Randolph County Missouri

County Commission Minutes

2005 Randolph County Commission Minutes

Randolph County Commission Minutes
January 4, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Chuck Bankhead, Western District Commissioner; Doug Galaske, Eastern District Commissioner and
Deputy Clerk, Dora May Craven.
9:55 AM—Presiding Commissioner Myles called the meeting to order in the Chambers. The
Commission dispensed with regular agenda items to discuss Commission’s responsibility concerning
emergency operation plans for the County. Bill Dougherty, R&B Supervisor and Sheriff Mark Nichols
were present for the discussion. Presiding Commissioner Myles presented each Commissioner, the Sheriff,
R&B Dept. and County Clerk with a CD containing Emergency Plans for the County. The following items
were discussed:
• Snow/ice removal on county roads (R&B Dept. won’t use grader unless 3” or drifting snow and
try not to get into gravel)
• Use of Sheriff’s Dept. vehicles when roads are bad (Sheriff has 3 or 4 four-wheel drive vehicles)
• Sheriff’s Dept. checks for stranded vehicles
• Sheriff’s Dept. cars need either sandbags or cement blocks for traction
• Cinder trucks used by County R&B
• Ambulance service has chains on all vehicles
• Power outages and back-up services to prevent freezing pipes in Courthouses
Bill Dougherty reported he has a 1999 truck to sell. Bill Dougherty brought to the attention of the
Commission that the Bridge Crew has uniforms furnished by the county, and now that most bridge work is
complete what should be done about uniforms—continue with the practice and all have uniforms or no one
have uniforms. (Note: Randolph County has 18 employees in the R&B Dept. and 5 on the Bridge Crew
have uniforms furnished by the County.) Bill Dougherty discussed grader barns being located in several
parts of the county—Commission made plans to meet with R&B Crew.
Sheriff Nichols reported his property inventory shows one pager missing (assigned to Don Ancell).
Sheriff Nichols also brought up the hiring of new jail staff and the Commission desires the Sheriff’s Dept.
to continue with this process. The Commission invited Sheriff Nichols to regularly attend Justice Center
Update sessions to keep informed and to help keep other employees informed.
10:30 AM—Justice Center Update—Russ Freed, Orscheln Rep; Wade Horn, PC&E; Roger Garmon,
PC&E; and George Esser, SBWE were present.
Commission signed change orders that were approved on December 28th relating to parking lot and
drains. (Discussed concrete vs. asphalt)
Huntsville water bill at J.C. was reported to be unnecessarily high—Roger Garmon said the meter has
been disconnected for 2 months.
Commissioner Myles made a motion to approve for payment the General Conditions invoices;
Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and Bankhead-yes.
Russ Freed presented the monthly financial register and reported that November taxes collected are
about 4.1% above those collected in 2003.
Closed Session—Commissioner Myles made a motion to go into Closed Session pursuant to RSMO
610.021 (1); Commissioner Bankhead seconded the motion and the motion carried. A telephone
conference was held with Attorney Paul Campo concerning SBWE Contract.
Commissioner Myles made a motion to close the Executive Session; Commissioner Bankhead seconded
the motion and the motion carried.
11:05—Open bids on Diesel Fuel—Matt Brownfield from Brownfield Oil was present to discuss bid
practices of Randolph County. Brownfield requested the Commission look into other government policies
and practices. Bids were received from Brownfield Oil and from MFA. Bids were as follows: Brownfield
Oil—5 ½ cents per gallon over Columbia rack price; MFA—4 cents per gallon over Columbia rack price.
The Commission agreed to table the decision of accepting a diesel fuel bid until later in the week.
Open bids on excess property—the following bids were received:
• Lot #1—James Carlton, $226.25; James Davis, $600; Steve Woods, $527; Robert Thorpe, $1400;
and Ron Ulrich, $1250.
• Lot #2—James Carlton, $226.26
• Lot #3—James Carlton, $226.26
• Lot #4—James Carlton, $126.26; and Cross Farms, $350
• Lot #5—James Carlton, $226,26
• Lot #6—James Carlton, $626.26; and Adams, $525.
• Lot #7—James Carlton, $126,26
• Lot #8—James Carlton, $126.26
• Lot #9—James Carlton, $126.26
• Lot #10—James Carlton, $226.26
• Lot #11—James Carlton, $226.26
Commission will announce accepted bids later in the week.
11:25 AM—George Hurt with MECO Engineering Firm out of Hannibal, MO presented MECO
Engineering’s statement of qualifications. He discussed BRO (Bridge Replacement Off-system) with the
Commission. The off-system refers to Federal Highway Adm.- 80/20-match program for county road
bridges.
11:45 AM—Public Hearing concerning the proposed budgeting of County Funds for 2005. Mark Price,
Recorder and Richard Tregnago, Assessor were present. Budget requests should be presented to the
Commission by January 14, 2005. Mark Price discussed his need for a full-time employee and it was
suggested that he check with the State Employment Office. Mark told the Commission that All-State
Consultants in Columbia have some drafting tables for sale for $200.
11:50 AM—Larry Abernathy, a R.C. property owner, was present to discuss a property dispute with
Coolie Callahan on County Road #1920. The Commission agreed they would contact Mike Fusselman,
Prosecuting Attorney, for legal advice on this issue and invite Coolie Callahan to the meeting on Friday.
12:10 PM—Commissioner Myles made a motion to adjourn for lunch; Commissioner Bankhead
seconded the motion and the motion carried.
1:30 PM—The Commission reconvened. Richard Tregnago, County Assessor was present to give some
details on a property dispute in Roanoke in regard to Roanoke residents Blair/Goff in the case where some
property had been deeded by the County Commission to the Goff Residents (Note: Roanoke no longer has
a city government—by law, the County Commission has authority to made quick claim deeds and deed
unused alleys & streets to appropriate property owners). Assessor Tregnago said these issues should be
researched before making decisions.
Donald Blair Jr. and his wife, residents of Roanoke, were present to discuss their situation, where legally
they cannot get into their property. According to Terry Goessling at the Abstract office there is no
documentation of ownership of 3rd Street and an adjoining alley. The Commission decided they would
contact the P.A. and get legal advice on this issue and get back to the Blair family.
Tentative agenda approval—Commissioner Myles made a motion to approve the tentative agenda;
Commissioner Bankhead seconded the motion and the motion carried.
Minutes—Commissioner Bankhead made a motion to approve the minutes from December 28th as
written; Commissioner Galaske seconded the motion and the motion carried.
Commissioner assignments for county town liaison—Assignments as follows:
• Bankhead: Cairo, Huntsville and Clifton Hill
• Galaske: Part of Moberly, Renick and Clark
• Myles: Part of Moberly, Higbee and Jacksonville
Division of Board/Committee Assignments—Assignments as follows:
• Bankhead: Health Department and Chamber of Commerce
• Galaske: NECAC and Extension Services
• Myles: Work Force and Fair Board
(Note: Purpose of assigned town liaison and committees are for sharing of assets within Randolph County
and for joint dispatch within the County)
Wiley Ferguson Scholarship—Following some discussion, Commissioner Myles made a motion to
start the process of transferring the Wiley Ferguson Scholarship to the Living Memorial Scholarship, Inc as
soon as the appropriate paperwork is presented.
Discussion was held concerning the recording of commission meetings.
2:45 PM—Consider a resolution to implement Auditor’s recommendation from two audits in
2003. Commission agreed to table this item until later in the week.
Governor Blunt’s Inauguration—The Commission agreed to put out notice to County Officers and
employees that County offices would not be closed for the inauguration.
Invoice for Prosecuting Attorney’s laptop computer—Commission was in agreement that
reimbursement needs to be made, and the P.A. needs to put this item in his proposed budget.
Discuss and vote on revisions/updates to Randolph County Sunshine Policy—Commissioner Bankhead
made a motion to adopt rules of Section 6-Rules of Order and add to the Randolph County Sunshine
Policy; Commissioner Myles seconded the motion and the vote was Bankhead-yes, Myles-yes and
Galaske-yes. (Rules of Order #6 reads as follows:
A. In small boards where there are not more than about a dozen members present, some of the
formality that is necessary in a large assembly would hinder business. The rules governing such
meetings are different in the following respects:
• Members are not required to obtain the floor while making motions or speaking, which
they can do while seated.
• Motions need not be seconded.
• Debate should not be limited to the frequency or duration of speeches.
• Informal discussion of a subject is permitted while no motion is pending.
• The chair need not rise while putting questions to vote.
• The chairman can speak in discussion without rising or leaving the chair, and can made
motions and vote on all questions.
Electronic communications were discussed and the Commission was reminded that any electronic
communication relating public business sent to each other should also be sent to the County Clerk.
3:00 PM—Meeting with Moberly Special Road District Commission—Ted Sander, Jerry Jeffery and
Larry White, Road District Superintendent were present. The following items were discussed:
• Funding of Special Road District
• 107 miles of roads are maintained within the Moberly S.R.D.
• Increased number of homes and increased amount of traffic (counter showed up to 305 cars per
day on one road)
• Special Road District bridges that need work—one on road #1330 by Sugar Creek School
• 7 or 8 box culverts are in need of widening due to amount of traffic
• 7- Bridges Road and water problem close to property of Terry Fusselman—solution is probably
raising the road and the Special Road District doesn’t have the resources to do this. It was agreed
that the Road District should get together with City of Moberly.
• Need for an ordinance concerning new home owners putting in culvert pipe at end of driveway
• Yard problems where homeowners don’t want any of yard considered as road shoulder.
Commissioner Myles said he would work with Terry Fusselman on the 7-Bridges Road issue.
3:50 PM—Commissioner Myles made a motion to adjourn; Commissioner Galaske seconded the motion
and the motion carried.
Visitors: Terry Fusselman
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________Clerk

Randolph County Commission Minutes
January 6, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; and Chuck Bankhead, Western District.
Presiding Commissioner Myles opened the meeting in the Chambers. Due to an emergency situation,
Bill Dougherty, R&B Supervisor, presented an estimate of $12,000 to rebuild a diesel engine in a 1999
International truck. Commissioner Myles made a motion to approve rebuilding of engine in the 1999 truck;
Commissioner Bankhead seconded the motion and the vote was; Myles-yes, Bankhead-yes and Galaskeyes.
The Commission held a work session on the 2005 budget.

Randolph County Commission Minutes
January 7, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:00 AM—Presiding Commissioner Myles opened the meeting in the chambers.
Bill Dougherty, R&B Supervisor, was present to provide report on roads &s bridges. Discussed winter
road problems in the county.
Telephone call received from Donna Ragsdale of Moberly Housing Authority. Commission decided to
schedule a meeting at the Moberly Tours with Donna Ragsdale on January 11th at 9:00 a.m.
Old Business—Commissioner Galaske reported as per his call to the State Auditors office the
Commission does not have to have an audit this year.
Commissioner Bankhead reported a meeting of the Mark Twain Regional Council of Governments will
be meeting on January 19th at 6:30 p.m. at Madison and he plans to attend
10:30 AM—Gail Davidson, a Boone County resident living on the county line, and Gary Winn, a
Randolph County resident, were present to discuss having speed limit signs posted on several county roads.
The following items were discussed:
• 2004 legislation passed concerning counties being able to post county wide speed limit signs
• Road width and grader ditch problems
• Randolph County has 900 miles of ditches and the Commission has agreed to work on the
improvement of County Roads
• TEAP (Transportation Engineering Assistance Program, a state grant program through MoDot.
• The need for 3-way Stop signs and speed limit signs at the intersection at C.R. #2990, #2980 and
#2995. Davidson requested stop signs at the intersection of#2990 and #2995; and at #2990and
#2980
Gail Davidson present the Commission with a copy of a petition with 30 signatures requesting speed
limit signs be posted on the above listed county roads.
Gary Winn reported similar speeding problems on county road #2322 near Old Milton and he requested
the Commission to continue to work on this issue.
The Commissioners agreed that county residents should hear about speed limit signs being placed
throughout the county by holding public hearings. Commission discussed the possibility of holding
evening meetings in Moberly.
Commissioner Bankhead agreed to contact Steve Barteau at MoDot concerning the TEAP program.
11:00 AM—Richard Mayfield from Mallory Transfer was present to discuss the upcoming move from
the Moberly Courthouse and Jail to the new Justice Center. The Commission requested Mayfield to look at
the County Depts. located in Moberly Courthouse and provide an estimated cost to make the move.
11:15 AM—Discussion of meetings with elected officials. The Commission set January 12tth at l:00 PM
to start meeting with county elected officials; would allow 30 minutes for each department except possibly
a longer time for Sheriff’s Dept.
The Commission set January 12th at 7:00 AM to meet at R&B Dept. barn with that department.
The Commission discussed the future of the Huntsville Courthouse/County Administration offices.
11:40 AM—Commission adjourned for lunch.
1:30 PM—Commission reconvened with old business. The following high bids were listed for 11 lots
of excess property: Commissioner Bankhead made a motion to accept the following bids; Commissioner
Myles seconded the motion and the vote was Bankhead-yes, Myles-yes and Galaske-yes.
• Lot #1—Robert Thorpe for $1400.
• Lot #2—James Carlton for $226.26
• Lot #3—James Carlton for $226.26
• Lot #4—Cross-Farms for $350.
• Lot #5—James Carlton for $226.26
• Lot #6—James Carlton for $626.26
• Lot #7—James Carlton for $126.26
• Lot #8—James Carlton for $126.26
• Lot #9—James Carlton for $126.26
• Lot #10—James Carlton for $226.26
• Lot #11—James Carlton for $226.26
1:35 PM—Tina Houston, Juvenile Officer, Circuit Judge Ralph Jaynes and Secretary Paula Delaney
were present to discuss moving Juvenile office to Moberly Courthouse and the CASA Program. The
following items were discussed:
• Need 9 offices and 2 conference rooms (10 individuals work in Juvenile Office)
• Need offices with full walls for confidentiality
• Need satisfactory technology hook-ups—current Circuit Clerk’s office is satisfactory
• Floor plan was reviewed and available space
• Files and storage needed for files as all files are active
Tina Houston discussed the possibility of starting the CASA (Court Appointed Special Advocacy)
program again in Randolph County. This program would cost some, but in the long run the program would
cut down on Attorney’s fees; thus saving the county money. Tina discussed the need for a full-time service
coordinator and the advocates would be volunteers (about 10 would be needed). The Juvenile office had
over 1200 referrals in 2004, and currently has 78 youth in Foster Care.
Meeting was adjourned about 4:00 PM.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
January 7, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:00 AM—Presiding Commissioner Myles opened the meeting in the chambers.
Bill Dougherty, R&B Supervisor, was present to provide report on roads &s bridges. Discussed winter
road problems in the county.
Telephone call received from Donna Ragsdale of Moberly Housing Authority. Commission decided to
schedule a meeting at the Moberly Tours with Donna Ragsdale on January 11th at 9:00 a.m.
Old Business—Commissioner Galaske reported as per his call to the State Auditors office the
Commission does not have to have an audit this year.
Commissioner Bankhead reported a meeting of the Mark Twain Regional Council of Governments will
be meeting on January 19th at 6:30 p.m. at Madison and he plans to attend
10:30 AM—Gail Davidson, a Boone County resident living on the county line, and Gary Winn, a
Randolph County resident, were present to discuss having speed limit signs posted on several county roads.
The following items were discussed:
• 2004 legislation passed concerning counties being able to post county wide speed limit signs
• Road width and grader ditch problems
• Randolph County has 900 miles of ditches and the Commission has agreed to work on the
improvement of County Roads
• TEAP (Transportation Engineering Assistance Program, a state grant program through MoDot.
• The need for 3-way Stop signs and speed limit signs at the intersection at C.R. #2990, #2980 and
#2995. Davidson requested stop signs at the intersection of#2990 and #2995; and at #2990and
#2980
Gail Davidson present the Commission with a copy of a petition with 30 signatures requesting speed
limit signs be posted on the above listed county roads.
Gary Winn reported similar speeding problems on county road #2322 near Old Milton and he requested
the Commission to continue to work on this issue.
The Commissioners agreed that county residents should hear about speed limit signs being placed
throughout the county by holding public hearings. Commission discussed the possibility of holding
evening meetings in Moberly.
Commissioner Bankhead agreed to contact Steve Barteau at MoDot concerning the TEAP program.
11:00 AM—Richard Mayfield from Mallory Transfer was present to discuss the upcoming move from
the Moberly Courthouse and Jail to the new Justice Center. The Commission requested Mayfield to look at
the County Depts. located in Moberly Courthouse and provide an estimated cost to make the move.
11:15 AM—Discussion of meetings with elected officials. The Commission set January 12tth at l:00 PM
to start meeting with county elected officials; would allow 30 minutes for each department except possibly
a longer time for Sheriff’s Dept.
The Commission set January 12th at 7:00 AM to meet at R&B Dept. barn with that department.
The Commission discussed the future of the Huntsville Courthouse/County Administration offices.
11:40 AM—Commission adjourned for lunch.
1:30 PM—Commission reconvened with old business. The following high bids were listed for 11 lots
of excess property: Commissioner Bankhead made a motion to accept the following bids; Commissioner
Myles seconded the motion and the vote was Bankhead-yes, Myles-yes and Galaske-yes.
• Lot #1—Robert Thorpe for $1400.
• Lot #2—James Carlton for $226.26
• Lot #3—James Carlton for $226.26
• Lot #4—Cross-Farms for $350.
• Lot #5—James Carlton for $226.26
• Lot #6—James Carlton for $626.26
• Lot #7—James Carlton for $126.26
• Lot #8—James Carlton for $126.26
• Lot #9—James Carlton for $126.26
• Lot #10—James Carlton for $226.26
• Lot #11—James Carlton for $226.26
1:35 PM—Tina Houston, Juvenile Officer, Circuit Judge Ralph Jaynes and Secretary Paula Delaney
were present to discuss moving Juvenile office to Moberly Courthouse and the CASA Program. The
following items were discussed:
• Need 9 offices and 2 conference rooms (10 individuals work in Juvenile Office)
• Need offices with full walls for confidentiality
• Need satisfactory technology hook-ups—current Circuit Clerk’s office is satisfactory
• Floor plan was reviewed and available space
• Files and storage needed for files as all files are active
Tina Houston discussed the possibility of starting the CASA (Court Appointed Special Advocacy)
program again in Randolph County. This program would cost some, but in the long run the program would
cut down on Attorney’s fees; thus saving the county money. Tina discussed the need for a full-time service
coordinator and the advocates would be volunteers (about 10 would be needed). The Juvenile office had
over 1200 referrals in 2004, and currently has 78 youth in Foster Care.
Meeting was adjourned about 4:00 PM.

Randolph County Commission Minutes
January 11, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:00 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Commissioners Myles and Bankhead reported having attended a meeting of the Moberly Housing
Authority at the Moberly Towers earlier this morning.
Commissioner Bankhead made a motion to approve the tentative agenda; Commissioner Myles seconded
the motion and the motion carried.
An emergency request was received from Mike Fusselman, P.A., for repair of printers in his office (2 HP
laser printers). Meals Copier Service will be contacted.
Old Business—Commissioner Bankhead made a motion to accept the legal services offered by MAC for
$1200.00 per year; Commissioner Galaske seconded the motion and the vote was Bankhead-yes, Galaskeyes
and Myles-yes.
Minutes—Commissioner Myles made a motion to approve the January 4th minutes with 3 minor
changes; Commissioner Bankhead seconded the motion and the motion carried. Commissioner Bankhead
made a motion to approve the minutes of January 6th and 7th as written; Commissioner Galaske seconded
the motion and motion carried. Commissioner Bankhead made a motion to approve the January 4th Closed
Session minutes as written; Commissioner Galaske seconded the motion and the motion carried.
10:30—Justice Center Update: Russ Freed, Orscheln Rep; Wade Horn, PC&E; Roger Garmon,
PC&E; George Esser, SBWE; Paula Delaney and Mary Ellen Creed from Circuit Judge Ralph Jaynes office
and Sheriff Mark Nichols were present.
Commissioner Myles made a motion to approve for payment the requisitions to contractors;
Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and Bankhead-yes.
List of requisitions are as follows:
• Work pkg. #14—All-Spec Metal Systems LLC——-$10,197.00
• Work pkg. #28—Cunningham Plumbing.————–$16,290.00
• Work pkg. #34—Elliott’s Custom Cabinets———— $18,000.00
• Work pkg. #33—Farris Decorating——————— $9,755.10
• Work pkg. #26—Grooms & Co. Const., Inc.———- $24,523.02
• Work pkg. #29—Richard A. Howerton, Inc———– $27,159.04
• Work pkg. #3—-integrator.com————————- $118,260.00
• Work pkg. #13—L&W Construction——————- $18,000.00
• Work pkg. #20—W.G. Samuels————————- $3,780.00
• Work pkg. #9 and #12—Septagon Const. Co.——— $38,958.25
• Work pkg. #22 and 23—T&G Specialties————- $13,087.80
• Work pkg. #16—-Triple B Doors————————$850.50
• Const. Mgt.——–PC&E———————————-$26,504.03
The following change orders were presented:
• 003 WP # 21—Grooms & Co Painting— increase of $24,024.00
• 002 WP #15—Willy’s Painting————increase of $7,525.65
• 012 WP #11—Bratton Corp.—————increase of $9,263.00
• 007 WP #9—-Septagon Const.————increase of $600.00
• 002 WP #2—-Hydro Conduit/Rinker—-decrease of $24,024.00
• 004 WP #10—Dean Hathman Masonry (omit colonnade)—decrease of $11,500.00
Commissioner Myles made a motion to accept change orders with a net affect of $4,682.00;
Commissioner Bankhead seconded the motion and the vote was Myles-yes, Bankhead-yes and Galaskeyes.
10:50 AM—Open telephone lease bids—The following three companies made bids: Tech Electronics
in Columbia, Towner Communications Systems in Columbia, and Intertel Technologies of Columbia. All
three companies had representatives present for bid opening, and each provided information on when they
could begin the project and the time frame for completion. Russ Freed and George Esser will review the
specs and the conditions of all 3 bidders and make a decision next week.
Payment of invoices—Commissioner Myles made a motion to approve payment of invoices to Willy’s
Painting & Decorating for $6,773.08 and to PC&E for $301.02; Commissioner Galaske seconded the
motion and the vote was Myles-yes, Galaske-yes and Bankhead-yes.
Commissioner Myles made a motion to approve payment of invoice for SBWE in the amount of
$3,440.00; Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and
Bankhead-yes.
Discussion was held concerning an invoice to Darren Woods Excavation which was an old change order
008 Work pkg. #4 (related to City of Huntsville and dirt work completed) Commissioner Myles made a
motion to approve this change order in an increased amount of $1720.00; Commissioner Bankhead
seconded the motion and the vote was Myles-yes, Bankhead-yes and Galaske-yes.
Paula Delaney and Mary Ellen Creed were present to discuss seating in the courtroom of the new J.C.
Boston benches had been ordered, but the Judges feel that pew type benches are better for security. In cost
comparison Russ Freed said the cost of the Boston benches totals $32,000 and Russ had contacted another
company about solid wood pews to seat the same number could be purchased for about $17,900.
Commissioner Myles made a motion that we delete the Boston Benches from the KI Company bid and
check with the KI Company for a pew type bench or to put out bids for courtroom pews; Commissioner
Galaske seconded the motion and the motion carried. Paula Delaney said that Judge Jayne’s office staff do
not want to make a move until the courtroom is finished.
The delayed work/contract of Pat’s Cabinets was discussed and Commissioner Myles said he would call
Attorney Campo concerning this issue.
Meeting with Sheriff Mark Nichols—the following items were discussed:
• Sheriff’s office is ready to move at anytime
• Custodian/maintenance person for J.C
• Petro 24-MFA Credit Cards for deputies—Sheriff explained how misuse of cards is checked and
avoided
• Recently wrecked patrol car that may be available for a parts car
• Difficulty of patrolling all roads if county wide speed limit signs are placed
• Catered meals for jail and possibility of letting bids for catered meals (currently Regional Catering
provides the meals at $2.95 per person)
12:00 PM—adjourned for lunch
1:00 PM—Commission reconvened to meet with the Boone County Commission. Skip Elkin and
Karen Miller presented the Show Me Game Challenge Trophy to Randolph County for the 4th time (this
award was presented to the county with the most per capita participants) The two Commissions discussed
prison care, out of county boarding, drug use and # of cases.
2:00 PM—Sheriff Nichols was present to discuss implementation of Law Enforcement Restitution Fund.
Sheriff Nichols said that if records of prisoner’s bills are kept that Judge Jaynes will go through court
procedures to take out of each prisoner’s cash before returning the funds. Sheriff Nichols will check with
Callaway County concerning prisoners’ payment of $45.00 fee for Dr. or hospital visits. The Commission
will speak with P.A. Fusselman concerning this issue.
2:10 PM—Approve proposal from Miller’s Flooring to repair hallway in Huntsville Courthouse.
Commissioner Galaske voiced reservations on spending $1200.00 for flooring due to the financial
conditions of the county. All commissioners voiced reservations, but due to the safety issue of the cracked
floor the Commission felt it necessary to repair. One other bid for $6500.00 was received from Wade Horn
of PC&E. Commissioner Galaske made a motion to accept the bid from Miller’s Flooring to repair &
carpet the front hall of the Huntsville Courthouse (back to the public telephone); Commissioner Bankhead
seconded the motion and the vote was Galaske-yes, Bankhead-yes and Myles-yes. Miller’s Flooring was
contacted to see when they could do the work on the Courthouse floor and they would be available to do
the work on January 14-16.
Commissioner Bankhead made a motion to approve the listed 2005 Holidays for Randolph County
Offices; Commissioner Galaske seconded the motion and the motion carried.
Huntsville Courthouse repairs were discussed. Commissioner Galaske suggested that each County
Officer in the Huntsville Courthouse be asked to list items that need maintenance/upkeep as they make
their budget requests.
2:45 PM—Commissioner Myles made a motion to adjourn; Commissioner Bankhead seconded the
motion and the motion carried.
Visitors: Kyle Boyer, representing the League of Women Voters
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
January 13, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:05 AM—Presiding Commissioner Myles opened the meeting in the Chambers. Commissioner Myles
reported having heard from Russ Freed concerning a message received from Architect Esser and Esser
requiring more monies in regard to changes in furniture and millwork for the J.C. Courtroom. A phone call
was made to Attorney Paul Campo and Campo’s legal opinion was for Russ Freed to make a courtesy call
to Architect Esser and then go on with the project. Phone call was made to Russ Freed, Orscheln
Representative and Russ said he and Susan Arment would get together and get back to the Commission.
The Commissioners were in agreement that Orscheln Representatives should proceed with the courtroom
furnishings in order to get the job done. Attorney Paul Campo would contact the key company in relation
to the J.C. security system.
Commissioner Myles made a motion to approve and sign the Corporate Authorization Resolution with
City Bank; Commissioner Galaske seconded the motion and the motion carried.
11:00 AM—Meeting with Assessor Richard Tregnago concerning budget request for 2005. The
following were discussed:
• Grants available to the county and upcoming meeting available to the Commission
• Law changed in 1989 and Assessor’s office does not request money from the General Fund, but
from the Assessment Fund.
• State reimburses on per parcel basis—Randolph County has about 13,500 parcels and number of
parcels increases about 200 per year.
• Board of Equalization closes in July—re-assessment is done in odd # years.
• Field review is a requirement of the Assessor’s office and this has not been completed due to the
increased cost of gas and vehicle usage.
• Request for the county to consider purchase of a vehicle to be used for field reviews and other
uses of the county. (note: new construction located by field reviews would add additional
revenue to the county)
The Commission questioned the increased allotment for miscellaneous in the Assessor’s budget
presentation and Assessor Tregnago explained he had allowed $12,000 for the possibility of moving the
location of the Assessor’s office to the “old courtroom” at the Huntsville Courthouse and this amount
would be used for necessary rewiring to allow for technology and for division of courtroom into office
spaces. The Commissioners were in agreement that Assessor Tregnago start work on specs for making the
“old courtroom” into the Assessor’s office. Commission agreed to leave the Assessor’s request as listed.
Commissioner Bankhead would check with Sheriff’s Dept. concerning an available car.
Commission discussed upgrading the county website.
11:45 AM—David Gass from Altorfer Equipment was present and discussed the needs for road
equipment and the needs for county road maintenance. Discussed future hard surfacing of county roads
and a 5/10-year long-range plan for roadwork. David Gass will provide the Commission with a video on
gravel road upkeep.
A phone call was received from Patty Quattrocehi from NECAC requesting a letter on county letterhead
indicating the appointment of Doug Galaske as official NECAC representative. The Commission secretary
will send this letter.
Bill Dougherty, R&B Supervisor was present to discuss county roads.
12:30 PM—Meeting adjourned for lunch.
1:30 PM—Meeting reconvened for a press conference with Jim Wise from KWIX-KRES Radio
2:10 PM—The following items were discussed: 911 issues and the need for county to have input;
County and City resources and the interchange of resources to save money; possibility of large equipment
being leased out or borrowed.
Court Orders—Commissioner Myles made a motion to approve 11 Court Orders for the sale of excess
property; Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and
Bankhead-yes.
Old Business—Commissioner Galaske made a motion to transfer the Wiley Ferguson Scholarship to the
Living Memorial Scholarship Inc. Board of Directors; Commissioner Bankhead seconded the motion and
the vote was Galaske-yes, Bankhead-yes and Myles-yes. (Note: the Living Memorial Scholarship Board
will administer the Wiley Ferguson Scholarship and the Randolph County Commission will be involved in
the final selection process)
2:45 PM—Commissioner Bankhead made a motion to adjourn; Commissioner Galaske seconded the
motion and the motion carried.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
January 18, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner; Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:00 AM—Dennis Brucks and Brian Haeffner from MoDot District II in Macon
were present to discuss the future building of two bridges on U.S. Hwy 24 between Rt. 3 and Clifton Hill.
Haeffner recommends a cost savings of about 50% if bridges are built at the existing size rather than
lengthing and making a bypass during the building process; building the existing size would mean a close
down of the hwy for possibly 3-4 weeks and a detour established. Time frame for building would probably
be summer of 2007 and would try to work between school term and harvest for area farmers.
Hwy. 63 project was discussed. Brucks said the access of county roads to Hwy 63 is the responsibility of
MoDot where it falls in the right away area and MoDot will put county access back as it was. The North
Morley project in Moberly will be in the process soon.
Old Business—A car (Sheriff’s Patrol car) has been purchased for Assessor Tregnago to use for field
visits; cost was less than $75.00. Commission discussed from which budget fund the repairs should come.
Bill Dougherty, R&B Supervisor, was present to discuss some equipment and discussed the use of
carbide teeth on road repair equipment.
10:35 AM—Justice Center Update—Russ Freed, Orscheln Representative, Wade Horn and Roger
Garmon, PC&E and Sheriff Nichols were present. Russ Freed reported that Pat’s Cabinet Co. would not be
used for J.C. millwork and they are now dealing with Elliott’s Custom Cabinets from Fulton, MO. The
Commission agreed that due to the emergency of the situation and to expedite the completion of the
courtroom they would discuss the contract with Elliott’s. The Commission requested Elliott’s to find less
expensive railing and maybe get some costs on upper grillwork. Following discussion Commissioner
Myles made a motion to approve Elliott’s Custom Cabinets bid for millwork in courtroom at a cost of
$44,500.00; Commissioner Galaske seconded the motion and the vote was Myles-yes, Galaske-yes and
Bankhead-yes.
Russ Freed reported that Architect Esser’s office is working to get a pew supplier and hopefully this
issue will be settled this week. Russ also reported that Attorney Campo said an agreement should be signed
today on the key/security locks in order to get the building lock system lockable.
Sheriff Nichols reported that 2 of 5 new employees for the jail have been hired and are ready for training.
Commissioner Myles reported having received a call from Mississippi Valley Wireless, who have been
providing free internet access, are now requesting permission to place a unit in the J.C. Sheriff Nichols
suggested the unit be placed near the mechanics room and Russ Freed agreed there is room for the unit.
Radio transmitter was discussed and the cost of cable from tower to control center is $4,000.00. It was
decided there needs to be some comparison prices; maybe use electricians currently working at J.C. and
Chariton Valley. It was also determined that money could probably be saved by using a local backhoe.
Russ Freed reported on the telephone bids; (lease vs. purchase) Russ said all bids met specs and Russ
recommended the low bid from Inter-Tel Corp. of Columbia. The lease agreement would be $839.00 per
month and a maintenance agreement of $l26.43 per month for 5 years, total monthly lease cost $965.43 per
month for 5 years; outright cost would be $139,000. Russ Freed recommended the lease agreement and
Attorney Campo is completely satisfied with the wording of the lease agreement. Commissioner Myles
made a motion to accept the bid of $965.43 monthly lease cost awarded to Inter-Tel Corp. (equipment
being leased through Dolphin Capital) with a $1.00 buy-out at end of 5 years; Commissioner Galaske
seconded the motion and the vote was Myles-yes, Galaske-yes and Bankhead-yes. Dave Giles, Inter-Tel
Corp. Rep. said the company would need an invoice to show payment to be made in early February for the
first month use and a notice to be made to Dolphin Capital. (Representative from Towner Technology of
Columbia was also present,)
Minutes—Commissioner Myles made a motion to approve the minutes of January 11th and January 13th
as written; Commissioner Bankhead seconded the motion and the vote was Myles-yes, Bankhead-yes and
Galaske-yes.
11:30 AM—Budget session with Norma Prange, Circuit Clerk; also present were Peggy Boots and
Sheila Sears from Circuit Clerk’s office. Clerk Prange asked for procedures for bidding on copy machine
and printer. County Clerk Sears reported that the Auditor’s office suggests that bids be taken even though a
State bid has been used for equipment.
12:15 PM—Meeting adjourned for Lunch
1:30 PM—Work Session on Budget
________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
January 20, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner;
Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner and
Deputy Clerk, Dora May Craven.
10:30 AM—Presiding Commissioner Myles opened the meeting in the Chambers.
Mike Fusselman, Prosecuting Attorney, and Jennifer Fenton, Director of Victims Advocacy System, were
present to discuss the needs for the 2005 budget.
11:30 AM—Weekly Press Conference was held with Jim Wise from KWIX-KRES and Amy Compney
from Monitor-Index.
12:00 PM—Meeting adjourned for lunch
1:30 PM—Meeting reconvened. John Truesdell, V.P of Rose International out of St. Louis and Jill
Hansen, who has done work with State Government, were present to discuss the potential for a Randolph
County Website upgrade. The following were discussed:
• What Rose International has previously done for Randolph County; including Website for Sheriff
Ancell, strategic planning in 2000, some work for R&B Dept. and work for Assessor Tregnago.
• Benefits to the county, i.e. Roads and setting up a schedule of priorities for roads needing
gravel/maintaining so not to leave roads undone: road and bridge inventory
• Homeland Security—Homeland Security monies will not purchase people/buildings.
• Network throughout the county: 25 computers in Huntsville Courthouse and will be 15-20 in
Justice Center.
• Availability of Shareware
• Available grants for the county to access
The Commission agreed to give John Truesdell permission to bring some of his staff to the Huntsville
Courthouse to look at possibilities for changes and improvements and Jill Hansen requested the
Commission to make a wish list and she would try to help with available grants.
2:50 PM—The Commission made a phone call to David Haley, R.C. Coroner, in regard to training
increase he had listed on his budget request. Coroner Haley explained his need for some additional training
beyond the mandatory training.
3:00 PM—Dave Rasmussen was present requesting the rails on a bridge on County Road #1250 be
lowered to accommodate the grain head on his combine. Rasmussen said the rail needs to be lowered about
8” which would allow his equipment to pass over without having to remove the head and then reconnect
after crossing the bridge. Commissioner Myles said this road is in his assigned area and he would check
and see what could be done.
3:15 PM—Meeting adjourned.
The Commissioners discussed next week’s agenda and decided to meet on January 24th, 25th and 26th for
budget work sessions.
________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
Minutes dated January 25, 2005
The Honorable Commission convened with the following present:
Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead,
Western District Commissioner, and Marie Arp, Deputy Clerk.
10:00 a.m.: Presiding Commissioner Myles opened the meeting in the chambers.
OLD BUSINESS:
Gary Benner has indicated he still has no fence replaced since the county built a bridge.
There is an access problem to a farm because a neighbor has blocked the road due to a disagreement
between Larry Abernathy and David Cathey.
10:35 a.m.: Russ Freed, Wade Horn, George Esser, Roger Garmon and Mark Nichols present.
There was much discussion on different aspects of moving into the Justice Center.
After reviewing two companies, it was decided to award a quote for a contract to install cable, etc. from the
radio tower to the Justice Center to L & B Electronics, 113 Midway Road, Eldon, MO 65026 in the amount
of $4050.00. Mark stated that in addition to that item, he may want another item added and there is $5000
tagged and we are still under that amount.
In trying to have a date for moving into the Justice Center, there was discussion on door locks and keys.
Russ Freed will check on them.
Russ stated that, Charition Valley is ready for at least 8 telephone lines. The Sheriff will need 4 lines and
accounts will need to be set up and it was decided that Jim Sears should do this. Four dial tones, 3 voice
mails and 1 fax line is needed.
Since the smoke alarms or sprinkler system are not installed yet, the Fire Chief will be contacted to see if it
will be okay to be partially occupied. Myles said he would talk to the Fire Chief, Jeff Webster.
Insurance on occupancy was questioned, and it was noted that John Cochran is working on the insurance on
the building.
Solid wall vs. rail in the courtroom was discussed and noted that time was of the essence and if solid wall is
quicker and cheaper, it was agreed this is the way it should be done.
Parking was discussed.
Mallory Transfer should be contacted as soon as occupancy is feasible and Mark indicated he hopes
February 12th and 13th could be the weekend the Sheriff’s Office could move.
George Esser had an estimate of $850 for cable TV from U. S. Cable. Myles moved that they approve a
Change Order for $850 for Howerton Electric, Jefferson City, to install the TV cable, Bankhead seconded
the motion and the vote was unanimous.
Mississippi Valley Internet lines were discussed and the needs for the entire courthouse.
Mark stated the Sheriff’s Office needed 7 portable radios for the jail and that this item needs to be put in the
budget.
11: 30a.m. Paying employees twice each month was reported by Jim Sears and he indicated the cost would
be $26,000 for a full time employee, another computer would be needed and there was no space for another
computer at this time.
11:45 a.m.: Martha Creed, former Public Administrator met with the commissioners. She stated that there
was a lot more paper work finishing up her duties and her bond needed to be extended in the amount of
$250 and that she is paying rent in the amount of $300 per month. Her goal is to be finished by middle of
February, at the latest. The Commission authorized $850 and will decide which budget this amount will be
charged.
Martha estimates that $20,000 fees will be coming in from her final settlements.
Martha was commended for the excellent way she has served the citizens during the 8 years she has served
as Public Administrator.
________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk

Randolph County Commission Minutes
February 1, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Deputy
Clerk, Marie Arp, and Kyle Boyer, representing the League of Women’s Voters.
10:00 a.m.: Bill Dougherty, R&Bridge Supervisor, visited with the commission regarding the suggestion of
applying cinders to roads; uniforms for workers; and idea of having a supply of culverts on hand.
10:45 a.m. Justice Center Update– Russ Freed, Orscheln Rep., George Esser, SBWE, Roger Garmon,
PC&E, and Mark Nichols were present.
George Esser presented a Change Order for hardware for a decrease of $233, and a Change Order for floor
framing, dry wall, security mesh, etc. for an additional amount of $5120. Commissioner Myles moved to
approve the Change Orders, Commissioner Galaske seconded the motion and it carried unanimously.
Commissioner Myles asked Russ if the 7 radios, which are needed by the Sheriff, can be added to the
Justice Center budget and Russ indicated he would check to see if that would be feasible.
Russ stated the phones are in and the dial tones should be active today.
Russ hopes to have some revised numbers this afternoon or tomorrow for the rail, hoping to have raised
panel in the front and flat panels on the back.
Also, locks are ordered and are due in about 2 weeks, but temporary locks and keys are installed.
Russ reported that Mark Kaba with Kaba High Security Locks Corp. has presented him with a form asking
for primary and secondary representatives to be able to have keys made. Duplicate keys cannot be made by
anyone other than the representatives and they should be persons not running for office during same year.
Also, duplicate keys are only made by Kaba High Security Locks, and cannot be duplicated locally. It was
decided that Mark Nichols would be the primary representative and Commissioner Myles agreed to be the
secondary representative.
Mark Nichols reported that he is going to Jefferson City to see if he can obtain some metal desks for the
Justice Center. He also reported his office is packing on the 11th and moving the 12th and will be operating
at the Justice Center on February 14th.
Mark also said that Mississippi Valley is running lines from the tower to the building for Internet hookup,
server, and cable TV using one trencher.
Roger reported the sprinklers would be up and running in 3 weeks, and also reported there is an office in
the Justice Center for a Maintenance Worker with telephone hookup.
There was discussion on telephone charges and Russ is going to check again with SBC for best price.
Russ presented General Condition Bills for the month of January and Commissioner Myles moved they be
approved, Commissioner Bankhead seconded the motion and it carried unanimously.
Sheriff Nichols thanked the Commissioners for their work on the budget for the Sheriff’s Dept.
Insurance on the Justice Center with Valentine Insurance Agency was studied and the proposal of an
additional $10,781 building coverage, taking $2500 deductible on building coverage (costing $9,840) and
$5000 deductible on the boiler and machinery coverage (costing $941). Commissioner Bankhead moved to
increase the total insurance on the Justice Center at a cost of $10,781 on building coverage, boiler and
machinery, Commissioner Myles seconded the motion and it carried unanimously.
Fire Chief Dutton dropped by and Commissioner Myles said to let the records show that the Commission
has agreed to the County Emergency Management Plan.
The meeting adjourned at 11:30 a.m. and the Commissioners worked on finalizing the budget.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
February 2, 2005 — 2:00 P.M. – - BUDGET HEARING – OPEN TO PUBLIC
Present: Presiding Commissioner Jim Myles, Doug Galaske, Eastern District
Commissioner, Chuck Bankhead, Western District Commissioner, Jim Sears, County
Clerk, Marie Arp, Deputy Clerk, Joan Joseph, Deputy Clerk. Visitors: Jim Wise
representing KWIX-KRES Radio, Richard Tregnago, Mark Price, Becky Brown, Sheila
Miller, Amy Compney representing Moberly Monitor Index, Bob Bauer, Gerald
Luntsford.
There was much discussion on the sales tax monies for the Justice Center. Jim Sears,
County Clerk stated that the sales tax should definitely be a separate fund, so that it
would be accountable to the investors and voters. All of the Commissioners finally
agreed it would be in a separate fund. After the budget is finalized, Commissioner
Myles said he would make a summary and E-mail it to the press.
Commissioner Myles reported the budget preparation has been a very positive process,
even though there have been disagreements, we have compromised and cooperated, and
have been able to balance the budget. He also stated that of the non-elected employees,
nearly all are getting 2-½% increase, and no employees have been cut.
The vote approving the budget was unanimous.
Commissioner Myles stated that Judge Jaynes was very helpful in preparation of the
budget.
Commissioner Myles also stated that one of the most important things that has occurred
is that the Prosecuting Attorney now has an assistant. Also it has been budgeted to have
another person added in the Prosecuting Office for legal advice to the county.
For cost savings to the county, the Commission is looking into alternate ways of
incarceration, for example, “shadow track.”
Commissioner Myles moved that they appoint Ross McKinstry as the Randolph County
Health Officer, Commissioner Bankhead seconded the motion and motion carried
unanimously.
Commissioner Bankhead moved they approve a Court Order dated February 1, 2005 for
Becky Brown, Treasurer, showing some outstanding and unclaimed checks. This Court
Order is necessary so that she will be able to balance the books. Commissioner Myles
seconded the motion and it carried unanimously.
Commissioner Myles reported that their Web-site has been upgraded and the public can
view Commission minutes.
Bob Bauer asked how much was allocated for Roads and Bridges this year, and was
informed that $1,399,373 is allocated, leaving a balance of $400,000 in that account.
Commissioner Myles commented that they would be spending more time on the roads.
We have the best bridges in the state, and now we are going to work on having the best
roads. The Commission is looking into different kinds of gravel, machinery and training.
Three-fourth inch surface rock has been recommended for use. It was noted there are 450
miles of roads in the Common Road District.
Right-of-way on roads was discussed, and Mr. Tregnago said that property owners do not
pay taxes on the right-of-way, and is 30 ft. from the middle of the road on either side of
the road.
Commissioner Myles reported that Jim Riley has agreed to start carrying Ethanol blend
gasoline next week and we intend to start using it.
Tom Fuhrman dropped by and was notified that the County Extension is budgeted to
receive $20,000 from the County. Mr. Fuhrman has received a grant for $206,000 to be
used to work on high school dropouts. He said that we were one of the worst in the state
for dropouts, but within the last year we have improved somewhat.
Commissioner Myles reported that we are getting ready to go to Phase 1 and 2 in 911,
allowing location tracking of persons using cell phones.
It was noted that the Sheriff’s Department will be working 24 hours a day, and will be
concentrating on traveling on gravel roads. Commissioner Myles stated there has been
discussion of having 35 mile per hour speed limits on county roads, and a Public Hearing
will be held sometime in the future.
Commissioner Myles moved that the minutes dated January 18th, 20th, and 25th be
approved, Commissioner Bankhead seconded the motion, and motion carried
unanimously.
Commissioner Myles moved to adjourn at 3:45 p.m., Commissioner Bankhead seconded
the motion and motion passed unanimously.
Approved

Randolph County Commission Minutes
February 8, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie
Arp, Deputy Clerk.
10:00 a.m.: Presiding Commissioner Myles opened the meeting in the chambers.
Commissioner Bankhead moved to approve the agenda, Commissioner Galaske seconded the motion and
vote was unanimous.
Assessor Richard Tregnago came by to ask about some apartments purchased recently by NECAC on the
north end of town. He is inquiring if the property was going to be on tax rolls. Commissioner Galaske said
he would check with Mr. Patrick at Bowling Green/NECAC for that determination.
The Commissioners received a letter from the State Tax Commission informing them of training sessions
and Commissioner Galaske said he would be available to attend on March 11, at Kirksville.
10:40: Report from Russ Freed on status of Justice Center:
Present: Russ Freed, Wade Horn, George Esser, Mark Nichols, and Paula Delaney, representing Judge
Jaynes.
Russ presented a resolution to the addendum to the agreement for extra work on furniture bid package.
Commissioner Myles moved to approve the resolution from SBWE Architects, Inc. approving an
addendum to the agreement dated February 8, 2005, Commissioner Galaske seconded the motion; vote was
unanimous. Commissioner Myles next moved to accept the Addendum to Agreement for Architectural
Services for furniture bid package which provided for, among other things, to provide pews for the
courtroom instead of benches for additional compensation not to exceed $1200.00).
George Esser presented a Change Order for a credit of $112 on overhead door safety switch.
Commissioner Galaske moved to accept the Change Order, Commissioner Myles seconded the motion and
vote was unanimous.
Russ reported the telephones at the Sheriff’s Office are installed and are operational. The telephone
numbers are: 277-5095; 277-5094; 277-5085; and the Fax number is 277-5084. Russ reported that
Southwestern Bell is placing a recording on 263-0095, which will tell the public the correct number of the
Sheriff’s Office, and will be on for a year.
Russ also presented forms requiring a signature from the leasing company stating the telephones are
installed and which Commissioner Myles signed.
Mark Nichols presented quotes for radios and he is recommending Chariton Valley. This item of business
will be placed on the agenda for next week.
Russ is in the process of making a reconciliation for the Justice Center and should have it completed by
next week.
Wade Horn reported that he should have costs for rail etc. next week.
A tour date was discussed and tentatively this could be possible around the middle of March or later in the
month. Wade also reported that the facility should be able to be occupied by April 1st.
Russ stated the Circuit Clerk’s furniture should be in by the middle of March.
Wade also reported that there is space for a commissary in the multi-purpose room in the jail. Sheriff
Nichols has spoken to other sheriffs and he is suggesting a catalog order system, delivered by UPS be
utilized. A prisoner can look at a catalog showing items that are acceptable to order, and the order placed is
placed by fax and delivered within 2-3 days. Mark stated that any profits from a commissary must go
toward inmate services only, per regulations by an Attorney General opinion.
Commissioner Myles reported that he attended the Moberly Road District Board meeting February 7th and
gave a report on some of the items discussed. Moberly Road District also desires to improve their roads
and will try to work with Special Road District when part of a road is in both districts.
11:30: Commissioners attended a luncheon as guests of the Randolph County Board of Realtors. They
gave a very good presentation, it was very well received and many questions were asked.
Meeting adjourned until 2 p.m.
1:50 p.m.: Meeting with OATS Representative, Rebecca Coffman – Mrs. Coffman reported there are 6
busses, 2 are of Magic City, that serves the citizens of the County. Also present at this meeting was Donna
Guthrie, Beverly Brown, Julia Pitney and Lillian Cerveny. A picture was taken with the Commissioners
and OATS representatives.
2:10 pm: Meeting with Mark Fuqua of Mark Twain Regional Council of Governments. Mr. Fuqua,
Executive Director, gave much information on block grants, many of the requirements, and several
locations that has utilized their assistance in securing monies. For water, sewer, replacement of sidewalks,
there is a dollar for dollar match if private donors are obtained. Depending on the new administration in
Washington D.C., there could be block grants obtained for bridges, streets and drainage.
He also said that North Sugar Creek Township meets 51% of the Low/Middle Income criteria. We could
apply for money to purchase materials and county crews could do the installation, i.e., low water crossing
bridges are needed in this county.
Mr. Fuqua said he would send the Commission a list of grants available to the county.
3:30 p.m. Meeting with Sheriff Nichols – Some of the items discussed were as follows:
∗ Finger printing (for teachers, bus drivers, etc.)
∗ Home detention
∗ ShadowTrack in lieu of confining prisoner in jail for certain offences
∗ Linens for jail (Sheriff Nichols will check on purchase versus renting)
∗ Serving 2 meals – or 3 meals to prisoners – County Health Nurse could be asked if 2
meals would be acceptable.
∗ Notifying Social Security Administration of prisoners Social Security numbers.
∗ Booking fees, bail bondsman paperwork copy fee
∗ Sheriff Nichols will check with inmate phone set up – no cost to county
∗ Medical/Prescription Drug bids should be available to all drug stores in Moberly – bubble
pack – and buy back option.
Jim Sears, County Clerk, presented a depository agreement for approval. Commissioners agreed to study
the agreement.
Commissioner Myles moved to approve the invoices as presented by Mr. Sears, Commissioner Galaske
seconded the motion and motion was unanimous.
Checks 2229-2411 were signed for payment of approved invoices from the following funds: General
Revenue $236,077.10; Assessment $10,422.18; Road & Bridge $122,824.94; Moberly Special Rd
$371,507.88; Moberly Levy $101,156.98; Sheriff $85.27; E911 $5,664.61: PA Grant $260.00.. Total
amount of checks $847,998.96
Meeting adjourned at 4:30 p.m.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
February 9, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, deputy
Clerk.
10:00 a.m. Presiding Commissioner Myles opened the meeting in the chambers.
10:05 a.m. Telephone conference with Robert Magalea of ShadowTrack
Visited with R&B Supervisor, Bill Dougherty regarding right of way maintenance; critter in Moberly Courthouse;
snow removal on properties.
Commissioners reported they read to children at Westran Grade School early this morning in conjunction for
Reading Week.
Town Meetings were discussed and decided to meet March 1 at City Hall in Moberly from 7-9 p.m.
Commissioners have also arranged to meet with City Council of Moberly on February 16th at 6:30 p.m. to discuss
ways to coordinate some concerns of the City and County.
Commissioners decided on a public opening of the Justice Center for either March 12, 19th or 26th. Invitations were
discussed.
Commissioner Myles moved to approve the minutes dated February 1, Commissioner Galaske seconded the motion
and vote was unanimous.
1:40 p.m. Meeting with Joan Joseph and Carol Summers regarding 911
Joan reminded the Commissioners they were invited to the Commissioners part of a meeting on March 17th at Tan
Tara and they are considering attending. The cost will be borne by 911.
Joan explained that a payment plan for the new equipment should be discussed. Our half of the cost if $49,858.38, a
SEMA grant is for $33,190, leaving $16,668.38 due from the County. Commissioners agreed to a 6-month loan,
with no interest, to be paid sooner, if funds are available.
Commissioner Galaske stated that since we are co-owners of the equipment, we should have access to the
information, and Joan assured us that we do have access to information.
Commissioners indicated they were in favor of a tour of the 911 Center, and decided on February 15th, 1:30 p.m., or
if not on that day, a Tuesday or Thursday any other time might be suitable.
Commissioner Myles stated he has received an e-mail from Paul Campo requesting a closed session February 15th at
10:30 a.m. Commissioner Galaske moved to comply with request of closed session, Commissioner Bankhead
seconded the motion and was passed unanimously, pursuant to 610.021.1.
1:30 p.m. Latest information of AECI power plant plans – Commissioner Myles stated that Randolph County is
in 3rd place at this time. Holt County is in 1st and Carroll County is in 2nd place. AECI indicated they would like to
spread the plants/business to other communities.
2:00 p.m. Weekly Press Conference – present: Wayne Combs, representing KRES.
∗ Updated media on AECI power plant plans
∗ Gave radio a copy of resolution stating that all gasoline powered county owned vehicles will use ethanol blend
gasoline; and Commission encourages all Randolph County citizens to join the county in using ethanol blend
fuel.
∗ Public opening of Justice Center, possibly March 12th or 19th.
∗ Becoming a member of Mark Twain Regional Council of Governments
∗ Planning on public meetings to listen and discuss roads, speed limits, drainage and any other topics.
∗ Looking into some citizens to do an over-night stay at the jail, in conjunction with the grand opening, charging
$40 a day, eat food which is served to prisoners, and abide by prisoner rules.
Commissioner Galaske moved to sign a Resolution dated February 9, 2005, requiring all county owned vehicles to
use ethanol blend gasoline, Commissioner Bankhead seconded the motion and motion was unanimous.
3:30 p.m. Dale Smutzler from Emergency Management – Mr. Smutzler indicated that if the county would join,
the National flood insurance would be available. Since this county does not have zoning, it would have to go to a
vote of the people. This program has other advantages besides flooding, and would include tornadoes.
Unincorporated towns/villages could be included in a county vote, but the towns would need to pass an ordinance to
join.
Counties that do belong are Boone, Howard, Marion and Chariton. Commissioners plan on researching this matter
to make an informed decision. This matter also could be a topic at the public meetings. The Commissioners are
considering talking with Chariton County Clerk Susan Littleton, the contact person for Emergency Management in
Chariton County, as well as the Commissioners there.
Meeting adjourned at 4:00 p.m.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
February 15, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk, and Kyle Boyer representing the League of Women’s Voters, and Janet Murray of the Randolph County
Health Department.
10:00 a.m. Presiding Commissioner Myles opened the meeting in the chambers.
Janet Murray came in with a copy of an ordinance from Polk County regarding site sewage disposal as per request
from a meeting last week.
Commissioner Bankhead moved to approve the invoices for payment, Commissioner Galaske seconded, and vote
was unanimous.
10:40 a.m. Commission went into closed session, per Missouri Revised Statute 610.021 (1).
11:15 a.m. Meeting reopened with following present: Wade Horn, Russ Freed, George Esser, and Roger Garmon.
Also present were: Deputy Nevin Turner, Norma Prange, Circuit Clerk and deputy clerks, Peggy Boots, Shiela
Sears, and Mary Ellen Creed, Court Reporter.
Norma Prange asked about the status of the telephone system and was informed that Chariton Valley was the better
price. She inquired about the address suite number for the Circuit Clerk’s Office in the new location, and it was
determined she should talk with the Post Office. She also asked about an open-shelf filing system to be installed;
Commissioners asked Roger Garman to assist. Norma inquired about the wiring for the recording system in the
courtroom.
There was a lengthy discussion on the solid wall versus handrails, materials, and installation. It was finally decided
to have Wade Horn work on the bid package and to determine if it can be accomplished without taking bids.
Estimate for columns in the front of the building were put on hold.
Russ presented reconciliation as of end of January and stated it was $72,000 less than where we wanted to be.
Six Thermostats with locked boxes were discussed and it was decided that this is something the new maintenance
person can install.
It was noted there is no provision in the contract for mattresses for the jail.
George Esser presented 3 Change Orders, 1) $492.52 increase for breaker change (spare); 2) masonry, stone angle
$962 increase; 3) $5590 increase for stairway, landing under stair well.
Deputy Turner praised PC&E crew for super job installing power outlets before the Sheriff’s Office move last week.
Com. Bankhead moved to approve two requisitions, one for paying PC&E $18,963.66 for services and
reimbursables; and one for $142,575.88 for sub-contractors/suppliers, seconded by Comm. Myles and vote was
unanimous.
Com. Bankhead moved to approve the payment of $1,118 to SBWE Architects, Inc., seconded by Com. Galaske and
vote was unanimous.
Contract Rights: Future payments are sent directly to bank, and not to the contractor, —Instrumental Influence, Inc.
for speakers, microphones, etc.
Presiding Com. Myles moved to accept the bid from Chariton Valley for the radios for the Sheriff’s Office, Com.
Galaske seconded the motion and vote was unanimous.
The Commissioners informed Deputy Turner that anything attributable with the new jail should be paid out of
Justice Center funds and to especially watch and mark on time sheets for new hires and training.
Meeting adjourned at 12:45
1:30 p.m. Closed session – interviewed candidates for maintenance and janitorial positions at the Justice Center.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
February 22, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District
Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy Clerk, and Kyle Boyer, representing the League of
Women’s Voters.
9:00 a.m. Presiding Commissioner Myles stated that because he failed to post the meeting agenda on time, this meeting should be a Work
Session. Com. Bankhead moved that the agenda be changed to be a Work Session unless there is something of an emergency nature to be
voted, and to add to the agenda for February 24th to approve the invoices for payment. Com. Galaske seconded the motion and vote was
unanimous.
Commission asked Jim Sears, County Clerk, to prepare the publication for bids on two swath mowers, and to also send copies to the
following dealers:
J. F. Roling & Son, Salisbury
Tri-State in Illinois
Harpster Equipment, Moberly
Crown Power & Equipment, Salisbury]
Sydenstricker John Deere in Macon
G.M. Supply in Columbia
The Commission discussed a dead-end problem on County Road 1920 involving three parties, Abernathy, Cooley & Cathey and decided
to meet individually with each party.
The Commission reviewed a problem in Roanoke between Blair, Goff, and Ragsdale, pertaining to vacating an alley.
The Commission also discussed a vacating problem in the Yates area.
Byron Kindell visited with the Commission briefly explaining his new duties with the National Guard, effective February 28th. The
Commission thanked him for his services to the county and also to his country.
John Johnson visited with the Commission and requested the Commission to pay him $400 per month for 3 months, which is the
difference of wages and Workmen’s Compensation for months of October, November and December 2004.
Gerald Luntsford came by and requested for 1 or 2 loads of gravel on County Road 1960, near the site of where a fire station is being built
near Levicks Mill. He also asked the county to check to see if a culvert is needed. The Commission will ask Bill Dougherty, Road &
Bridge Supervisor, to check the area and determine the work that needs to be done.
10:30 a.m. Progress Report from Russ Freed, Wade Horn and Roger Garmon. Also present was Peggy Boots from the Circuit
Court and Sheriff Nichols.
Commission signed the contract for TV and Cable service at the Justice Center
Handrails/millwork for spindles/solid wall in the courtroom was finalized and Commission decided to go with the solid wall as
the most economical and fastest way to complete the courtroom. Glass on top of wall to be discussed with Judge Jaynes when he returns
from vacation. (Location of the benches may enter into the decision of glass).
Wade Horn indicated that George Esser can now be paid the balance due him and Wade will ask him to submit a statement, since
his services are completed.
Russ presented instructions and copies of contracts to Sheriff Nichols for the lock system and telephone system. Presiding Com.
Myles stated that copies of the contracts should be given to Jim Sears, County Clerk, for his files.
Suite addresses in the Justice Center were assigned as follows:
Suite A – Circuit Clerk, Norma Prange
Suite B – Sheriff, Mark Nichols
Suite C – Judge Jaynes
Suite D – Judge Hayes
11:30 a.m. Jim Sears reported on one of the pharmacies that the shelf life of drugs/medicine is one year in the bubble wrap and maybe
leftover medicine in bubble wrap could be re-labeled by the pharmacist for a different prisoner.
The Commission will contact Ross McKinstry to see if office space is available in the former Woodland Hospital Building for Glenda
Winkler, Public Administrator.
Justice Center Grand Opening: Commission will try to make a decision on March 1st.
11:30 a.m. Commission reviewed 3 Engineer qualifications and decided to have each of them come in for an interview.
Commission adjourned for lunch at 11:40 a.m. Also, Commission will not meet after the 911 tour.
1:30 p.m. Commissioners toured the 911 headquarters at the Moberly Police Station accompanied by Joan Joseph, 911
Coordinator and Carol Summers, 911 Assistant.

Randolph County Commission Minutes
February 24, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie
Arp, Deputy Clerk, and Kyle Boyer, representing the League of Women’s Voters.
9:00 a.m. Com. Bankhead moved to approve the minutes dated February 22nd and Pres. Com. Myles
seconded the motion and vote was unanimous.
Com. Bankhead moved to approve the agenda dated February 24th, Pres. Com. Myles seconded the
motion and vote was unanimous.
Bill Dougherty, Road & Bridge Supervisor, visited with the Commissioners and advised not to pay $1500
for a cable cut because he had called Dig-Rite and Dig-Rite did not show up to mark the cable location.
Correspondence was received notifying that a house owned by Randolph County had some code
violations located on the grounds of the Randolph County Health Department. The house is scheduled to
be torn down.
Lengthy discussions were had on Moberly Regional Medical Center Contract for prisoner care and
hospital has agreed to reduce the amount of emergency room charges from 75% down to 25%. After
learning more about the new outpatient surgical facility to be opened in the near future, this may be an
avenue for competition.
Also, the Commission is going to schedule an interview with a doctor for medical care for prisoners at the
Justice Center.
Commissioners also discussed prescription drug bidding.
Cost of imprisonment was discussed. Some prisoners reimburse and some do not, and the reason for this
is not clear to the Commission. Sheriff Nichols will be placed on the agenda next week for clarification.
The Commissioners has subscribed to the County Commissioners Association and will benefit legal
advice up to10 hours a month, for a charge of $1200 annually.
Commission signed an extension from Naught-Naught Insurance to April 1, 2005 extending the builders
risk policy.
The Commission received a call from a reporter of the Kansas City Star regarding the expansion of AECI
and was informed there is a meeting scheduled on March 3, 2005 to assure AECI we have all the good
reasons for them to choose Thomas Hill for the addition.
A draft of a letter will be composed to send to County Commissions in neighboring counties concerning
housing their prisoners, especially pertaining to prisoner medical care, prescription drugs, reimbursement
of booking expenses, etc. Commission believes the Sheriff should start charging $6 for fingerprinting
CDL applicants.
It was mentioned that National County Government week is April 10-16th and this might be a good time
for employee recognition for years of service in increments of 5, 10, 15, etc.
11:00 a.m. Commissioners attended the NECAC ribbon cutting of the remodeled apartments.
1:30 p.m. First reading of driveway ordinance entering county roads.
1:45 p.m. Weekly Press Conference – covered by Jim Wise of KRES Radio and Amy Compney of Moberly
Monitor Index:
Commission asked the news media to invite citizens to first public commission meeting on March 1st in the Council
Chambers at the City Hall, 7 p.m. Commission hopes the citizens of the county will bring their ideas and concerns.
Com. Bankhead announced that Commission is working on TEAP with MODOT and Engineer in Kansas City,
trying to get traffic counts and speed-reading services. Special Road District does have a counter we could borrow.
Commission was asked about chip and seal, and informed press it is not successful.
Commission informed press the Justice Center is making progress and looking at April 1st to have the jail part
complete and the courtroom should be resolved by mid-April. Computer system will be installed soon. Contractors
are anticipating to have prisoners in by May 1st and training of the jailers completed. Grand Opening of Justice
Center: April 9th or 16th.
Press was informed the plan is to house the Juvenile Office in the first floor of the Moberly Courthouse and
downstairs may be used for storage.
Cornerstone date will be engraved “2005.”
A question was asked about Randolph County Ambulance transporting prisoners to hospital, and wouldn’t that be
double charging. – - And response was that the Randolph County Ambulance is not under the Commissioners
jurisdiction.
Meals at the jail will continue to be catered.
On March 3rd, after the press conference, Commissioners will meet with Amy Compney to interview for the
Progress Edition coming out later in March.
2:00 p.m. meeting with Martin Hunt of MCM Consultants, Inc. representing the new out-patient surgical
facility – opening by middle of April
Mr. Hunt said the main purpose of the surgical facility is for elective surgeries. After much discussion, it appears
that this would probably not be applicable for prisoners, but would be more applicable for employees of the county.
3:00 p.m. meeting with Dysart Wilson of Midwest Linen and Towel Service, Inc.
After reviewing the information submitted, the Commissioners agreed that the Justice Center should stay with the
current linen policy of rental, including picking up, cleaning, replacements and delivery to site.
Sheriff Nichols has asked Mr.Wilson to install a 20-oz. bottle soda machine with $1 per case profit paid to county.
3:30 p.m. Robert Riley, 1787 County Road 2950, Clark, MO (261-5287) came by with a complaint of
neighbors having old trailers and possibly raw sewage drainage. Commission will contact the Health Dept. to
see if there is a health problem and informed Mr. Riley that is the only solution, since the county does not have
zoning.
Checks 2563-2590 were signed for payment of approved invoices from the following funds: General Revenue
$12,134.12; PA Trng. $190.85: Assessment $296.42; Road & Bridge $1,857.35. Total amount of checks
$14,478.74.
4:00 p.m. Motion to adjourn was made by Pres. Com. Myles and seconded by Com. Bankhead, and vote was
unanimous.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 1, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk, and Kyle Boyer, representing the League of Women’s Voters.
Bill Dougherty, Road & Bridge Supervisor visited with the Commission on road and bridge matters.
9:05 a.m. Meeting with Tammy Wilcoxson, Postmaster of Huntsville – also present were Joan Joseph, 911
Coordinator and Richard Tregnago – The Postmaster thanked the Commission for assigning the suite numbers at the
Justice Center and suggests that suite numbers be assigned also in the Huntsville Courthouse. The 911 Coordinator,
Joan Joseph will assign the suite numbers in the Huntsville Courthouse.
Com. Bankhead moved to approve the agenda, seconded by Pres. Com. Myles and vote was unanimous.
Correspondence: A fax was received from Betty Whittaker indicating that NECAC funding is being abolished.
She requested we send a communication to Congressman Hulshof asking him not eliminate the Community Services
Block Grant, which the Commission did this day fax.
Darlene Briggs of Coldwell Banker delivered a proposal of renting office spaces in the Jennings Building, should
the county need office space.
Pres. Com. Myles moved to approve the invoices as presented by Jim Sears, with the exception of the prisoner care
at MRMC invoice until the hospital administrator can be contacted. Com. Galaske seconded motion, and vote was
unanimous.
Commission decided to table the request of sick pay to John Johnson until Thursday, March 3rd.
Commissioners visited with County Clerk, Jim Sears, regarding payroll monthly/bi-monthly disbursal.
Commissioners decided to place a survey in the next paychecks to get employee consensus.
10:30 a.m. meeting with Russ Freed, Wade Horn, George Esser, Roger Garmon. Also present: Paula
Delaney, Peggy Boots and Sheriff Nichols
Mr. Freed delivered the signed MDU Service Agreement with U. S. Cable for Justice Center.
Change Orders were presented by Wade Horn and signed by Commissioners as follows:
Solid Wood Panel Rails in courtroom $16,970.00
Furnish & install 16 16”x8” grills in courtroom 1,748.24
Time & material from Howerton Electric 659.40
Relocate 5 recessed cam lights 418.66
Mr. Horn presented a recommendation for a plaque to be placed on the wall behind the judge’s bench, and the
Commission decided to change the plaque to the State Seal.after consulting with Judge Jaynes.
Mr. Freed stated the remainder of the furniture is due March 15 or 16th and the courtroom should be completed by
April 1st. He also indicated the jail should be finished by the end of April.
Sheriff Nichols said that some training of deputies will be started in the near future and Commissioners reminded
him to charge the time to be paid from the Justice Center fund.
Commissioners are hoping to have the Justice Center grand opening on April 9th and recognition of county
employees for years of service in conjunction of National County Government Week.
Pres. Com. Myles reported he has asked for a Resolution from the House of Representatives to be presented to Barry
Orscheln and Russ Freed. Com. Bankhead and Com. Galaske agreed this would be appropriate.
Sheriff Nichols has contacted John Cochran for liability coverage during the grand opening and stated he is opposed
to the over-night stay of anyone in the Justice Center because:
1) Justice Center is not a bed & breakfast
2) Staffing would need to be doubled
3) Food would need to be served
4) Worried about medical attention to lodgers
Deputy Clerk Peggy Boots reported that the Circuit Clerk’s office in needing shelving in the Moberly Courthouse
for storage and was informed the new maintenance person may be able to build shelving. Otherwise, they will look
into surplus supplies at Jefferson City on March 10th.
The Commissioners discussed the expansion of installing 7 more bunks in the maximum security for females and
agreed to proceed while the construction is on going.
Sheriff Nichols reported a grant has been approved for a 4-wheeler and the Commission is agreeable with the grant
and would like to obtain one that could have a snow blade attached.
11:30 a.m. Commissioners met with Harold Crane and Michael Pural of Great River Engineering. They
discussed a 4-mile road south of the prison that has old concrete, which is in dire need of repair, and also a road near
Clark that needs repair. The Commissioners were informed that milling is expensive and not cost effective for
concrete road. An overlay or leveling course is normally used.
Commissioners were provided a printout of MODOT for BRO funds. Soft match credit was explained.
11:50 a.m. Decision of hiring person for maintenance position was announced by Commissioners to be Rick
Howard of rural Higbee.
1:40 p.m. Meeting with Jerry Quigley, Cemetery Director of State Veterans Cemetery at Jacksonville, MO -
– also present, Bill Dougherty, Road & Bridge Sup.
Mr. Quigley gave each of the Commissioners a pamphlet being furnished to the funeral directors in the area.
Mr. Quigley’s main reason for meeting today is to ask the county to install concrete wing walls on the black top
entrance to the VA cemetery. Pres. Com. Myles moved to accommodate the request for concrete wing walls to be
installed by road and bridge crew, Com. Galaske seconded the motion and vote was unanimous.
2:20 p.m. Meeting with Mr. and Mrs. Larry Abernathy regarding County Road 1920 and their access
problem.
Com. Bankhead moved to approve the minutes dated February 22nd and 24th, Com. Galaske seconded the
motion and vote was unanimous.
Commission adjourned at 3:15 p.m.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved


Randolph County Commission Minutes
March 3, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding
Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western
District Commissioner, Marie Arp, Deputy Clerk, and Kyle Boyer, representing the League of
Women’s Voters.
Bill Dougherty, Road & Bridge Supervisor visited with the Commission on road and bridge
matters and requested a ditcher bucket. A new one would cost about $1600 and suggests finding
a used one at a reasonable price.
Helen Alexander called to thank the Commission for the good work on her road.
10:00 a.m. Meeting called to order and the agenda was approved, with the exception of 2:45
matter of sick pay for former deputy sheriff John Johnson tabled.
Maintenance Position: Rick Howard has accepted the job and will start on March 17th.
Commissioners discussed the situation on County Road 1920 and the legal advice received from
an attorney concerning the matter.
Correspondence: Letter and application were received from MODOT advising Commission of
funds available for roads.
Commission discussed finalizing prescription drug pharmaceutical bid.
10:40 a.m. Pres. Com. Myles moved to close the session and motion was seconded by Com.
Galaske and vote was unanimous.

Randolph County Commission Minutes
March 4, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner,
Chuck Bankhead, Western District Commission. Commissioner Galaske was absent.
4:30 PM – Presiding Commission Myles called to the meeting to order.
4:35 PM – Myles made a motion to approve invoices for payment. Bankhead seconded the motion. Vote:
Bankhead-yes; Myles-yes.
4:37 PM – Bankhead made a motion to approve agenda, Myles seconded the motion.
Vote: Bankhead-yes; Myles-yes.
4:40 PM – Met with David and Donna Cathey; Coolie and Joyce Callahan in reference to a property
dispute with Larry Abernathy over an easement on C/R 1920. The Commission decided to look at the area
in question on March 9th at 4:00PM.
5:10 PM – Meeting adjourned
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 8, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy
Clerk.
9:00 a.m. Meeting called to order.
Com. Bankhead moved to approve the agenda with changes of 11:45 item “Approve letter to legislators
concerning funding for the Randolph County Juvenile Office” tabled. Pres. Com. Myles seconded motion.
Vote: Bankhead-yes; Myles-yes. (Com. Galaske absent during motion.). Pres. Com. Myles also stated the 2:00 p.m.
item on the agenda to go to Jefferson City concerning HB485 should be removed as he went to Jefferson City on
March 7th and that item should not have been put on the agenda for today.
9:15 a.m. Com. Galaske moved to approve invoices for payment with the exception of:
1) Patches purchase at the Sheriff’s Office; 2) Printer cartridge purchase at jail. Com. Bankhead seconded the
motion and vote was unanimous.
Commission discussed various items with Sheriff Nichols.
∗ Charges of prisoners for other counties, especially short term within 24 hours
∗ Federal and state gasoline tax charge to county
∗ Livingston Co. – when prisoner is taken to hospital, hospital bills the prisoner and nothing is
charged to county.
(Commission plans to meet with Moberly hospital for services in the future and also check to
see if a doctor could be on call for the jail.
∗ Sheriff Nichols presented a bill from Randolph County Ambulance for transporting an inmate in
the amount of $1400.
(Commission will visit with Randolph County Ambulance for their future services)
* Sheriff Nichols stated that tires are purchased by state bid.
9:30 a.m. John Johnson’s request for sick leave pay was discussed.
Commissioners will be making a list to send letters for the grand opening of the Justice Center.
There was discussion on sewage problems and zoning issues. Commission believes there should be a limit on
acreage and needs to apply to new construction only.
Sheriff Nichols reviewed crime rate statistics in county.
Right-of-way at Prather’s was discussed, especially pertaining to old vehicles, unlicensed and disabled vehicles.
10:30 a.m. No one attended to report on Justice Center progress
10:45 a.m. Present: George Esser and Mark Nichols – Bid opening for courthouse pews. — 1 bid opened
from Sauder Manufacturing Co. for the sum of $18,500
11:00 – Second reading of driveway ordinance. Commission set the date of March 23rd 7 p.m. in the courtroom of
the Moberly Court House for a public meeting of this ordinance and agreed to publish the ordinance in the
newspaper as well as a notice. The announcement to also include proposed nuisance and sewer ordinance.
11:30 a.m. Pres. Com. Myles moved to recess to attend the noon meeting at the Randolph County Health
Department, and to adjourn at 1:30 for the day, after the meeting with the Randolph County Health Dept.
Com. Galaske seconded the motion and vote was unanimous.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 10, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk.
9:30 a.m. Presiding Commissioner Myles called the meeting to order.
Com. Bankhead moved to approve the agenda, Pres. Com. Myles seconded the motion and vote was unanimous.
Pres. Com. Myles moved to approve the minutes of March 1, 3rd, 4th and 8th, and motion was seconded by Com.
Bankhead; vote was unanimous.
Com. Bankhead moved to accept the bid from Sauder for $18,500 for pews in the courtroom, Pres. Com. Myles
seconded the motion and vote was unanimous. (It is noted the Commission was in the office on March 9th to sign
the paper work to finalize the agreement).
NOTE TO MINUTES: The Commission had an outstanding meeting March 9th with the Moberly City Council and
several of their department heads exploring ideas to work together to save money for the City and County. They
will provide us with minutes of that meeting so we can have them for our records.
The Commission reviewed the proposed invitations for the Grand Opening of the Justice Center from Crown Press.
9:40 a.m. Commission visited with David Nichols of Trabue, Hansen & Hinshaw Inc. of Columbia, MO
regarding gravel roads, 2 concrete roads south of Renick and south of Clark, low-water crossings, bridges and 2
wooden railroad bridges near Higbee. Some of the funding that could be available is BRO fund, TEAP programs,
Bridge Engineering Assistance, Soft Match funds, and County Assistance Program. Commission asked if millwork
would be recommended before applying asphalt and Mr. Nichols said he would see no reason for millwork.
10:30 a.m. Commission visited with Mark Lindenmeyer of Missouri Valley Engineering & Surveying Inc. and
Wayne Westerman, P.E. of Cook, Flatt & Strobel Engineers about the same topics as the meeting with David
Nichols of Trabue, Hansen & Hinshaw, Inc. When asked if the county should do mill work before applying asphalt,
they didn’t see a point in milling, but that we should do a crack seal prior to overlay – and that is very critical. Mr.
Westerman estimated for 1-mile overlay, on a 24-ft. road to be $45 per ton, or $70,000 for just overlay.
Mr. Westerman stated a 30 per mile speed reduction on gravel roads would be a good speed to avoid gravel loss and
would also help with dust control.
Pres. Com. Myles moved to approve the invoices as presented by Jim Sears, motion was seconded by Com.
Bankhead and vote was unanimous.
Checks 2811-2905 were signed for payment of approved invoices from the following funds: General Revenue
$45,880.73; LE Trng. $352.28: Assessment $335.80; Road & Bridge $19,422.53: User $325.00; Sheriff $2,013.76;
Elec Service $32.50; E911 $346.84 and Corrections $4,560.37. Total amount of checks $73,269.81
11:30 a.m. Weekly press conference – Present: Jim Wise of KWIX-KRES Radio Station and Amy Compney
of Moberly Monitor Index, and Jim Sears, County Clerk.
Meeting adjourned for the day at 12:25 p.m. as Pres. Com. Myles is going to a funeral and Com. Galaske has
illness in the family.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 15, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk, and Kyle Boyer representing the League of Women’s Voters.
9:00 a.m. Presiding Commissioner Myles called the meeting to order. The Agenda for today was revised, removing
under old business “Finalize prescription drug bid request”, to be considered next week. Also, the 1:30 p.m. item
on the agenda, “Discuss ways to provide medical care for jail prisoners-Conference call with potential provider” is
removed for today, and to be placed on the agenda for next week. Pres. Com. Myles moved to approve the agenda
as amended, Com. Bankhead seconded the motion and vote was unanimous.
County Road 1600 was discussed and Commission decided to place a counter for traffic volume in the next few days
and again in June. Bill Dougherty, Road and Bridge Supervisor, was authorized to contact Larry White of Special
Road District, to get the counter installed.
Commission agreed to upgrade the agreement between Randolph County and Rose International and the Request
Proposal was faxed to Mike Henley of Rose International today.
9:15 a.m. Pres. Com. Myles moved to approve the invoices as presented by County Clerk, Jim Sears, Com. Galaske
seconded the motion and vote was unanimous.
9:30 a.m. Com. Galaske moved to approve the minutes of March 10th, seconded by Pres. Com. Myles, and vote was
unanimous.
9:45 a.m. Commission discussed plans for National County Government Week and to include employee
recognition for years of service for 3 employees, which names were given to Commission by MOPERM.
Commission checked with Circuit Court and the only day court will not be in session that week is April 12th. Plans
are to have a carry-in lunch with main course to be provided by Commission. Com. Galaske suggested they also
give or send hand written letters of appreciation to the 3 employees being recognized for years of service.
Pres. Com. Myles reported the Monitor Index has indicated it will donate a page monthly featuring Randolph
County government.
Commission discussed plans for having radio coverage during the Justice Center Grand Opening and also have tour
guides.
The former Woodland Hospital office space was discussed, especially for Glenda Winkler, Public Administrator,
and possibly Mike Fusselman, Prosecuting Attorney. The rental in this building is only $6 per square foot and
includes utilities.
10:30 a.m. Justice Center Report – Present: Russ Freed, Wade Horn, Randy Garmon, Norma Prange, Peggy
Boots, Paula Delaney and Nevin Turner.
Mr. Horn presented a proposal for the columns, which are cored with steel pipe, and the Commission authorized him
to proceed with the plans.
Mr. Horn presented a Change Order for Bratton Corp. in the amount of $1528. Pres. Com. Myles moved to approve
the Change Order, motion was seconded by Com. Galaske and vote was unanimous. Pres. Com. Myles moved to
approve a Change Order and Com. Bankhead seconded the motion for a deduction of $1528 with Hydro Conduit,
d/b/a Rinker Material, motion and vote was unanimous.
Com. Galaske moved to approve the Project Costs for total sum of $217,125.27, and Pres. Com. Myles seconded
motion and vote was unanimous.
Pres. Com. Myles moved to approve General Conditions Invoices for the total of $9,769.32, motion was seconded
by Com. Bankhead and vote was unanimous.
Mr. Freed reviewed the Builder’s Risk Policy statement through February in the amount of $1004, and said that the
regular insurance should be put in effect March 1.
Furniture was discussed and the 2 chairs for the judges are a special order at a total cost of $3961.35, which includes
freight. Mr. Freed recommended the order be placed and that he needs a Purchase Order to be signed by the County
Clerk, Jim Sears. The P. O. should be addressed to David Edward, 1407 Parker Road, Baltimore, Maryland 21227.
(Telephone 410-242-2222; Fax 410-242-0111)
Mr. Freed anticipates the Circuit Clerk’s office furniture should arrive by the end of April.
Mr. Horn presented a proposal for the State Seal to be placed in the Courtroom, which is 30 inches in circumference
and the Commission authorized the order.
Additional bunks for the women’s cells have been ordered. Shower curtains were discussed and Commission asked
that Sheriff Nichols make the decision.
Commission was informed that two condensing units in the amount of $1900 have been installed and Commission
asked that Mr. Horn advise Attorney Campo of this engineering deficiency, as well as several electrical issues,
wiring size and breaker, and the carbon monoxide system problem.
There was lengthy discussion on the date for the move to the Justice Center with the Circuit Clerk and Paula
Delaney, representing the judges. Mr. Freed said he would get some updates on the arrival of the furniture so the
moving date can be more definite.
Storage of records not being moved to the Justice Center to be placed in the basement of the Moberly Court House
was discussed for the Sheriff and Circuit Clerk. They were informed the new maintenance person could possibly
build some shelving units.
Nevin Turner presented the Service Contract on backup generators to Mr. Horn.
10:50 a.m. Gail Davidson visited with the Commission about County Road 2990. His complaint was the
maintainer is getting down in the ditches pulling mud out on the road, causing ruts on the side of the road.
Commission asked Bill Dougherty to check on this complaint.
11:00 a.m. Meeting with Bill Dougherty, Road and Bridge Supervisor –
Mr. Dougherty has taken a poll of Audrain, Macon, Howard and Monroe counties on culverts and driveways. He
recommends 30-ft. pipe, 12 inches in diameter.
Bill stated he was concerned about mailboxes, telephone lines and fiber optic lines when his crews work on the
ditches.
Pres. Com. Myles asked Bill to look at a box culvert that needs replacing at Franklin & Emerson Street in the City of
Moberly. Bill stated he believed an engineer would be needed if it were to be replaced. (This proposition is a result
of a joint meeting with the City Council of Moberly and the Commission March 9th.)
Bill also reported about a grader/car mishap recently, no one was injured and there was no property damage.
2:00 p.m. Monthly financial review with Jim Sears and Becky Brown – Jim reported that we had good revenue
in February. Commission hopes to have prisoners in Justice Center by mid-April, which should help with the
expenses.
Commission reviewed and discussed the possibility of obtaining grants, especially for the juvenile problems.
3:15 p.m. Weekly Press Conference – Attending: Amy Compney, Monitor Index
3:30 p.m. Meeting with Bob Holthaus of Missouri Association of Counties – Self-Insured Workers’
Compensation Fund-
Mr. Holthaus reviewed many facets for safety to avoid claims, some of which were:
• Wear seat belts
• Focus attention on what you are doing
• 3 points of entry – can cause slips, trips, falls
• Quick attach equipment, not using someone to guide the driver
• Have a written policy
• Safety training
He also suggested we should have a designated doctor for work related injuries and suggests we contact Judy Gehrig
for help in selecting a doctor.
Volunteer help is under Workmen’s Compensation.
All contractors should show proof of coverage for Workmen’s Compensation
Checks 2906-2932 were signed for payment of approved invoices from the following funds: General Revenue
$11,282.37;Assessment $162.48; Road & Bridge $13,211.15; E911 $1693.41 and Corrections $180.00. Total
amount of checks $26,529.41.
Meeting adjourned at 4:15 p.m.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 18, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy
Clerk.
10:05 a.m. Meeting with Russ Freed, of Orscheln Properties. Russ presented a joint check agreement with
Global Security Glazing and Magic City Glass for security glass in the Justice Center Courtroom.
Mr. Freed also presented vender payment requests from contractor David Edward for the special order of 2 chairs
for judges, requiring 50% of the purchase price before proceeding with the order, or $1980.68. Also, he presented
the Builders Risk Insurance statement for $1004 from Naught-Naught. Pres. Com. Myles moved to approve the
vender payment requests and Com. Bankhead seconded the motion, and vote was myles-yes; Bankhead-yes (Com.
Galaske was not present at the time of the motion).
Mr. Freed presented the Commission with the contract for the courthouse pews with Sauder Mfg. Co., 1402 N. Fifth
St., Vandalia, IL 62471.
Bill Dougherty, Road & Bridge Supv., visited with the Commission on dirt moving at the Justice Center. To date,
his crew has spent approximately 2 days plus 32 hours of equipment time.
Bill also informed the Commission that State Highway Patrolman Frank Riley has informed him that tarpaulins must
be used on the dump trucks, or a fine of $183 will be imposed. Commission said that bids must be taken.
The Commission visited with Rick Howard, the maintenance person about various items, including:
• Putting up and taking down the flag every day at the Justice Center until the light is installed
• He should have Jim Sears obtain a cell phone for his use
• Keep track of his mileage
• He was authorized to purchase tools up to $500
• He was authorized to have uniforms
The Commission reviewed the bids for a 4-wheeled all terrain vehicle for the Sheriff’s Dept. Superior Watercraft &
ATV, Inc., 1350 E. Highway 24, Moberly, MO 263-5900
& Fax 263-4534 was the lowest bid of $5,633. The amount of the grant received was $6,636 and the Commission
authorized him to upgrade the snow blade and other miscellaneous items he deemed necessary in order to use the
total grant money.
Pres. Com. Myles reported that Judge Sprick is concerned with security at the Huntsville Courthouse while
court is in session.
11:00 a.m. Opened bank bids. Present: Susan Bender and Jim Gardner of City Bank and Trust Co. and
Becky Brown, Randolph County Treasurer.
Four bids were received: Citizens Bank & Trust
Commerce Bank \
Bank Midwest
City Bank & Trust Co.
Mr. Gardner reviewed the City Bank & Trust Co. proposal and he was informed that a decision might be made at the
Commission meeting on March 22nd.
Com. Galaske moved to approve the agenda, Com. Bankhead seconded the motion and vote was unanimous.
Com. Bankhead moved to approve the minutes dated March 15th, Pres. Com. Myles seconded the motion, and vote
was unanimous.
Pres. Com. Myles moved to approve the invoices for payment as presented by Jim Sears, Com. Galaske seconded
the motion, and vote was unanimous.
11:45 a.m. Meeting adjourned for lunch.
1:00 p.m. Work Session with Prosecuting Attorney concerning writing and enforcing ordinances as outlined
in agenda.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 22, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, Marie Arp, Deputy
Clerk, and Kyle Boyer representing League of Women’s Voters.
10:00 a.m. Presiding Commissioner Myles called the meeting to order.
Com. Galaske moved to approve the agenda, Pres. Com. Myles seconded the motion, and vote was unanimous.
Com. Bankhead moved to approve the invoices for payment presented by County Clerk Jim Sears, Com. Galaske
seconded the motion, and vote was unanimous.
Com. Bankhead moved to approve the minutes dated March 18th, Pres. Com. Myles seconded the motion, and vote
was unanimous.
10:30 a.m. Justice Center Progress – Present: Russ Freed, Wade Horn, George Esser, Norma Prange, Roger
Garmon, and Sheriff Nichols.
The following Change Orders were presented by Wade Horn:
T&G Specialties for shower curtains, $1625
Willo Products Co. for furnishing and installing 7 additional bunks in the amount of
$4,093.
Com. Bankhead moved to approve the above Change Orders, Pres. Com. Myles seconded the motion, and vote was
unanimous.
A Requisition Certificate from Ameren UE in the amount of $4912.44 for gas and electric, and $337.60 for gas taps
and gas connection charges was presented for payment. Pres. Com. Myles moved to approve the amount of
$5,250.04, Com. Bankhead seconded the motion and vote was unanimous.
Commission noted they might need to review the budget to determine if the monthly charges of $6000 for a
year, for installation of gas and electric by Ameren UE were included in the budget.
Status of work progress on Justice Center was discussed.
Security system should be completed within 4 weeks and all construction complete, with the exception of the
courtroom.
Tentative date for the jail to be occupied is April 25th.
Open House of Justice Center was discussed and that guided tours should be utilized.
Commission discussed maintenance for backup generator with Central Detroit Diesel-Allison, 9200 Liberty Drive,
Liberty,MO 64068 and will make a decision at the next meeting.
Mr. Freed recommended the Commission give U. S. Cable some recognition for their generosity installing cable to
the Justice Center.
Sheriff Nichols asked if a contract could be obtained for gasoline due to the high prices.
Sheriff Nichols reported that Moberly Area Community College would be furnishing the training for deputies’
continuing education, 650 hours, for $2000.
11:00 a.m. Meeting with Bill Dougherty, Road & Bridge Supervisor
Two bids were received for 2 swath mowers:
1) Sydenstricker/Macon $12,450, no trade-in
2) J. F. Roling & Son $13,750, no trade-in & $13,250 with trade-in
Pres. Com. Myles moved to approve the bid of Sydenstricker/Macon in the amount of $12,450 each, motion was
seconded by Com. Galaske and vote was unanimous. (Com. Bankhead was not present during this motion).
Commission discussed bed covers/tarpaulins on gravel trucks.
Commission discussed motor grader training by University School of Rolla sometime this summer.
Commission reviewed a water drainage problem near Clark on County Road 2790.
Meeting adjourned for lunch 11:45 a.m.
1:30 p.m. Meeting with Richard Tregnago—to discuss old courtroom office space
Estimate from Bob Long of NEMO – wiring for new service and breaker box
for approximately $4800.
(Commission recommended that bid specifications needs to be prepared).
Patch and paint the walls
Outside foyer rotting and needs repaired
Bush growing into the foundation in southwest corner needs to be removed
3:30 p.m. Com. Bankhead moved to approve demolition of an old house that is owned by Randolph County on the
Randolph County Health Dept. grounds, Com. Galaske seconded the motion and vote was unanimous.
Pres. Com. Myles moved that the City Bank & Trust Company be awarded the bank depository, Com. Galaske
seconded the motion, and vote was unanimous.
2:20 p.m. Pres. Com. Myles moved that meeting adjourn, Com. Bankhead seconded the motion and vote was
unanimous.
Checks 2933-2969 were signed for payment of approved invoices from the following funds: General Revenue
$18,121.75; Road & Bridge $623.20; Election Service $492.96; E911 $84.37 and Corrections $400.00. Total
amount of checks $19,722.28.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
March 29, 2005
The Honorable Commission convened with the following
present: Jim Myles, Presiding Commissioner, Doug Galaske,
Eastern District Commissioner, Chuck Bankhead, Western
District Commissioner, and Marie Arp, Deputy Clerk.
Presiding Commissioner Myles called the meeting to order at
9:30 a.m.
Pres. Com. Myles moved to remove the 10:15 a.m. appointment
with Dr. Blackburn and the 2:00 p.m. meeting with Tri-State
Equipment on the agenda, Com. Bankhead seconded the motion
and vote was unanimous.
Com. Myles moved to approve the invoices as presented by
County Clerk Jim Sears, Com. Galaske seconded the motion and
vote was unanimous.
Com. Galaske moved to approve the minutes dated March 22nd,
motion seconded by Com. Bankhead, and vote was unanimous.
Com. Myles moved to approve the request to move the money
from the Sheriff’s-Donation Fund into the Sheriff’s Fund, Com.
Bankhead seconded the motion and vote was unanimous.
10:15 a.m. Commission met with State Auditors Gayle
Garrison and Zeb Tharp telling about some of the items they
will be reviewing, i.e., Financial Audit, Federal awards, fee
offices in every county office, compliance issues, including
salary commission and bidding. The audit should be completed
by September and auditors will be working 4-10 hour days.
10:35 a.m. Justice Center Progress Report – Present: Russ
Freed, Wade Horn, Roger Garmon, Sheriff Nichols, Paula
Delaney, Peggy Boots and Norma Prange. Some of topics
discussed were:
Specifications for Dedication Plaque was approved by the
Commission
Great Seal of the State of Missouri was discussed and Russ
will contact the company that made the seal in the
Commission Office for a price quote.
After review, Com. Myles moved to approve the purchase
of Personal Item Bags and the system to hang them, in the
amount of $1773, and also to purchase the Crowd Control
System, in the amount of $360, motion was seconded by
Com. Galaske and vote was unanimous.
Commission authorized Sheriff Nichols to place the order
for 70 mattresses and pillows at a cost of approximately
$2700.
It was noted that Midwest Linen and Towel Service, Inc.
should submit the contract for linens and floor mats as soon
as possible.
Com. Myles reported that David Haley has donated a U.S.
flag for the Justice Center and probably will be used in the
courtroom. It was noted that a new State flag would be
needed, as well as a larger flag for the flagpole outside at
the Justice Center.
Landscaping is needed and it was noted that possibly a
garden club might be interested in some of those needs.
Sheriff Nichols reported the two trees planted in memory of
Jailer Jason Acton and Deputy Leon Egley at the old jail
have been removed and stored until they can be planted at
the Justice Center.
Televisions for use at the jail were discussed and Sheriff
Nichols will check on prices in the area.
Norma Prange stated the State Court Administrators will
move all of the computers and related equipment.
Russ reported that the Uninterrupted Power Service, which
backs up the computers for the entire Justice Center needs
to be moved to a different location because of climate
control and the noise. He will check prices for re-wiring.
Russ stated he has not been informed when the furniture
will be shipped.
Russ is planning to meet with the company furnishing the
integrator for inmate hearings to ascertain it is properly
installed for the use it is intended.
It was noted that George Esser feels he is being
circumvented on changes, but he does not follow up or
respond when contacted.
Sheriff Nichols reported on the telephone system for the
prisoners, which will be furnished at no cost to the county.
The Commission signed a contract to haul 14.70 tons of 1 inchcrushed
rock to the City of Higbee for $1 per ton delivery
charge.
11:30 a.m. Meeting with Bill Dougherty, Road and Bridge
Supervisor about roads and truck bed covers.
Com. Myles moved to authorize the order of automatic dump
truck covers up to the amount of $4000, Com. Bankhead
seconded the motion and vote was unanimous.
The Commission authorized Bill Dougherty to apply ¾ inch
surface rock and lime waste on County Roads 2445 and 2480 to
study this type of road surface for possible use on other roads.
11:55 a.m. Met with Moberly Police Chief Mike Garbulski
and Assistant Police Chief Dennis Cupp. Commission signed
the contract on Enhanced Equipment, Phase 1 and 2, for the
911 system between Southwestern Bell Company and
City of Moberly.
12:05 p.m. Commissioner Bankhead moved to adjourn and
Com. Galaske seconded the motion and vote was unanimous.
Checks 2970-3018 were signed for payment of approved
invoices from the following funds: General Revenue
$72,927.17; PA Trng $99.71; Assessment $7,361.05; Road &
Bridge $555.03; Sheriff $6,604.00;Rec Tech $75.00 and
Corrections $289.73. Total amount of checks $87,911.69.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
April 7, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Chuck
Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.
Presiding Commissioner Myles called the meeting to order at 9:30 a.m.
Commission had a brief discussion with Rick Howard, Maintenance Supt. and Richard Tregnago regarding
remodeling the bathroom in the jury room in the Huntsville Courthouse.
Commission reviewed the contract for linens at the Justice Center and a contract for uniforms for Rick Howard.
Presiding Com. Myles signed a contract for linens at the Justice Center with Midwest Linen & Towel Service, Inc.
dated April 7, 2005, for a term of 12 months from the date of first delivery (May 9, 2005).
Adding to the agenda for today is approving a Court Order renewing the Randolph County Public Facilities Lease
between Randolph County and the Randolph County, Missouri Public Facilities Authority for 2005 (January 1
through December 31, 2005) with terms and conditions same as during initial term.
Pres. Com. Myles moved to approve the Court Order renewing the above mentioned lease between Randolph
County and the Randolph County, Missouri Public Facilities Authority for 2005, motion seconded by Chuck, and
vote: Myles, yes; Bankhead, yes. (Com. Galaske absent)
Pres.Com. Myles moved to approve the invoices as presented by County Clerk Jim Sears, and motion was seconded
by Com. Bankhead, and vote: Myles, yes; Bankhead, yes.
Robert Freeman dropped by the Commission meeting regarding a burial plot for family in a graveyard near Higbee.
He was informed to have a deed prepared and recorded in the Recorder’s Office.
Commission adjourned for lunch at noon and reconvened at 1:30 p.m. with following present: Jim Myles, Pres.
Com., Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner and Marie
Arp, Deputy Clerk.
Several road issues were discussed:
Speed limits
Ditches cut on hilltops
¾ inch rock and lime waste may need to have water applied and then rolled to pack
windrows/ditches
Black barriers/straw
Washboarding/potholes
Road and bridge policy from Cass County was studied
Commission called Traffic Engineering Assistance Program to determine how much $10,000 would buy for the
County. Commission was informed that $10,000 would buy approximately 140 hours. Commission was asked to
send a map (which was mailed over-night delivery today) showing roads to be studied for traffic count and speed
traveled for prioritizing the roads. Commission met with Bill Dougherty, R&B Supt., to assist in selecting the roads
to have studied by TEAP. After the traffic count and speed traveled on the roads are evaluated, TEAP could possibly
recommend roads for speed limits, snow routes, size of rock to be applied, etc.
Commission visited with Tim Morgan on soap/dispensers at the Justice Center.
The media did not attend weekly Press Conference.
Commission adjourned at 3:30 p.m.
Checks 3221-3269 were signed for payment of approved invoices from the following funds: General Revenue
$24,713.02; LE Trng. $2,000.00; Assessment $367.86; Road & Bridge $8,490.79; LEPC $300.00; E911 $357.90
and Corrections $91.22. Total amount of checks: $36,320.79.
_________________________________________________
Presiding Commissioner
_________________________________________________
Eastern Commissioner
_________________________________________________
Western Commissioner
_________________________________________________
Clerk
Approved

Randolph County Commission Minutes
April 12, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy
Clerk.
10:00 a.m. meeting with Doug Henry, Moberly Public Works Director – at Moberly.
Pres. Com. Myles reported the Commission went with Doug Henry, Director of Public Works for the City of
Moberly, to measure roads on Old 63 near Renick and Clark, exploring feasibility of being on a bid with the City of
Moberly for road surfacing (wedge layer) this year. It was noted that the City of Moberly paid $38.50 a ton for
asphalt last year, but probably will cost 20% more this year due to the higher petroleum products. All of holes
would be repaired with wedge coat/leveling coat. There are approximately 18,182 feet to be repaired, 18 ½ feet
wide.
Meeting called to order at 1:30 p.m. -
Commission visited with Bill Dougherty, Road & Bridge Sup. on various issues. The Commission gave Bill
Dougherty authority to purchase a bulk supply of gloves and safety glasses for that department.
It was noted the Holiday Acres road was originally a private road back in 1960’s and 1971 was taken over by the
county.
The traffic count on County Road 2210 was reviewed.
Culvert installation procedure was discussed.
Commission discussed obtaining a traffic count on (Old 63), County Roads 2650 and 2790.
Bill reported that all gravel trucks now have the covers installed to alleviate gravel falling from trucks causing
damage and avoiding fines by the State Highway Patrol.
The Commission will plan to attend the next Lions meeting at Cairo on April 18th at 7 p.m. It is also hoped that the
Prosecuting Attorney and a representative of the Health Department will try to attend this meeting to discuss the
proposed nuisance ordinance.
Jeff Webster visited with the Commission on land owned by the county adjacent to the Justice Center.
Clay Joiner of the Randolph County Ambulance District was in to talk about charges for prisoner transfers. There
seems to be inconsistent payments by Medicare, possibly because of emergency or non-emergency transport.
Medicaid is reimbursed 10 cents on the dollar. He stated that the Randolph County Ambulance does not charge for
a call unless patient is transported and does not charge for minor things like stitches. He also said the Randolph
County Ambulance Board makes the decision on the rates charged.
The Commission was invited to attend the next ambulance board meeting on April 19th at 6 p.m.
At 3:45 p.m. Russ Freed and Roger Garmon met with the Commission. Mr. Freed presented Requisition
Certificates:
SBWE Architects, $3698.00; SBWE Architects $790.00; and PC&E, $14,276.59.
Com. Galaske moved to pay the General Conditions and vote was unanimous, as follows:
City of Huntsville, $48.92
AmerenUE, $5312.72
Chariton Valley Telephone, $86.44
Columbia Tribune, $153.00
Onyx, $983.11
Septagon, $1445.00
Com. Galaske moved to pay the invoices presented by Jim Sears and vote was unanimous.
A Change Order was also approved for the holding cells with Magic City Glass in the amount of $53,795.
Com. Galaske reported that a local garden club would plant and tend to the space on the front and sides between
sidewalk and Justice Center.
Meeting adjourned at 4:10 p.m.
Approved

Randolph County Commission Minutes
April 13, 2005
The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug
Galaske, Eastern District Commissioner and Marie Arp, Deputy Clerk.
Meeting was called to order at 9:50 a.m.
Pres. Com. Myles moved to approve the agenda; vote Galaske yes; Myles yes.
Pres. Com. Myles moved to approve the invoices presented by the County Clerk, Jim Sears; vote Galaske yes;
Myles yes.
Gerald Luntsford came in to visit with the Commission about ambulance charges for transporting prisoners as well
as medical charges. He also inquired about the culvert ordinance and the nuisance ordinance.
The Commission is looking into the statutes and will get an opinion from the Attorney General’s Office and the
Prosecuting Attorney on MO Rev. Statute 221.120, 221.070, and 221.122 regarding ambulance and medical for
prisoners. Specifically, the Commission is looking into the possibility of having the prisoner to be responsible for
payment of these charges instead of the county. Also the Commission will get an opinion of the county being
protected from liability.
After discussion, Com. Galaske moved to notify the Randolph County Ambulance that the County would no longer
be responsible for detainees, unless they are convicted. Vote: Myles yes, Galaske yes.
Com. Galaske also moved to rescind the contract with MRMC dated January 8, 2001. Vote: Myles yes, Galaske
yes.
10:30 a.m. Cathy Sears, representing the Living Memorial Scholarship, left a list of candidates to be chosen by the
Commission. The Commission will select 1 candidate and 1 alternate and inform her of the selection.
The Commission studied various prices of rock with N.A.P.A.
The Commission visited with Bill Dougherty, R&B Sup. On several roads and he gave the Commission 2 pictures of
County Road 1624 showing a large pool of water standing and no culvert installed where a new home was being
built.
The County Clerk reported that the State Tax Commission said that the county would have to collect sales tax on the
sale of culvert pipe to individual residents.
The Commission called Cass County Commission to see how the Nuisance Ordinance has worked for them. Cass
County is having much success with this ordinance as well as the enforcement. (Cass County has a similar Nuisance
Ordinance.)
Pres. Com. Myles moved to approve the Commission Minutes dated March 29th and April 7th. Vote: Galaske yes;
Myles yes.
A Weekly Press Conference was held at 1:00 p.m. with the following present:
Monitor Index, Amy Compney
Sheriff Mark Nichols
Board Members of Law Enforcement Restitution Fund:
Barbara Riley
Merlin Riley
Valinda Freed
Mark Wille
Tammy Gibson
Pres. Com. Myles agreed to furnish the above board members the statute of the Law Enforcement Restitution Fund.
This fund was enacted to help the Sheriff’s Dept. and the Prosecuting Attorney’s Office with additional resources to
be used at the discretion of the Board. The Sheriff and the Prosecuting Attorney will submit recommendations.
Tammy Gibson reported that she has obtained a grant for $135,000 to be used in Drug Court. She has also applied
for a $300,000 grant to be used for transitional housing for Drug Court and Shelter.
1:30 p.m. Meeting was held with Sheriff Nichols and County Clerk Jim Sears. Since the prisoner boarding has
nearly exceeded the budget, the Commission informed the County Clerk to charge out-of-county board of prisoners
to the Emergency Fund effective immediately.
Checks 3359-3405 were signed for payment of approved invoices from the following funds: General Revenue
$8,789.92; PA Trng. $296.47; Assessment $612.93; Road & Bridge $63,310.39; Sheriff $3,264.00; