and a bid for
reinforcement steel from Rebarco of Moberly.
Commissioner Franklin made a motion that John Mann tab bids out and award to lowest bidder;
Commissioner Myles seconded the motion and motion carried.
John Mann tabbed the bids and awarded the bids to the low bidders: Viebrock Construction &
Equipment, Inc (piling & bridge steel) Oden (guardrails); Moberly Ready Mix (concrete) and Rebarco,
Inc.(reinforcement steel).
County Clerk, Jim Sears reported the repair to the Courtroom roof has been completed.
11:55 AM—The Commission recessed until 1:30 PM.
1:30 PM—The Commission reconvened for a Work Session on 2004 Budget.
Sheriff Don Ancell and Deputy Jeff Vogan were present to discuss Sheriff’s Department Budget.
The Commissioners said “they were looking for ways to make realistic cuts”.
The following were discussed: Sheriff’s donation fund, cost of boarding prisoners out, home detention, the
need to get prisoners through the court system quickly, number of necessary (bare bones) deputies, grant
monies which are “drying up”, salaries, holiday pay, insurance, patrol cars, sick leave and use of comp
time. The Commission said they might have to request that 2 deputies be cut—Sheriff Ancell said “he
didn’t agree, but he would live with the situation”. Sheriff Ancell requested that “salary cuts be in dollars,
not people”.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 13, 2004
The Honorable Commission opened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:34 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda with the removal of payment of
invoices at; Commissioner Myles seconded the motion and the motion carried
Gail Davidson, citizen of the county, was present to request speed limit signs on County Road 2980,
which had earlier been approved by the Commission and the Commissioners were not aware that signs had
not been placed on both roads at the same time. Davidson expressed appreciation for the signs, which had
been placed on County Road 2990, and reported that the situation has greatly improved. The
Commissioners said they would check with Bill Dougherty on the speed limit signs. Commissioner Myles
said he would go to Macon to the MoDot Office and check on the TEAP application for stop signs.
Correspondence—A Memo was received from the 14th Judicial Circuit Court notifying the Commission
of the resignation of Assistant Prosecuting Attorney Jack Cope. Commissioner Franklin requested that
Prosecuting Attorney Mike Fusselman be contacted to see what plans are being made on this issue.
Correspondence was received from Jim Caldwell, Gilmore Bell, P.C., concerning necessary signatures
and paperwork for Commerce Bank being designated authorized representative for the County. Proper
papers were signed.
The Commission discussed the need for repair on the back hall ceiling and courtroom walls and ceiling
at the Huntsville Courthouse.
11:00 AM—Commissioners held a Work Session on the 2004 Budget.
11:30 AM—Russ Freed, Orscheln Rep. and Roger Garmon, J.C. Project Forman, were present with
change orders for approval. Commissioner Myles made a motion to approve 4 change orders as listed
below; Commissioner Franklin seconded the motion and motion carried.
• Custom color on windows—$4849.40
• Shelving for bid package—$2775. (Credit)
• Revised door frames for security—$8343.
• Water line extension—$1500. & $690.
Russ Freed had contacted George Esser concerning the Jail Consultant and George had been in touch
with Dr. Allen Beck of Justice Concepts, Inc of Kansas City; George is expecting a fax on this issue.
Commissioners decided to place consideration of floor plan changes on an agenda for Wednesday, January
14th, 1:00 p.m.
11:55 AM—Commission recessed until Work Session at 1:30 PM.
Visitors Present: Kyle Boyer representing League of Women Voters.

RANDOLPH COUNTY COMMISSION MINUTES

January 14, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and County Clerk, Jim Sears. Presiding Commissioner, Jim
Myles, formally opened the Commission at 1:00PM and the following business was addressed:
Russ Freed presented the Commission with a letter from Justice Concepts Inc approving the change to
the floor plan of the JC. A motion to approve this change order was made by Myles. Vote of this motion
was: Franklin-yes; Myles-yes; Thornburg-absent.
The remained of this session was spent in work session of the 2004 budget.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 14, 2003
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and County Clerk, Jim Sears. Presiding Commissioner, Jim
Myles, formally opened the Commission at 1:00PM and the following business was addressed:
Russ Freed presented the Commission with a letter from Justice Concepts Inc approving the change to
the floor plan of the JC. A motion to approve this change order was made by Myles. Vote of this motion
was: Franklin-yes; Myles-yes; Thornburg-absent.
The remained of this session was spent in work session of the 2004 budget.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk

RANDOLPH COUNTY COMMISSION MINUTES

January 20, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:13 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the vote was Thornburg-yes; Myles-yes and Franklin-yes.
Commissioner Myles made a motion to approve the minutes of January 12th, 13th and 14th with one
change to January 14th, to attach the letter from Allen Beck from Justice Concepts approving the changes
in the floor plan for the Justice Center. Commissioner Franklin seconded the motion and the vote on the
motion was Myles-yes, Franklin-yes and Thornburg-yes.
10:30 AM—Orscheln Representatives, Russ Freed and Susan Arment were present to provide a J.C.
Update. (Also present were Roger Garmon, Construction Foreman and Wade Horn of PC&E) Russ
Freed reported having visited on Monday, January 19th at Rinker Construction in Marshall, MO to inspect
the pre-cast cells. The pre-cast work looks good and is going according to schedule for a delivery on
February 16th.
Russ reported there had been a misunderstanding on bidding for security caulking and no bids were
requested. Commissioner Thornburg made a motion for Russ Freed to go ahead and seek bids on security
caulking; Commissioner Franklin seconded the motion and motion carried.
Commissioner Thornburg made a motion for Wade Horn to seek bids on sound system; Commissioner
Franklin seconded the motion and the motion carried.
Other issues discussed:
• Change Order—Work Package #11—Steel Materials & Erection in the amount of $2,056. for
additional delivery cost. Commissioners signed the change order.
• Tom Pierce with the city of Huntsville said his notes indicate there was an agreement that the
County would pay for the added cost of pipe and install the last part of water line to the
facility and the City would then maintain the line. He isn’t expecting any additional bills
from the contractor. Russ Freed said he would discuss this matter with John Mann.
• Dedication Plaque was discussed and several variations were provided as guides for the
Commission to consider.
• Detailed plan for change drawings: now that detailed floor plan changes have been
approved, drawings will be sent to appropriate contractors to generate change order amounts.
• Pay requisition recommendation: #2–$46,528. to PC&E, Construction Mgr.,
$9,850. to SBWE Architects, Inc, and $1,724. to SBWE Architects, Inc.
#3–$76,781. to Cunningham Plumbing Co., $11,623. to Dean Hathman
Masonry Co., $10,440. to Septagon Construction Co. and $17,464. to PC&E.
Commissioner Thornburg made a motion to approve payment of requisition #2; Commissioner Franklin
seconded the motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
Commissioner Myles made a motion to approve payment of requisition #3; Commissioner Franklin
seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and Thornburg-yes. These
requisitions would be signed and submitted to Commerce Bank. Commissioners requested that the top
page of requisitions be filed with minutes.
11:10 AM—The Commission recessed until 11:30 AM for Work Session on 2004 Budget.
Visitors present: Merl Riley and Kyle Boyer representing League of women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 26, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner, was absent due to a leg injury.
10:15 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda of which 3 items were canceled.
Commissioner Franklin seconded the motion and motion carried.
Commissioner Myles made a motion to pay Requisition #4; Commissioner Franklin seconded the motion
and the vote was Myles-yes and Franklin-yes. Requisition approval would be sent to Commerce Bank to
make payment. Copy of R #4 will be filed with minutes.
Russ Freed, Orscheln Representative, called and canceled the 10:30 item on the agenda, as they had no
update on Justice Center construction.
Commissioner Franklin made a motion to approve the January 20th minutes as written;
Commissioner Myles seconded the motion and motion carried.
County Clerk Jim Sears reported receiving a request from the Westran School District and from the
Radio concerning placement of the School’s radio antenna on the County tower and the repeater in the road
and bridge office. The Commissioners were in agreement that this would be satisfactory, and suggested that
the Westran School Board send a letter concerning this matter and it would be placed on the agenda.
The County Clerk’s office was notified that the Boone County Commission would be coming at 11:00
AM to present a Trophy to the Commission for Randolph County’s participation in the MO Show Me
Games.
10:45 AM—The Commission recessed until 11:00 AM.
11:00 AM—The Commission reconvened to accept a trophy presented to Randolph County for having
the most participation per capita in the MO Show Me Games for 2003. Randolph County has been the
recipient of this trophy for 200l, 2002 and now for the 3rd year; Moberly is a host city for the baseball
portion of Show Me Games. Members of the Boone County Commission present to make the presentation
were: Keith Schnarre, Presiding Commissioner; Karen Miller, District 1 Commissioner and Skip Elkin,
District 2 Commissioner.
11:20 AM—County Clerk Jim Sears presented and opened bids for excess property sale of 13 used
“Tank Cars” used for culverts. Bids were received from the following: Joe Wilkerson (bid on 10 cars—
wants l); Howard County (bid on 5 cars); John Ranch (bid on 5 cars); Monroe County (bid on 4 cars) and
Rick Ward (bid on 5 cars). Bidders would be contacted as to the number of tank cars they want. All tank
cars received bids except car #9.
11:30 AM—Prosecuting Attorney Mike Fusselman and P.A. office employee, Jennifer Fenton were
present to discuss the budget and the Victims Assistance Program. The following items were discussed:
• “Bad Check Fund” and items to be paid from this fund
• Grant Employees
• Overtime hours and reasons for overtime, i.e. need for Victims Assistants to be on call. Jennifer
said “ employees are being shifted and comp time used to allow employees only a 40 hr. week
unless there are emergency situations.” (note—85% of calls are from the city of Moberly) –over
1000 contacts were made in 2003.
• Prosecuting Attorney’s Grant Employee Fund—there is a coordinated effort with the Macon
County P.A to better utilize funds and employees.
• Prosecuting Attorney Fusselman said “he has no applicants for Assistant P.A., prospects are
scarce and he probably will not have anyone until April or later.”
Following the discussion of P.A. budget, the Commission requested a periodic summary report of
overtime, comp time, vacation and sick leave from the Prosecuting Attorney’s office. P.A Fusselman
suggested that a quarterly report would work the best.
12:15 PM—Commission dismissed until 1:30 PM to hold work session on 2004 Budget.
2:00 PM: Rebecca Coffman representing OATS met with the Commissioners and updated them on the
activities of her organization.
2:15 PM: Collector, Shiela Miller informed the Commissioners that she had received one bid from
Equitech for her Collectors’ Property Tax Software System. She stated, “Equitech was the only vendor she
had contacted that could furnish the requirements needed from this software package.” She will award the
bid to Equitech after the Prosecuting Attorney approved the contract.
2:30 PM – Commissioners voted to adjourn.
Visitors: Merl Riley and Kyle Boyer representing League of Women Voters. News media was present.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 27, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and Chief Deputy Clerk, Eve Bagby. Western
Commissioner Thornburg was absent due to medical reasons.
Commissioner Myles presented two possibilities to balance the budget, citing validity of these items in
the state statutes. (1) Charge 3% administrative fee to the Justice Center Sales Tax money retroactively for
2003 ($34,592) plus 2% administrative fee for 2004 ($24,000 budgeted). The total budgeted revenue would
amount to $58,592.
Proposal two was for the sell of the county farm for budget revenue of $80,000.
Commissioner Franklin expressed concerns over the legality of this process and the voters’ opinion of
using Justice Center funds in this manner. He suggested to Commissioner Myles to contact bond attorney,
Jim Caldwell requesting letter stating his opinion as to whether we can lawfully take money from the
Justice Center sales tax monies.
Jack Franklin asked Jim Myles to telephone Commissioner Thornburg with his idea. Commissioner
Myles stated, “He would email Commissioner Thronburg the information.”
The Commissioners discussed equipment maintenance program with Thuan Truong of Specialty
Underwriters LLC. Decision to discuss with Jim Sears.
An attempt to make a motion by Commissioner Myles to charge administration fee to Justice Center and
sell the county farm, however Commissioner Myles left without completion of motion.
No motion to adjourn.
Visitors present: Merl Riley and Harry Hall

RANDOLPH COUNTY COMMISSION MINUTES

January 30, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Western District Commissioner, Rick Thornburg and Jim
Sears, County Clerk.
At 10:00 AM the Public Hearing on the 2004 Budget was convened with the following business taking
place:
Commissioner Myles made the motion to sell excess land at the county farm in order to generate enough
revenue to maintain the present number of employees in the county’s sheriff department. (the 2004 budget
presently on the table for approve- call for the sheriff’s department to lose two employees).
This motion died for lack of a “second” (Franklin stated “ this was not seconded because; to sell a portion
of the county farm would be illegal”.)
Commissioner Thornburg (after receiving a legal opinion from Paul Campo and Jim Caldwell) made the
motion to transfer funds from the Justice Center sales tax revenue in 2004 to General Revenue to cover the
legal expenses paid to Paul Campo in 2003. This transfer would allow the General Revenue budget in 2004
to support the sheriff’s department personnel to remain at the level of that in 2003 and would avoid having
to lay off two employees. Commissioner, Franklin seconded this motion.
Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
With the changes made to the 2004 budget dictated by the above motion, Commissioner Franklin made the
motion to approve the 2004 Randolph County Budget. Commissioner Myles seconded this motion.
Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

January 30, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Western District Commissioner, Rick Thornburg and Jim
Sears, County Clerk.
At 10:00 AM the Public Hearing on the 2004 Budget was convened with the following business taking
place:
Commissioner Myles made the motion to sell excess land at the county farm in order to generate enough
revenue to maintain the present number of employees in the county’s sheriff department. (the 2004 budget
presently on the table for approve- call for the sheriff’s department to lose two employees).
This motion died for lack of a “second” (Franklin stated “ this was not seconded because to sell a portion of
the county farm would be illegal.)
Commissioner Thornburg (after receiving a legal opinion from Paul Campo and Jim Caldwell) made the
motion to transfer funds from the Justice Center sales tax revenue in 2004 to General Revenue to cover the
legal expenses paid to Paul Campo in 2003. This transfer would allow the General Revenue budget in 2004
to support the sheriff’s department personnel to remain at the level of that in 2003 and would avoid having
to lay off two employees. Commissioner, Franklin seconded this motion.
Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes.
With the changes made to the 2004 budget dictated by the above motion, Commissioner Franklin made the
motion to approve the 2004 Randolph County Budget. Commissioner Myles seconded this motion.
Vote on this motion was: Franklin-yes; Thornburg-yes; Myles-yes
Commission adjourned.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk

RANDOLPH COUNTY COMMISSION MINUTES

February 2, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and Deputy Clerk, Dora May Craven.
10:08 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the
motion and the motion carried.
10:12 AM—Rick Thornburg, Western District Commissioner arrived.
Commissioner Franklin made a motion to approve the minutes of the January 26th, 27th and 30th minutes
with one change on minutes of January 30th. Commissioner Thornburg seconded the motion and the vote
was Franklin-yes, Thornburg-yes and Myles-yes.
Discussion was heard concerning a “tank car” given by the Commission to a citizen of Randolph County
in exchange for dirt for fill on bridge building projects.
10:35 AM—Orscheln Construction Update:
• Russ Freed, Orscheln Rep., Wade Horn, Construction Engineer and Roger Garmon, Project
Foreman were present to provide an update. Russ Freed said he had been in contact with John
Mann concerning the change order related to the City of Huntsville water line work and said
the”$l720. fee for dirt work is still up in the air” and he will try to get definite decision on this
matter.
• Wade Horn reported there were no bids for the caulking and he had solicited bids and he would
recommend Willy’s Painting & Decorating bid for $20,000 for the caulking. Commissioner
Thornburg made a motion to accept the recommendation for Willy’s Painting & Decorating to be
awarded the bid for caulking at the Justice Center for $20,000. Commissioner Franklin seconded
motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes. Wade Horn
reported having received one bid on the sound system and waiting on another.
• Russ Freed showed a spreadsheet he is working on to show projected balances of the J.C. Project.
He is using Williams/Keepers l% sales tax scenario as a base and according to the January budget
it is right on target with a little balance.
Commissioner Franklin made a motion to approve for payment all submitted invoices except one from
Allstate Imaging, which had a discrepancy on the billing amount. Commissioner Thornburg seconded the
motion and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
Presiding Commissioner Myles said that previous to the meeting Bill Dougherty, Road and Bridge
Supervisor, had reported transmission repair to a road grader at an approximate cost of $15,000.
Discussion was heard concerning County Policy on Employment Selection, Orientation and Dismissal.
The Commission had been made aware of new employment in the Sheriff’s Dept. and there was concern as
to whether County Policy on the salary paid and the job posting regulations were followed. A phone call
was made to Sheriff Ancell concerning this matter and he said “the Sheriff’s Dept. can hire and set salary
as long as within the State law”.
Commissioner Franklin requested this item be on the agenda for next week and that the State Auditor be
contacted concerning this issue to learn what the Commission’s position would be.
12:00 noon—Commissioner Thornburg made a motion to adjourn; Commissioner Myles seconded the
motion and motion carried.
12:02 PM—The Commission reconvened to discuss 3 items from County Clerk Jim Sear’s office.
Commissioner Myles made a motion to approve for payment 4 more submitted invoices; Commissioner
Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
Commissioner Franklin made a motion to waive $7.00 copy fee from Sheriff Ancell’s office;
Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Mylesyes.
Commissioner Thornburg made a motion to approve the appointment of Ross McKinstry as Randolph
County Health Officer; Commissioner Myles seconded the motion and the vote on the motion was
Thornburg-yes, Myles-yes and Franklin-yes.
12:10 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and motion carried.
Checks 8651-8779 were signed for payment of approved invoices from the following funds: General
Revenue $137,826.31; PA Trng.$139.83; Assessment $7,356.46; Road & Bridge $58,567.17; Moberly Sp
Rd $387,858.02; Moberly Sp Levy $122,765.11; E911 $6,132.53; PA Grant $350.00. Total checks
$720,995.43
Visitors present: Merl Riley and Kyle Boyer representing League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

February 9, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:08—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner Franklin
made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and the motion
carried.
Dennis Brucks and Ron Perkins from MoDot came to present the standard agreement package between
the Mo Highways and Transportation Commission and Randolph County pertaining to the Route 63 four
lane expansion project from Moberly to Jacksonville. Six copies need to be signed. Bids are to be let in
June and contractors will probably begin in August or September and this will be probably a two-year
project. The Commissioners agreed to study the agreement package and this item will appear on the
February 17th agenda.
Randolph County citizen, Craig Poulin came with an inquiry concerning County Road #2680, which is
very short, has no inhabitants and is surrounded by land owned by his family and another individual who
wants to sell some land. His inquiry was if the Commission would sell this County Road. The response of
the Commission was “the Commission can’t sell County Roads”.
10:35 AM—Russ Freed, Orscheln was present for a J.C. construction update. (Also present were Wade
Horn, Construction Engineer and Roger Garmon, Project Foreman).
The following were discussed:
• Video arraignment possibilities if prisoners from other counties such as Boone County are housed
at the R.C. Justice Center. Russ Freed said he will get in touch with Comtech and see what is
necessary for transmission from this end, as Boone County currently has availability of video
arraignment.
• Steel that has been delivered is not in danger of weather as it has been primed.
• Pre-cast cell delivery has been re-scheduled for February 23rd.
• Russ will have spreadsheet ready to discuss on Tuesday, February 17th agenda.
Ann Weckenborg, representative from SBWE, presented a sample board of interior colors, tiles, wood
stains and carpet samples being recommended for the Justice Center.
Mohawk carpet sample comes with a 15-year warranty. Ceramic tiles were discussed and Russ Freed
pointed out that the ceramic tile has been taken out of the plans for the restrooms. VCT (vinyl composition
tile) was discussed as an alternative, though much less expensive, would not have the durability and life.
Commissioner Myles made a motion to approve all colors and materials as presented except the ceramic
tile in the restroom, but go with the ceramic tile if the budget would allow. Commissioner Franklin
seconded the motion and the motion carried.
11:25 AM—Recessed for 15 minutes.
11:45 AM—Commission reconvened. The following were present from the Macon office of MoDot:
Ron Watts, Mike Herleth and Mike Brimmer Ron Watts discussed the Bridge Rehabilitation Fund (BRO)
and the funds available to Randolph County. BRO projects are 80/20 matches with the State paying 80%
and the County 20%. Randolph County receives $59,000 per year from this fund. Randolph County has 7
or 8 bridges that are eligible for the Rehab. Project, but the R.R. owns the bridges. Ron Watts said he
would get a list of eligible bridges and a bridge map with numbers. Randolph County had bridge
inspection last year and the eligible bridges came from this inspection.
Mike Brimmer reported on the intersection of Hwy. P& B and Hwy 63 near Clark. All has been done to
engineer the project at the present time.
Ron Watts indicated the County Road Miles report will be available soon and this determines the State
funds to be received by Randolph County.
12:00 Noon—The Commissioners discussed the County Personnel Policies related to the Sheriff’s recent
approval of salary beyond the County Policy. The posting of vacancies and sick leave policies were also
discussed. The Commission decided these issues would be placed on the Agenda for February 17th.
12:15 PM—Recessed for lunch
1:45 PM—The Commission reconvened. Commissioner Thornburg came in following his visit to the
Doctor. Discussion was held concerning purchasing irregularities at the Sheriff’s Dept. The invoice
relating to this issue is being held and this item will be included on the agenda for February 17th.
County Clerk Jim Sears had the following items for the Commission:
• The Commission approved Paul Campo’s legal fees being paid from the General Conditions Fund
rather than the General Fund.
• Tank Car bids were awarded as follows: #10 and #16 to Joe Wilkerson; #8 and #14 to John
Ranch; #9, #13, #15 and #20 to Rick Ward; #3 to Howard County; and #5, #11, #17 and #19 to
Monroe County.
• The Commissioners were told about the optical scan equipment for elections that will soon be
time to bid.
Commissioner Franklin made a motion to approve the February 2nd minutes; Commissioner Myles
seconded the motion and the vote on the motion was Franklin-yes, Myles-yes and Thornburg-yes.
Discussion was heard concerning repair of back wall of Huntsville Courtroom where it was water
damaged. It was decided to have Bill Dougherty, R&B Supervisor, to look at the wall and ceiling where
replacement tiles are needed. Commissioners thought best solution to wall problem would be scrape or
sand, use Kilz, and then paint.
John Mann presented Letters of Agreement for five bridge contracts which include projects on County
roads #1250-2 bridges; #2070-2 tank cars on curves; #2160; #2415 and #2635-R.R. bridge which is
currently being built. Commission signatures on this agreement states that all other letters and agreements
are terminated except for current unfinished bridges.
12:25 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Checks 8998-9049 were signed for payment of approved invoices from the following funds: General
Revenue $32,287.40; PA Trng.$115.00; LE Trng. $420.00; Assessment $1,102.32; Road & Bridge
$37,814.09; Sheriff-$239.00; LEPC $96.61; E911 $292.64. Total checks $72,367.46.
Visitors present: Merl Riley, Harry Hall and Kyle Boyer representing the League of Women Voters
RANDOLPH COUNTY COMMISSION MINUTES February 10, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a leg injury.
10:09 AM—Presiding Commissioner Jim Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda; Commissioner Franklin seconded the
motion and the motion carried.
A Legislative Alert was received from NACO requesting the Commission to contact their legislators
concerning items such as; 2 lane bridges, rural area bridges, and local technical assistance programs.
10:25 AM—The Commission reviewed a letter and proposed legislation sent out by 22nd District
Representative, Therese Sander concerning the repeal of “emergency” law of 26th of February, 1885. The
Commissioners agreed to go on record as opposing the legislation proposed by Rep. Sander. A letter will
be drafted and signed by the
Commission and sent to 22nd District Representative; this will be on next week’s agenda.
10:50 AM—Recessed for 10 minutes
11:00 AM—Commission reconvened to meet with John Poindexter, Excavating Co in Martinsburg,
concerning County taking over maintenance of road #2901 in sub-division near Higbee. Sub-division
consists of 11 lots, 3 homes have been built and one more planned. Two-year maintenance period will
expire in July. Commission asked Bill Dougherty, R&B Supervisor, to check the roads and he
recommended the following be done before the county take over maintenance: 1) drive-ways of homes
have culverts in place and other lots should have culverts for future development, 2) ditches cleaned out,
and 3) roads graded and 1” surface rocked. Commission told John Poindexter the sub-division roads would
be looked at in July 2004, and if approved, the County would take over maintenance.
Bill Dougherty reported to the Commission about private road #1624 near Cairo and the 2-year
maintenance period will expire in October 2004; and he will check on the conditions of this road.
While Bill Dougherty was present they discussed taking bids on a tractor & boom mower, which will be
needed soon.
11:30 AM—Tammy Wilcoxson, Huntsville Post Mistress, visited with the Commission concerning
assignment of Suite #’s to each office in the Courthouse; the postal machines read numbers, but not names
and this change would save time and money for the Post Office. Joan Joseph, 911 Officer was present, and
said these changes would affect the 911 addresses also. Tammy said these changes would all probably take
a year to be in place. Commission Myles said he would speak to all the offices in the Courthouse so
everyone would be aware of this change.
Commissioner Franklin said he thought the Justice Center offices and addresses should be considered
while in the process of assigning numbers.
11:45 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and motion carried.
Visitors present: Merl Riley, Harry Hall and Kyle Boyer representing the League of Women voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

February 17, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Rick Thornburg, Western District Commissioner and Deputy
Clerk, Dora May Craven. Jack Franklin, Eastern District Commissioner called in and
would be a few minutes late.
10:13 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner
Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburgyes.
Commissioner Thornburg made a motion to amend the County Personnel Policy
and come to an agreement with the Sheriff’s Department; Commissioner Myles seconded
the motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes.
Discussion was heard concerning an invoice to Allstate Imaging, Inc. concerning
printer cartridges purchased by the Sheriff’s Dept. from an out of state company at a cost
to the county of 2-1/2 times more cost than if purchased locally and a gift certificate and
camera was given to county employee from the company. Sheriff Ancell was present and
said the cartridges are in use and the only gift item was a cardboard type camera. He
suggested the County consider having a purchasing agent. Commissioner Thornburg
made a motion not to pay the invoice for the cartridges; Commissioner Franklin seconded
the motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-no.
Commissioner Myles said “it may be that the Sheriff’s Department paid too much, we
want to be sure we get the best value for every dollar we spend- we have the product and
the vendor is not to blame.”
10:40 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present for
a J.C. construction update. (Also present were Wade Horn and Roger Garmon of PC&E).
The following were discussed:
• Pre-cast cells—crane will come on Friday, February 20th, prep work will begin on
Monday 23rd and cells should arrive on Wednesday, 25th. Masons will be
working this week as temperature forecast looks good.
• Three payment requisitions were presented for signatures: Req. #5 for SBWE for
Architect in amounts $1,130.00 and $4,042.00; Req. #6 for Work Pkg. 29,
Richard A. Howerton, Inc, amount of $10,05l.20; Work Pkg. 28, Cunningham
Plumbing, amount of $13,722.39; Work Pkg. 2, Rinker Materials, amount of
$224,166.90; Construction Mgmt., PC&E, amount of
$23,692.02; and Req. #7 for Work Pkg. 10 for Dean Hathman Masonry Co.,
amount of $34,870.09; Construction Mgmt., PC&E, amount of $1,549.78.
• Video arraignment concerns: Russ had contacted Boone County Commissioner
Elkin concerning video requirements and Russ will be checking on fiber optic
cable availability and the need for State approval.
• Russ Freed presented a Randolph County Justice Center Income/Cost spreadsheet,
based on Williams Keepers Financial Study, which he reviewed with the
Commission. Russ Freed commented that even though the sales tax is a variable
there is no question that the project is on track.
• Russ Freed was requested by the Commission to check on J.C. office
identification (signs) by Postal Department.
Wade Horn presented 13 change orders: 7 orders are credits, 4 are increases and 2 were
approved earlier, but paperwork was lost and needs to be signed. Commissioner Myles
made a motion to approve all change orders; Commissioner Franklin seconded the
motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes. Copies of change
orders are on file.
Jim Harlan, Assistant Program Director, Geographic Resources Center at UMC, was
present to discuss the Prototype Development of GIS(Geographic Information systems)
for Rural Missouri Counties. (County Assessor, Richard Tregnago and 911 Director, Joan
Joseph were also present.) Three counties have been selected for this project and they are:
Audrain, Hickory and Randolph. Harlan discussed the goals, benefits, who should be
involved and the county information needed. Information will be needed very soon, as
this project is to be done by the end of the summer of 2004.
Commissioner Thornburg made a motion to disband the Justice Center Financial
Advisory Committee; Commissioner Myles seconded the motion and the motion carried.
12:30 PM—Presiding Commissioner Myles asked to be excused due to having to catch
a plane flight. Terrence Mack with Commerce Bank was present to discuss setting up
VISA cards for the county. (County Clerk Jim Sears was present for the discussion.)
Discussion items included: individual card limits, internal process for control, detailed
billing which allows more control, on-line tools for shutting down a card and the
County’s freedom to set billing cycle. This issue will be placed on the agenda for next
week. The County Clerk’s office will help decide on the limits.
1:10 PM—Commissioner Franklin made a motion to approve payment of submitted
invoices; Commissioner Thornburg seconded the motion and motion carried.
Commissioner Thornburg made a motion to approve the February 9th and 10th minutes;
Commissioner Franklin seconded the motion and motion carried.
Commissioner Thornburg made a motion to approve the letter in opposition to the
proposed legislation concerning the repeal of “emergency” law of 26th of February, 1885.
The letter being sent to 22nd District Representative Therese Sander included reasons the
Commission was in opposition. Commissioner Franklin seconded the motion and motion
carried. (Note: Commissioner Myles had signed the letter before being excused).
Copy of the letter is on file.
1:30 PM— Commissioner Franklin made a motion to adjourn; Commissioner
Thornburg seconded the motion.
Checks 9050-9082 were signed for payment of approved invoices from the following
funds: General Revenue $5,640.15; Assessment $170.50; Road & Bridge
$42,981.65;User $661.84; Sheriff-$332.87; E911 $355.32. Total checks $50,142.33.
Visitors present: Harry Hall, Merl Riley, John Milnes and Kyle Boyer, representing the
League of Women Voters. News Media was present.
RANDOLPH COUNTY COMMISSION MINUTES February 23, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:10 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Bill Dougherty, Road & Bridge Supervisor, reported having a lot of R.R. bridge lumber on hand and he
would recommend putting it out for bids. Dougherty provided pictures showing how he had separated and
indicated Lot #’s. Commissioner Thornburg made a motion to accept Bill Dougherty’s recommendation
and take bids on the R.R. Bridge lumber; Commissioner Myles seconded the motion and the motion
carried.
Bill Dougherty also reported that Mark Warren, a County Employee, had dirt available to be used for a
County Bridge fill. Commissioner Myles made a motion to use the dirt available from Mark Warren and
for the dirt to be taken in a manor to leave a pond and to leave the access drive in a satisfactory condition.
Commissioner Thornburg seconded the motion and the vote was Myles-yes; Thornburg-yes and Franklinyes.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the motion carried.
Correspondence– Presiding Commissioner Myles provided copies of letters from Therese Sander, 22nd
District Representative, concerning HB1010 and reductions to the Health Dept.; she reported there is
activity on this issue, but no results. A letter was also received concerning HB1260 on the Randolph
County Courthouse issue; this bill has formally been withdrawn.
Presiding Commissioner Myles provided copies of a letter from Claire C. McCaskill, Missouri State
Auditor, concerning the implementation of recommendations contained in Audit Report No. 2003-79, titled
Randolph County Justice Center, and issued on August 6, 2003. Commissioner Franklin suggested this
letter be faxed to Attorney Paul Campo and add this item to the agenda for next week.
10:35 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to provide an update
on construction at the Justice Center. (Wade Horn and Roger Garmon of PC&E were also present.) Russ
Freed reported the pre-cast cells are to begin being delivered today, but are a little behind due to the need
for Hwy permits. A press conference was scheduled for Tuesday, February 24 at the J.C. site.
Wade Horn presented a Change Order from Work Pkg. #29; adding $6,000 for electrical wiring for
security locks. Commission Myles made a motion to approve change order for Work Pkg. # 29.
Commission Thornburg- seconded the motion. Vote on this motion was: Franklin-yes; Thornburg-yes;
Myles –yes.
Russ Freed reported that Commerce Bank would like to have direct deposits for contractors and this is in
the process.
Russ Freed presented the following requisition:
• Req. #8 for Ameren UE, $A105.58; Apollo Porta Potties, $110.00; Chariton Valley Telephone,
$127.94; Engr. Surveys & Services, $52.00; City of Huntsville, $25.59; Septagon Construction,
$118.54; and Stinson Morrison Hecker, $387.35.
Commissioner Thornburg made a motion to approve Req. # 8 to be paid from the General Conditions
fund; Commissioner Franklin seconded the motion and the vote on the motion was Thornburg-yes;
Franklin-yes and Myles-yes.
Commissioner Myles made a motion to approve payment of submitted invoices; Commissioner
Thornburg seconded the motion and the vote was Myles-yes; Thornburg-yes and Franklin-yes.
Commissioner Thornburg made a motion to approve the February 17th minutes with corrections;
Commissioner Myles seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and
Franklin-yes.
The GIS (Geographic Information Systems) for Missouri rural counties was discussed with concerns as
to who needs to be involved in the project. Joan Joseph, 911 Supervisor, and Richard Tregnago, County
Assessor, are willing to be involved in the project
Sheila Miller was present with a concern about not having received a timely response from Prosecuting
Attorney Mike Fusselman on the approval of Software for the County Collector’s Office. Presiding
Commissioner Myles said he would contact the P.A. concerning this matter.
11:50—Recessed for 10 minutes.
12:00 PM—Commission reconvened. Jim Sears, County Clerk, presented a change on the accrual rate
of sick pay. The following statement to be added to the current policy on page 33 of the County Policy
Manual: *Employees using sick days will have the used number of hours deducted from their accrued total
and will not accrue the number of sick hours taken for that month. It was decided this item would be
presented to the P.A for an opinion and then a letter be sent to the Sheriff’s office for agreement and
signing.
12:15 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried
Visitors present: Merl Riley, Kyle Boyer, representing the League of Women Voters and the news media.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk

RANDOLPH COUNTY COMMISSION MINUTES

February 24, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Rick Thornburg, Western District Commissioner; Jack Franklin, Eastern District Commissioner and
Deputy Clerk, Dora May Craven.
10:10 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Thornburg made a motion to approve the tentative agenda; Commissioner Franklin
seconded the motion and the motion carried.
Old Business—Commissioner Myles made a motion to approve for payment two invoices;
Commissioner Franklin seconded the motion and the motion carried.
Speed limit signs on County roads were discussed and it was decided to place this on next week’s
agenda.
Commissioner Franklin reported having received a complaint from a county citizen concerning a
Sheriff’s Dept. employee using a county vehicle to transport children to and from school. The Commission
agreed to invite Sheriff Ancell to be on next week’s agenda to discuss County vehicle use.
Commissioner Myles had a citizen voice concern about the condition of the flag being flown at the
County Jail and the absence of the flag at the Huntsville Courthouse. It was noted that the Courthouse flag
came down during an ice storm and the broken cord needed to be replaced and would need a boom truck.
The flagpole at the old Jail was discussed and since it is relatively new and a large one, it would be
suggested to be moved to the Justice Center site.
Commissioner Thornburg reported having talked with Bill Dougherty concerning work to be done on the
Courtroom wall at the Huntsville Courthouse.
Commissioner Myles requested that any comments to politicize be avoided during Orscheln
Representative, Russ Freed’s weekly construction update.
Discussion was continued on the GIS proposal as presented by Jim Harlan last week
Commissioner Thornburg had contacted a person from Boonville Public Works concerning their GIS
system and Commissioner Thornburg has concerns and feels more information is needed before making
decisions. Joan Joseph, 911 Coordinator, voiced concern of many unknowns, but feels this program will be
compulsory in the future and that the Commission should take advantage of the University offer.
Commissioner Thornburg voiced concern as to what it will cost Randolph County and he agreed to contact
the MAC office. It was agreed to call Jim Harlan, Assistant Program Director, Geographic Resources
Center at UMC, back and include this issue on next week’s agenda.
11:00 AM—County Clerk Jim Sears presented a bid from Henry M. Adkins & Son, Inc. of Clinton, MO,
for Accuvote Optical Scan Ballot Tabulation System. Kathy McCoy was present from the Henry M. Adkins
Co and the bid was in the amount of $97,680.00 for 16 machines; l each for 14 precincts, l for absentees
and 1 for back-up. The county will receive approx. $45,000 from the federal government for our “punch
card buyout” payment. The balance of funding hopefully will come as promised from additional federal
funding through the Help America Vote Act. The equipment will be on a lease type basis for the April
election. The contract includes a guarantee for the first 2 elections and after that it will be necessary to
have a maintenance agreement.
11:15 AM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried. The Commissioners would be attending a press conference at the J.C site at
11:30 AM.
Checks 9089-9157 were signed for payment of approved invoices from the following funds: General
Revenue $39,415.30; LE Trng. $450.00; Assessment $562.61; Road & Bridge $2,104.47; Sheriff-$20.45;
E911 $5,250.80. Total amount of checks $47,806.63.
Visitors attending were: Harry Hall, Merl Riley, Kyle Boyer representing the League of Women Voters
and Bob Bauer.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 1, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:15 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner Myles
made a motion to approve the tentative agenda; Commissioner Franklin seconded the motion and the vote
on the motion was Myles-yes, Franklin-yes and Thornburg-yes.
Reading and discussion of correspondence: A letter of support to approve applying for Housing
Preservation Grant was signed and returned to NECAC.
A letter of approval was signed for Valentine Insurance Agency concerning R.R. Protective Liability
Policy for construction of Randolph County Bridge #377040 on County Road 2635 and with an invoice in
the amount of $5,043.
10:30 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to provide an update
on construction at the Justice Center. Roger Garmon, Construction foreman from PC&E was also present.
Russ Freed reported the following:
• Pre-cast cells were set last week.
• Masons, plumbers and electricians are now working.
• PC&E would like to thank the City of Huntsville for willing assistance in providing parking space
and other assistance with setting of pre-cast cells.
(Note: Commission will send letter of appreciation to the City of Huntsville)
• Huntsville Post Office had been contacted concerning the 911 addresses at the Justice Center;
outside address should be posted at the front and interior offices to be designated by suite #’s at
each door.
• An updated financial sheet was presented and will be presented monthly. A copy of financial
sheet will be filed in the County Clerk’s office. Freed said, “currently the finances appear to be a
little above schedule”.
• Flagpoles are in the J.C. contract; Russ Freed said he would check on the flagpole currently at the
old Jail and whether it might be moved to J.C.
• Discussion was heard concerning where public information should be available; it was agreed
that anyone seeking information and data provided to the county by Orscheln personnel should go
through the County Clerk’s office.
Bill Dougherty reported that his employee working on repairs to the Courtroom wall has been detained
by Court being held there, but will complete as soon as possible.
Commissioner Thornburg made a motion to approve payment of submitted invoices; Commissioner
Myles seconded the motion and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.
Commissioner Myles made a motion to retroactively approve change order on Work Sheet #29 as noted
on the February 23rd minutes; Commissioner Thornburg seconded the motion and the vote on the motion
was Myles-yes, Thornburg-yes and Franklin-yes.
Commissioner Franklin made a motion to approve as changed the minutes from February 23rd and 24th;
Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Mylesyes.
GIS project was discussed concerning contacts with Cole County, Audrain County and Tom Sanders
with City of Moberly.
11:25 AM—Recessed
11:30 AM—Commission reconvened to consider revisions to the Personnel Manual in regard to Sick
Leave. Presiding Commissioner Myles reported that Prosecuting Attorney Fusselman recommended
sending a letter to all elected County Officials asking them to examine the proposed changes to the manual;
Commissioners agreed to send such letter.
Discussion was heard concerning bidding and purchase of new boom mower and tailgate spreader for
Road and Bridge Department. It was agreed to have specs ready for next Monday and ask Bill Dougherty,
R&B Supervisor, to check the specs. Commissioner Thornburg suggested that bids be taken on mower and
tractor together and also to bid them separate.
11:45 AM—Reply to State Auditor addressing implementation of recommendations from Justice Center
Audit was discussed. Commissioner Thornburg agreed to contact Attorney Paul Campo. Commissioner
Franklin made a motion to table this issue until an answer was received from Attorney Campo;
Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Mylesyes.
Cathy McCoy from Henry M. Adkins and Son, Inc, and County Clerk Sears were present for approval or
rejection of bid for election equipment. Commissioner Thornburg made a motion to approve bid from
Henry M. Adkins and Son, Inc for Accuvote Optical Scan Ballot Tabulation System; Commissioner Myles
seconded the motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes. County Clerk Sears
said the equipment should be here for the April Election and that next year the County will have to consider
handicapped scan screen.
11:55 AM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and motion carried.
Note: Commissioner Franklin reported having attended FEMA meeting in Moberly on February 27th.
Visitors present: Harry Hall, Kyle Boyer representing League of Women Voters, Merl Riley and news
media.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
Clerk_______________________________

Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 2, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:07 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda with the removal of the 11:30
discussion item; Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and
Thornburg-yes. (Note: item removed due to report having been brought to Commission on yesterday’s
agenda)
Discussion was heard concerning dissatisfaction of payment of Juvenile Office bills sent to Howard
County. The Commission and County Clerk Jim Sears agreed to invite Tina Houston from the R.C.
Juvenile Office to meet with the Commission and discuss this issue.
Old Business—Commissioners agreed to place MoDot on the agenda for next week.
A letter was received from Sheriff’s office concerning a book bill from InfoMatika that County
employee did not authorize. Commission agreed to send a letter to InfoMatika stating the County
employee did not authorize the purchase and payment would not be made.
Sheila Miller, County Collector, was present with a positive response from P.A. Fusselman concerning
software contract with Equitech. Commissioner Myles made a motion to approve the contract with
Equitech for software for the Collector’s Office; Commissioner Thornburg seconded the motion and the
motion carried.
Commissioner Myles made a motion to approve payment of submitted invoices; Commissioner
Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
An invoice from the Sheriff’s Department for gloves was discussed. Commissioner Myles reported
having spoken to Deputy Mark Nichols about this invoice; Mark said, “ he thought Lisa at the Jail had
made the purchase, but the gloves had been returned”. Commission agreed to have Deputy Nichols contact
the County Clerk’s office to request no payment on this invoice.
Commissioner Myles presented a draft of letter to be sent to all R.C. elected officials concerning
calculation of sick days for purposes of clarification. The Commission was in agreement.
Discussion and decision on speed limit signs—Commissioners Thornburg and Franklin indicated there
are many problems with putting up speed limit signs, i.e. cost, everyone will want them, etc.
Commissioner Myles suggested the signs should be considered on a case-by-case basis with guidelines set
to determine the need, such as counters placed on roads to determine amount of traffic, etc. Condition of
County bridges was discussed and it was agreed there aren’t any dangerous bridges except some R.R.
bridges; one of which is currently being built.
Bill Dougherty, Road and Bridge Supervisor, also voiced concerns on additional speed limit signs being
placed. His concerns were: problem to mow around, no one to enforce, and stealing is a problem.
Commissioner Thornburg suggested that the 8 Mile Road District be involved in making decisions about
speed limit signs. It was agreed to invite a representative from the 8 Mile Road District to be on agenda
next week.
Bill Dougherty presented an agreement for Commission signatures in regard to obtaining dirt (no charge)
from Darwin Woods to be used for bridge fill. The agreement for area on Co. Road 1234 that Randolph
County will leave dirt removal area seeded and on Co. Road 2660 will leave a place to pile brush.
Discussion was held on specs for tractor and boom mower and decision was to take local bids and then
compare with State Bids.
Presiding Commissioner Myles presented a draft of letter to be sent to Sheriff Ancell concerning use of
Sheriff’s Dept. automobiles; to allow Sheriff Ancell to be aware of complaint and to take care of the
problem. Commission agreed to send the letter.
11:20 AM—Recessed until 1:30 PM
1:30 PM—Commission reconvened with the following present: Presiding Commissioner Myles;
Commissioner Thornburg; Assessor Richard Tregnago; 911 Supervisor, Joan Joseph and Jim Harlan from
UMC with the GIS proposal. Tom Sanders from the City of Moberly came in later. Commissioner Franklin
was absent due to another commitment. Discussion included the following:
• Cost to the County?—Jim Harlan said primary cost would be for hardware (computer/printerdispatch/
plotter) and personnel to do input. Discussed costs other Counties have incurred.
• Would be a cost savings for the County from the Assessor’s use of Mylars, which
have to be replaced due to friction in use. GIS vs. Mylars is about half.
• Aerials can be updated by use of GPS.
• Sewer and water lines may be included in system.
• Fire hydrants and volume of flow could be included
• Roads & bridges will be in the system, but the County will want to prioritize conditions. Will
include maps, county photography, parcel maps, and 911 roads.
• Harlan will be creating a database and the grant applications will be done by UMC/GIS.
• Direct and indirect benefits to taxpayers: saves tax dollars, taxpayers can get information from
home, great use for realtors, savings for personnel of County in answering questions, etc.
• Who will be involved? Probably the following will be included: Assessor, Treasurer, Collector,
Clerk, Recorder and 911 Supervisor. Jim Harlan said, “the most important ‘cog’ of GIS is the
people involved”.
• Looked at map in Clerk’s Office and program in Assessor’s Office. Discussed program to be
used, ArcView, from ESRI (Environmental Systems Research Institute)
Commissioners Myles and Thornburg are in consensus that they want to be involved in the pilot GIS
project. Commissioner Thornburg will contact Commissioner Franklin and if he is in agreement will touch
base with Commissioner Myles and Jim Harlan.
Sick Leave Issue—Collector Miller, Assessor Tregnago, Treasurer Brown and Recorder Price were
present with concerns about the proposed sick leave policy and requested this issue be revisited.
4:20 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and motion carried.
Checks 9251-9297 were signed for payment of approved invoices from the following funds: General
Revenue $13,405.93; PA Trng. $40.12; LE Trng. $235.00: Assessment $285.16; Road & Bridge
$32,781.46; Sheriff-$119.99; Sheriff donation $24.72. Total amount of checks $46,892.38.
Visitors Present: Harry Hall, Merl Riley, Bob Bauer and Leo Howard.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 8, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven. Jack Franklin,
Eastern District Commissioner was absent due to an emergency dental appointment.
10:12 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda; Commissioner Thornburg seconded
the motion and the motion carried.
Commissioner Myles made a motion to approve for payment the submitted invoices, with the exception
of one to Tech Medical, Inc for gloves; Commissioner Thornburg seconded the motion and motion carried.
Commissioner Myles made a motion to approve the March 1st and 2nd minutes as written; Commissioner
Thornburg seconded the motion and motion carried.
Presiding Commissioner Myles reported the back wall of the Huntsville Courtroom has been repaired
and the work was very well done, “Thanks” to employees of the R&B Dept. (was suggested that a letter of
appreciation be sent to R&B employees). Commissioner Myles reported having contacted the State office
concerning tractor & boom mowers and learned the State doesn’t have bids on tractors and mowers.
10:50 AM—Recessed
11:00 AM—Reconvened with all Commissioners present (Commissioner Franklin arrived at 10:55 AM).
The Tech Medical invoice was discussed. Commissioner Thornburg made a motion to approve payment of
invoice for gloves for Sheriff’s Dept., as the merchandise could not be returned; Commissioner Franklin
seconded the motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
Personnel Manual “clarification” of sick leave policy was discussed. Commissioner Myles made a
motion to add to the policy manual the following statement: Employees using sick days will have the used
number of hours deducted from their accrued total and will not accrue the number of sick hours taken for
that month; Commissioner Thornburg seconded the motion and the vote on the motion was Myles-yes,
Thornburg-yes and Franklin-yes. Commissioner Franklin suggested sending a letter to the Sheriff’s Dept.
concerning this item of clarification and that the Commission expects all county departments to follow the
Policy Manual.
The 11:30 AM agenda item, reply to letter from State Auditor, was tabled to receive a response from
Attorney, Paul Campo.
Bidding and purchasing specs for boom mower/tractor was discussed. Commissioner Myles said he
would deliver the discussed specs to Bill Dougherty at lunch and maybe he would get them back during
afternoon session.
11:30 AM—Recessed
1:35 PM—Reconvened
The MoDot agreement papers for the 63 four-lane expansion project from Moberly to Jacksonville were
considered for signing. Several questions and unknowns were discussed and it was decided to request a
representative from the MoDot office come and place this item on the agenda for next week.
Bill Dougherty, R&B Supervisor, presented pictures of tractor/boom mower for bidding purposes.
2:00 PM—Commission met with Jerry Jeffries, Ted Sander and Larry White of the 8-mile Road District
and Bill Dougherty concerning speed limit policy. Gail Davidson, county citizen, was also present. Gail
Davidson reported Callaway County has recently set 35 mph speed limit for all gravel roads in Calloway
County. This information was publicized in the papers and on TV.
The 8-mile Road District representatives, Bill Dougherty and the Commission agreed that 35 mph speed
limit unless otherwise posted could be publicized and would become the set speed limit for all gravel roads
in Randolph County. The decision to draft a legal document and secure advise from Burk, MoDot;
Burkamper; Road Dist. Attorney from Brookfield and P.A. Fusselman. The 8-mile Road District
representatives would sign off on this too.
The Commission received a letter from Sheriff Ancell concerning use of county vehicles for personal
use. Commissioner Franklin voiced concern about county insurance and the liability of the County. A
phone conference was held with John Cochran of Valentine Insurance concerning this issue. John Cochran
said, “the County insurance follows the vehicle”. The Commission has concerns that the Sheriff’s Dept. has
no written policy and the Commission agreed to get in touch with Attorney Paul Campo before the next
meeting.
2:50 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Checks 9341-9370 were signed for payment of approved invoices from the following funds: General
Revenue $7,505.50; Assessment $575.86; Road & Bridge $4,672.22; User $2,436.06; Election Service
$75.00; E911 $164.80. Total amount of checks $15,429.44.
The Tuesday, March 9 agenda items were marked off the list due to Commissioner Myles being out of
town and there being no other necessary old business.
Visitors present: Merl Riley, Harry Hall and Kyle Boyer representing the League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

 

RANDOLPH COUNTY COMMISSION MINUTES

March 15, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Rick Thornburg, Western District Commissioner; Jack Franklin, Eastern District Commissioner and
Deputy Clerk, Dora May Craven.
10:18 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and
the vote was Thornburg-yes, Myles-yes and Franklin-yes.
Bill Dougherty, R&B Supervisor, presented pictures of a road entry in the Northeast part of the county
that a Citizen wants reopened (road was closed 5-10 years ago).
Five applications were received for the Wiley Ferguson Scholarship.
10:35 AM—Orscheln Representatives; Russ Freed and Susan Arment were present to provide a
construction update. Wade Horn and Roger Garmon from PC&E were also present. Russ Freed presented
the following information:
• Pre-cast cells are being readied for utilities
• Masons have completed the structural block walls and are working on cast stone.
• Septagon is working on the interior of the jail area
• Video arraignment w/Boone County: Chariton Valley verified the fiber-optic cable will be
satisfactory for video arraignment. Bob Perry with Boone County would like a separate private
room with video capability in the future. Russ said it will be possible to use an existing room,
• Steel roofing will be coming in soon and will be stored at the Orscheln Bldg. in Moberly—
insurance company will be notified.
• Russ Freed had pictures of the completed J.C. showing recommended white blocks that will be
used in place of the decorative columns which were eliminated earlier to save about $94,300. The
cost of the white blocks will add approximately $5,800.
• The original Rinker Materials contract had one page which had not been signed and is being
submitted for signatures today.
• Pay /Requisitions were submitted for work completed in February from various contractors.
Commissioner Thornburg made a motion to approve a Change Order to add white blocks at a cost of
$5800. to replace the decorative columns; Commissioner Myles seconded the motion and the vote was;
Thornburg-yes, Myles-yes and Franklin-yes.
Commissioner Myles made a motion to approve the following Requisitions: (# 9) $260. and $3,182. to
SBWE Architect; (#10) Work Pkg. 17—Butterfield Millworks, L.C., $42,366.96; Work Pkg. 11—The
Bratton Corp., $3,920.40; Work Pkg. 28—Cunningham Plumbing, $28,521; Work Pkg. 10—Dean
Hathman Masonry Co., $46,493.46; Work Pkg. 2—Rinker Materials Prestress Div. $59,382.43; Work Pkg.
27—Ozark Fire Protection, $17,216.50; Work Pkg. 12—Septagon Const. Co; $4,860. and PC&E
Construction Mgt., $25,522.29. Commissioner Franklin seconded the motion and the vote was Myles-yes,
Franklin-yes and Thornburg-yes.
Wade Horn reported he has 2 bids for the sound system; Instrumental Influence out of Sedalia is being
considered as the bid is within budget.
Motorized blinds for the windows on 29 foot wall were discussed and earlier there were 2 bids at
approximate cost of $12,000. Wade Horn will check to see if bid price is still the same.
SBWE is working on drawings for courtroom furnishings and telephone system.
Old Business—Commissioner Myles reported having received a phone call from Informatica demanding
payment for a book which was said to have been ordered by a county employee; the county employee says
this year’s book was not ordered. County Clerk Sears said he had spoken with Deputy Jeff Vogan, who
said the tape was not dated.
The specs for tractor and boom mower were reviewed and were signed for approval.
The Policy Manual was discussed concerning clarification of sick leave and Commissioner Myles will
draft a letter to be sent to Sheriff’s Dept. concerning this issue.
Speed limits for county gravel roads were discussed—no decision made.
Richard and Jan Palliser, eastern Randolph County residents, were present to request advise and
questions concerning any County Ordinances pertaining to fences on private property. The Commission
listened and advised the property owners there are no ordinances and suggested the property owners might
want to secure legal counsel.
The Commission received a Communicable Disease Report from the Randolph County Health
Department.
Commissioner Thornburg made a motion to approve the March 8th minutes as written; Commissioner
Myles seconded the motion and the vote on the motion was; Thornburg-yes, Myles-yes and Franklin-yes.
12:00 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Visitors present: Merl Riley and Kyle Boyer representing the League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 16, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner and Deputy Clerk Dora May Craven. Commissioner
Thornburg was detained.
10:20 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the
motion and the motion carried.
Last years culvert bid list was reviewed and found that bids were not awarded. Presiding Commissioner
Myles called Bill Dougherty, R&B Supervisor, and asked him to pick up the list of bids and if approved
have the County Clerk let the bids again.
The following drafted letters were signed to be mailed:
• Appreciation letter to Anthony Dodd for work on Huntsville courtroom wall repair
• Appreciation letter to City of Huntsville for generous assistance when pre-cast cells at the J.C.
were being delivered and set
• Notification letter to Sheriff Don Ancell concerning revision of County Policy Manual related to
clarification of sick leave usage
10:25 AM—Commissioner Thornburg arrived.
Discussion was heard concerning use of county vehicles by the Sheriff’s Department. Commissioner
Franklin said he had spoken to John Cochran, County’s Insurance carrier, and John said the Sheriff’s Dept.
should have a policy on use of county vehicles.
10:30 AM—Consider reply to letter from State Auditor. County Clerk Jim Sears had received a
recommended draft from Attorney Paul Campo to be sent to the State Auditor. Commissioner Franklin
made a motion to approve and send the response letter to the State Auditor; Commissioner Thornburg
seconded the motion and the vote was; Franklin-yes, Thornburg-yes and Myles-yes. (copy of letter on file)
11:00 AM—Consider ordinance setting speed limits on all county roads. Phone call was made to
Callaway County Commission/County Clerk concerning this issue. The
Callaway Co. Commission has held 2 hearings and their signs are at the discretion of the Road
Superintendent; also Callaway County is going to become a 1st Class County. The Randolph County
Commissioners agreed that more investigation is needed before a decision is made.
Commissioner Franklin made a motion to approve payment of submitted invoices; Commissioner Myles
seconded the motion and the motion carried.
Commissioner Myles reported that Judge Jaynes and Judge Hayes are in the process of establishing a
“Drug Court”, which is to be in effect in Randolph County by December 2004.
Richard Tregnago, County Assessor, was present to get Commission approval for a written agreement
with Moberly concerning the sharing of information as related to the GIS Program. If the County goes
digital the Assessor’s office will not need mylars (cost about $2500.). If the County makes an agreement
with Moberly to share information the County would have access to Moberly’s aerial photography.
Commission agreed this would be advantageous for both Moberly and the County. Assessor Tregnago
wants the information to blend with Jim Harlan’s G.I.S. program.
Commissioner Franklin mentioned that Assessor Tregnago has the 2004-2005 Assessment Maintenance
Plan Agreement that needs signatures and approval by the Commission; paperwork was completed.
Robert Teacutter, Mayor of Cairo, was present requesting signatures to allow for a 20 acre annexation to
Cairo City Limits. Mayor Teacutter reported the land, located near Bond Mobile Home Park, has been
surveyed and the annexation papers have been approved by the Cairo City Attorney. The Randolph County
Commission signed 4 pages and a copy of the agreement has been filed.
The G.I.S. project was discussed with Mayor Teacutter and he indicated the City of Cairo would be
interested in participating. Mayor Teacutter was invited to stay and listen to the MoDOT discussion of the
Hwy. 63 project.
11:30 AM—Dennis Brucks, from MoDOT office in Macon, came to answer questions concerning the
Standard Agreement papers on Highway 63 project between Moberly and Jacksonville. The following
questions were addressed:
• Commissioner Franklin—Q. concerning personal driveways: Brucks—A. Public hearings have
been held and property owners have been contacted.
• Q. Whose responsibility is it to replace or relocate water lines? A. If off right-away MoDOT
pays; if on right-away Water Dept. pays; *at this time there is no responsibility of the County.
• Q. Will residents be cut off during project? A. Contractors cannot shut down 2 County roads at
the same time, thus residents will have a way out. There will be 2 at-grade crossings; one at
White’s Carpet and one other.
• Q. If roads are now concrete or asphalt will MoDOT provide an asphalt access connector? A.
Yes, Co. Road 1395 now has concrete to Hwy.; will have an asphalt connector. Yes, will have an
asphalt connector at south edge of Cairo.
• Q. What responsibility does County have for utility costs? A. Brucks is 99% sure that the county
will have no utility costs, if this is wrong he will report back to the Commission.
• Q. What is the width of the right-away? A. Most is 60’ and wider in places.
Dennis Brucks told the Commission that MoDOT Contracts are set for letting in June or July of 2004.
The Commission was told they will not be asked to take over any old Hwy. and they will be provided with
a Hwy. cross-section.
The Commissioners signed 6 copies of the Standard Agreement between the Missouri Highways and
Transportation Commission and the Randolph County Commission for Hwy. 63 from Moberly to
Jacksonville, MO.
The Commission requested that County Clerk Jim Sears prepare bid specs for 3 pieces of equipment and
will consider on next week’s agenda.
12:35 PM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Checks 9371-9411 were signed for payment of approved invoices from the following funds: General
Revenue $19,269.11; Assessment $3,975.14; Road & Bridge $43,102.62; Sheriff $555.46; E911 $613.31.
Total amount of checks $67,515.64.
Visitors Present: Harry Hall, Merl Riley, Bob Bauer and Monitor Index Reporter.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 22, 20004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk Dora May Craven.
10:15 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Thornburg
seconded the motion and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
Commissioner Myles made a motion to approve for payment all submitted invoices with the exception of
one from Phelps County for housing and hospital bills for one prisoner. (Commission thought the bill was
extremely excessive and wanted more information.) Commissioner Thornburg seconded the motion and
the vote was Myles-yes, Thornburg-yes and Franklin-yes.
10:35 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to give a J.C.
construction update. (Wade Horn and Roger Garmon, PC&E and George Esser, Architect were also
present) Russ Freed gave the following report:
• Justice Center has cast stone on east side; windows are set in north and east walls, contractors are
working in the cell area and interior footers have been poured in about ½ of the jail area.
• Two bids were submitted for the Audio Package; one from Richard A. Howerton; $25,678.43 and
one from Instrumental Influence, Inc for $25,781.76. PC&E and Architect Esser recommended
the bid from Instrumental Influence, Inc, as the quality is better, it has more expandability and the
bid includes a lockable cabinet feature that will, in the long run, result in a $700-800. cost savings.
Commissioner Thornburg made a motion to accept the bid from Instrumental Influence, Inc. for
$25,781.76; Commissioner Franklin seconded the motion and the vote on the motion was Thornburg-yes,
Franklin-yes and Myles-yes.
The following Change Orders were signed for approval:
• Metal roofing Pkg.—–Credit of $1434.00
• Work Pkg. #27 fire protection; addition of pump—-increase of $24,980.
• White stone on exterior (replacing white columns at front) increase of $40,000 over just a plain
front. (NOTE; this is less than cost of original white columns.)
• Work Pkg. #10, Masonry; increase of $6,078.32 and $27,200.
• Work Pkg. #23, Access flooring—increase of $1,237.
• Work Pkg. #29, Electrical———–increase of $28,519.13.
• Work Pkg. #12, Carpentry credit—$192.50.
• Work Pkg. #16, Door, frames & hardware; credit—$534.
• Work Pkg. #11, Steel; increase of $4,489.
• Work Pkg. #13, Drywall and acoustical—credit of $336.
Work Pkg. #25, a previously approved C.O.(credit of $3,063.94) was presented for signing as it had been
misplaced.
Russ Freed reported they are working on the remote video arraignment; have spoken to the telephone
company and the monthly billings are extremely high; will continue to check all possibilities.
The Commission and Orscheln Representatives agreed that regular reports are necessary, but not always
necessary every week; Russ Freed will call and cancel being on the agenda when there is no report.
Old Business: Commissioner Franklin made a motion to approve the specs for metal and plastic pipe to
let bids; Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and
Myles-yes.
Wiley Ferguson Scholarship applications were discussed as to the availability of money: there is a
$4,000. C.D. and $1200. in interest. Commissioner Franklin made a motion to award the scholarship this
year and the Commission would study the applications and place this on the agenda for next week.
Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Thornburg said he would check with the Counselor at Westran High School in regard to the
financial needs of student applicants.
11:30 AM—Bids were opened on bridge lumber (7 Lots). One bid received; Shelly Shoemaker bid on
Lot #3–$35.00 and Lot #6–$30.00. Commissioner Franklin made a motion to accept the bids of Shelly
Shoemaker; Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes
and Myles-yes.
Commissioner Myles made a motion to approve the minutes of March 15th and March 16th as written;
Commissioner Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Myles-yes.
The following requisitions were signed to approve payment from General Conditions Account: Ameren
UE–$312.15; Apollo Porta Potties–$110.00; Chariton Valley Telephone–$117.00; Cuter Waters–$147.49;
City of Huntsville–$8.67; Norris Aggregate–$233.48; Septagon–$710.00; PC&E–$33.24; and Fastenal–
$39.72.
Discussed bidding on R&B equipment and culverts. Commissioner Thornburg made a motion to let bids
on all equipment; one pick-up truck, one tandem axle dump truck and one motor grader. Commissioner
Franklin seconded the motion and the vote was Thornburg-yes, Franklin-yes and Myles-yes.
12:00 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Checks 9435-9445 were signed for payment of approved invoices from the following funds: General
Revenue $15,600.00; Assessment $277.51; Road & Bridge $338.96; LEPC $125.00; E911 $50.58. Total
amount of checks $16,392.05.
Visitors present: Kyle Boyer representing the League of Women Voters and Harry Hall.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 13, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg,
Western District Commissioner and Chief Deputy Clerk, Eve Bagby.
At 12:01 PM – Commissioner Myles formally opened the Commission and the
following business was conducted.
Approval of tentative agenda (no vote taken)
At 12:15 PM – Circuit Judge Ralph Jaynes present to the Commissioners a
presentation from the 14th Judicial Circuit Court en banc addressing the following issues:
Security issues at judicial facilities; County Commission authority; Judiciary’s use of
county facilities; the county law enforcement restitution fund and pharmaceutical and
medical expenses. Circuit Judge Jaynes discussed each section of his presentation and
answered all questions.
At 1:15 PM – Meeting was adjourned
Visitors present: Judges: Ralph Jaynes, Scott Hayes and Gary Sprick; Norma Prange,
Don Ancell, Mike Fussellman, Peggy Boots, Paula Delaney, Mary Ellen Creed, Jeff
Vogan , commissioner candidates for the November 2004 election and Kyle Boyer with
the League of Woman Voters;
RANDOLPH COUNTY COMMISSION MINUTES March 29, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner and Deputy Clerk Dora May Craven. Rick Thornburg,
Western District Commissioner, was absent due to a Dr.’s appointment
10:16 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Franklin made a motion to approve the tentative agenda with the removal of the 11:30 AM item due to lack
of a citizen’s response concerning a county abandoned road. Commissioner Myles seconded the motion and
the motion carried.
Bill Dougherty, R&B Supervisor, was present to report the following issues:
• Judge Jaynes had reported a leaking problem over the Courtroom at the Moberly Courthouse—
(R&B crew had checked this and could not repair)
• A county citizen would take all of the remaining bridge lumber for $50. (Only one bid was
received for 2 of the 7 lots) Commission discussed possibility of Moberly Parks & Rec. needing
some of the lumber for the miniature R.R.
• Brace boards are needed for bridge work—needs l unit of 2×4’s, 16 “ long and a bundle of 5-ply
plywood.
Commission discussed the bridgework brace boards. Commissioner Franklin made a motion to bid the
lumber and get it ASAP; Commissioner Myles seconded the motion and the motion carried. (The
Commissioners noted that if the lumber is under $4500. Bill Dougherty could call area lumber yards and
get it at the best price—Commissioner Myles said he would check on the cost of this amount of lumber and
see if it falls in this range of cost then to let Bill know soon.)
Commissioner Franklin made a motion to contact J.W. Ballinger concerning the salvaged bridge lumber
that might be usable for the Moberly Parks & Rec. miniature train project; Commissioner Myles seconded
the motion and the motion carried.
A letter was received from Rebarco, Inc. concerning rebar pricing and time frame for which the prices
are good. This letter was tabled for discussion on the Tuesday agenda under old business.
Discussion was held concerning a requisition from Septagon for $710. to be paid from General
Conditions Fund. Commission thought this was a duplicate payment. Wade Horn, PC&E, was called and
asked for information. Following Wade Horn’s explanation, County Clerk Jim Sears was advised to send
this requisition for payment.
Commissioner Myles reported that Sheriff Don Ancell has agreed that the Sheriff’s Dept. will go along
with the recent sick leave clarification of the County Personnel Manual.
Phelps County bill for keeping a prisoner was discussed briefly.
10:55 AM—Commissioner Thornburg arrived.
Circuit Judge Ralph Jaynes was present with a letter requesting the Commission to support an
amendment to recent legislation concerning County Law Library funds—Judge Jaynes would like to see
that Howard and Randolph Counties are included in the list of 3rd Class Counties. The pending legislation
would allow Law Library funds to be used for technology as well as for books.
Commissioner Franklin made a motion to approve, as written, the minutes from March 22, 2004;
Commissioner Myles seconded the motion and the vote was, Franklin-yes, Myles-yes and Thornburg-yes.
Assessor Richard Tregnago and 911 Supervisor Joan Joseph reported on the GIS responses and
information to be sent to Jim Harlan, Instructor and Research Specialist at University of Mo/Columbia.
The Assessors Office, Election Office and 911 questions have all been answered and handouts were
provided for the Commission. Commissioner Myles made a motion to approve the Assessors and 911
responses and to forward this information along with a cover letter to Jim Harlan; Commissioner
Thornburg seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklinyes.
Joan Joseph and Carol Summers were present to discuss a recent meeting they attended at Tan Tara. The
following information was discussed:
• SEMA Grant; $34 million is available in MO Grant Program. Grant guidelines were not
available, but will be out soon through the Emergency Mgt. Dept. Funds can be used for software,
wireless towers, generators, computers, printers, etc.
• Discussed dispatcher calls in emergency response situations.
• Discussed what other counties are doing with sales tax to support 911 projects.
• Discussed the benefits of a Users Committee.
Commissioner Franklin suggested that Joan and the County join MONENA (National Emergency
Numbers Association). Joan said she will keep the Commission informed on progress and the Commission
will probably be receiving information.
12:00 PM—Commissioner Thornburg made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Visitors Present: Harry Hall, Merl Riley and Kyle Boyer representing the League of Women Voters.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

March 30, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner, and Deputy Clerk Dora May Craven. Jack Thornburg,
Eastern District Commissioner, was absent due to a family emergency.
10:07 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the motion carried.
Old Business—Commissioner Myles reported having contacted Jones Lumber Co. concerning cost of
needed lumber for R&B Dept.; the cost for the needed materials was estimated to be under $4500. and the
Commissioners agreed that Bill Dougherty should go ahead and compare costs and purchase the materials.
Bill Dougherty reported receiving a phone call from a resident within the city limits of Cairo concerning
water drainage in her yard. Commissioner Myles would contact Mayor Teacutter about this issue since the
County has no responsibility within city limits.
Discussion was held concerning Courtroom roof at the Moberly Courthouse. Commissioner Myles
placed a call to Watkins Roofing Co. in Columbia and left a message for a return call.
10:15 AM—Commissioner Franklin arrived. Commissioner Myles reported having contacted
Representative Therese Sander concerning HB798 and the possibility of amending this bill as requested by
Judge Ralph Jaynes. Rep. Sander said this bill has been passed to the Senate. Commissioner Franklin
suggested calling Senator Ken Jacob and the call was placed to the Senator’s office with request from the
County Commission to amend the bill to include Randolph and Howard Counties.
10:40 AM—Commission recessed
11:00 AM—Commission reconvened to have a report from Judge Scott Hayes on the potential effects
and benefits to the County of the Drug Court. Judge Hayes discussed the following information:
• Traditional Court—when found guilty the offender will receive drug treatment or probation and
that is very minimal– coming in once a month—may receive 30-120 days of treatment—
punishment is not very successful. Class C Felony for drugs is 7 years incarceration—due to
budget constraints offenders will probably only receive 6 months.
• Drug Court—same principle as AA (rewards and positive reinforcement). Super, intensive
probation; must have a job and they are brought before the judge weekly. Those on felony
convictions cannot associate with others on Felony Convictions. Cost of incarceration is high and
drug court is an option to cut costs; costs in the long haul will be cut. Implementation of Drug
Court is being planned for January 1, 2005. Adult Court (17-25 yrs.) will be up and running first
and then Juvenile Drug Court will be considered.
• There are currently 95 Drug Courts in Missouri. Boone County has both Drug and Mental Health
Court. Federal funds are available for training.
• Judge Hayes wants Drug Court to be perceived as more intensive and more honorable than
traditional Court.
A cameraman from KRCG-TV in Columbia was present to interview the Commission concerning
progress on the Justice Center. Presiding Commissioner Myles made a few statements.
Commissioner Myles presented handouts of composite rank of Randolph County from KIDS COUNT in
Missouri 2003. It was noted that the rank of Randolph County has come from l07th in 2002 to 92nd in
2003.
12:10 PM—John Mann was present for a review of Road and Bridge Contracts. Based on letter from
Rebarco, Inc. John Mann made the following recommendations on county bridge jobs:
• Bridge on Co. Rd. #2415—Terminate contract and re-bid at a later date.
• Bridge on Co. Rd. #2160—Terminate contract and re-bid at a later date.
• Bridge on Co. Rd. #2070—Rebid.
Explanation—John Mann said the metal yards many have enough on hand to supply for one
job, but all 3 jobs will be a problem.
Commissioner Thornburg made a motion to cancel contracts on Co. Rd. # 2415 and #2160;
Commissioner Franklin seconded the motion and the vote on the motion was Thornburg-yes, Franklin-yes
and Myles-yes.
Rinker Construction Co. bill was discussed—Commissioner Myles made a motion that due to contracts
being cancelled, Rinker may submit an invoice for $490. for drafting/engineering fee; if so, the
Commission will pay; Commissioner Thornburg seconded the motion and the vote was Myles-yes,
Thornburg-yes and Franklin-yes.
Modification letters of agreement were signed for bridges on Randolph County Roads 2150 and 2415.
It was decided that the bridge on County Road #2070 be discussed again in two months. Utilities
and bridge right-away was discussed
Highway repairs were discussed and John Mann described some of his recommendations.
Commissioner Thornburg requested John Mann to check with Rebarco as to the need for a letter from
the Commission and John to compose letter if needed.
The following correspondence was reviewed:
• Letter to Judge Jaynes from Boone County in regard to payment for a detention bed space at the
Boone County Juvenile Justice Center.
• The Missouri Tax Commission now approves the 2004-2005 Assessment Maintenance
Agreement and Approval.
• Emergency Management & Homeland Security grant applications were received.
(this information was passed on to Joan Joseph, 911 Coordinator, and to be sent on to Robert
Dutton)
12:40 PM—Commissioner Franklin made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Visitors present: Harry Hall, Bob Bauer, Kyle Boyer representing the League of Women Voters and
Monitor Index Reporter.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

April 5, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven. Jack Franklin,
Eastern District Commissioner was absent due to a family situation out of state.
10:05 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner Myles
made a motion to approve the tentative agenda; Commissioner Thornburg seconded the motion and motion
carried. Commissioner Myles made a motion to approve payment of submitted invoices; Commissioner
Thornburg seconded the motion and the motion carried.
10:35 AM—Russ Freed and Susan Arment, Orscheln Representatives, were present to provide J.C.
construction update. Wade Horn and Roger Garmon from PC&E were also present. Russ Freed provided
the following report:
• Masons & contractors are making progress
• Steel workers will be coming this week and the roof system will be done first
• Storage of steel coils and water heaters will be necessary—Naught-Naught Insurance Co. will be
notified previous to delivery.
• Cost estimates are available for remote video hearing system to connect Randolph and Boone
County. –Base equipment cost approx. $25,000 –Monthly line charge for both Randolph & Boone
Counties is about $900(combined) –$500 per year for maintenance (life estimate of 10 years on
equipment) –Sheriff’s Dept. additional expense approx. $2,340 annually with 3 remote hearings
per week. The total costs equate to an annual expense recovery of the system of $16,140.
Commissioners discussed information needed from Boone Co. concerning inmate housing, i.e. need to
know the base cost, how many prisoners they will want to contract out, and need to find out from Williams
Keepers as to how finances were broken down and how utilities were figured. Wade Horn suggested
contacting Saline and Audrain Counties concerning their charges. Russ Freed said he would contact Sheriff
Ancell concerning base charges.
Change Orders: Commissioner Myles made a motion to add a security key pad and entry system at the
east door (as recommended by the Judges and Staff) cost to be $4,850.; Commissioner Thornburg seconded
the motion and the motion carried.
The following C.O. credits were signed for approval;
• Work pkg. #9 credit for hole drilling not required–$2,273.
• Work pkg. #12 credit for one flagpole footing–$450.
• Work pkg. #22 credit for deleting one flagpole–$1,020.
Wade Horn discussed the motorized blinds—a bid was received from Motorized flex Shades by Draper
in the amount of $14,865. for 14 motorized shades. The specs have changed and the Commission
requested this item be rebid. It was noted that Farris Decorating would like to bid on this item.
Russ Freed suggested that the Commission consider a man lift (20-30 ft.) for the J.C. for maintenance
purposes and could watch for possibility of getting a used one.
Intercom system was to be discussed with the Judges, Sheriff and the Circuit Clerk for their approval of
locations. Wade Horn would take care of this issue.
Russ Freed suggested that the Commission ask the County Clerk not to hold up any General Conditions
Bills except those in question.
Old Business—Flag and cord for Huntsville Courthouse pole was discussed and would like to get it
done before Election Day. Commissioner Myles said he would contact Russell Coonce or Sherwood’s
Signs.
Commissioner Myles reported that the “Friends of the Park” in Moberly couldn’t use any of the
remaining salvaged bridge lumber, as it is too large. This salvage material had been bid to sell earlier in the
year and had not received any bids. The Commissioners requested the County Clerk to notify Bill
Dougherty, R&B Supervisor, to go ahead and let the citizen have it who had offered $50. for the remaining
lumber.
Commissioner Myles made a motion to approve the minutes of March 29 as written; Commissioner
Thornburg seconded the motion and the motion carried. The Commission
requested a check on Co, Road #’s in the March 30th minutes before approving—these minutes would be
on next weeks agenda for approval.
Legal services were discussed in relation to possibly getting a local attorney for questions such as road
issues, etc. This was tabled until Commissioner Franklin is back in town. John Mann will be contacted
concerning road engineering.
Discussion was held concerning the request from Coolie Callihan to open an abandoned road.
Commissioner Myles said he would contact Attorney Burkamper at Troy, Mo concerning abandoned roads.
Attorney Burkamper has expertise on R&B concerns. Commissioner Myles made a motion to decline
Coolie Callihan’s proposal to reopen abandoned Co. Road # 1955; Commissioner Thornburg seconded the
motion and the vote was Myles-yes and Thornburg-yes.
The Wiley Ferguson Scholarship applications were discussed. Five applications were received.
Commissioner Thornburg had spoken with Counselor’s office at Westran High School and she was in
agreement that Lindsey Powell meets the qualifications of the scholarship. Commissioner Myles made a
motion to award $200 per semester to Lindsey Powell for her freshman year at MACC; Commissioner
Thornburg seconded the motion and the motion carried.
12:00 PM—Commissioner Thornburg made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Checks 9624-9683 were signed for payment of approved invoices from the following funds: General
Revenue $14,505.53; LE Trng. $200.00; Assessment $826.09; Road & Bridge $38,411.64; Sheriff fund
$628.84; E911 $242.01; PA Grant $193.92. Total amount of checks $55,008.03.
Visitors present: Harry Hall

RANDOLPH COUNTY COMMISSION MINUTES

April 12, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven. Jack Franklin,
Eastern District Commissioner was absent due to a family situation out of state.
10:10 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and
the motion carried.
Correspondence—The Commission reviewed MOPERM Claim Status report. A letter was received
from NACO concerning the annual caucus Courthouse Award.
Commissioner Myles made a motion to approve for payment the submitted invoices; Commissioner
Thornburg seconded the motion and the motion carried.
Justice Center Update–Wade Horn and Roger Garmon from PC&E were present for a construction
update. Wade Horn reported the following:
• Roofing will probably start the 1st of May
• Electricians are preparing for remainder of slab in cell area to be poured around April 21st.
Foundation for outdoor exercise area will also be poured.
• Plumbing & sprinklers are done in the cell area
• Metal studding is scheduled for May 1st
• Front half of building will be dried in by about the 3rd week of May
• Project is about 30-35% complete. Wade provided a graphed progress sheet
The Commissioners signed approval of Construction Work Pkg. # 31. Wade said payment requisitions
for vendors/contractors had not come in and would probably be in for Tuesday’s agenda.
Reports were received on sales taxes for the month which indicated they are down from what they were l
year ago, but are still up for the year.
Commissioner Thornburg made a motion to approve the minutes of March 30th with a change;
Commissioner Myles seconded the motion and the motion carried.
Franklin Keller, a landowner outside the city limits of Cairo, was present concerning lots he is selling
near County Road #1630 and the road that will go through his development. The Commissioners provided
Mr. Keller with the county specifications and regulations for county roads
Becky Brown, County Treasurer, provided the Commission with copies of general revenue balances for
the end of the month review.
Don Patrick and two representatives from Northeast Community Action Corporation (NECAC), were
present for the Commissioners to sign a Proclamation declaring the month of May as Community Action
Month. This was being done in observance of the 40th Anniversary of NECAC. Commissioner Thornburg
made a motion to declare May, 2004 as Community Action Month; Commissioner Myles seconded the
motion and the motion carried. (A picture was taken with the NECAC Representatives)
Commissioner Myles made a motion to approve the April 5th minutes with a change; Commissioner
Thornburg seconded the motion and the motion carried.
Jim Sears, County Clerk, reported on the April 6th Election. The only problem was with one of the new
voter scanning machines which didn’t work and a Company Representative was available for the election
and took the problem machine back to the Company; otherwise a very smooth election was reported.
12:00 PM—Commissioner Thornburg made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Checks 9764-9787 were signed for payment of approved invoices from the following funds: General
Revenue $12,971.61; Assessment $394.18; Road & Bridge $6,198.71; Election Service $2,200.00; E911
$692.29. Total amount of checks $22,456.79.(4/13)
Visitors present: Chris Rickertsen
April 13, 2004
April 13, 2004 @ 11:00AM – Commission met and the following motion was made by Commissioner
Thornburg “Approve payment of Requistions-12,13 and 14 for the Justice Center Project” Vote: Franklin –
absent; Thornburg-yes; Myles- yes.
April 13, 2004@ 11:05AM – Commission adjourned.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

April 19, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven. Jack Franklin,
Eastern District Commissioner was absent due to a family situation out of state.
10:15 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Harold Crane, Dan Buckman and Michael Purol were present from Great Rivers Engineering Group to
discuss possible road projects. Discussion was held concerning State Laws involved in bidding of
Engineers. (Note: the County may contact 3 qualified firms, discuss prices with one at a time, if not
suitable, move on to the next firm). MoDot requires qualifications of 3 firms; the firms will put together a
proposal of qualifications, cost of project and the steps or procedure. Harold Crane pointed out that
Randolph County has $220,000 in BRO Account and $69,000 in the Soft Fund.
10:30 AM—Wade Horn and Roger Garmon from PC&E presented a construction update at the Justice
Center. Wade provided a handout of Jail operating costs per Williams Keepers Study and a remote video
system analysis sheet as prepared by Russ Freed, Orscheln Representative. The analysis showed the
following:
• Total one time equipment cost—$23,500.00.
• Total recurring monthly cost–$1,338.00
• Cost spread over 3 years–$7,833.33
• Comparison of monthly costs vs. lease option for purchase of video equipment; after 3 years $l.00
buys the equipment. Lease purchase provides the advantage of less cost up front, but does add a
small additional cost.
• Income analysis based on daily charge of $47.00 (less food and video daily charge (10 bed) would
provide a net income of $29.29 per day or an annual net income of $106,908.50 with 10 beds.
Wade said “Russ Freed is about ready for a meeting with Boone County Officials, just waiting for a call
from Commissioner Elkin. Sheriff Ancell had done a competitive comparison of daily jail (per prisoner)
charges which ranged from $35-$50/day, and the Sheriff’s recommendation is a daily charge of $40.00 per
bed per day.
Southwestern Bell can provide a T-1, dedicated line, from the R.C. Justice Center to the Boone Center
with a recurring monthly cost of $1,096.00
Randolph County currently has 45 prisoners and the new J.C. will provide 92 bunks.
Other items presented by Wade Horn are as follows:
• Dedication Plaque information is needed by end of May.
• Advertisement for bids on Window blinds for Pkg. #33 has gone out and bids are to be opened on
Wednesday, May 12 at 1:00 PM. Wade Horn will be present when bids come in.
Commissioner Thornburg made a motion to approve the tentative agenda and Commissioner Myles
seconded the motion and motion carried.
The Commissioners received a letter from Juvenile Court Services concerning a raise in salary for sixmonth
probationary county employees of that department.
Submitted Invoices—Commissioner Myles made a motion to approve for payment the submitted
invoices; Commissioner Thornburg seconded the motion. The vote on the motion was Myles-yes,
Thornburg-yes and Franklin was absent.
Court Order # 2004-01—Commissioner Thornburg made a motion to approve Court Order # 2004-01
to Collector, Sheila Miller to outlaw the 2000 tax balances; Commissioner Myles seconded the motion and
the vote on the motion was Thornburg-yes, Myles-yes and Franklin was absent.
Mark Price, County Recorder, was present requesting an amendment to his budget for a temporary parttime
employee in his office due to his deputy recorder having suffered a heart attack. Commissioner Myles
made a motion to allow Recorder Mark Price to hire a temporary, part-time person while his deputy is on
sick leave; Commissioner Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and
Franklin was absent.
Old Business—Discussed a billing from Allstate Imaging, Inc. for 8 ink cartridges. Billing was reduced
to $240.40, which is a competitive cost of $30.00 each.
Redistricting of the Ambulance District Board was discussed and the Commission will place this item on
the agenda 2 or 3 times as Reading l—Reading 2—Reading 3.
Discussed purchase of a motor grader; no decision was made.
A taped message was heard from Attorney Tom Burkemper from Troy, Mo concerning the request from
Coolie Callihan to open a closed road. Attorney Burkemper advised that the County has no obligation to
maintain any roads and he gave an example of “Lincoln County, which does not go in and open up roads.”
Attorney Burkemper said he would get back in contact with advise on speed ordinance.
Minutes—Commissioner Thornburg made a motion to approve as written the minutes from April 12th
and 13th; Commissioner Myles seconded the motion and the vote was Thornburg-yes, Myles-yes and
Franklin was absent.
A telephone call was received from Linda Kempker concerning a county citizen having ruined a tire
while driving on a rough County road and the question “does the County have insurance to cover this
damage?” Yes, this claim will be forwarded to Moperm Insurance for consideration.
Commissioner Myles reported attending and speaking at a recent meeting of the League of Women
Voters and the session went very well.
Engineering Services—Discussion was heard concerning the need for some road work that John Mann
doesn’t have time to do. Commissioner Thornburg suggested that Attorney Paul Campo should be
contacted for the exact specifications necessary for obtaining engineering services.
Speed limit signs were discussed and it was decided it would be necessary to meet with the Sheriff’s
Department before making any decision on this issue.
12:15 PM—Meeting Recessed for lunch
2:00 PM—Meeting reconvened.
Discussed County Road #1430 and a business venture that might take place there. Commissioner Myles
called Mayor Teacutter at Cairo and he was not aware of this issue.
Discussed the naming of a Randolph County Creek, most commonly called MOTT Creek, but on
occasion is referred to as “Little” Creek. The U.S. Board of Geographic Names requests a name be given
to be consistent on all records. After receiving a letter from James F. Mott from Salisbury and conferring
with Chariton County Commissioner, Gale Brown, the Randolph County Commissioners agreed that
MOTT Creek should be the official name and a letter be sent in response to the letter from the U.S. Board
of Geographic Names.
Randolph County Library Board Appointment–Commissioner Thornburg made a motion to appoint
Linda Miedler to the Randolph County Library Board; Commissioner Myles seconded the motion and the
motion carried.
Employee Recognition—The Commissioners agreed they would like to hold an annual employee
service recognition program probably after November election.
Other items discussed included the following;
• A finance meeting to be held after May 1st with County Elected Officials at the Moberly and
Huntsville Courthouses, following receipt of the financial report
• Commissioner Myles will contact Coolie Callihan concerning the closed road issue.
• Commissioner Myles will take pictures of the Salvage Co. on County Road #1430
• Talking to Sheriff Ancell about the junk cars at Prather’s at Cairo
2:45 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Checks 9827-9882 were signed for payment of approved invoices from the following funds: General
Revenue $22,809.93; L.E. Trng. $500.00; Assessment $500.00; Road & Bridge $37,621.36; E911 $692.29.
Total amount of checks $66,226.88.
Visitors: Kyle Boyer representing the League of Women Voters, and Bob Bauer.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

April 26, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk Dora May Craven.
10:15 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and
the vote was Thornburg-yes, Myles-yes and Franklin-yes.
SEMA Grant- Robert Dutton, Moberly Fire Chief, was present to propose applying for a SEMA Grant.
Randolph County 911 cannot get wireless use as it is, but could go through Moberly Terminal at a cost of
$90,000. Randolph County has $33,000 allotted if applied through the grant program, which is from
Homeland Security Funds. Chief Dutton’s proposal included Moberly paying $45,000, he would apply for
the $33,000 for Randolph County and the County would owe an additional $12,000. Joan Joseph, Randolph
County 911 Coordinator, reviewed the recent meeting with Mr. Kendall, the Macon County 911
Coordinator, and she was in agreement with Chief Dutton. Commissioner Thornburg made a motion to
approve of Chief Robert Dutton applying for a SEMA Grant for Randolph County; (paperwork to be done
by Chief Dutton) Commissioner Franklin seconded the motion and the vote on the motion was Thornburgyes,
Franklin-yes and Myles-yes.
Correspondence—Bill Dougherty, R&B Supervisor, reported having attended the National Guard
Welcome Home Program for Company A-110th Engineer Battalion held at Macon. Byron Kendall, a
Randolph County employee, was in the group and he was returning from Homeland Security Duty at Ft.
Leonard Wood.
Letter was received from MOPERM concerning insurance claim made by Linda Kempker; claim was
denied, as there was no negligence on the part of Randolph County
Letter was received from MoDOT Project Manager, Ronald Perkins concerning agreement with
Randolph County for Route 63, Job # J2P0487.
10:35 AM Construction Update–Russ Freed, Orscheln Representative was present along with Wade
Horn, PC&E and George Esser, Architect. Sheriff Don Ancell was also present.
Russ Freed is in the process of setting up a meeting with Boone County Commissioners to discuss video
arraignment and possible prisoner housing. Commissioner Franklin posed a question, “Does the State Court
have to approve of the video arraignment plan”? Answer—Russ Freed said he didn’t know, but he would
check.
George Esser presented building dedication plaque wordings for Commission approval. Commissioner
Thornburg made a motion to approve a plaque, which included names of Commissioners, dates of office
terms and a Memorial to Leon Egley and Jason Acton; Commissioner Franklin seconded the motion and
the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
George Esser brought up a Justice Center security issue.
10:50 AM—Presiding Commissioner Myles made a motion to go into closed session with closed vote
and closed minutes (RSMo 610.02l.19) for Justice Center security; Commissioner Franklin seconded the
motion and the motion carried 3-0 with roll call vote. Yeas: Myles, Franklin and Thornburg. Nays: none
11:05 AM—Presiding Commissioner Myles reconvened to open session.
City of Moberly/County Aerial Photographs—Randolph County has agreed to participate at a cost of
$5,000 toward the City of Moberly’s project. Commissioner Thornburg made a motion to approve the
agreement for funding of Moberly/County aerial photography; Commissioner Myles seconded the motion
and the vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes.
Discussed briefly with Sheriff Ancell the speed limit signs on County Roads. This issue was tabled until
a response is received from Attorney Paul Campo.
Discussed Prather’s old car lot at Cairo. Sheriff Ancell agreed to go to Prather’s and talk to them about
cleaning up the old car nuisance.
Minutes—Commissioner Myles made a motion to approve the April 19th minutes as changed;
Commissioner Thornburg seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes
and Franklin-yes.
A meeting will be scheduled for Friday, May 7th to meet with Coolie Callihan.
11:45 AM—The first reading of Redistricting of Randolph County Ambulance Districts.
Commissioner Myles made a motion to approve for payment the submitted invoices; Commissioner
Thornburg seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklinyes.
12:00 PM—Commissioner Thornburg made a motion to adjourn until 10:45 AM on Tuesday, April 27;
Commissioner Franklin seconded the motion and the vote was Thornburg-yes, Franklin-yes and Myles-yes.
Visitors present: Merl Riley
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved
RANDOLPH COUNTY COMMISSION MINUTES April 27, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
11:00 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Open bids on Road & Bridge Equipment: Jim Sears, County Clerk, opened and presented the following
bidders:
Motor Grader
Altorfer—Representative, Dave Gass
Tri State Construction—Representative, Gary Million
Tandem Dump Truck
Columbia Freightliner—Representative, Bob Burch
Al Scheppers Motors—Representative, A. Wagner
Ball Volvo & GMC—Representative, Jerry Griffitt
Tractor and/or Boom Mower
Tri State (bid combination and mower separate)—Representative, Gary Million
Sidenstricker (bid combination only)—no representative present
J.F. Roling (bid tractor only)—no representative present
Woody’s (bid boom mower only, Diamond)—Representative, John Volker
Pick-up Truck
Moberly Motors—no representative present
Sutton Ford—no representative present
Bentz—no representative present
Commissioners will study bids and consider on next week’s agenda.
Old Business—Commissioner Thornburg made a motion to approve Court Order # 2004-03; payment from
Johnson Cemetery Fund for mowing service to Charles Belcher in amount of $95.00; Commissioner
Franklin seconded the motion and the vote was Thornburg-yes, Franklin-yes and Myles-yes.
Check was received from Mo Association of Counties Workman’s Compensation Fund.
Mark Price, County Recorder, discussed his recent professional meeting receipts and possibility of these
being paid out of his Users Fees. The Commission stated that County Policy allows $20.00 per day for
meals for professional meetings.
Sheila Miller, County Collector, visited with the Commission concerning possibility of getting an old
Post Office Drop Box that might be used for the Collector’s office during tax season. Commissioners
agreed this might be a good plan and Sheila should pursue this idea.
Checks 9889-9933 were signed for payment of approved invoices from the following funds: General
Revenue $17,253.48; P.A. Trng. $175.74; Assessment $1,032.92; Road & Bridge $387.73; User $190.47;
Sheriff Fund $394.30; Election Service $149.34. Total amount of checks $19,583.98.
12:00 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded and
motion and the motion carried.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

May 3, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven. Jack Franklin,
Eastern District Commissioner was detained due to an emergency at home.
10:12 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner Myles
made a motion to approve the tentative agenda; Commissioner Thornburg seconded the motion and the
motion carried.
Correspondence—Commissioner Franklin arrived. A notice was read from Northeast Association of
Counties concerning a recent meeting and amount of $5.00 per person due.
Commissioner Franklin suggested asking Moberly City Manager to be on next weeks agenda in relation
to the possible closing of the Land fill—Commissioners voiced concern about County Roads becoming
dumping grounds.
Phone call was received from Fannie Lou Wilhite, Extension Council member, with a request to be on
next week’s agenda for a proclamation.
10:30 AM—Russ Freed, Orscheln Rep., and Roger Garmon, PC&E, were present for a J.C. construction
update. Russ Freed presented a current J.C. income/cost sheet. Current balances show a cumulative 2.3%
above projected balances. Furnishing specs for the building should be ready for next week.
Two pending change orders were presented: Work Pkg. #29 for additional electricity (note: Russ was
not sure if this will be necessary) and Work Pkg. #26 for floor drain in outside exercise area. Russ reported
the following Change Order balance: $32,364.,which is 38,000. above the projected end forecast.
Commissioner Myles made a motion to approve Change Order #26 in the amount of $765. for floor drain in
outside exercise area; Commissioner Thornburg seconded the motion and the vote on the motion was
Myles-yes, Thornburg-yes and Franklin-yes. Russ Freed reported that Jess Hefcock, Missouri Court
Security, would come on May 4th to review Justice Center security. Russ also reported that the State Court
does not have to approve the video project.
Minutes—Commissioner Franklin made a motion to approve the open session minutes of April 26th and
27th and the closed session minutes of April 26th; Commissioner Thornburg seconded the motion and the
vote on the motion was Franklin-yes, Thornburg-yes and Myles-yes.
11:00 AM—Second reading of Redistricting of Randolph County Ambulance Board of Directors.
Commissioner Myles had spoken with Clay Joiner from the Ambulance District concerning the
redistricting plan splitting Townships and Commissioner Myles suggested inviting Clay Joiner to be on
next week’s agenda to discuss this issue.
Submitted Invoices—Commissioner Franklin made a motion to approve for payment the submitted
invoices; Commissioner Myles seconded the motion and the vote was: Franklin-yes, Myles-yes and
Thornburg-yes.
Jim Sears, County Clerk, reported having received certification from the City of Moberly requesting a
sales tax continuation issue on the August Election ballot.
11:45 AM—Commission adjourned for lunch.
1:00 PM—The Commission reconvened to meet with Mark Price, County Recorder, and Forrest (Ben)
Bogg from Missouri Vocational Enterprises of the State Department of Counties, concerning modular
office components for the Recorder’s Office. The following information was discussed:
• Safety/security
• ADA issues
• Suggested materials—recommended laminate
• Who would do the work? (A) State employees would do the work.
Bogg said the electrical duplex receptacles are included in the components and there would be no
charge for making a dedicated service. Electrician needs to provide an 8-wire service.
• Recorder’s budget will allow the estimated cost
The Commissioners suggested that Mark Price contact Bob Long from NEMO Electric about the
electricity before going ahead.
Old Business—Bill Dougherty, R&B Supervisor, was present to discuss equipment purchases.
Commissioner Franklin made a motion to accept bid on an International Tandem Dump Truck (model
7400—6×4 with 15’ tub body) from Al Sheppers Motor at a cost of $42,500 (low bid); Commissioner
Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes, and Myles-yes.
Commissioner Franklin made a motion to accept bid for a 2004-F350 Ford Pick-up Truck from Moberly
Motors at a cost of $17,744 (low bid); Commissioner Myles seconded the motion and the vote was
Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Franklin made a motion to accept the bid of Altorfer for a CAT motor grader. Franklin
noted, “this bid had a better buy back agreement”. This motion didn’t receive a second and was not voted
on.
Commissioner Thornburg made a motion to accept bid for a John Deere Motor Grader (700CH Series II)
from Tri-States Equipment Co. at a cost of $133,150 (low bid); Commissioner Myles seconded the motion
and the vote was Thornburg-yes, Myles-yes and Franklin-no.
Phone Conference was held with Ron Roling of J.F. Roling Equipment pertaining to availability of
tractor and whether they would be able to locate one in a short time. Commissioner Thornburg made a
motion to accept the bid for a 2004 John Deere 6420 Tractor from J.F. Roling Equipment at a cost of
$32,100 (low bid); Commissioner Myles seconded the motion and the vote was Thornburg-yes, Myles-yes
and Franklin-yes.
Commissioner Thornburg made a motion to accept the bid for a Diamond Boom Mower from Woody’s
in Edwardsville, Illinois at a cost of $20,035 (low bid); Commissioner Myles seconded the motion and the
vote was Thornburg-yes, Myles-yes and Franklin-yes.
A letter was received from Attorney Paul Campo concerning the legalities of running advertisements for
the professional services of engineers, architects and surveyors. This issue was tabled and would be placed
on the agenda at a later date.
The Commission discussed automobile allowances for County use of personal vehicles. Commissioner
Myles reported having found the IRS approves 36 cents and the average is 34 cents. Randolph County is
currently paying 29 ½ cents and the State pays 33 ½ cents. It was determined that the County owns all of
it’s own cars
2:55 PM—Commissioner Thornburg made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried
Checks 10027-10041 were signed for payment of approved invoices from the following funds: General
Revenue $11,064.34; Road & Bridge $41,305.76. Total amount of checks $52,370.10. (5/4)
Visitors present; Kyle Boyer representing the League of Women Voters
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

May 7, 2004
10:00 AM—The Commissioners met with Coolie Callihan in the Chambers. The
Commission voted to extend County Road #1920 to the curve where old road used to go
and Coolie Callihan agreed to remove gates, which he had placed across the road. The
County will maintain this short distance. (Note: Mr. Callihan was not completely
satisfied, but was in agreement with the decision)

RANDOLPH COUNTY COMMISSION MINUTES

May 10, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to a Doctors appointment.
10:00 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the
motion and the motion carried.
Bill Dougherty, R&B Supervisor, reported having spoken with Ron Roling concerning the recent bid on
a tractor and that ordering a tractor will take a considerable time for delivery.
10:30 AM—Fannie Lou Wilhite, Betty Mayo and Debbie Reynolds were present representing the
Family and Community Education Council with a request for the Randolph County Commissioners to sign
a proclamation for the National Day of the Family; Thelma Bryan was present to take a picture for the
Moberly Monitor Index.
10:50 AM—Gary Million from Tri State Equipment was present to sign paperwork for the motor-grader,
which was bid on April 27. Million told the Commission the grader would be available about mid June.
John Cochran and Jack Valentine, of Valentine Insurance, visited with the Commission concerning the
R.R. Protective Insurance Policy for the R.R. Bridge on County Road #2635. The Commissioners were
told the policy would run out on June 22, 2004; the Commissioners anticipate the bridge project will be
completed by early June.
11:05 AM—Opened bids on culvert pipe: Jim Sears, County Clerk, opened and presented the
following bids:
Galvanized Corrugated Metal Pipe
Thompson’s Culvert Co.—————$52,730.09
Hazelwood, MO
Metal Culverts, Inc.———————$61,367.92
Jefferson City, MO
Plastic Culvert Pipe
Advanced Drainage Systems, Inc.—Priced by the foot
St. Charles, MO
Commissioner Myles made a motion to award bid for galvanized corrugated metal pipe to Thompson’s
Culvert Co. at $52,730.09; Commissioner Franklin seconded the motion and the vote on the motion was
Myles-yes and Franklin-yes.
Commissioner Myles made a motion to award bid for plastic pipe to Advanced Drainage Systems, Inc;
Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes and Franklin-yes.
Phone call was made to Thompson’s Culvert Co to order the metal pipe.
11:15 AM—Clay Joiner, Randolph County Ambulance Superintendent, and Joan Joseph, 911 Supervisor
were present for the final reading and vote on redistricting of Randolph County Ambulance Board of
Directors. Discussed problems with dividing areas, splitting of Townships and equalizing by population.
Commissioner Franklin made a motion to leave Ambulance Districts the same, at the current time a change
is not beneficial; Commissioner Myles seconded the motion and the motion carried.
Joan Joseph agreed to provide the Ambulance District Superintendent with a City of Moberly Ward and
Precinct map. Clay Joiner, Ambulance Superintendent was in agreement with the decision.
Commissioner Myles made a motion to approve for payment the submitted invoices; Commissioner
Franklin seconded the motion and the vote was Myles-yes and Franklin-yes.
Commissioner Myles reported on the May 7th meeting held at the Justice Center with two representatives
from the State of Missouri concerning ADA and Security issues. The reported evaluation was very good;
very few minor problems or changes recommended.
11:50 AM—Adjourned for lunch
1:35 PM—Commission reconvened. Roger Garmon, PC&E, presented Change Order #26 to be signed;
this change order was approved on last week’s agenda.
Discussion was held concerning a Memo to be sent from County Clerk’s office to County Employees
concerning the use and billing of County VISA Card.
Old Business—Richard Tregnago was present with a written statement addressing County use of
personal vehicles based on workload. “Field review is a requirement of the State Tax Commission for each
reassessment cycle. Also, field review benefits each taxing jurisdiction due to discovery of new
construction for assessment purpose.” Tregnago pointed out that Rural Postal Carriers are receiving 40
cents per mile while County reimbursement remains at 29.5 cents per mile. In order to have staff continue
doing field review, Tregnago suggested two options as follows:
1. Immediately revise the re-imbursement to match the Rural Mail Carriers
2. Acquire a dependable used vehicle, suitable for field review, county owned and maintained, all
expenses paid by County General Revenue.
The Commissioners suggested that Assessor Tregnago look into the availability of a vehicle from State
Surplus Properties and this issue will be placed on the agenda again in 2 weeks.
Tractor bid from J.F. Roling—Commissioner Myles made a motion, due to availability of the tractor
which would allow a more timely delivery, to change from a 24 speed to a 16 speed and remove the
exhaust system on the tractor which is currently on the equipment lot, (NOTE—These changes will lower
the bid price from $32,100. to $30,100 and removing the exhaust system will cost $500, which makes a
total cost of $30,600.) Commissioner Franklin seconded the motion and the vote was Myles-yes and
Franklin-yes.
Approval of Minutes—Commissioner Myles made a motion to approve the minutes from May 3rd with
changes; Commissioner Franklin seconded the motion and the motion carried.
Discussed making a request for statement of qualifications and performance of engineering service to the
Missouri Society of Professional Engineers.
2:35 PM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the motion
and the motion carried.
Checks 10083-10132 were signed for payment of approved invoices from the following funds: General
Revenue $6,401.79; Assessment $773.65; Road & Bridge $31,911.14; E911 $296.84 Total amount of
checks $39,383.42
Visitors present: Kyle Boyer representing the League of Women Voters and Bob Bauer
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

May 12, 2004
The Honorable Commission met with Wade Horn to open bids for blinds for the J.C. Courtroom. Two
bids were received and the Commission accepted the bid from Farris Decorating in Moberly @ $10,839.
The Commissioners voted to approve for payment the submitted requisitions from the General
Conditions Account.
An emergency situation was brought to the Commission concerning the sudden death of an 11-year-old
Mennonite boy and the family was present requesting permission to start a cemetery at their church—the
Commissioners would check into this matter.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

May 12, 2004
The Honorable Commission met with Wade Horn to open bids for blinds for the J.C. Courtroom. Two
bids were received and the Commission accepted the bid from Farris Decorating in Moberly @ $10,839.
The Commissioners voted to approve for payment the submitted requisitions from the General
Conditions Account.
An emergency situation was brought to the Commission concerning the sudden death of an 11-year-old
Mennonite boy and the family was present requesting permission to start a cemetery at their church—the
Commissioners would check into this matter.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

May 17, 2004
The Honorable commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:05 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Thornburg made a motion to approve the tentative agenda; Commissioner Franklin
seconded the motion and the vote on the motion was Thornburg-yes, Franklin-yes and Myles-yes.
Phone conference was held with John Mann concerning insurance policy on R.R. Bridge under
construction on C.R.#2635. John said work on bridge was detained during January and bridge will not be
done by June 22nd when the policy lapses. John recommended getting the policy by the month if possible
and do not let the policy lapse as the bridge will probably be completed by late July.
Discussion of Correspondence
• Letter was received from Norma Prange, Circuit Clerk, concerning placement of furnishings in
her office in the J.C. She requested an update as the plans progress for her office.
• Richard Tregnago, County Assessor, reported by letter that he had received a call from Jim
Harlan concerning the GIS and the proposed budget figured for Randolph County is $60,580.
which is to be paid by the State. Harlan plans to hire 2 students and 1 graduate student for Data
Development.
• Acknowledgement of sales order from Thompson Culvert Company (done by direct bid)
• Notice of Rabies Alert in Randolph County from Donna Grisamore, R.N., Communicable
Disease Coordinator.
• Faxed notice from P.A. Fusselman concerning grant funded employee’s pay for 1st quarter of
2004.
• Letter received from Representative Therese Sander reporting the passage of SCS, HCS, and
HB798 that allows all 3rd class counties the option of using library funds for courtroom
renovation and technology enhancement. (Commissioners had contacted Legislators
requesting that this issue include 3rd class counties.)
10:35 AM—Russ Freed, Orscheln Representative, Wade Horn and Roger Garmon from PC&E were
present for J.C. update. The following change orders were presented:
1. Work Pkg. #33—Window Blinds from Farris Decorating—increase of $10,839. (Note:
this was approved on Wednesday, May 12)
2. Septagon Construction—Add on for pad for generator—increase of $865.15.
3. Work Pkg. #12—Carpentry & labor to Septagon—increase of $1,343.10.
4. L & W Construction (increase in metal costs)—increase of $5,432.13
Commissioner Myles made a motion to approve 3 Change Orders (#’s 2,3 and 4 above); Commissioner
Franklin seconded the motion and the motion carried.
Wade Horn reported having met with Septagon concerning the Courtroom finish and the bid was well
over budget. He said changes will be made to remove the more expensive wood trim and dry wall will be
used in place and then painted. Wade said the
Courtroom furnishings will be relatively plain and will be priced out separately. Wade also said the Judges
and employees will be asked to look at usable existing furnishings
Furnishing packages will be available for review before letting bids. Russ Freed will probably contact
various Depts. to see what is usable and can be moved to J.C.
Russ Freed reported that he had not heard from Skip Elkin at Boone County, but he will check on this
matter.
The State Security review was discussed and the committee was favorably impressed with only minor
recommendations as follows: vision panels be placed in doors and recommended that the main doors to the
courtroom be lockable.
11:15 AM—Daren Barfield, Renick Mayor, and Lari Sartain, Renick City Clerk, were present to discuss
possibility of County assistance to help Renick get a grant for culverts. The Randolph County Commission
agreed they could give Renick 40 hours of grader work to help with ditch/creek work; the work would cost
$25.00/hr with the remaining portion of hourly rate as an in-kind donation. Mayor Barfield thought the
time frame for the needed assistance would be about August, and was very appreciative of the county’s
help. The Commission will contact R&B Dept. concerning this matter.
Commissioner Franklin made a motion to approve payment of submitted invoices; Commissioner Myles
seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Franklin made a motion to approve the May 7th and May 10th minutes as written;
Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Old Business
Doug Christner, a county citizen, met with the Commission last week concerning permission for a
cemetery on Mennonite Church grounds on County Road BB. Commissioner Myles said he called two
attorneys, Tom Burkamper and Pat Cronan, and they said the Mennonite Church does not have to have
permission to start a cemetery.
Commissioner Thornburg made a motion to approve paying $80. from Thomas Hill Cemetery fund to
Pete Raney of Clifton Hill for cemetery mowing; Commissioner Franklin seconded the motion and the vote
was Thornburg-yes, Franklin-yes and Myles-yes.
Commissioner Myles said an Ad. was placed in the MO Engineering Newspaper requesting statement of
qualifications and performance data for engineering services, and are due by June 28th.
Checks 10133-10161 were signed for payment of approved invoices from the following funds: General
Revenue $17,580.66; Assessment $76.08; Road & Bridge $7,568.22; LEPC $700.00; E911 $5721.90;
Recorder Tech. $259.00. Total amount of checks $31,905.86
12:25 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the motion
and the motion carried
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

May 24, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was late arriving.
10:07 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Discussion was held concerning the agenda items for the afternoon session. Commissioner Franklin said
“In 14 years it has never come up to buy a county vehicle for a department to use and we don’t have the
money”. Commissioner Thornburg made a motion to remove the 2:00, 2:30 and 3:00 PM items and
otherwise approve the tentative agenda; Commissioner Franklin seconded the motion and the vote was
Thornburg-yes, Franklin-yes and Myles-no.
Commissioner Myles made a motion to approve a Court Order for cemetery mowing to be paid to Bob
Belcher; Commissioner Franklin seconded the motion and the vote was Myles-yes, Franklin-yes and
Thornburg-yes.
10:30 AM—Susan Arment, Orscheln Representative; Wade Horn, PC&E, Roger Garmon, PC&E and
Architect, George Esser were present for Justice Center update. Susan Arment presented the Commission
with Russ Freed’s written report.
George Esser spoke concerning a problem with the security automation contractor, Com-Tech; the
problem being that the contractor is not meeting the required specs as designated by the architect for the
project. Esser said, ”due to critical timing, it is necessary to give Com-Tech proper notice to meet the
specifications or their contract will be terminated. The Commissioners were asked to check with legal
council and determine the proper procedure on this issue.
Phone conference was held with Attorney Paul Campo. Following several minutes of discussion Paul
Campo suggested that he and George Esser contact Com-Tech and have a frank discussion and set some
benchmarks that the Company must meet; also something in writing should be sent to create a paper trail.
Commissioner Thornburg made a motion that George Esser and Paul Campo get together and deal with this
issue as recommended by Attorney Campo; Commissioner Franklin seconded the motion and the vote was
Thornburg-yes, Franklin-yes and Myles-yes.
Commissioner Myles made a motion to approve the following change orders; Commissioner Franklin
seconded the motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.
• W.P #30 to R.A. Howerton to add dedicated circuit for future x-ray scanner–$75.00
• W.P #20 to W.G. Samuels to add vinyl comp. tile to 10 bathrooms–$3,884.00
• W.P.#16 to Triple B Doors to provide vision frames in doors–$106.00
• W.P.#13 to L&W Const. to extend exterior metal studs–$970.00
• W.P.#13 to L&W Const. Add platform and wall rail for door 315–$330.00
• W.P.#13 to L&W Const. Add security ceiling to room 225–$1730.00
• W.P#13 to L&W Const. Add security ceiling to armory–$790.00
• W.P.#11 to Bratton Corp. Omit change order #6—minus $4,489.00
• Grooms & Co. a pending change negotiated–$20,500.00 (note, this was approved earlier)
11:15 AM—Janet Murray of the Randolph County Health Dept. was present to discuss “on-site
sewage”. Murray asked the Commission to turn over all on-site inspections to the County Health Dept. for
the following reasons:
1. There is an increase in “new “ property owners
2. The Health Dept. has an appeals process
3. Contractors want this because they are being undercut by private construction personnel
4. Counties are forming sewer ordinances
5. Laws apply only to properties under 3 acres
(her request was for new sewer systems, not existing ones)
6. The County Health Board would follow the State Construction guidelines
The Commissioners said they would consider this issue and would contact some county citizens and
some contractors and Commissioner Myles said they would place this on the agenda as a 1st ,2nd and 3rd
reading issue if this issue comes before the Commission.
Commissioner Franklin made a motion to approve for payment the submitted invoices; Commissioner
Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
Notice was received from Informatika concerning a bill for a book, the purchase of which had not been
authorized by the county. The Commissioners decided to call the Company in New York and tell them the
County employee did not authorize the purchase, but they would go ahead and pay ½ of the bill, which
would be $175. Commissioner Thornburg made the telephone call and requested the Company send a
statement concerning ½ of the bill and Thornburg requested that Randolph County be taken off the list of
Informatika.
Bill Dougherty, R&B Supervisor, reported having a contact from a citizen living west of College Mound
concerning the possible closing of county Road #1197. Bill said it would be advantageous to the county if
the road were closed.
Minutes–Commissioner Thornburg made a motion to approve the minutes as written of May 12th and
17th; Commissioner Franklin seconded the motion and the vote was Thornburg-yes, Franklin-yes and
Myles-yes.
A letter was read from the Missouri Association of Counties concerning some legislative issues. A copy
of the letter would be passed on to the Sheriff’s Department.
Correspondence was received from the Mayor of Renick requesting a written statement of the in-kind
work that was agreed Randolph County Commission would provide for the Village of Renick. The
Commission requested a letter to be ready for the next meeting to be signed and sent to Renick.
12:50 PM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Checks 10225-10282 were signed for payment of approved invoices from the following funds: General
Revenue $30,872.59; Assessment $132.24; Road & Bridge $1,573.22; User $500.00; Sheriff $157.20;
Election Service $35.90. Total amount of checks $33,271.15.
Visitors present: KWIX-KRES Radio and Monitor Index reporter
RANDOLPH COUNTY COMMISSION MINUTES June 1, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:10 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Discussion was held
concerning afternoon items on the tentative agenda, which were scheduled through 4:30 p.m.
Commissioner Thornburg said he could not be there in the afternoon. Commissioner Myles made a motion
to remove all items after 12:30 p.m. from the tentative agenda; Commissioner Franklin seconded the
motion and the vote was Thornburg-yes, Franklin-yes and Myles-no (Commissioner Thornburg then
changed his vote to a no vote).
Communications and Correspondence—A phone call was received from the office of Representative
Therese Sander concerning a dispute between the family of Gertrude Hale and Hagar Cemetery. The
Commission referred the office of Rep. Sander to P.A. Mike Fusselman for legal counsel.
Dirk Miller called concerning a Holiday Acres Road and whether the county would grade and spread the
rock. This situation was discussed in the fall of 2003 and money had been collected earlier for this project.
The Commissioners were in agreement this work would be done and Commissioner Thornburg suggested
that Dirk let the Commission know as far in advance as possible as to the time they were ready to do this
project.
The following Court Orders were received for payment: #2004-07 for payment to Charles Belcher for
mowing Trinity Cemetery from the Trinity Cemetery Fund and #2004-08 for payment to Pete Rainey for
mowing Thomas Hill Cemetery from the Thomas Hill Cemetery Fund. Commissioner Thornburg made a
motion to approve both Court Orders; Commissioner Myles seconded the motion and the vote was
Thornburg-yes, Myles-yes and Franklin-yes.
A letter was received from Judge Jaynes concerning a memorial ceremony to be held for Leon Egley and
Jason Acton on Tuesday, June 22, at 11:30 a.m. A Court Order was included requesting the Commission to
consider closing the Courthouse from 11:15 a.m.- 1:00 p.m. on that date and to fly the flag at half-staff.
11:40 AM—Russ Freed, Orscheln Rep. and Roger Garmon, PC&E were present for a Justice Center
update. Russ presented a monthly financial report and the sales tax receipts are 4.4% above 1 year ago.
Russ pointed out some numbers on the report that he had highlighted in red, which are some outstanding
issues in relation to furnishings for the J.C. Russ said he would try to meet with the Judges, Circuit Clerk
and Sheriff’s Dept. and do a walk through as to the condition of furnishings that would be available to be
moved from the old facilities to the new. The current figure for furnishings is $120,000 and the budget
amount for moving is $50,000.
Russ reported that Architect, George Esser is on vacation, but that Attorney, Paul Campo is scheduling a
phone conference to work out some issues with Com-Tech, the security automation contractor.
Roger Garmon reported that roofers are scheduled to start roofing on June 2.
Invoices—Commissioner Myles made a motion to approve payment of submitted invoices;
Commissioner Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklinyes.
Minutes—Commissioner Franklin made a motion to approve the May 24th minutes as corrected;
Commissioner Myles seconded the motion and the vote was: Franklin-yes, Myles-yes and Thornburg-yes.
Old Business—A letter was received from Valentine Insurance concerning insurance for R.R. Bridge;
policy has been extended for 60 days at no additional premium. Insurance will lapse on August 21 and it is
thought that the bridge will be completed by that date.
A letter was received from Jim Williams of L&B Electronics from Eldon, MO concerning needed repairs
on the Sheriff’s base radio tower, located on the Moberly Courthouse. A telephone conference was held
with the office of L&B Electronics and they noted security concerns if there is a strong wind; the existing
structural supports are weak and they estimated the cost to repair as $1500-$2000. Following discussion of
the future need for the tower, Commissioner Franklin made a motion to have the radio antenna tower
repaired; Commissioner Thornburg seconded the motion and the vote was; Franklin-yes, Thornburg-yes
and Myles-yes.
11:35 AM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
1:30 PM- Commission reconvened without a quorum.
Checks 10378-10394 were signed for payment of approved invoices from the following funds: General
Revenue $4,565.65; Assessment $525.46; Road & Bridge $73861. Total amount of checks $5,829.72.
Visitors: Moberly Monitor Index reporter
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

June 7, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was out of state for a family wedding.
10:12 AM—Presiding Commissioner Myles opened the meeting in the chambers. Commissioner
Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and the
motion carried.
Correspondence—Discussed signing letter form Robert Dutton concerning Emergency Management
plan for Randolph County—since the letter was not available it would be placed on Tuesday’s agenda
under old business.
Phone call was received from Randolph County Rural Development office concerning the Commission
signing a proclamation; they were asked to come by the office of the Commission at 11:00 a.m.
A letter was read from Dottie Wilson, Retired Randolph County Clerk concerning the condition of the
courthouse lawn; especially the condition it was on Memorial Day for the special memorial recognition
service. Commissioner’s response was that they agreed, but with the use of trustees at the jail the mowing
was not always quite at the right time. Commissioner Myles said he would compose a letter to address this
situation.
Valentine Insurance was contacted concerning claim on Sheriff’s patrol car repair and whether the claim
had been made to the insurance company. The Valentine insurance representative said the claim had been
made and the County should receive the check soon.
10:35 AM—Russ Freed, Orscheln Representative, Wade Horn and Roger Garmon, PC&E, were present
for J.C. update. Russ Freed reported the meeting with Boone County officials would start at the J.C. site
Wednesday, June 9, at 9:00 a.m. to consider possibility of housing Boone County prisoners and potential of
video arraignment.
Wade Horn reported the construction process is progressing and is about ready for windows. The
following change orders were presented for commission signing:
• Addition of VCT to 10 bathrooms, an increase of $3,884.00
• Addition of dedicated line for future X-ray scanner; increase of $75.00
Discussion was held concerning a conference phone call with Attorney, Paul Campo and the
Commission agreed to place this on Tuesday’s agenda at 1:00 p.m. as a closed session meeting pursuant to
(610.021.1 RSMO)
11:00 AM—Annette Schulte and Brian Lindell from the Randolph County Rural Development Office
presented a plaque and request for the Commission to sign a proclamation declaring June, 2004 as National
Homeownership Month in Randolph County
Old Business—Commissioners approved work done by County R&B for City of Clark and signed off
for billing purposes.
Commissioner Myles made a motion to approve payment of submitted invoices; Commissioner Franklin
seconded the motion and the motion carried.
A Representative from Viebrock Construction & Equipment, Inc. from Sedalia, MO came in to visit with
the Commission.
Discussion was held concerning Judge Jaynes request for the Huntsville Courthouse to be closed for the
memorial service on June 22, at 11:30 a.m. Commissioner Franklin made a motion that the Huntsville
Courthouse be closed from 11:15-1:00 p.m., June 22, 2004 for the service to be held at the Jail in memory
of Leon Egley and Jason Acton; Commissioner Myles seconded the motion and the motion carried.
Notices would be sent to County elected officials.
Commissioner Myles made a motion to approve the June 1st minutes with minor change; Commissioner
Franklin seconded the motion and the vote was Myles-yes and Franklin-yes.
11:40 AM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Checks 10436-10486 were signed for payment of approved invoices from the following funds: General
Revenue $44,651.61; LE Trng. $300.00; Assessment $5,297.38; Road & Bridge $7,166.12; User $249.26;
E911 $359.05; Rec Tech $433.51 Total amount of checks $58,456.93
Visitors present: Monitor Index Reporter, and Mel Marciniak, of the Moberly National Guard.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

June 8, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven. Jack Franklin,
Eastern District Commissioner was absent due to a family illness.
1:00 PM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to adjourn and go into closed session (RSMo 610.021.1) for a phone
conference with Attorney Paul Campo concerning construction contract with Com-Tech, Inc. and the
company’s performance.
1:40 PM—Presiding Commissioner Myles reopened the regular meeting. Bill Dougherty, R&B
Supervisor was present concerning road grading, dirt fill and gravel. Discussion was held concerning
closing County Road #1197.
County Emergency Mgt. Plan—Commissioner Myles made a motion to approve the Randolph County
Emergency Management Plan as presented by Robert Dutton; Commissioner Thornburg seconded the
motion and the vote was Myles-yes and Thornburg-yes.
Commissioner Thornburg made a motion to close the Randolph County Courthouse
June 11, 2004 for the funeral of former U.S. President Ronald Reagan (being done in accordance with
State and other county governments); Commissioner Myles seconded the motion and the motion carried.
2:00 PM—Commissioner Myles made a motion to table the rest of the day’s agenda items due to the
absence of Commissioner Franklin; Commissioner Thornburg seconded the motion and the motion carried.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

June 14, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:05 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda; Commissioner Franklin seconded the
motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.
Bill Dougherty, R& B Supervisor, was present and the following items were discussed:
• Water drainage problem at Moberly Courthouse; water was over carpet in Judge Ralph Jaynes
office
• Road issue with Lowell Rott
• Rail road bridges
• County Road #2070
10:35 AM—Justice Center Up-date
Russ Freed and Susan Arment, Orscheln Representatives were present along with Wade Horn and Roger
Garmon PC&E. The following requests were approved to be paid from the General Conditions fund:
• Work Pkg. #14——$6,644.48——All-Spec. Metal Systems L.L.C
• Work Pkg. #11——60,447.00——The Bratton Corp.
• Work Pkg. #25——63,249.97——Ford Restaurant Corp.
• Work Pkg. #26——21,528.00——Grooms & Co. Construction Inc.
• Work Pkg. #10——77,489.10——Dean Hathman Masonry Co.
• Work Pkg. #29——72,944.10——Richard A. Howerton, Inc.
• Work Pkg. #13——45,000.00——L&W Const.
• Work Pkg. #20——19,800.00——W.G. Samuels
• Work Pkg. #27——18,638.28——Ozark Fire Protection
• W. Pkg. #9&12——60,037.41——Septagon Const. Co.
• W. Pkg. #22&23—– 3,299.40——T & G Specialties
• Work. Pkg. #30——27,522.00——Willo Products Co. Inc.
• Const. Mgt.———–37,119.67——PC&E
• Const. Mgt———— 7,310.00——PC&E
• Req. #20—————-2,565.32——8 vendors (costs & utilities)
• Work Pkg. #28——-26,100.00——Cunningham Plumbing
• Const. Mgt.———— 1,160.00——PC&E
Russ Freed discussed Ameren UE gas contract which was thought to have been submitted earlier; he
stated that Ameren UE needs 3 months notice for gas connecting.
Susan Arment provided a report on J.C. furnishings; she has inventoried all offices; Sheriff’s, Circuit
Clerk’s and Judges—all three offices have some furnishings to be moved and all have a need’s list. Susan
is working on the needs list and will have it completed this week.
Russ Freed discussed the meeting with Skip Elkin of the Boone County Commission. He reported that
Boone County Commission has no commitments with other counties—women prisoners are their primary
concern at this time. The decision does not have to be made immediately; but they did feel that Randolph
County is more convenient that other counties. Russ Freed was well pleased with the meeting with Boone
County.
The Commission reviewed papers concerning the lawsuit of Kitchen V. Miller et al.; Case # 2:04 CV-
0021DDN: MOPERM Claim No. 101-10254-1.
A letter was received from The County Commission of Shelby County in regard to the possible
formation of a group insurance plan for Northeast District County Commissioners. Commissioner Franklin
made a motion that the Randolph Co. Commission is not interested in forming a group insurance plan at
this time; Commissioner Myles seconded the motion and the motion carried. The Commission’s secretary
was requested to write a letter responding to this decision.
Commissioner Myles made a motion to approve the June 7th minutes and the June 8th closed meeting
minutes with one correction; Commissioner Thornburg seconded the motion and the vote was; Myles-yes,
Thornburg-yes and Franklin-yes.
Commissioner Myles made a motion to approve for payment the submitted invoices; Commissioner
Franklin seconded the motion and the motion carried.
A letter was received from Leon Brown requesting the closing of County Road #1197.
The Commissioners directed the Commission secretary to send a letter and the necessary petition in
response to this letter.
12:00 PM—Commissioner Myles made a motion to adjourn for lunch; Commissioner Thornburg
seconded the motion and the motion carried.
1:40 PM—The Honorable Commission reconvened. A phone conference was held with Ron Watts,
MoDOT representative, concerning inspection of R.R. crossings on Randolph County Roads for the
purpose of upgrading the crossings. MoDOT would like for County, R.R. and City representatives to be
present for the inspection scheduled to be held on June 18, 2004. A letter would be faxed from Ron Watts
with the agenda for Friday, June 18 and the individuals needed would be contacted so they could be
present.
Commissioner Franklin made a motion to approve the June 8th regular session minutes; Commissioner
Myles seconded the motion and the motion carried.
Notice was received from Mike Ayers of SBC concerning buried cables on the West R/W of County
Road #2070 in the Armstrong Exchange. A letter would be sent to John Mann regarding this matter.
Discussion of legislation concerning County Government—H.B.1055, County Law Enforcement
Restitution Fund was discussed. This bill allows county courts to order some offenders to pay restitution
up to $300. to the fund for certain offenses. The Commissioner’s secretary was requested to write a letter
to Judge Ralph Jaynes seeking his opinion on this issue.
Joan Joseph, 911 Coordinator, spoke to the commission concerning a phone problem in which a call did
not go through due to a SBC wiring problem. Joan requested a city police back up. Joan will contact the
Huntsville City Police and will follow up on this if she gets an o.k. from the police dept.
S.B. 1020—Open meetings; county may need to revise fees for search. The difference in search and
research was discussed. It was decided to speak with Attorney Campo about this on Tuesday.
H.B. 850 –County Classification limits were discussed.
Speed Limit legislation was discussed and it was determined that the Commission needs a copy of the
legislation.
Nuisance Statute was discussed briefly.
Budget Review—Discussed collecting full amount of expenses from Howard County for the Juvenile
Office. The Commission decided to ask Tina Houston to meet with the commission; Commissioner Myles
will contact her to be on next week’s agenda.
The following possible ways of creating more funds were discussed;
• Increased administrative fee on Road & Bridges from 3%-5%.
• Tax anticipation note allows the county a way to pay bills at the end of the year
• Law Enforcement Restitution Fund
• Bill prisoners for healthcare costs
• Bid prescription drugs
• Consider hiring a nurse practitioner/and physician for prisoner healthcare
• Bid road gravel—Commissioner Myles will check with Bill Dougherty on this issue
Commissioner Myles suggested postponing the 3:30 p.m. agenda item until another time.
A call was received from Circuit Clerk’s office concerning a roof leaking problem in the office and
vault. Commissioner Franklin called Watkins Roofing Co. in Columbia and called Norma Prange, Circuit
Clerk to inform her that the roofing company would be coming by to take a look for necessary repairs.
Water problem in Judge Ralph Jayne’s office was discussed and Commissioner Thornburg suggested
checking with Paula Delaney in Judge Jayne’s office and see if carpet cleaners are needed.
3:30 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Checks 10487-10511 were signed for payment of approved invoices from the following funds: General
Revenue $11,545.83; Assessment $3,833.58; Road & Bridge $49,010.66. Total amount of checks
$64,390.07
Visitors present were: Kyle Boyer representing the League of Women Voters
_____________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

June 15, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:05 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Russ Freed, Orscheln Representative and Roger Garmon of PC&E were present for a phone conference
with Attorney Paul Campo concerning Com-Tec, Inc. and Work Pkg. #3. Commissioner Franklin made a
motion to approve the resolution regarding termination of the construction contract with Com-Tec, Inc. and
entering into a construction contract with Integrator.Com, as prepared by Attorney Campo; Commissioner
Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Two other issues discussed with Attorney Campo were:
• Nuisance Statute legislation in relation to county situations
• The collection of Howard County’s part in the joint efforts of Randolph/Howard County in the
Juvenile Office. Attorney Campo said, “regardless of case load Howard County has access to
Juvenile services and they owe their part”. Attorney Campo and County Clerk Sears will
composes a letter from Randolph County in regard to securing payment from Howard County for
Juvenile services.
Commissioner Franklin made a motion to approve for payment the following Court Orders; #2004-9
from Johnson Cemetery fund to Charles Belcher for mowing, and #2004-10 from Thomas Hill Cemetery
fund to Pete Raney for mowing; Commissioner Myles seconded the motion and the motion carried.
11:05 AM—Sondra Vaughan, a 19-year employee of the R.C. Recorder’s Office was present concerning
sick leave during her recent accident and illness. Sondra will contact her Doctor concerning part-time work
at the office or at home. Commissioner Myles will contact an attorney from MOPERM.
11:45 AM—Commission adjourned for lunch
1:40 PM—Meeting reconvened. Commissioner Thornburg was absent due to a doctor’s appointment.
Richard Tregnago, County Assessor was present concerning increased cost of gasoline and use of
personal vehicles for Assessor’s Office work. Assessor Tregnago explained some of the requirements of
his office and said “without assistance with mileage he will not be able to do but about half of new
construction reviews which will cut revenue coming into Randolph County”. He also commented “County
owned vehicle is the only safe answer”. Tregnago said a cooperative agreement can legally be made with
Randolph County School Districts to possibly contribute a small portion of tax funds to assessor’s fund—
driving finds new buildings which increases the amount of tax funds coming into the County. Discussed
the possibility of a jointly owned vehicle for the 911 Supervisor and Assessor’s Office. Commissioner
Myles suggested sending a letter to other tax entities of the County regarding tax contributions to a vehicle
fund for the Assessor’s office—would be on next week’s agenda.
Bill Dougherty was present to report the collapse of a boom on the crane working on a R.R. Bridge and
this will cause a detainment in progress, but no one was hurt. Commissioner Franklin reported that Coolie
Callahan’s road is ready for gravel.
Commissioner Myles made a motion to table the 2:00 p.m. and 3:00 p.m. agenda items; Commissioner
Franklin seconded the motion and the motion carried.
3:05 PM—Dr. Joel Blackburn, Hospitalist from Boone County Jail, was present to discuss medical care
of prisoners. The following were discussed:
• Physician to be housed in J.C. would require a small examination room and should have an EKG
machine
• Costs to prisoners—having prisoners pay a one-time fee. Dr. Blackburn said the average prisoner
has up to $500 on them at the time of incarceration. Paying this fee deters unnecessary visits to
the doctor. Biggest cost to the County is the cost of medication and visits to the ER
• Services Randolph County would be interested in securing in regard to in-house physician. Two
hours per week; might be sufficient.
• HIPPA Form/ Privacy Act was discussed
• Where would medical records be housed?
3:45 PM—Meeting adjourned, as Commissioner Franklin had to leave.
_____________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

June 21, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:20 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and the
vote was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Thornburg reported having met on Friday, June 18th with a R.R. Representative and a
MoDOT Safety Official at R.R. crossing on County Road #1120.
The following were recommended to insure the safety of this R.R. Crossing:
• Safety arms to be installed
• The County needs to increase the road width from 18’ to 20’ on the North side of the track and
increase from 15’ to 20’ on the South side of the track; and this would be 50’ on either direction
from the crossing.
• MoDOT wants to place 2 signs, one being a Stop Ahead and one Stop sign on the North side of
R.R. Crossing and 2 of the same on the South side. The project should be completed in 2005.
Harold Crane was present from Great River Engineering, Inc. to visit with the Commission and to ask
about the Statement of Qualifications and if satisfactory as requested.
10:35 AM—Russ Freed and Susan Arment, Orscheln Representatives, Wade Horn and Roger Garmon
from PC&E were present for the Justice Center Update.
Russ Freed reported that the contract for Integrator.Com is ready, but the verification to terminate
contract with Com Tec, Inc. was not available. Attorney Campo said the verification from Com Tec,
Inc.should be in today, but the contract with Integrator.Com should not be signed until paperwork is
received from Com Tec., Inc.
The following change orders were signed:
• Triple B Doors——Increase of $50.00
• Triple B Doors——Hardware change————–Credit of $230.00
Susan Arment presented an update on furnishings for the J.C; Anna Wickenburg of PC&E has been
advised of the usable furnishings to be moved from the present building and Anna will revise the bids,
which should be completed by June 23rd.
The Courtroom and Multipurpose room interiors will need to be rebid. The Commission agreed for Russ
Freed to get together with Architect, George Esser, and to rebid.
Russ Freed discussed his conversation with the Federal Marshall concerning the possibility of housing
Federal prisoners in the Randolph County facility, and the effects of Judge Ralph Jaynes sentencing more
prisoners to County Jail rather than to State Prison.
Commissioner Myles reported having spoken with Paula Dulaney in Judge Jaynes office about the wet
carpet and it has been sent to Clean Touch.
Minutes—Commissioner Franklin made a motion to approve the June 14th and 15th minutes with one
change on the June 15th; Commissioner Myles seconded the motion and the vote was; Franklin-yes, Mylesyes
and Thornburg-yes.
Commissioner Myles made a motion to approve the payment of submitted invoices; Commissioner
Thornburg seconded the motion and the motion carried.
Phone conference was held with Ruth Stokes, MoPERM Representative, concerning a County Employee
and Sick Leave. Ruth referred the Commission to the possible use of the Family Medical Leave Act, and
that Michael Berry will call later in the day to discuss the issue.
Bill Dougherty, R&B Supervisor, came in to report that an inspector from Finch- Bayless out of K.C.
Kansas will be coming on June 22nd to look at the broken crane boom. One piece of the boom can be
replaced at a cost of $9200.00. A certified welder may be necessary if the inspection results indicate all is
o.k. to be rewelded. All new cable will be necessary for the crane boom. The Commission approved the
purchase of one piece of crane boom @ $9200.00 from Finch-Bayless and the County R&B Dept. will go
to Kansas City to pick up the piece. (Action taken due to emergency situation)
Commissioner Myles made a motion to approve Court Order #2004-11 for payment from Trinity
Cemetery Fund to Charles Belcher for mowing; Commissioner Franklin seconded the motion and the
motion carried.
11:50 AM—Adjourned for Lunch
1:40 PM—Meeting reconvened. Discussed a letter from Judge Ralph Jaynes. It was decided to wait
until later to meet with the Judges, Circuit Clerk, Sheriff’s Dept., P.A., Juvenile Office and Public
Administrator to discuss utilization of court space.
Discussed S.B. 1020—Open Meetings; charges for copies and fees for search. No decision made.
Commissioner Thornburg made a motion to have P.A. Fusselman review Mo Revised Statutes; Chapter
50, Section 50.853 and to check on Randolph County murder case, which had a change of venue to Phelps
County. The state would pay 50%, has the P.A.
filed for this or what has been done? Commissioner Franklin seconded the motion and the vote was
Thornburg-yes, Franklin-yes and Myles-yes.
Discussed Mo. Revised Statutes, Chapter 221, Sections 22l.120 and 221.122 concerning repayment for
medical care based on term of probation, parole or conditional release. Judges have to enforce this Statute.
Discussed the need for physician/Hospitalist at the J.C. Commissioner Franklin made a motion to
investigate Joel Blackburn, Hospitalist from Boone County Jail, concerning contract fees, etc;
Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Mylesyes.
A letter was received from P.A. Fusselman concerning the hiring of an assistant P.A.; the Commission
decided this item would be placed on the agenda for next week.
Discussion was heard concerning Mark Nichol’s payment request. Commissioner Myles called the MO
Dept. of Labor Relations. Commissioner Franklin made a motion to pay Mark Nichols as per his request
for 297.22 hours for regular leave, vacation time and compensation time; Commissioner Thornburg
seconded the motion and the vote on the motion was; Franklin-yes, Thornburg-yes and Myles-no.
A phone conference was held with Michael Berry Attorney for MOPERM concerning Sondra Vaughan
and her sick leave.
Some options are:
• 12 weeks of family leave—don’t pay salary, but continue to provide health insurance
• Can pass resolution to pay all or part—creates a future problem as everyone will want the same
treatment
• S.S. Disability requires 3-18 months to be made available
• Safest way is to revise benefits plan so everyone has same benefit and then as individual cases
come up can review each case by case and month by month.
The Commission decided to place this issue on the agenda next week. (Sondra was called to let her know
the Commission is working on her problem)
2:40 PM—Commissioner Thornburg made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Checks 10556-10604 were signed for payment of approved invoices from the following funds: General
Revenue $24,057.31; Assessment $165.00; Road & Bridge $217,937.47; Election Service $9.00; E911
$5,250.80. Total amount of checks $247,419.58
Visitors present: Bob Bauer
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

June 28, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:35 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Bill Dougherty, R&B
Supervisor reported the 20 ft. section for the crane boom has been purchased, and a 10 ft. section is also
needed (cost not known). An inspection of the broken crane boom has been done and a certified welder has
submitted his credentials. (The inspector is working in Columbia so his cost will be split due to his
location and being on another job). Bill Dougherty also reported on the new grader and problem with cab
lights and radio not being on the specs and a problem with the v-plow hook-up (approximate cost $4000.)
Discussed whether or not to bid gravel and discussed possibility of getting gravel for Southeast area of
county from Riggs Quarry, which is located out of Randolph County and getting gravel for other areas of
County from Norris Aggregate.
Commissioner Franklin requested that Commissioner Myles report when tape recorder is being used.
11:00 AM—J.C. Update—Russ Freed and Susan Arment, Orscheln Representatives were present along
with Wade Horn and Roger Garmon representing PC&E.
Russ Freed reported, “he is holding up on a side wall for an answer from the Architect, George Esser.
Russ had concerns about the stability of the wall and another engineer had looked at the wall and felt it is
not secure. Russ said he had contacted George Esser about 4 weeks ago and had not received an answer.
Zimmerman engineering Co. Inc. wrote a letter concerning part of the issue, but really was not an answer.
Russ Freed recommended having All-State consultants of Columbia to check on the 28’ wall.
Commissioner Thornburg made a motion that Russ Freed try one more time to contact George Esser
concerning the 28’ wall and if no response to contact All-State Consultants to review the plans and to seek
Attorney Paul Campo’s advise as to whether the All-State consulting fees could be taken out of George
Esser’s contract; Commissioner Myles seconded the motion and the vote was Thornburg-yes, Myles-yes
and Franklin-yes.
Commissioner Franklin feels Randolph County should not have to pay for a review of this issue; but should
come from the Architect’s contract.
Susan Arment reported on the J.C. furnishings and that Anna Wickenburg of SBWE should have a report
by June 30th.
Tentative Agenda—Commissioner Thornburg made a motion to approve the tentative agenda;
Commissioner Myles seconded the motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes.
Commissioner Franklin said, “Since he and Commissioner Thornburg only have 6 months left as
Commissioners he feels that such items as bidding on prescription drugs and gravel should be left to the
new Commission”.
Submitted Invoices—Commissioner Myles made a motion to approve for payment the submitted
invoices; Commissioner Franklin seconded the motion and the vote was Myles-yes, Franklin-yes and
Thornburg-yes. Commissioner Myles said, “If budget figures continue being deficit, he may not be signing
for payment of submitted invoices”.
Discussed Mo. Department of Labor Relations—Commission wants this issue in writing from the Mo.
Department of Labor.
Court Orders—Commissioner Myles made a motion to approve the following Court Orders: #2004-
12—Norton anti-virus program for P.A. from P.A. bad check fund and #2004-13 to Pete Raney from
Thomas Hill Cemetery Fund for mowing.
Bidding of prescription drugs was discussed. Commissioner Myles suggested the possibility of bidding
and auditing to check prices as would be agreeable with the pharmacist. Commissioner Franklin made a
motion to have Sheriff Ancell come in and discuss the bidding of prescription drugs for the J.C.;
Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Franklin phoned Sheriff Ancell and invited him to be on next Tuesday’s agenda. A phone
conference was held. Sheriff Ancell said he is very satisfied with Sam’s Drug Store; store hours are
convenient it is easy to stop in for pick-up. Commissioner Myles said, “Charles Thomas who works with
Gary Kribbs at the Medicine Shoppe made mention of Red Book prices, but Red Book prices aren’t always
the cheapest—and that it is possible to have an occasional audit”, Sheriff Ancell was requested to report
back next Tuesday if he has any input. Sheriff Ancell said, “it is the job of the Commission to decide on
bidding and specs.”
11:45 AM—Meeting adjourned for lunch.
1:45 PM—Meeting reconvened. Commissioner Franklin made a motion to approve the June 21st minutes
with a change; Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and
Thornburg-yes.
Discussed the revision of County Sunshine policy lowering charge for copying and fees for searching.
Commissioner Franklin made a motion to send to Attorney Campo for advisement a copy of Resolution
adopting a policy regarding Open Meetings & Records in accordance with Chapter 610 of Revised Statutes
of MO; Commissioner Myles seconded the motion and motion carried.
Juvenile expenses were reviewed and the past due balance for Howard County’s share along with
amount due for May-04 is $36,340.94. Commissioner Franklin made a motion to call Tina Houston, Chief
Juvenile Officer, and ask her to meet with the Commission on next week’s agenda concerning the
collection of Howard County’s payment. Telephone call was made to Tina Houston and she will call back
for Tuesday, July 6th.
Discussion was heard concerning an increase on administrative fee on R&B from 3% to 5%. It was
decided not to do anything at this time.
Commissioner Myles reported having called the State Auditor’s office concerning adjustments in the
budget—said, “He really didn’t get an answer, except what can be done the last two months of the year”.
Due to the financial condition of Randolph County the Commission discussed prisoner health and dental
care and the rising costs of this item that the County can no longer pay. The Commissioners agreed to send
a letter to the Judges and P.A. requesting that they attempt to collect fees from prisoners as per Mo R.S.
22l.120 and 221.122.
According to Mo R.S. 50.853, a county in negative financial condition may apply for reimbursement of
up to 50% for expenses related to trial of capital cases. Commissioner Franklin called the office of
Randolph County Circuit Clerk in regard to whom letters of request should be sent. Norma Prange, Circuit
Clerk, advised the Commission to contact the Phelps County Circuit Clerk (the Driscoll Case) for the bills
related to this particular case and then to contact the P.A and the State Judges to sign off. Commissioner
Franklin made a motion to send a letter to P.A. Fusselman requesting him to contact the Phelps County
Circuit Clerk concerning billing of the Driscoll Case and to apply for reimbursement as per Mo R.S.
50.853; Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and
Thornburg-yes. Commission Secretary was requested to write letter and have it ready for signing on
Tuesday, June 29th. Commissioner Myles would send a copy of R.S. 50.853 to the P.A. for him to follow
up.
A County employee, Sondra Vaughan, was present concerning her health condition, lack of sick leave
and a request for salary payment for the month of June, which she had missed and was out of sick leave.
Commissioner Myles expressed concern and regrets that the County could not pay her for the month of
June as this was not a part of the County Personnel Policy and if it was done for her it would be necessary
to do for all
Employees. Sondra then announced her decision to retire as Deputy to the Randolph County Recorder and
she said her doctor had recommended she apply for S.S. Disability. Sondra also announced that she would
be taking her name from the list of those running for Commissioner of the Western District. A phone
conference was held with Michael Berry, Attorney with MOPERM, concerning this issue. He told the
Commission that she might purchase health insurance with the County for 12 months under COBRA.
Commissioner Thornburg made a motion to pay Sondra’s AFLAC policy for the month of June and her
health insurance with the county for the month of July; Commissioner Myles seconded the motion and the
vote on the motion was Thornburg-yes, Myles-yes and Franklin-yes. Commission secretary was requested
to write letter to Sondra and have it for signing on Tuesday, June 29th.
Discussion was held concerning an increase in starting pay for an assistant P.A; no decision was made.
Information was received from Dr. Blackburn, Physician/Hospitalist along with a proposal for health
care at the J.C. and it was decided to place this on the agenda for next week.
Qualification reviews were received from the following Engineering firms:
• Mo. Valley engineering & Surveying, Inc.
• Great River Engineering, Inc.
No decision was made; this will be placed on the agenda for next week.
A proposal was received from the Department of Natural Resources to consider county surveying.
Commissioner Myles will contact Jim Harlan, GIS project, for advice.
3:55 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Checks 10605-10637 were signed for payment of approved invoices from the following funds: General
Revenue $19,572.49; Assessment $1,640.00; Road & Bridge $10,587.85; E911 $270.09. Total amount of
checks $32,070.43
Visitors present: Monitor Index Reporter and Gerald Luntsford, Candidate for Eastern District
Commissioner
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

July 6, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:10 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
The tentative agenda was discussed with the following comments: Commissioner Myles said the 2:00 p.m.
agenda item has had no response from Tina Houston at the Juvenile office, and the 3:45 p.m. item has had
no response from Attorney Paul Campo concerning the revision of County Sunshine policy related to
lowering charges for copies and fees for search. Commissioner Franklin requested checking with the State
Auditor concerning the interviewing of engineering firms and does the County have to bid. Commissioner
Myles made a motion to approve the tentative agenda with the exception to remove the 3:45 p.m. item;
Commissioner Franklin seconded the motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.
Correspondence—Letter received concerning annual membership dues ($2366.50) for Mark Twain
Regional Council of Governments. Letter received from MOPERM reporting losses for the quarter ending
June 30, 2004. The report also included claims occurring after January 1, 1999.
10:35 AM—Susan Arment, Orscheln Representative and Wade Horn, PC&E were present for Justice
Center update.
Wade Horn presented the following change orders, which had been approved by Russ Freed:
• 008 Pkg. #13—-to L&W Const. Co. for drywall acoustical—increase $550.
• 005 Pkg. #12—-to Septagon Const. Co. for carpentry & labor—increase $281.82
• 008 Pkg. #16—-to Triple B Doors, Inc. for doors, frames & hardware—increase $485.
• 004 Pkg. #22—-to T&G Specialties for specialties—increases $394.
• 006 Pkg. #12—-to T&G Specialties for carpentry & labor—increase $172.50
• 003 Pkg. #10—-to Dean Hathman Masonry for Masonry—increase $624,14
Commissioner Myles made a motion to approve the change orders as listed above; Commissioner
Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
Wade Horn presented the proposed design for the dedication plaque and requested the years of terms of
office be provided for the elected officials listed on the plaque. The Commissioners discussed the names as
listed on the plaque. Commissioners Thornburg and Franklin said the plaque design had been approved
earlier in the year and that Sheriff Ancell’s name was not on the plaque and it was their desire that the
Sheriff’s name be removed from the proposed design. Commissioner Myles disagreed and felt the
Sheriff’s name should be included. County Clerk, Jim Sears was requested to record the dates of office
terms for the plaque.
Susan Arment reported that the furniture specs should be in today. Susan reported having visited with
Anna Wickenburg, SBWE, and that the bid process will be direct to mfg. rather than going through local
dealers, which would result in a 20%-30% cost savings by not including the middle man.
Wade Horn reported that Dave Webber, All-State Consultants, had visited the site for about 2 hours
checking on the stability of the 28’ wall and that Dave would be sending a letter as the results of his visit.
Wade said he would be in touch with Russ Freed if Dave Webber’s site visit indicated a concern about the
structure. Wade and Russ would get in touch with the Commission if necessary for a meeting later in the
week.
Old Business—Sondra Vaughan, county employee out on sick leave, had submitted a request for 10
hours of vacation pay for June 2004. According to the County Personnel Manual “vacation hours do not
accrue while on an approved unpaid leave of absence”.
Commissioner Franklin made a motion to abide by the Personnel Manual and deny the 10 hours of vacation
pay; Commissioner Myles seconded the motion and the vote on the motion was Franklin-yes, Myles-yes
and Thornburg-yes.
Commissioner Franklin discussed a concern about a hog farm operation located east of Moberly and
South on Route M and a trench with pipe being made across a road to drain waste. It had been brought to
Commissioner Franklin’s attention that the neighborhood is upset and the hog farm operator had no
permission to trench the road. Commissioner Franklin had received a phone call and Franklin told the
caller “the Commission must receive a DNR permit. Commissioner Franklin requested that previous
minutes be checked for earlier discussion of this matter, and that this would be brought up next week with
Bill Dougherty, R&B Supervisor.
Court Order—The Commission approved payment to Charles Belcher from the Johnson Cemetery
Fund for mowing.
Prisoner Healthcare—Sheriff Ancell was present to discuss Physician/Hospitalist proposals. Dr.
Blackburn’s proposal was for $46,000/year and a proposal was received from Robert Palmer of County Jail
Medical Services at Centralia, MO and this proposal included medical Doctor on site twice weekly plus a
registered nurse working Mon-Fri at a cost of $43,500/year.
Discussed who sets payment made by prisoners. (Answer—possibly the Sheriff should supply the bill,
P.A. gets bills and files the bill with the Judge—Judge adds this to the sentencing requirements)
Commissioner Thornburg wanted to check with P.A. Fusselman as to whether he has presented bills to
Judges and had payment refused. One suggestion was to compose a letter P.A. Fusselman and copy to go
to Sheriff & Judges.
(Commissioner Thornburg suggested contacting Bob George of Lawrence County)
Sheriff Ancell said he could contact the MO Sheriff’s Association concerning prisoner billing of drugs as
pertaining to Mo R.S. 221.120 and 221.122. Sheriff was also asked to
Check on Mo R.S. 5a0.8a53 in relation to the Driscoll case.
Sheriff Ancell recommended trying for ½ year one of the 2 proposals; Dr. Blackburn or County Jail
Medical Services at Centralia, MO—this would allow sufficient time to see if such a plan is financially
feasible.
12:10 PM—Commissioner Myles made a motion to adjourn for lunch; Commissioner Franklin seconded
the motion and the motion carried.
1:45 PM—Commission reconvened. Discussed increasing administrative fee on R&B from 3%-5%.
Commissioner Thornburg made a motion to table the issue on increasing Adm. Fee on R&B from 3%-5%
until December 1, 2004; Commissioner Franklin seconded the motion and the vote was Thornburg-yes,
Franklin-yes and Myles-yes.
Considering County survey proposal from Dept. of Natural Resourced; this item was tabled until a later
date as no response was received.
Telephone call was made to Juvenile office to talk to Tina Houston concerning the collection of Howard
County’s portion of Juvenile expenses; Tina was in a meeting and it was decided to place this item on next
week’s agenda.
Prescription Drug Bids—Discussion was held concerning the bidding of prescription drugs and it was
determined that bids have not been made since l997. Commissioner Myles had bid sheets and specs from
C.C. Jim Sears as were used in l997. Commissioner Thornburg made a motion to bid specs as was done the
last time they were bid and to make available to all drug stores in Randolph County; Commissioner Myles
seconded the motion and the vote was Thornburg-yes, Myles-yes and Franklin-no.
Engineer Firm Qualifications—Commissioner Myles made a motion to table the 3:15 p.m. agenda item
until next week; Commissioner Thornburg seconded the motion and the motion carried. The Commission
discussed the Auditor’s report concerning statements of performance qualifications. Commissioner Myles
made reference to Mo. R.S. Section 8.289 “Agencies using services to be furnished statements of firm’s
qualifications and performance data”.
Commissioner Myles made a phone call to Heddinghaus Sheet Metal (Lennox dealer) concerning
problem with air conditioner in County Assessor’s office.
Commissioner Franklin made a phone call to John Volker at Woody’s Municipal Supply Co. concerning
new Diamond Boom Mower Model #DB 50C which has a broken mower due to a road accident. John
Volker said he would be here tomorrow to check on the problem.
Jim Sears, County Clerk, reported that the Board of Equalization would meet on Monday, July 12 and
Bob Long would be present.
Commissioner Thornburg made a motion to approve for payment the submitted invoices; Commissioner
Franklin seconded the motion. Commissioner Myles left at 3:15 p.m. due to a leg disorder.
A phone call was received from Mary E. Jones concerning the Huntsville Community Club having a
baked food sale in the courthouse on July 30th. Commissioner Franklin and Commissioner Thornburg gave
permission to use the hall in the courthouse as long as County Health Department approval is secured.
3:30 PM—Commissioner Franklin made a motion to adjourn; Commissioner Thornburg seconded the
motion and motion carried.
Checks 10823-10874 were signed for payment of approved invoices from the following funds: General
Revenue $9,205.94; Assessment $663.59; Road & Bridge $8,824.63; Sheriff $239.15. Total amount of
checks $18,933.31
Visitors present—Channel 17 News Reporter
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

July 12, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:10 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Thornburg made a motion to approve the tentative agenda; Commissioner Myles seconded the motion and
the motion carried.
Cooperative Child Support Agreement—Rick Pierce, Assistant Prosecuting Attorney from Cooper
County was present to sign child support agreement, which Attorney Pierce said “is the same agreement as
has been signed for about 10 years, except for a few changes made by the State”. Commissioner Myles
made a motion to renew the cooperative agreement with Randolph, Howard, Chariton and Cooper Counties
to collect child support; Commissioner Franklin seconded the motion and the vote on the motion was
Myles-yes, Franklin-yes and Thornburg-yes.
Conference phone call with Jeff Vogan at Sheriff’s office—The Sheriff’s office would provide inmate
medical bills to the Prosecuting Attorney and Judges; the Judges have questions as to who collects the
money, who tracks the fees and where the fees go. Judges indicate they have not received inmate bills
before. Commissioner Thornburg suggested sending a letter to P.A. Fusselman requesting the P.A. Judges
Jaynes and Hayes get together and set up the process that they feel is workable for inmate medical bills to
be collected at time of sentencing. The Commission agreed that this letter be sent this week and requested
the Commission Secretary to write the letter to P.A. Fusselman and copies be sent to Judge Ralph Jaynes,
Judge Scott Hayes, Circuit Clerk Norma Prange and to Sheriff Don Ancell.
10:40 AM—Architect George Esser, Wade Horn, and Roger Garmon from PC&E were present to
provide a Justice Center update. George Esser presented July bills for payment from General Conditions
Funds as follows:
• Ameren UE, $60.20; Chariton Valley, $107.92; Onyx, $323.04; and Engineering Survey, $52.
• W.P. #14 to All-Spec Metal Systems—-$13,364.42
• W.P. #28 to Cunningham Plumbing—-$60,165.
• W.P. #25 to Ford Restaurant Supply—-$14,916.61
• W.P. #26 to Grooms & Company Const. Inc.—-$46,890.
• W.P. #10 to Dean Hathman Masonry Co.—-$85,238.01
• W.P. #29 to Richard A. Howerton Inc.—-$35,379.
• W.P. #31 to Instrumental Influence Inc.—-$A15,679.59
• W.P. #13 to L&W Construction—-$29,692.02
• W.P. #27 to Ozark Fire Protection—-$4,385.52
• W.P. #9 &12 to Septagon Const. Co.—-$21,087
• Const. Mgmt. To PC&E—-$34,242.48
• Architect to SBWE—-$5,418.
• Architect to SBWE—-$810.
Commissioner Myles made a motion to approve payment of July bills from General Conditions Funds as
listed in minutes above; Commissioner Franklin seconded the motion and the vote was Myles-yes,
Franklin-yes and Thornburg-yes.
Change Order 001, Work Pkg. #3 was revised with updated contract for Integrator.Com. With this
change, the revised contract was decreased by $9,095. Commissioner Franklin made a motion to approve
the updated contract with Integrator.Com; Commissioner Thornburg seconded the motion and the vote was
Franklin-yes, Thornburg-yes and Myles-yes.
George Esser, Architect, provided an explanation on the structural soundness of the 28’ wall at the J.C.
Two additional studs will be added on part or the wall and 5 studs will be added on wall, which is over 20’
tall at a minimal additional cost of $600. Letter from Zimmerman Engineering Co., Jefferson City will be
kept on file.
The approved dedication plaque design with Commissioner’s names and dates of term of office was
presented to Architect George Esser. (Note: Commissioners names would be the only Elected County
officials names listed on the plaque—“In memory of Leon Egley and Jason Acton” would be an inscription
on the plaque.)
Invoices—Commissioner Thornburg made a motion to approve for payment all submitted invoices
except from Tri-States Equipment; Myles seconded the motion and the vote on the motion was Thornburgyes,
Myles-yes and Franklin-yes.
John Volker from Woody’s Municipal Supply Co was present to discuss the damage to the Diamond
Boom mower. He had taken pictures and had tested some of the metal for soundness of the metal. John
said the speed of the mower during travel seemed to be the problem as the test indicated there was no
problem with the metal. The R& B department will weld an angle iron on the mower and the Diamond Co.
requests that the top cylinder be watched.
Commissioner Myles made a motion to approve the Tri-State invoice for payment; Commissioner
Thornburg seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes and Franklinno.
11:00 AM—Presiding Commissioner Myles convened the Board of Equalization with the following
present; County Commissioners, County Clerk, Jim Sears; Assessor Richard Tregnago and County citizen,
Bob Long.
11:45 AM—B.O.E. adjourned.
Old Business—Mark Price, County Recorder, was present to explain that his former employee, Sondra
Vaughan, has applied to LAGERS for a non-duty disability retirement. Phone Conference with Darlene at
LAGERS concerning the need for a letter from Sondra’s physician, her medical records and LAGERS will
require a detailed job description.
(A non-duty disability retirement has no reduction in benefits, but September 1st is probably as soon as
checks will be available. Checks will be retroactive to the application date). Note: Recorder Price will
provide a job description.
Commissioner Franklin discussed an emergency situation on R.R. Bridges due to the crane boom repair
being delayed and uncertain as to when parts will be available. The bridge insurance is for a limited time
and steel has been purchased and is in storage. Commissioner Franklin made a motion to hire someone to
drive pilings on the R.R. Bridge currently being constructed and the additional two R.R. Bridges to be
constructed;
Commissioner Thornburg seconded the motion and the vote on the motion was Franklin-yes, Thornburgyes
and Myles-yes.
Commissioner Franklin reported that Paul Laws, who operates a hog farm on County Road 2725, has, in
addition to cutting a trench and laying a pipe across C.R. #2755, is also moving cattle under a bridge on
#2755. Commissioners agreed to send Paul Laws a letter noting disappointment in his use of a C.R.
without permission from the County Commission and also requesting a copy of his DNR permit.
Minutes—Commissioner Franklin made a motion to approve the minutes from July 6, 2004 with minor
change; Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and
Thornburg-yes.
Commissioner approved a letter to be sent to Terry Bush, Com-Tec, Green Bay, WI
concerning the original payment bond for Randolph County Justice Center Project in order to confirm the
misplacement of the letter to the Surety Co.
Commissioner Franklin made a motion to approve for payment the Court Order to pay Peter Raney from
the Thomas Hill Cemetery fund for mowing; Commissioner Thornburg seconded the motion and the
motion carried.
Commissioner Myles made a motion to send a letter to P.A. Fusselman concerning a returned Court
Order and the deficit in the P.A’s grant employee fund; Commissioner Thornburg seconded the motion and
the vote on the motion was Myles-yes, Thornburg-yes and Franklin-yes.
Bid Pharmaceuticals for County prisoners: The last bid forms used were looked at and discussed and
it was agreed to use the same form, but on part #4 to change the wording to the following: to bidder
submitting the lowest and best bid as determined by the Commission. A letter was received from Sam
Tadrus, R.Ph. concerning prescription drugs for prisoners.
A letter was received concerning possibility of recycling used computers.
Commissioner Myles reported having spoken with Robert Palmer of County Jail Medical Services and
Palmer told about Callaway County and Cooper County charging prisoners $30 to see the nurse.
Damage to County mailboxes was discussed.
1:30 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and the motion carried.
Checks 10875-10903 were signed for payment of approved invoices from the following funds: General
Revenue $11,185.83; P.A.Trng. $120.12; Assessment $570.53; Road & Bridge $14,880.99; E911 $67.58;
PA Grant $133.22. Total amount of checks $26,958.27
Visitors Present: Gerald Luntsford
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

July 19, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:05 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the
motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes. Commissioner Myles reported that
Assessor Tregnago had no report for the Board of Equalization for the 11:30 agenda item.
Correspondence—the following letters were received and reviewed:
• Letter from P.A. Mike Fusselman concerning the hiring of an assistant P.A.; discussion was heard
concerning an allowance in the budget for hiring an assistant. Commissioners questioned how
many have been interviewed for the job? Commissioner Thornburg suggested a letter be sent to
the P.A. with Commission concerns and questions included. Commissioner Myles would
compose the letter.
• A letter was received from Valentine Insurance Agency concerning Government Crime Policy
renewal date of 8-7-04—this item will be placed on the agenda for next week.
• A copy of letter was received as was sent to P.A. Fusselman from Captain Jeff Vogan of Sheriff’s
Dept. concerning inmate medical expenses and a request to meet with Judges to discuss this issue.
• A letter was received from Circuit Judge Ralph Jaynes concerning setting a meeting date for
Court officials & Commission to meet no earlier than mid August. The letter was sent back to the
Judge with suggestion that the Judges set the date for the meeting working around their court
schedule.
• A letter was received from Randolph County Health Dept. including a communicable disease
report.
Elaine Avery, a Moberly Police Dept. employee, was present for signing of an Emergency Mgt. Grant
request for $4,000, for which the department is applying.
Commissioner Franklin made a motion to approve a Court Order for payment from Trinity Cemetery
Fund to Charles Belcher for mowing; Commissioner Myles seconded the motion and the motion carried.
Justice Center Update—Russ Freed, Orscheln Representative, Wade Horn and Roger Garmon from
PC&E were present.
Russ Freed reported that the SBWE furniture updated estimate has changed from $120,000 to about
$93,000 (due to use of existing furniture from various County Government offices). Russ Freed
recommended using the updated furniture list and then putting the bid packages out. Commissioner
Thornburg made a motion to follow Russ Freed’s recommendation that the furniture specs be done and put
out for bids; Commissioner Myles seconded the motion and the vote on the motion was Thornburg-yes,
Myles-yes and Franklin-yes.
The following change order from general conditions funds was approved: 007-Work Pkg. #12 for
carpentry & labor on cover for outdoor exercise area—an increase of $10,061.52 (Note-this item was
omitted from plans)
SBWE is currently working on the specs for court room furnishings—bids are being well advertised,
including the Moberly Monitor Index, and bids are due to be opened August 3rd.
Russ Freed gave a financial report and the project is currently about $46,000 under budget.
Discussion was held concerning the stability of J.C. walls and roof. Zimmerman Engineering indicated
the walls need additional studs, but the roof is o.k. All-State Engineering review indicates that roof
supports are needed as well as wall studs. Commissioner Franklin made a motion to get a third independent
opinion from a structural engineer on the stability of the J.C. roof and walls; Commissioner Myles
seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
The Commission agreed to meet as soon as Wade Horn has any information on this issue.
New jailers for J.C.—Sheriff Don Ancell and Lisa Smith, Jailer were present to discuss potential hiring
of additional jailers and the following were discussed:
• Need to hire 2-3 months ahead to allow for necessary training
• Need at least one female for each shift because will be housing female prisoners
• Two options: either need to hire 2-3 months ahead or will need to continue to house prisoners out
after jail opens
• Use of Justice funds for training—Commissioner Myles said he would check with legal council as
to use of J.C. funds for training. (Russ Freed said there are funds for Jail operations and training
would be Jail operations)
Commissioner Franklin made a motion to approve for payment the submitted invoices; Commissioner
Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Thornburg made a motion to send a letter to Mr. Robinette, Office of Mo. Prison
Administrations, concerning reimbursement of the murder trial expenses of inmate Driscoll pursuant to
R.S. Mo. section 50.853; Commissioner Myles seconded the motion and the motion carried. (Letter
included invoices paid to Phelps County)
Commissioner Franklin made a motion to approve with minor changes the minutes of July 12;
Commissioner Myles seconded the motion and the motion carried.
Letter was approved for NECAC to obtain a grant from USDA Rural Development for Housing Counsel.
12:05 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Checks 10904-10956were signed for payment of approved invoices from the following funds: General
Revenue $79,182.63; Assessment $1,001.83; Road & Bridge $8,051.20; E911 $5,899.33.Total amount of
checks $94,134.99
Visitors present were: Chris Rickertsen, Robert Bauer and KWIX-KRES Radio
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

July 23, 2004
The Honorable Commission convened with the following present: Jack Franklin, Eastern District
Commissioner; Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears. Presiding
Commissioner, Jim Myles was absent. Commission Thornburg formally opened the Commission at 2:00
PM and the following business was addressed:
Russ Fred presented a preliminary study from ABS Consulting on an interior wall at the new Justice
Center.
At 2:10 PM – Commissioners voted to adjourn
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

July 26, 2004
The Honorable Commission convened with the following present: Rick Thornburg, Western District
Commissioner, Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Jim
Myles, Presiding Commissioner, was absent due to knee surgery.
10:15 AM—Commissioner Thornburg opened the meeting in the Chambers. Commissioner Franklin
made a motion to approve the tentative agenda with the removal of Old Business items scheduled for 12:00
PM; Commissioner Thornburg seconded the motion and the motion carried. Orscheln Representatives
called indicating they had no report for J.C. Update at 10:30 AM, but would plan for a report on next
week’s agenda.
Commissioner Franklin made a motion to approve for payment the submitted invoices; Commissioner
Thornburg seconded the motion and the motion carried.
Commissioner Thornburg made a motion to renew the Government Crime Insurance Policy with
Valentine Insurance Company; Commissioner Franklin seconded the motion and the motion carried.
The Board of Equalization was convened to review and approve the list of real estate adjustments as
presented by Assessor Richard Tregnago. With no other business to conduct the B.O.E. adjourned.
Commissioner Franklin made a motion to approve the minutes of July 19th; Commissioner Thornburg
seconded and the motion carried.
12:10 P.M—Commissioner Franklin made a motion to adjourn; Commissioner Thornburg seconded and
the motion carried.
Checks 10957-10979 were signed for payment of approved invoices from the following funds: General
Revenue $28,054.86; Assessment $85.00; Road & Bridge $303.84.Total amount of checks $28,443.70
Visitors present: Chris Rickertsen
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

August 2, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Correspondence—Letter was received concerning verification for planned placement of buried cable in
Moberly from Mike Ayers, Manager of Engineering Design.
Phone conference was held with Mike Truesdell concerning Randolph County Property #374, a safe/no
combination, located in the lower part of Moberly Courthouse.
Commission needs to check with Co. Clerk Jim Sears.
Court Orders—Commissioner Myles made a motion to approve the following court orders;
Commissioner Franklin seconded the motion and motion carried: C.O. from Johnson Cemetery Fund to pay
Charles Belcher for mowing and from Thomas Hill Cemetery to pay Pete Raney for mowing.
10:35 AM—Justice Center Update—Russ Freed, Orscheln Rep. and Wade Horn, PC&E were present.
Russ reported that he had not received a report from ABS Engineers, but should have a report for Tuesday.
Wade reported having received a letter from Willo Products/Folger Adam Co. concerning security
equipment payment and Russ Freed said they would like legal counsel from Attorney Paul Campo on this
issue.
Russ Freed reported a problem with HVAC and seems Architect Esser had written specs for units that
are not properly vented and Mfg. will not sell such units. Russ said he had spoken with Attorney Paul
Campo and he advised that all aspects of the problem be documented. Wade Horn said he would try to get
in touch with George Esser. Commission agreed to hold payment on next invoice to George Esser.
Invoices/Minutes—Commissioner Myles made a motion to approve payment of submitted invoices;
Commissioner Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklinyes.
Commissioner Franklin made a motion to approve the July 26th minutes as written; Commissioner Myles
seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Road & Bridge Report—Bill Dougherty was present and reported on the following:
• Private Road #2901—There has been no response in meeting the County requirements from the
citizen wanting this road to be taken over by the County.
• Report on theft of large number of tools from the R&B barn—Insurance Co. has been notified.
• Report concerning loss of about a month of work time on construction of R.R. Bridge due to the
broken crane boom and parts being delayed.. Bill Dougherty presented a letter from Viebrock
Construction & Equipment, Inc. of Sedalia concerning availability & cost of driving piling at
project locations, and Bill recommended going ahead with this company.
Commissioner Franklin made a motion (due to emergency of the situation with broken Crane boom and the
delay in parts for repair) to accept Bill Dougherty’s recommendation regarding pile driving on R.R. Bridge
currently under construction and on a 50-foot bridge project on County Road #1250; Commissioner Myles
seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
(Quote from Viebrock Construction & Equipment, Inc. for pile driving to begin August 16 or ASAP would
be $7600. on current project and $6600. on bridge on C.R. #1250.
Tax Rate Hearing—Commission discussed the need for tax rate hearing and set it for August 23rd at
10:00 AM.
Old Business—Discussed Prosecuting Attorney Fusselman’s request to increase salary for an assistant.
Commissioner Myles noted that the P.A. has felony cases that are not being taken care of in a timely
manner. Commissioner Franklin made a motion to table this issue due to lack of funding and let the new
Commission and budget committee consider this request; Commissioner Thornburg seconded the motion
and the vote on the motion was Franklin-yes, Thornburg-yes and Myles-no.
Discussion was held concerning Paul Laws, hog farmer in eastern part of county, who has not responded
to letter from Commission, nor has the Commission received a DNR Permit.
Discussed Dr.. Blackburn’s proposal for medical assistance at the Jail/J.C. Several questions were raised;
does he furnish a nurse? Will he start at old Jail? When he charges prisoners, who gets the money?
Commissioner Myles suggested using Dr. Blackburn for a trial period until the end of 2004 and then
evaluate the situation. It was decided to have him back on next week’s agenda to answer questions.
Discussed Engineers qualifications in relation to the Auditor’s Report. It was decided to drop this issue
for the time being.
Discussed Howard County’s portion of the Juvenile Office expense. Commissioner Franklin called the
Juvenile Office to speak with Tina Houston, but she was not available—she was requested to get back to
the Commission during the next two weeks.
Commissioner Myles reported having received a letter from Attorney Paul Campo concerning Sunshine
Law revisions, which are mandated by the State.
12:00 PM—Commissioner Myles made a motion to adjourn; motion seconded by Commissioner
Franklin and motion carried.
Checks 10980-10993 were signed for payment of approved invoices from the following funds: General
Revenue $3,109.35; Assessment $208.77; Road & Bridge $46,286.19.Total amount of checks $49,604.31
Visitors present: Patty Striglos, sister of Presiding Commissioner Myles.
RANDOLPH COUNTY COMMISSION MINUTES August 3, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Jack Franklin, Eastern District Commissioner and Rick
Thornburg, Western District Commissioner.
11:00 AM—Presiding Commissioner Myles called the meeting to order in the
Chambers. Russ Freed, Orscheln Representative, was present with a report from ABS
Engineers. Commissioner Thornburg made a motion to stay with the structural design
quality of L240, which meets necessary codes; Commissioner Myles seconded the
motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes.
Bids were opened for Courtroom Furnishings. One bid was received and was from
Pat’s Cabinets of Sedalia, MO.
Meeting adjourned.

RANDOLPH COUNTY COMMISSION MINUTES

August 9, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner and Rick Thornburg, Western District Commissioner.
11:00 AM—Presiding Commissioner Myles called the meeting to order in the Chambers. Russ Freed,
Orscheln Representative, was present with a report from ABS Engineers. Commissioner Thornburg made
a motion to stay with the structural design quality of L240, which meets necessary codes; Commissioner
Myles seconded the motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes.
Bids were opened for Courtroom Furnishings. One bid was received and was from Pat’s Cabinets of
Sedalia, MO..
Meeting adjourned.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

August 9, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Correspondence—Phone call was received from Ron Stuck, county employee of Sheriff’s Dept.,
concerning Doctor’s statement and county sick leave. Commissioner Myles said he would contact Ron
Stuck.
An invitation was received from Carolee Hazlet concerning an Open House to be at Dolphin Capital on
August 12, from 5:00-7:00 p.m.
Copy of Supplemental Cooperative Agreement for Child Support Services for 2005 for Chariton,
Cooper, Howard and Randolph Counties was received from MO Dept. of Social Services.
Notice was received from Norma Prange, Circuit Clerk, concerning a leak in vault at the Moberly Court
House.
Invoices—Commissioner Myles made a motion to approve for payment the submitted invoices;
Commissioner Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklinyes.
Minutes—Commissioner Myles made a motion to approve the August 2nd minutes with one correction;
Commissioner Thornburg seconded the motion and the vote on the motion was Myles-yes, Thornburg-yes
and Franklin-yes.
10:40 AM—Justice Center Update—Russ Freed, Orscheln Representative, Roger Garmon, PC&E and
George Esser, SBWE were present.
George Esser presented the following requisitions to be approved for payment from the Construction
Funds:
• Work Pkg. #14 to All-Spec Metal Systems, LLC—-$30,352.50
• Work Pkg. #11 to The Bratton Corp.—-$32,130.00
• Work Pkg. #28 to Cunningham Plumbing—-$29,884.50
• Work Pkg. #26 to Grooms & Co. Const. Inc.—-$29,700.00
• Work Pkg. #10 to Dean Hathman Masonry Co.—-$77,489.10
• Work Pkg. #29 to Richard A. Howerton Inc.—-$36,891.00
• Work Pkg. #13 to L&W Construction—-$24,170.40
• Work Pkg. #27 to Ozark Fire Protection—-$13,041.79
• Work Pkg. #9 & #12 to Septagon Const. Co.—-$48,653.39
• Work Pkg. #16 to Triple B Doors—-$36,387.90
• Work Pkg. #30 to Willo Products Co. Inc.—-$10,566.00
• Const. Mgt. To PC&E—-$29,864.82
One change order was presented. Commissioner Myles made a motion to approve Change Order from
Com-Tech to Integrator.Com for security automation; Commissioner Franklin seconded the motion and the
vote was Myles-yes, Franklin-yes and Thornburg-yes.(This C.O. was a decrease of $6,080.)
Commissioner Myles made a motion to approve awarding bid for Courtroom millwork to Pat’s Cabinets
of Sedalia in the amount of $72,048. Commissioner Thornburg seconded the motion and the vote was
Myles-yes, Thornburg-yes and Franklin-yes.
HVAC work—George Esser is still working on this problem; may possibly change two interior units to
one roof top unit.
ABS Engineering report—recommends placing wall girts up to roof—George Esser and engineers say,
“This should not be done”. George Esser said he would get the deflection of the wall and the maximum
design of wind load. The desired result is that the structural design meets L240. Architect Esser said he
would get back to Russ Freed within 24 hours.
Board of Appeals convened. There were no appointments, so the board adjourned.
Sunshine Resolution—sent from Attorney Paul Campo. This resolution to adopt a policy regarding
open meeting in accordance with Chapter 610 will be placed on next week’s agenda.
Commissioner Myles made a motion to approve Count Order from Trinity Cemetery fund to pay Charles
Belcher for mowing; Commissioner Franklin seconded the motion and the motion carried.
A safe in basement of Moberly Courthouse marked item #374 was not found listed on the County
Surplus Properties list.
R&B—Bill Dougherty reported there is still a problem with the repair of the broken crane boom and that
a tank car has been moved out in readiness for driving piling. No new report on theft of items at R&B
barn.
11:30 AM—Ron Stuck, employee of Sheriff’s Dept., was present to discuss his 22 unused sick days and
whether his situation with the Dr’s recommendation and the situation at the Jail would be considered as
resignation or termination. Commissioners agreed their main concern is with the 22 days of sick leave.
Payroll secretary must receive a letter concerning this issue.
11:55 AM—Commissioner Thornburg made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Checks 170-216 were signed for payment of approved invoices from the following funds: General Revenue
$32,594.13; Assessment $416.87; Road & Bridge $7,740.22; Sheriff $2,570.24; LEPC $38.00; E911
$22.42. Total amount of checks $43,381.88
Visitors Present: Amy Compney from Monitor Index and Jim Wise from KWIX-KRES
RANDOLPH COUNTY COMMISSION MINUTES August 16, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding
Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District
Commissioner and Deputy Clerk, Carol Summers.
10:00 AM—Presiding Commissioner Myles called the meeting to order in the Chambers.
Discussion was held regarding 10:45 business item (furniture package bid opening) since it wasn’t posted
at least 24 hours in advance. Commissioner Thornburg made a motion to go ahead and open bids.
Commissioner Myles seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklin-no.
Commissioner Franklin wanted it noted that the reason he voted “no” was because he didn’t want to break
the Sunshine Law.
Court Orders—Commissioner Thornburg made a motion to approve Court Order 2004-20 from
Thomas Hill Cemetery Fund to pay Pete Raney for mowing. Commissioner Myles seconded the motion
and motion carried.
Invoices—Commissioner Franklin made a motion to approve payment of submitted invoices;
Commissioner Myles seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
10:35 AM—Justice Center Update—Russ Freed and Susan Arment, Orscheln Representatives,
George Esser, SBWE, and Roger Garmon, PC&E, were present. There was discussion regarding
converting to digital pictures for everything. The cost will be $2,000; after October 1 the cost will be
$4,995. Commissioner Franklin made a motion that the proposal be accepted. Commissioner Myles
seconded the motion and it carried.
A motion was made by Commissioner Myles to allow Russ Freed access to the Revenue Fund
with Commerce Bank. Commissioner Franklin seconded the motion and it passed with three yes votes.
George Esser gave a report on the exterior walls. Zimmerman Engineering has proposed the
following solution: to reinforce the east and west walls by doubling up the studs (letter of Aug. 10 has
details and is on file). This would be a less costly solution at a maximum of $14,500. Russ Freed
commented that they may decide to pay by time and material.
Mr. Esser also reported that there are still HVAC issues to iron out.
10:50 AM—Bid Opening—Bids were opened for furniture packages A, B & C from Marvin J.
Perry & Assoc. and KI. A bid was also opened from The Medicine Shoppe for pharmaceutical items and
services. These bids will be awarded at a later date.
Minutes—Commissioner Franklin made a motion to accept the minutes of the August 3rd and 9th
meetings with one correction. Commissioner Thornburg seconded the motion and the vote on the motion
was Myles-yes, Thornburg-yes and Franklin-yes.
Old Business—Associated Electric has set up a meeting at 9:00 AM on Monday, August 23,
2004, in which one Commissioner has been requested to attend. Commissioner made a motion that
Commissioner Thornburg be allowed to attend the meeting. Commissioner Myles seconded the motion and
it carried with three yes votes.
Jim Sears reported that he had contacted Michael Berry with MOPERM regarding the Ron Stuck
situation. Michael advised his office to allow Ron to take sick time off with pay and suggest to the Sheriff
that Mr. Stuck be placed on probation when he returns to work. Commissioner Myles made a motion to
allow Ron to take sick time off with pay. Commissioner Thornburg seconded the motion and it passed with
three yes votes.
A Sunshine Resolution has been prepared by Attorney Paul Campo which, according to Mr.
Campo, is in accordance with the new state law and goes into effect August 28, 2004. Commissioner
Thornburg made a motion to adopt the resolution, seconded by Commissioner Franklin. The motion
carried.
11:25 AM—Norma Prange presented a Notice to Bidders for microfilming to be published and it
was approved.
Discussion was held regarding a safe in the basement of the Moberly Courthouse. Mrs. Prange
has an interested buyer but it was determined that a county employee is needing to us the safe. There was
also discussion about a leaking safe in Norma’s office. Jim Todd will be contacted for a solution to the
leaking.
11:40 AM—Commissioner Myles made a motion to adjourn. Commissioner Thornburg seconded
the motion and the meeting adjourned with three yes votes.
Checks 302-322 were signed for payment of approved invoices from the following funds: General
Revenue $15,394.95; L.E. Trng. $395.00; Assessment $621.85; Road & Bridge $31,158.94; E911 $270.09.
Total amount of checks $47,840.83.
Visitors present: Amy Compney from the Monitor-Index, Jim Wise from KWIX-KRES, Craig Carges with
KI and a representative from Marvin J. Perry & Assoc.
_
________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

August 23, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent due to another meeting concerning County business.
10:10 AM—Presiding Commissioner Myles called the meeting to order in the Chambers. Robert
Dutton, Moberly Fire Chief, was present to get approval for the annual certification for grant applications
for Emergency Management Department.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the motion carried.
Invoices—Commissioner Franklin made a motion to approve for payment the submitted invoices;
Commissioner Myles seconded the motion and the motion carried.
10:30 AM—Justice Center Update—Russ Freed, Orscheln Rep; George Esser, SBWE, and Wade Horn
& Roger Garmon from PC&E were present. Russ Freed reported on the wall and roof bracing issue, which
has been settled at a cost of $2800. and is in the process of being completed. Russ reported on the HVAC
issue and said he would be meeting with the contractors today. Two units above cells will be removed and
one unit will be placed on the roof. The unit being placed will better take care of humidity. The cost
difference for the humidity problem is estimated about $30,000. (Note: Russ said the change does not
require wiring to be removed)
10:50 AM—Commission recessed for a few minutes.
11:00 AM Tax Rate Hearing–Presiding Commissioner Myles opened the tax rate hearing. There were
no visitors. Commissioner Myles made a motion to approve the tax rate levy of .1700 (which included a
roll back of .2055) for 2004; Commissioner Franklin seconded the motion and the motion carried.
The Commission approved a resolution adopting a policy regarding open meetings and records in
accordance with R.S. Mo Chapter 610.
A letter was received from Judge Jaynes requesting a meeting on September 13th from 12:15-1:15 PM
for the purpose of a Judges meeting with the Commission.
911 Report—Joan Joseph, 911 Coordinator, provided the Commission with a report of 911 calls and a
letter from Chariton Valley Cellular concerning the possibility of default calls going to the Huntsville City
Police number as a back-up. Commissioner Myles made a motion to make Huntsville Police number the
back-up 911 number if all lines are full; Commissioner Franklin seconded the motion and the motion
carried.
11:30 AM—Commissioner Thornburg arrived and provided a short report on the meeting he had
attended on County business.
Commissioner Myles made a motion to approve for payment Court Order #2004-21 from the Johnson
Cemetery Fund to Charles Belcher for mowing; Commissioner Franklin seconded the motion and the
motion carried.
Commissioner Franklin made a motion to approve the minutes from August 16; Commissioner Myles
seconded the motion and the motion carried.
A letter was received from Sam Tadrus, a local pharmacist, desiring to discuss with the Commission
Medicare recipients in jail and their eligibility for benefits. This item will be placed on next week’s
agenda.
A letter was received from MoDOT concerning a completed audit on project #BRO-088 (20). Total cost
of the project was $275,928.40. Audit revealed no findings.
Prescription Drug Bids—Commissioner Franklin made a motion to place the prescription drug bids on
next weeks agenda; Commissioner Thornburg seconded the motion and the vote was Franklin-yes,
Thornburg-yes and Myles-yes.
12:00 PM—Commissioner Myles made a motion to adjourn; Commissioner Thornburg seconded the
motion and motion carried.
Checks 326-396 were signed for payment of approved invoices from the following funds: General Revenue
$51,519.52; P.A.Trng. $53.10; Assessment $934.87; Road & Bridge $3,273.65; User $5,355.84; E911
$5,571.98. Total amount of checks $66,708.96
Visitors: Monitor-Index Reporter and KWIX-KRES Reporter
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

August 30, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg,
Western District Commissioner and Chief Deputy Clerk, Eve Bagby
10:20 AM—Presiding Commissioner Myles called the meeting to order in the
Chambers.
10:30 AM- Approved tentative agenda- Motion Franklin; Second Thornburg-
Vote: Franklin – yes; Thornburg yes; Myles-yes.
10:35 AM – Bud Prewitt representative of the Masonic Lodge extended an offer
of a cornerstone for the new jail in honor of the deceased jailors. Commissioners
approved
10:35 AM—Justice Center Update—Russ Freed, Orscheln, George Esser,
SBWE, and Roger Garmon and Wade Horn PC&E, were present. Wade reported water
damaging sheet rock – claim has been filed with Naught Naught Insurance. Motion to
approve the change orders presented was made by Myles, Second- Franklin. Voter:
Franklin –yes; Thornburg-yes; Myles-yes. Change orders were filed with the County
Clerk.
11:45 AM – Motion to approve submitted invoices was made by Franklin,
Second-Thornburg. Vote: Franklin –yes; Thornburg-yes; Myles-yes.
11:50 AM – Motion to approve minutes for 8/23/04 was made by Franklin,
Second-Myles. Vote: Franklin-yes; Thornburg-yes; Myles-yes
12:15 PM – Myles made a motion to accept the bid of providing pharmaceutical
to county prisoners for a six month period (ending 2/28/05)- Second Thornburg. Voter:
Franklin-yes; Thornburg-yes; Myles-yes
Checks 397-426 were signed for payment of approved invoices from the
following funds: General Revenue $15,318.12; Assessment $82.53; Road & Bridge
$18,283.46; Sheriff $79.17. Total amount of checks $33,763.28
12:20 PM –Motion made to adjourn by Franklin, Second-Mylyes. Voter:
Franklin-yes; Thornburg-yes; Myles-yes.

RANDOLPH COUNTY COMMISSION MINUTES

September 1, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding
Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District
Commissioner and Deputy Clerk, Carol Summers
11:00 AM – Commissioners approved tentative agenda
11:05 AM – Commissioners met with officials of Associated Electric to discuss various operations
in Randolph County and possible expansion of their present facilities.
12:01 PM- Franklin made the motion to except the Financial Advisory Agreement between the
county and Piper Jaffray & Co. Thornburg seconded the motion. Vote: Franklin – yes; Thornburg- yes;
Myles-yes.
12:05 PM – Commissioners voted to adjourn
Visitors present: Nancy Southworth, Randy Murdaugh, Mike Miller, David McNabb, John Dillingham,
Russell Runge and Richard Tregnago.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 8, 2004
The Honorable Commission convened with the following present: Jack Franklin, Eastern District
Commissioner; Rick Thornburg, Western District Commissioner and County Clerk, Jim Sears. Presiding
Commissioner, Jim Myles was absent. Commission Thornburg formally opened the Commission at 10:30
AM and the following business was conducted:
11:00 AM – Franklin made a motion to approve the tentative agenda for today. Vote: Franklin-Yes;
Thornburg-Yes; Myles-Absent.
11:05 AM- Thornburg made the motion to approve Court Orders 2004 – 22 & 23 to Treasurer, Becky
Brown for payment of mowing services on Thomas Hill and Trinity Cemeteries. Vote: Franklin-yes;
Thornburg-yes; Myles- absent.
11:10 AM – Met with Russ Freed, Wade Horn and Roger Garmon concerning the update of the Justice
Center Project. The Commissioners signed the contract to KI for furniture.
11:45 AM- Franklin made the motion to approve the submitted invoices. Vote: Franklin-yes; Thornburgyes;
Myles-absent.
11:49 AM – Franklin made the motion to approve the minutes for August 30, 2004 and September 1, 2004.
Vote: Franklin-Yes; Thornburg-Yes; Myles-Absent.
11;50 AM- Franklin made a motion ‘to set the regular meeting time of the Commission for Tuesdays at
10:00 AM’ starting on September 14, 2004. Vote: Franklin-yes; Thornburg-yes; Myles-absent.
1:30 PM – Commissioners held a work session for Associate Commissioner candidates.
Checks 564-612 were signed for payment of approved invoices from the following funds: General Revenue
$15,810.32; L.E. Trng. $67.85; Assessment $4786.09; Road & Bridge $41,550.29; User $3156.80. Total
amount of checks $65,371.35.
3:30 PM – Franklin made a motion to adjourn. Vote: Franklin-yes; Thornburg-yes; Myles- absent.
Visitors present: Kyle Boyer with the League of Woman Voters
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

September 8, 2004
The Honorable Commission convened with the following present: Jack Franklin,
Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
County Clerk, Jim Sears. Presiding Commissioner, Jim Myles was absent due to a family
emergency. Commission Thornburg formally opened the Commission at 10:30 AM and
the following business was conducted:
11:00 AM – Franklin made a motion to approve the tentative agenda for today. Vote:
Franklin-Yes; Thornburg-Yes; Myles-Absent.
11:05 AM- Thornburg made the motion to approve Court Orders 2004 – 22 & 23 to
Treasurer, Becky Brown for payment of mowing services on Thomas Hill and Trinity
Cemeteries. Vote: Franklin-yes; Thornburg-yes; Myles- absent.
11:10 AM – Met with Russ Freed, Wade Horn and Roger Garmon concerning the update
of the Justice Center Project. The Commissioners signed the contract to KI for furniture.
11:45 AM- Franklin made the motion to approve the submitted invoices. Vote: Franklinyes;
Thornburg-yes; Myles-absent.
11:49 AM – Franklin made the motion to approve the minutes for August 30, 2004 and
September 1, 2004. Vote: Franklin-Yes; Thornburg-Yes; Myles-Absent.
11;50 AM- Franklin made a motion ‘to set the regular meeting time of the Commission
for Tuesdays at 10:00 AM’ starting on September 14, 2004. Vote: Franklin-yes;
Thornburg-yes; Myles-absent.
1:30 PM – Commissioners held a work session for Associate Commissioner candidates.
Checks 564-612 were signed for payment of approved invoices from the following funds:
General Revenue $15,810.32; L.E. Trng. $67.85; Assessment $4786.09; Road & Bridge
$41,550.29; User $3156.80. Total amount of checks $65,371.35.
3:30 PM – Franklin made a motion to adjourn. Vote: Franklin-yes; Thornburg-yes;
Myles- absent.
Visitors present: Kyle Boyer with the League of Woman Voters
RANDOLPH COUNTY COMMISSION MINUTES September 14, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg,
Western District Commissioner and Deputy Clerk, Carol Summers.
10:25 AM- Franklin made a motion to approve tentative agenda. Vote: Franklin-yes;
Thornburg-yes; Myles-yes.
10:30 AM – Myles made a motion to approve Court Order 2004-24 to Treasurer,
Becky Brown to pay $95.00 for the mowing of Johnson Cemetery.
10:35 AM – Met with Russ Freed, Wade Horn and Roger Garmon regarding the
Justice Center Project. Myles made a motion to approve the pay requests of the
contractors and general conditions. Vote: Franklin-yes; Thornburg-yes; Myles yes. All
submitted change orders were approved (no vote taken).
11:00 AM – Thornburg made a motion to approve the submitted invoices for
payment. Vote: Franklin-yes; Thornburg-yes; Myles-yes.
11:10 AM – Franklin made a motion to approve the minutes for September 8, 2004.
Vote: Franklin-yes; Thornburg-yes; Myles-yes.
11:20 AM – Franklin made a motion that no locks at the Moberly Courthouse will be
made without the prior approval of the County Commission. Vote: Franklin-yes;
Thornburg-yes; Myles-yes. The Commissioners will send Sheriff, Don Ancell, a letter
informing him of this decision.
Commissioner Franklin asked that a discussion of improprieties in the handling of the
Pharmaceutical Bids be place of the next agenda.
Old business consisted of follow-up on the placing of stop signs on county road 1120
and payment of sick leave for an employee working at the jail.
Checks 621-641 were signed for payment of approved invoices from the following
funds: General Revenue $18,297.89; Assessment $3,770.14; Road & Bridge $33,745.76;
Election Service $1,289.99; E911 $673.04. Total amount of checks $57,776.82
Visitors present: Kyle Boyer with the League of Woman Voters
RANDOLPH COUNTY COMMISSION MINUTES September 16, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg,
Western District Commissioner and Deputy Clerk, Carol Summers.
1:05 PM: Myles made a motion to closed session per 610.021 (12). Vote: Franklinyes;
Thornburg-yes; Myles-yes.
3:05 PM: Myles made a motion to adjourn. Vote: Franklin – yes; Thornburg-yes;
Myles-yes.

RANDOLPH COUNTY COMMISSION MINUTES

September 21, 2004
The Honorable Commission ‘s meeting scheduled for this date was canceled due to a lack of a quorum.
Eastern District Commission, Jack Franklin – absent; Western District Commissioner, Rick Thornburgabsent;
Presiding Commissioner, Jim Myles – absent.

RANDOLPH COUNTY COMMISSION MINUTES

September 28, 2004
The Honorable Commission convened with the following present: Jim Myles,
Presiding Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg,
Western District Commissioner and County Clerk, Jim Sears
10:15 AM – Thornburg made a motion to approve the tentative agenda. Vote:
Franklin- absent; Thornburg-yes; Myles- yes.
10:30 AM – Russ Freed updated the Commissioners on Justice Center Project.
11:00 AM – Franklin made a motion to approve payment of the submitted invoices.
Vote: Franklin-yes; Thornburg-yes; Myles-yes.
11:20 AM – Myles made a motion to approve Court Orders 2004-25 and 2004-26 to
Treasurer, Becky Brown, for payment of cemetery mowing.
11:45 AM – Franklin made a motive to approve values of county property for
insurance purposes. Vote: Franklin-yes; Thornburg-yes; Myles-yes.
11:50 AM – Joan Joseph, E911 Director, discussed a county ordinance for “uniform
driveway markers” in the county. The Commissioners advised Joan they would study this
for later action.
3:30 PM – Steve Moore with the Division of Workforce Development met with the
Commissioners about the county’s search for an assistant prosecuting attorney.
Checks 642-729 were signed for payment of approved invoices from the following funds:
General Revenue $91,650.96; PA Trng $157.60; LE Trng. $892.36; Assessment
$4,936.24; Road & Bridge $13,255.76; Mob.Spec Rd. $39,029.04; Mob.Spec Levy
$13,619.75; Sheriff $87.09; LEPC $583.45; E911 $5,250.80. Total amount of checks
$169,463.05.

RANDOLPH COUNTY COMMISSION MINUTES

October 5, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:15 AM—Presiding Commissioner Myles called the meeting to order in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda with the possibility of moving a
couple of Wednesday’s agenda items to today’s agenda; Commissioner Myles seconded the motion and the
vote was Franklin-yes, Myles-yes and Thornburg-yes. Due to the lack of a quorum the Commission will
not meet on Wednesday.
Commissioner Thornburg reported having attended a NECAC Home Ownership Partners meeting in the
evening on September 28th.
Bill Dougherty, R&B Supervisor, was present and reported that County Bridge #1250 is finished and is
open, the R.R. bridge will be finished during the next week and there is a need for repair on the Jail garage
door.
10:40 AM—Update on Justice Center—Russ Freed, Orscheln Rep.; George Esser, Architect; and
Wade Horn and Roger Garmon of PC&E were present. Russ Freed presented the monthly financial
statement and he said the project is about $27,000 under budget at this time. August 2004 sales tax is up
from August 2003. Commissioner Myles made a motion to approve the following change orders;
Commissioner Franklin seconded the motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.
• 009 Work Pkg. 13 Dry wall & Acoustical to L&W Const.—Increase of $14,500.
• 09 Work Pkg. 16 doors to Triple B. Doors, Inc.—Increase of $945.
• 010 Work Pkg. 16 door frames & Hardware to Triple B. Doors—Increase of $2,529.
• 08 Work Pkg. 12 Carpentry & Labor to Septagon Const.—Increase of $1725.63
• 04 Work Pkg. 28 HVAC to Cunningham Plumbing Co.—Increase of $4,913.49
• 009 Work Pkg. 12 to Septagon Const.—Increase of $640.
• 010 Work Pkg. 13 Drywall & Acoustical to L&W Const.—Increase of $745.
Russ Freed discussed the following items:
• Telephone/data cabling—possibly paying for the data cabling and then leasing the phones
• Motorized man-lift for maintenance of high windows, doors, etc.—George Esser and Wade
Horn will do the specs on the motorized lift. (George Esser said there is room for storage of
the lift in the maintenance area.)
• Employment of a maintenance man and training for that position as well as training for Jail
employees. Russ reported that the maintenance of the security system, door locks, cameras
etc. will be handled by vendors.
• Justice Center will possibly be completed in February, 2005. Russ Freed said the
advertisement for employees should be done before January l.
• Wade Horn reported that he would check on equipment vendors as to the availability of
training employees on equipment since catering will continue for a while after J.C. opens.
• Placement of cornerstone was discussed and the Commissioners would go by and check the
area near or above the front doors.
Minutes—Commissioner Franklin made a motion to approve the September 28th minutes as written;
Commissioner Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Mylesyes.
Invoices—Commissioner Myles made a motion to approve for payment the submitted invoices;
Commissioner Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklinyes.
Correspondence—A letter was received from Monroe County Commission and Resolution #431 from
the City of Moberly concerning their support of AECI considering the building of another unit at Thomas
Hill Energy Center. Howard County is also sending a letter of support.
The Commission received an invitation to meet with Jim Talent at the Moberly Court House on October
11th at 4:15 p.m. concerning anti-meth legislation.
The Commission accepted the proposed increase in prisoner’s meal cost as was received in a letter from
Regional Catering Service.
Discussion was held concerning properties with unpaid taxes in the County. Commissioner Myles would
contact the Assessor’s and the Collector’s offices concerning the locations and the amount of taxes owed.
The Commission requested that a memo be sent to Sheriff Ancell concerning the need for keys for the
Moberly Courthouse for the Commission and that notification be made when locks are changed on county
buildings.
12:00 PM—Adjourned for Lunch
1:35 PM—Commission Reconvened—Jerry Quigley, General Manager of the Veterans Cemetery at
Jacksonville, was present with a request. Quigley presented pictures showing the washing of soil at end of
a tube –his request was for a wing wall of 8’ x 8’, and, or placing white rock in ditch to present washing.
(If white rock is used he requested rock from Norris Aggregate at Huntsville) The Commission agreed to
talk with Bill Dougherty concerning the placement of the wing wall or the rock, which ever would solve the
problem, and would have Bill contact Quigley.
Commissioner Thornburg reported having received a call from Gene Scott concerning land that has been
purchased, but the County owns the mineral rights. County Clerk Sears said this should be turned over to
the County Trustee to provide the legal description of the land. Commissioner Franklin made a motion that
this issue be turned over to the County Trustee to prepare the paperwork for signing; Commissioner
Thornburg seconded the motion and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
911 Communication—Joan Joseph and Carol Summers were present with concerns from Chief
Garbulski. Chief Garbulski requested that the County pay half of the Phase I and II maintenance fee for the
911equipment and the City of Moberly would pay the other half. The Commission agreed that the contract
should be revised. Commissioner Thornburg made a motion that the City of Moberly amend the contract
and prepare and addendum for the Commission to review; Commissioner Franklin seconded the motion
and the vote was Thornburg-yes, Franklin-yes and Myles-yes.
Commissioner Thornburg reported having visited the Justice Center during lunch and the suggestions
made at that time were to place the cornerstone to the right of the front entry, which would be on a corner.
The Commissioners agreed and Commissioner Myles said he would contact Bud Prewitt from the Masonic
Lodge.
St. Louis Assessment Statute—Commissioner Franklin made a motion to opt out of the “St. Louis”
Assessment Statute; Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes
and Thornburg-yes.
Moberly Courthouse Fire Inspection—the following repairs and replacements were discussed:
• Exit signs to be replaced or repaired
• Fire extinguishers checked regularly (annually)
• Need at least 2—5# ABC fire extinguishers in Lobby area
• Need to hang fire extinguishers—2—5# ABC extinguishers in basement area
• Need extinguishers close to front Clerk’s Office
• Need smoke detectors in each office—up stairs and down stairs
Commissioner Myles said he would contact Chief Dutton concerning this issue.
2:50 PM-Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the motion
and the motion carried.
Visitors Present: Kyle Boyer, representing the League of Women Voters and Monitor Index Reporter.
______________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

October12, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding
Commissioner, Jack Franklin, Eastern District Commissioner, Rick Thornburg, Western
District Commissioner and Deputy Clerk, Dora May Craven.
10:15 AM—Presiding Commissioner Myles called the meeting to order in the
Chambers. Commissioner Franklin made a motion to approve the tentative agenda;
Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and
Thornburg-yes.
Commissioner Franklin made a motion to approve for payment the submitted invoices;
Commissioner Myles seconded the motion and the motion carried.
Terry Goessling, County Trustee, was present to discuss parcels of county owned real
estate property.
10:35 AM—Justice Center Update: Russ Freed, Orscheln Rep., George Esser,
Architect and Roger Garmon of PC&E were present.
Commissioner Myles made a motion to approve for payment the bills from the General
Conditions account; Commissioner Thornburg seconded the motion and the vote was
Myles-yes, Thornburg-yes and Franklin-yes.
George Esser presented the following requisitions for approval from Construction
Funds:
• Work Pkg. 14 to All-spec. Metal Systems, LLC for $11,902.50
• Work Pkg. 18 to Association Door Co. for $5,832.00
• Work Pkg. 11 to Bratton Corp. for $23,876.10
• Work Pkg. 28 to Cunningham Plumbing for $6,835.50
• Work Pkg. 26 to Grooms & Co. Const. for $35,879.62.
• Work Pkg. 10 to Dean Hathman Masonry Co. for $41,795.77
• Work Pkg. 29 to Richard A. Howerton Inc. for $47,075.40
• Work Pkg. 3 to integrator.com for $5,400.00
• Work Pkg. 13 to L&W Construction for $39,600.00
• Work Pkg. 8 to Mimosa Design & Landscape for $11,896.20
• Work Pkg. 27 to Ozark Fire Protection for $7,304.18
• Work Pkgs 9 & 12 to Septagon Const. Co. for $32,987.70
• Work Pkg. 15 to Willy’s Painting & Decorating for $9,386.79
• Construction Mgt. To PC&E for $25,907.24
George Esser, Architect, discussed his SBWE Contract, which expired about 6 months
ago. He related that 6 months of services should have been renegotiated when the
contract expired and was an oversight on his part. Esser requested payment of about
$10,000 which was for services rendered as part of the original contract. Commissioner
Thornburg made a motion to pay requisition to SBWE in amount of $10,405.37;
Commissioner Myles seconded the motion and the vote was Thornburg-yes, Myles-yes
and Franklin-yes.
Russ Freed said he would speak with Attorney Campo concerning the need to amend
or renegotiate the contract with SBWE.
11:20 AM—Bid opening on materials for bridge on C.R. #1270. Only one bid was
received and that was from Rebarco, Inc. of Moberly in the amount of $13,446.50.
Commissioner Franklin made a motion to fax the bid to John Mann to review & evaluate
and to award to Rebarco if specs are satisfactory; Commissioner Thornburg seconded the
motion and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
11:30 AM—Commissioner Franklin made a motion to go into closed session (R.S.
MO 610.021 (12) regarding proposal to AECI; Commissioner Myles seconded the
motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes. Commissioner
Thornburg made a motion to return to open meeting; Commissioner Franklin seconded
the motion and the vote was Thornburg-yes, Franklin-yes and Myles-yes.
11:45 AM—Presiding Commissioner Myles reopened the regular meeting. Delegates
to MAC Conference were discussed. Commissioner Thornburg made a motion that the 3
County Commissioners and the County Clerk be delegates to MAC Conference;
Commissioner Myles seconded the motion and the vote was Thornburg-yes, Myles-yes
and Franklin-yes.
11:55 AM—Commission adjourned for lunch.
1:35 PM—Commission reconvened. Commissioner Thornburg reported having
visited at the J.C. site last week and it was determined that the motorized-lift as discussed
at last week’s meeting is not necessary (motorized unit doesn’t reach high enough and
the County would be better off to hire someone when the need arises).
Phone call was received from Jim Walker on C.R. #2210—he reported that the road is
washed out and mail delivery has been stopped.
Minutes—Commissioner Franklin made a motion to approve the October 5th minutes
as written; Commissioner Myles seconded the motion and the motion carried.
Commissioner Thornburg reported that the recommended R.R. stop signs have been
placed on County Road #1120.
Prescription Drug Bid—Discussed the prescription drug bid from Gary Kribbs at the
Medicine Shop. The Commission decided to sign the agreement and send to Kribbs for 6
months.
County owned real estate property—discussed the 14 parcels as indicated by the
Collector’s list. Commissioner Myles said he would take pictures of the parcels and have
on the agenda for next week.
Commissioner Myles will check on fire extinguishers and smoke detectors for the
Moberly Courthouse.
3:30 PM—Commissioner Franklin made a motion to adjourn; Commissioner
Thornburg seconded the motion and the motion carried.
Visitors: Bob Bauer and reporter from Monitor-Index
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

October 19, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven.
10:15 AM—Presiding Commissioner Myles called the meeting to order in the Chambers.
Commissioner Myles made a motion to approve the tentative agenda; Commissioner Thornburg seconded
the motion and the motion carried. Commissioner Franklin arrived late, due to a family health problem.
Minutes—Commissioner Franklin made a motion to approve both the open session and closed session
minutes for October 12th; Commissioner Myles seconded the motion and the vote on the motion was
Franklin-yes, Myles-yes and Thornburg-yes.
Repair of Huntsville Courthouse foyer and hall floor was discussed. The Commission is in the process
of getting someone to cut out concrete.
10:40 AM Justice Center Update—Russ Freed, Orscheln Representative; George Esser, Architect and
Roger Garmon of PC&C were present.
The following change orders were presented for approval:
• Work Pkg. #19 for Glass and Glazing—increase of $900. to Magic City Glass
• Work Pkg. #26 for shower liners, second floor—increase of $1551. to Grooms and Co.
• Work Pkg. #11 for stair landings in cell pods—increase of $10,279. to Bratton Corp.
Russ Freed reported he hadn’t received information from Attorney Campo on the contract with SBWE.
This item will be placed on next week’s agenda.
Russ Freed reported having sent paper work to Attorney Campo concerning legal issues related to J.C.
keys and lock system.
Discussed P.A. and Victims Services Director’s request—no action taken; beginning January 1 the
P.A. office will be writing the checks and payroll for the salaries of Randolph County Victim Services
employees.
Court Order #2004-28—Commissioner Franklin made a motion to approve C.O.#2004-28 to sell
county owned mineral rights to land owners, Eugene & Patricia Scott, for 153 acres @ $2.00 per acre;
Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Old Business—Commissioner Myles reported he had no more information concerning the fire
inspection for the Moberly Courthouse.
Discussion was held concerning e-mails and faxed letters from the Commission. Commissioner
Thornburg said “that any letter or document should not go out from the Commission except in letter form—
no e-mails, faxes etc.” (note: this is to insure that the document or letter is read only by the individual
intended).
County owned real estate property—Commissioner Myles reported he will have information on this item
for next week’s agenda.
GIS Update—Richard Tregnago, Assessor, was present and reported having spoken with one of the
M.U. Associates working on the Randolph County GIS project and that the project has been stalled due to
funding from the University.
Access to Road #1920—Abernathy/Callahan situation—Commissioner Thornburg suggested that
Commissioner Myles contact the P.A. concerning the county’s responsibility on this issue.
11:50 AM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Visitors present: Kyle Boyer, representing the League of Women Voters, Monitor Index Reporter and
KWIX-KRES Reporter.
Checks 992-1061 were signed for payment of approved invoices from the following funds: General
Revenue $20,605.71; Assessment $12.84; Road & Bridge $8,763.67; Election Service $225.93;E911
$270.09. Total amount of checks $29,878.24.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

October 26, 2004
The Honorable Commission convened with the following present: Jack Franklin, Eastern District
Commissioner; Rick Thornburg, Western District Commissioner and Deputy Clerk Dora May Craven. Jim
Myles, Presiding Commissioner, was absent due to a death in the family.
10:20 AM—Commissioner Franklin called the meeting to order in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda, Commissioner Thornburg
seconded the motion and the motion carried.
Commissioner Franklin made a motion to approve for payment the submitted invoices, Commissioner
Thornburg seconded the motion and the motion carried.
10:35 AM—Justice Center Update (Russ Freed, Orscheln Representative; Wade Horn, PC&E and Roger
Garmon from PC&E were present.) Commissioner Thornburg made a motion to go into closed session
RSMo 610.021 (1); Commissioner Franklin seconded the motion and the motion carried.
12:00 PM—Open meeting session reconvened. Commissioner Franklin made a motion to approve the
October 19th minutes as written, Commissioner Thornburg seconded the motion and the motion carried.
12:20 PM—Meeting adjourned.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 1, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Rick Thornburg, Western District Commissioner; Jack Franklin, Eastern District Commissioner and
Deputy Clerk, Dora May Craven.
10:15 AM—Presiding Commissioner Myles called the meeting to order in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded the
motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Commissioner Thornburg made a motion to approve for payment the submitted invoices with the
exception of Wright’s Oil Service until question answered; Commissioner Franklin seconded the motion
and the vote was Thornburg-yes, Franklin-yes and Myles-yes.
Moberly Courthouse vault repair—Jim Todd was present with his findings at the Moberly building
concerning vault leak. Jim Todd explained what he feels will be needed to stop the water problem. The
Commission requested Todd to provide some bid figures and report back.
The Commission discussed the Abernathy/Callahan road issue and Commissioner Myles said he would
contact Mr. Abernathy.
Bill Dougherty, R&B Supervisor, reported on current road and bridge work.
Approval of Minutes—Commissioner Thornburg made a motion to approve the closed session minutes
for October 26th; Commissioner Myles seconded the motion and the motion carried.
11:30 AM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the
motion and the vote was Franklin–yes, Myles-yes and Thornburg-yes.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________

RANDOLPH COUNTY COMMISSION MINUTES

November 9, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:20 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner
Franklin made a motion to approve the tentative agenda with the deletion of the 3:30 PM item;
Commissioner Thornburg seconded the motion and the vote on the motion was Franklin-yes, Thornburgyes
and Myles-no.
Road and Bridge Report—Bill Dougherty, R&B Supervisor, was present to discuss the sale of a
lowboy trailer. Commissioner Thornburg made a motion to let bids in local papers, the Ad Finder and the
Shopper for selling the lowboy trailer; Commissioner Myles seconded the motion and the vote was
Thornburg-yes, Myles-yes and Franklin-yes. Bill Dougherty reported that the new R.R. Bridge is
completed. The Commission had received a phone call concerning Circuit Clerk, Norma Prange, needing
help with moving some files out of her office. Bill Dougherty said someone from the R&B Dept. would
assist with the moving of files.
County Collector, Sheila Miller visited with the Commission and provided samples of the new tax sheets
for personal and real property.
Commission Thornburg reported having attended a NECAC meeting at Bowling Green on November
2nd.
Justice Center Update—Russ Freed, Orscheln Representative, George Esser of SBWE and Wade Horn
and Roger Garmon of PC&E were present. Wade Horn presented a requisition for approval to pay Ameren
UE from General Conditions Account.
The following change orders were presented:
• Work pkg. #9 to Septagon Const. Co. for extra Ballard Base & Transformer pad; an increase of
$421.80
• Work Pkg. #29 to Richard Howerton Electric for Electrical and Fire Suppression; an increase of
$4,504.71.
• Work pkg. #13 to L& W Construction Co for water damage; an increase of $3,200.
• Work pkg. #15 to Willy’s Painting & Decorating for caulking; an increase of $10,688.80.
Commissioner Myles made a motion to approve change orders; Commissioner Thornburg seconded the
motion and the motion carried.
Bids on plastic laminate were discussed; Commissioner Myles made a motion to accept the low bid for
plastic laminate from Elliot’s Custom Cabinets; Commissioner Franklin seconded the motion and the vote
was Myles-yes, Franklin-yes and Thornburg-yes.
Discussion was held concerning Commerce Bank needing a regular budget filed on a 60-day cycle. Russ
Freed suggested the Commission submit to the bank a 60-day (January/February) forecast of expected
expenses to include new hires and training for employees at the Justice Center.
Russ Freed discussed the cost of telephones at J.C. Russ believes the wording on sample lease is
satisfactory and he will get bids out (estimates a cost of about $550 per month).
George Esser presented the following pay requests for construction work:
• Work pkg. 14 to All-Spec Metal systems, LLC—$21,690.
• Work pkg. 11 to The Bratton Corporation—$9,251.10
• Work pkg. 26 to Grooms & Company Const. Inc.—$33,811.83
• Work pkg. 10 to Dean Hathman Masonry Co.—$30,955.64
• Work pkg. 3 to integrator.com—$1800.
• Work pkg. 13 to L&W Construction—$40,720.50
• Work pkg. 8 to Mimosa Design & Landscape—$5400.
• Work pkg. 9 & 12 to Septagon Const. Co.—$27,956.50
• Work pkg. 30 to Willo Products Co. Inc.—$6,521.89
• Work pkg. 15 to Willy’s Painting & Decorating—$16,457.58
• Const. Mgt. to Professional Contractors & Engineers—$25,907.24
Commissioner Myles made a motion to approve requisitions for payment to contractors as presented;
Commissioner Franklin seconded the motion and the vote on the motion was Myles-yes, Franklin-yes and
Thornburg-yes.
Video arraignment with Boone County was discussed; Commissioner Myles said he would contact Skip
Elkin about this matter.
Insurance on Justice Center was discussed and it will need to be bid in January. Builders Risk was
automatically renewed when it expired.
Private Road 1333—Dean & Jean Canole, who live in Columbia, were present to discuss their road to
property at Sugar Creek Lake. The road in question is located in Moberly Special Road District and the
Commission agreed to contact the Moberly Special Road Dist. Officials concerning this road.
Real Estate property sales—Commission discussed 11 parcels of land and agreed that the adjoining
property owners should be notified of these sales. Commissioner Franklin made a motion to approve the
proposed list of 11 parcels along with any additional as noted by the Collector’s Office and these parcels be
listed in the paper for sealed bids; Commissioner Myles seconded the motion and the vote was Franklinyes,
Myles-yes and Thornburg-yes.
The Abernathy road issue will be placed on the agenda for January. The prescription drug contract was
discussed and will be placed on next week’s agenda.
A bid was received from Jim Todd for repair of leak at the Moberly Courthouse. Commissioner
Thornburg made a motion to approve for payment the bid of no more than $1200. for Jim Todd to repair
the leak in the vault at the Moberly Courthouse; Commissioner Franklin seconded the motion and the
motion carried.
November 9th (continued)
Minutes—Commissioner Myles made a motion to approve the October 26th and the November 1st
minutes as written; Commissioner Franklin seconded the motion and the motion carried.
Commissioner Franklin made a motion to approve for payment the submitted invoices; Commissioner
Thornburg seconded the motion and the motion carried. NOTE: Wright’s
Oil Co. bill from last week’s minutes was found to be a regular billing and has been paid.
11:55 AM—Commissioner Thornburg made a motion to adjourn; Commissioner Franklin seconded and
motion carried.
Checks 1235-134 were signed for payment of approved invoices from the following funds: General
Revenue $20,656.36; PA Trng. $50.00; Assessment $1,595.33; Road & Bridge $34,954.14; User
$1,484.88; Sheriff $86.79; E911 $17.11. Total amount of checks $58,844.61.
Visitors present: Chuck Bankhead, newly elected Commissioner of the Western District.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 16, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:20 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Thornburg
seconded the motion and the vote was Franklin-yes, Thornburg-yes and Myles-yes.
Correspondence—Commissioner Myles made a motion to approve of the Mo Sheriff’s Training
Academy session for newly elected Sheriff, Mark Nichols; Commissioner Thornburg seconded the motion
and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
Commissioner Thornburg reported having received a complaint from a county citizen concerning a theft
and no response from the Sheriff’s Dept. Commissioner Franklin voiced a complaint he had received
concerning use of Sheriff’s Dept. vehicles for personal use. A telephone call was made to Sheriff Ancell
and he said he would check out the theft problem.
Invoices—Commissioner Myles made a motion to approve for payment the submitted invoices;
Commissioner Franklin seconded the motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.
Minutes—Commissioner Franklin made a motion to approve the November 9th minutes with one
addition; Commissioner Thornburg seconded the motion and the motion carried.
Commissioner Myles reported that Gary Kribbs has been hospitalized and the prescription drug contract
will be on the agenda at a later date.
10:40 AM—Justice Center Update—(Russ Freed, Orscheln Representative; George Esser, SBWE;
Wade Horn, PC&E and Roger Garmon, PC&E were present.)
Russ Freed reported the telephone leasing arrangements will be on the agenda after Thanksgiving.
Closed Session; R.S. Mo 610.021 (1) Commissioner Franklin made a motion to go into closed session
for a phone conference with Attorney Paul Campo; Commissioner Thornburg seconded the motion and the
vote was Franklin-yes, Thornburg-yes and Myles-yes.
Open Session was reconvened by Presiding Commissioner Myles. Wade Horn of PC&E presented for
signing the standard Form of Agreement between owner and contractor where the basis of payment is a
stipulated sum.
Commissioner Myles made a motion to approve for payment the General Conditions requisitions;
Commissioner Franklin seconded the motion and the motion carried.
Commissioner Myles reported that he will have information for Cornerstone for the agenda after
Thanksgiving. Commissioner Myles also reported that he will speak with Skip Elkins about video
arraignment at the MAC Conference next week.
Huntsville Courthouse floor—Wade Horn discussed the possible ways of repair and suggested the best
method would be to cut floor out in squares to be lifted out and not to use jackhammer.
Commissioner Franklin made a motion to approve for payment the following three requisitions;
Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
• Work pkg. 28 to Cunningham Plumbing for $2,700.
• Work pkg. 29 to Richard A. Howerton Inc. for $38,605.50
• Work pkg. 27 to Ozark Fire Protection for $9,736.20
Valentine Insurance—Employee Health Insurance—John Cochran and Jack Valentine were present
to discuss health insurance. John Cochran said the current plan with have a 30% increase if renewed.
John Cochran provided booklets with comparison figures for different options.
The Commission would like Valentine Insurance to work with United Health Care and Mercy on the
county program. The Commission desired that the co-insurance maximum be lowered. County Clerk
Sears asked about life insurance; Blue Cross has a $10,000 life insurance policy.
John Cochran said the January 1st is the renewal date and he will be back to meet with the Commission
on November 30th to make a decision.
11:50 AM—Commissioner Franklin made a motion to adjourn; Commissioner Myles seconded the
motion and the motion carried.
Checks 1431-1461 were signed for payment of approved invoices from the following funds: General
Revenue $16,352.86; LE Trng. $149.00; Assessment $46.58; Road & Bridge $8,256.43; Sheriff $146.92;
E911 $874.58. Total amount of checks $25,826.37
Visitors present: Chuck Bankhead, newly elected Western District Commissioner
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

November 30, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Rick Thornburg, Western District Commissioner and Deputy Clerk, Dora May Craven. Jack Franklin,
Eastern District Commissioner arrived late due to family illness.
10:15 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
The Commissioners agreed to approve the tentative agenda. Huntsville Courthouse fire extinguishers were
discussed.
10:30 AM—Justice Center Update—those present were: Russ Freed, Orscheln Representative; Wade
Horn, PC&E; and Roger Garmon, PC&E. Russ Freed discussed the telephone-leasing situation and it
would be bid 2 ways. Russ reported the necessary information has been provided to Chariton Valley
Telephone Co.
Closed Session R.S. Mo 610.02l (1)—Attorney Paul Campo was present to discuss a legal issue.
Commissioner Franklin made a motion to go into closed session; Commissioner Thornburg seconded the
motion and the motion carried.
Open Session—President Commissioner reconvened open session. Commissioner Franklin made a
motion to approve for payment the submitted invoices with the exception of one; Commissioner Myles
seconded the motion and the vote was: Franklin-yes, Myles-yes and Thornburg-yes.
Health Insurance proposal—John Cochran and Jack Valentine from Valentine Insurance Co. were
present to discuss the proposed health insurance for county employees for 2005. The current plan is with
BC/BS PPO and insurance representatives presented a sheet with detailed options. Commissioner
Thornburg made a motion to accept the proposal from United Health Care and to include $10,000 Life
Insurance; Commissioner Franklin seconded the motion and the vote was Thornburg-yes, Franklin-yes and
Myles-yes. John Cochran discussed the property/casualty insurance for the new Justice Center and the
probably premiums which he said he would prepare for next week’s agenda.
County Clerk Jim Sears explained the invoice for Smith Heating which was for P.A. Attorney’s Office,
and the Commissioners agreed to pay this invoice, which had earlier been withheld from payment motion.
The Commission signed to approve bids #1 and #2 for diesel fuel for 2005.
Repair of Huntsville Courthouse floor—Discussion was held concerning a bid submitted by Wade
Horn from PC&E for $6,500 for repair of the Huntsville Courthouse floor, which has been damaged due to
settling. The Commissioners determined they should let bids for this repair.
Approve legal ads/bid and policy for excess property sale—Commissioner Myles suggested that a
copy of article for newspapers be sent to each property owner with adjoining property of the excess
property tracts and the Commission was in agreement.
Approval of Minutes—Commissioner Franklin made a motion to approve the open session and closed
session minutes from November 16th; Commissioner Myles seconded the motion and the motion carried.
Letter from Sheriff Ancell—Commissioner Myles made a motion not to approve Sheriff Ancell’s
request for computers and equipment (Commissioners agreed these items have to be bid); Commissioner
Thornburg seconded the motion and the vote was Myles-yes, Thornburg-yes and Franklin-yes.
Increasing Road & Bridge administrative fee—Commissioner Thornburg made a motion to table this
until budget time for 2005; Commissioner Franklin seconded the motion and the motion carried.
Justice Center Cornerstone—Commission agreed to place a small Masonic emblem beside Leon
Egley’s name—Commissioner Myles will have the information ready for next week’s agenda.
Commissioners reported on the recently attended MAC meeting.
12:15 PM—Commissioner Myles made a motion to adjourn; Commissioner Franklin seconded the
motion and the motion carried.
Checks 1561-1630 were signed for payment of approved invoices from the following funds: General
Revenue $63,075.99; PA Trng. $60.77; Assessment $2,065.18; Road & Bridge $1,551.74; E911 $5,250.80.
Total amount of checks $72,004.48
Visitors: Chuck Bankhead, newly elected Western District Commissioner
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 7, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Rick Thornburg, Western District Commissioner; Jack Franklin, Eastern District Commissioner and
Deputy Clerk, Dora May Craven.
10:15 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Sgt. Nevin Turner
from the Sheriff’s Dept. presented a letter related to the changeover of the newly elected Sheriff and the
excess holiday and leave time of some of employees in the Sheriff’s Dept. Sgt. Turner mentioned the
possibility of having time turned into comp time. No action was taken on this issue. A letter was received
from Sheriff Ancell that Sgt. Daily and Sgt. Turner will be in charge of the Sheriff’s Office from December
17th until the end of 2004.
Bill Dougherty from R&B Dept. discussed possible equipment needs, which would affect the proposed
budget; such as 2 brush hogs and a ditcher. Clark road problems were discusses as well as a county road
corner in the northern part of county where brush impairs vision. It was noted that the county couldn’t use
brush hog on private property.
10:35 AM—Justice Center Update—Russ Freed, Orscheln Rep; Wade Horn, PC&E; Roger Garmon;
PC&E; and George Esser, SBWE were present. Russ Freed presented project income/cost sheets and
pointed out that sales taxes are 4% over last year.
George Esser presented the following change orders:
• 012 Work Pkg. 29 for electrical units—increase of $1304.
• 011 Work Pkg. 29 for simple phase to three phase—increase of $684.
• 010 Work Pkg. 29 addition of two fixtures to outside of building—increase of $1932.
• 002 work Pkg. 21paint exterior of building—increase of $7590.
Commissioner Thornburg made a motion to approve change orders; Commissioner Myles seconded the
motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes.
A bill from Bratton Corp. was discussed and Architect Esser suggested that he and Wade Horn would
write a letter concerning this billing as they felt this expenditure was included in the original specs.
Commissioner Thornburg made a motion to pay requisition from SBWE for October billing of $3,956;
Commissioner Myles seconded the motion and the vote was Thornburg-yes, Myles-yes and Franklin-yes.
Commissioner Franklin made a motion to pay General Conditions bills; Commissioner Myles seconded
the motion and the vote was Franklin-yes, Myles-yes and Thornburg-yes.
Multipurpose room of the J.C. was discussed in relation to chairs or benches being bolted to the floor.
Russ Freed reported that the type of chairs being recommended are “gang” chairs which are fastened
together in groups or can be unfastened and moved for flexibility of room space. The Commissioners
agreed that the multipurpose room would not have chairs bolted to the floor.
George Esser pointed out that the opening of the building may be detained due to necessity of training of
employees on new equipment. Russ Freed suggested he would like to call Steve Smith of Williams
Keepers for an adjusted forecast for 2005 because the actual opening may not be until April 2005.
Commissioners agreed for Russ Freed to contact Williams Keepers on this issue.
Tentative Agenda approval—Commissioners agreed to approve the tentative agenda with the addition
of a 1:30 meeting with Glenda Winkler and Martha Creed.
11:10 AM—Glenda Winkler, newly elected Public Administrator was present to visit with the
Commission on expectations of her, location of her office, telephone, office equipment, etc. Glenda had a
listing of equipment from Martha Creed’s office that would be available for purchase, as Martha had
purchased these items herself. Commissioner Thornburg made a motion to allow Glenda Winkler to
purchase any items from Martha Creed as are needed; Commissioner Myles seconded the motion and the
motion carried.
Commissioner Thornburg made a motion to allow Glenda Winkler to look at the possible purchase of
computer and software for her office; Commissioner Myles seconded the motion and the motion carried.
11:40 AM—Liability and Property Insurance proposal—John Cochran, Dee Riffel and Jack
Valentine were present to discuss the proposal.
Proposed insurance for Randolph County renewal on 01/01/05 through 01/01/06 would be the following:
Property—annual contribution–$13,974. and Casualty—annual contribution–$88,137. This coverage
would be with MOPERM Insurance Co.
The following was discussed:
• Combining forces with other groups for health insurance
• Payment being made February 1st rather than January 1st.
• Public Administrator’s office coverage (Note: Insurance agent goes over list of equipment with
County Clerk)
• Proposal for new Justice Center coverage
• Building costs for replacement of older buildings
• Boiler and machine coverage
Commissioner Franklin made a motion to increase the replacement value on all County buildings to
100%; Commissioner Myles seconded the motion and the vote was Franklin-yes, Myles-yes and
Thornburg-yes.
Commissioner Myles made a motion to change the deductible on boiler/machinery insurance to $2500;
Commissioner Franklin seconded the motion and the vote was Myles-yes, Franklin-yes and Thornburg-yes.
Invoices for payment—Commissioner Myles made a motion to approve for payment the submitted
invoices; Commissioner Thornburg seconded the motion and the motion carried.
Randolph County Trustee for 2005—Commissioner Franklin made a motion to appoint Terry
Goessling as Randolph County Trustee for 2005; Commissioner Thornburg seconded the motion and the
vote was Franklin-yes, Thornburg-yes and Myles-yes.
Minutes for approval—Commissioner Franklin made a motion to approve open and closed session
minutes for November 30th; Commissioner Myles seconded the motion and the motion carried.
Discussion was heard concerning uses of office area in Huntsville Courthouse when the J.C. opens.
The Commissioners signed the bid proposal to provide pharmaceuticals to Randolph County.
Worker’s Compensation Fund—Commissioner Myles made a motion of intent to renew the County’s
Worker’s Compensation Fund coverage with MAC for 2005; Commissioner Thornburg seconded the
motion and the motion carried.
MoDOT request—Commissioner Thornburg made a motion to approve the request from MoDOT for
widening right away of railroad crossings and road work on County Road #1120; Commissioner Myles
seconded the motion and the motion carried.
Wiley Ferguson Scholarship was discussed and will be brought up at a later date.
Judge Ralph Jaynes and Paula Dulaney were present to request information on furnishings for new
courtroom and offices. The Commission agreed that the main courtroom would have public seating in form
of pews or bench type seats
Judge Jaynes requested that the furnishings representative from Orscheln Properties report back to the
Judges office concerning the planned furnishings. The Commission agreed to have Russ Freed, Orscheln
Representative, get in touch with Judge Jaynes next week.
Checks 1764-1802 were signed for payment of approved invoices from the following funds: General
Revenue $24,457.61; LE Trng. $90.00; Assessment $149.69; Road & Bridge $5,500.79; Sheriff
$15,147.00. Total amount of checks $45,345.09
1:00 PM—Meeting adjourned.
Visitors: Chuck Bankhead, newly elected Commissioner of the Western District
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 14, 2004
The Honorable Commission convened with the following present: Rick Thornburg, Western District
Commissioner, Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven.
Presiding Commissioner Myles was absent due to illness.
10:20 AM—Commissioner Franklin opened the meeting in the Chambers. Commissioner Thornburg
made a motion to approve the tentative agenda; Commissioner Franklin seconded the motion and motion
carried.
10:30 AM—Justice Center Update—Russ Freed, Orscheln Rep.; Wade Horn, PC&E; Roger Garmon,
PC&E; and George Esser, SBWE were present.
Russ Freed discussed taking phone bids with the bids to be opened on January 11th at 10:45 AM. Russ
reported on J.C. furnishings for the courtroom and he planned to meet at the J.C. on December 15th at 9:00
AM with all persons related to being located at the J.C.
The Commission signed invoices for PC&E in the amount of $27,476.60 and for SBWE in the amount of
$6,708.
George Esser reported on punch list and retainage money. Esser recommended paying half of retainage
money as several contractors have been finished for several months, but he didn’t want to completely
release any contractor. Commissioner Thornburg made a motion to pay finished contractors 50% of
retainage money; Commissioner Franklin seconded the motion and motion carried.
Wade Horn reported on Pat’s Cabinets, the company to supply built-in furnishings in the courtroom; and
the contract with the company has not yet been signed and the construction process is being detained.
George Esser said he would contact the company ASAP.
Change Order with the Bratton Corp. was discussed. George Esser feels the Corp. has overcharged;
Wade Horn said that prior to the work he had told them to do the work, so it might be a matter of
misunderstanding. Commissioner Franklin made a motion to pay Bratton Corp. $9,263.; Commissioner
Thornburg seconded the motion and the motion carried.
11:20 AM—Bid opening on sale of lowboy trailer—(note: bid opening detained due to J.C. update)
The following bids were received:
• Bill Walter from Higbee Auto—$3600.
• Mike Mint from Viebrock Const. & Equipment—$953.
• D&L Trenching—$475l.
Commissioner Franklin made a motion to accept the bid of D&L Trenching for $4751; Commissioner
Thornburg seconded the motion and the motion carried.
Correspondence—Letter was received from Robert Headrick, Sr. requesting documentation on said
complaints on County Road 1210. This item will be placed on the agenda for next week.
11:30 AM—Meet with Ron Watts and John Buck of MoDOT—Bridge inspection was discussed and a
copy of last bridge inspection was provided. MoDOT representatives will contact Bill Dougherty, R& B
Supervisor to begin ASAP.
Minutes—Commissioner Franklin made a motion to approve the minutes of December 7th as written;
Commissioner Thornburg seconded the motion and motion carried.
Chief Robert Dutton was present for signing an update on State Emergency Management.
Holiday/leave pay for Sheriff’s Dept.—Commissioner Thornburg made a motion to approve payment
of holiday hours and excess leave time for employees of the Sheriff’s Department; Commissioner Franklin
seconded the motion and the motion carried.
Commission discussed fire extinguishers for Moberly Courthouse and determined they are in the process
of being filled.
Wiley Ferguson Scholarship was discussed and will be on next week’s agenda.
11:55 AM—Commissioner Franklin adjourned the meeting.
Checks 1803-1840 were signed for payment of approved invoices from the following funds: General
Revenue $15,269.97; LE Trng. $1,332.78; Assessment $4,566.29; Road & Bridge $39,107.93; User
$319.80; Sheriff $23,000.00; E911 $5,835.21. Total amount of checks $89,431.98.
Visitors: Chuck Bankhead, newly elected Western District Commissioner and Robert Bauer.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 21, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner and Deputy Clerk, Dora May Craven. Rick Thornburg,
Western District Commissioner was absent.
10:15 AM—Presiding Commissioner Myles called the meeting to order in the Chambers.
Commissioner Franklin made a motion to approve the tentative agenda; Commissioner Myles seconded and
the motion carried.
Road & Bridge Report—Bill Dougherty, R&B Supervisor, was present to discuss purchase of brush
hog; he requested it be purchased with a heavy duty power shaft and he would like the bids to be made with
trade-in and without trade-in. Bill reported that the bridge on C.R. 2070 is completed and currently the
bridge work is caught up.
Approval of invoices—Commissioner Myles made a motion to approve for payment the submitted
invoices with the exception of that for computers for Sheriff’s office; Commissioner Franklin seconded the
motion and motion carried. Sgt. Nevin Turner, Sheriff’s Dept. Officer, was present to explain that bids had
been taken for computers, and were received from Best Buy in Columbia and one from Fusion Technology,
LLC, and the one from Fusion Technology was received three days after the time limit for bids. The
Commission decided to contact P.A. Fusselman concerning this issue.
Minutes—Commissioner Franklin made a motion to approve the minutes from December 14th as
written; Commissioner Myles seconded the motion and the motion carried.
10:40 AM—Justice Center Update—Wade Horn, PC&E, Roger Garmon, PC&E and Susan Arment,
Orscheln Representative were present. Wade Horn presented the following Change Orders for approval:
• Ceramic tile to be removed from plan and VCT used in Room 124 & 147 in the amount of $1550
to W.G. Samuels Co.
• Add electric circuits and ballasts to Room 133 and 220 in the amount of $697.
Commissioner Franklin made a motion to approve change orders above; Commissioner Myles seconded
the motion and motion carried.
Susan Arment reported she is waiting on itemization from the Mfg. on furnishings.
Pat’s Cabinets wants the job for cabinetry work, but doesn’t know when they can get to it; Elliot’s Cabinets
will revise their bid price and have ready soon; however, if Elliot’s do the work an installer will be needed.
County Roads—Discussed 7-bridges Road where dumping is occurring—Commissioner Myles reported
having spoken with Conservation Dept. and they can file charges. Discussed signs being placed on roads
where dumping is occurring.
Correspondence—Circuit Judge Ralph Jaynes requested a meeting with the Commission on
Wednesday, December 29th. The Commission will meet on Tuesday, December 28th and will set up a
meeting with Judge Jaynes on Wednesday.
Old Business—Sgt. Nevin Turner, Sheriff’s Dept. again discussed the bids on the computers and pointed
out that the bid from Best Buy was the low bid. Commissioner Myles made a motion to approve payment
of the invoice from Best Buy for computers, printers, etc., for the Sheriff’s Dept. at a cost of $12,588.29
(low bid); Commissioner Franklin seconded the motion and the motion carried.
Holiday/leave pay for Jeff Vogan from Sheriff’s Dept.—Much discussion was heard on this issue.
Commissioner Franklin made a motion to approve all of submitted time except vacation time, holiday time
and overtime. There was no second for motion and then Commissioner Myles decided to second this
motion and the vote was Franklin-yes and Myles-no (Vote tied). At this point the issue would be placed on
the agenda for next week following a legal opinion. Following this discussion and action, County Clerk
Jim Sears entered the discussion with usual procedures on the payment of this type of situation. Following
the County Clerk’s explanation Commissioner Myles made a motion to pay Jeff Vogan the amount as
presented, $9210.28; Commissioner Franklin seconded the motion and the vote was Myles-yes and
Franklin-yes
Bridges—Commissioner Myles complimented the past Commissioners and especially Commissioners
Franklin and Thornburg for the superior bridges of Randolph County.
11:45 AM—Meeting Adjourned.
Checks 1842-1916 were signed for payment of approved invoices from the following funds: General
Revenue $100,101.90; LE Trng. $1,156.00; Assessment $2,083.50; Road & Bridge $51,714.22; Sheriff
$12,695.77. Total amount of checks $144,480.82.
Visitors: Chuck Bankhead, newly elected Western District Commissioner.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

RANDOLPH COUNTY COMMISSION MINUTES

December 28, 2004
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Jack Franklin, Eastern District Commissioner; Rick Thornburg, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:10 AM—Presiding Commissioner Myles called the meeting to order in the Chambers. The
Commission approved the tentative agenda for December 28th as written, and it was decided that the new
Commission should meet with Judge Jaynes on the 29th as he would be presenting budget figures for 2005.
Road & Bridge report—Bill Dougherty, R&B Supervisor, was present to report on bridge inspection,
which had been completed and was a very good report; only a few items to be done; i.e. brush to be
removed, dirt fill, etc.
Discussed a note received from Clay Robinson concerning C.R. 2950 that needs attention in relation to
safety for school busses.
Discussed a message from Bill Dougherty concerning the need for a Title in order to sell the low boy for
which bids had been received. The Commission approved the claim and $211 will be paid to get the Title.
Letter was received from Lynda Davis as to the Courthouse being closed on January 10th for the
Governor’s Inauguration—this item will be place on next week’s agenda.
Minutes—Commissioner Myles made a motion to approve the minutes of December 21st as written;
Commissioner Franklin seconded the motion and the motion carried.
Justice Center Update—Russ Freed, Orscheln Representative, Wade Horn and Roger Garmon of PC&E
and George Esser of SBWE were present.
Wade Horn announced that the Masonic Lodge would like to hold the ceremonial Corner Stone laying
(note: actual laying of corner stone will be held later) on Saturday, January 15th at 2:30 p.m. and would like
to use the new courtroom. Commission agreed this would be satisfactory.
Change orders that had been approved on 12/21/04 were signed.
Wade Horn discussed the parking lot area and due to the lay of the land for drainage would recommend
that the lot be paved and the cost would be about $34,800. Commissioner Franklin made a motion to pave
instead of rocking the 10,500 sq ft. parking lot; Commissioner Thornburg seconded the motion and the vote
was Franklin-yes, Thornburg-yes and Myles-yes.
Courtroom furnishings and trim were discussed. Wade Horn had contacted Elliott’s Plastic Laminate
and he reported the bid price for Pat’s Cabinets had been $72,000 and the cost as listed by Elliott’s was
$78,000 and then would have to be installed. Russ Freed suggested getting Attorney Paul Campo involved
with Pat’s Cabinets and get them to say yes or no and a definite time frame for doing the job. The
Commission agreed to have Attorney Campo involved. Russ Freed will be in touch with Attorney Campo,
as Wade Horn is waiting for Attorney Campo to complete the agreement with the security/door lock
system.
Discussion was held concerning the move of administrative offices and jail into the new building and
then having courtroom finished as work would progress. Roger Garmon indicated that one phone bidder
would be able to be in within about 2 weeks.
Russ Freed presented a financial forecast using the original Williams-Keepers figures (1% increase) with
Russ’s figures plugged in and Russ gave the Commission a disk with the spreadsheet.
George Esser, architect, reported he has had no results with Attorney Campo and that January will be the
30thmonth for a 20 month contract. Esser reported he has hired an attorney, Dave Cornelius from Kansas
City.
Radio Tower and metal detector were discussed.
Roger Garmon sad he had spoken with integrator.com concerning training sessions for the jail employees
and this training can be done quickly and relatively easy.
Approval of Invoices—Commissioner Myles made a motion to approve for payment the submitted
invoices; Commissioner Franklin seconded the motion and the vote was Myles-yes, Franklin-yes and
Thornburg-yes.
Old Business—Bid on Huntsville Courthouse hall floors was discussed and it was decided to look at
other options.
Commissioner Franklin’s daughters and a granddaughter came in to help their Dad move out of the
Chambers and to wish him well. Commissioner Myles thanked both Commissioner Thornburg and
Franklin for their service as Commissioners and wished them a happy retirement.
1l:30 AM—Commissioner Myles made a motion to adjourn; motion seconded by Commissioner
Franklin and motion carried.
Checks 1917-1946 were signed for payment of approved invoices from the following funds: General
Revenue $18,356.40; Assessment $1,895.00; Road & Bridge $1,373.19; Sheriff $667.35. Total amount of
checks $22,291.94.
Visitors: Doug Galaski, newly elected Eastern District Commissioner; Chuck Bankhead, newly elected
Western District Commissioner, John Milnes and reporter from Moberly Monitor-Index.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved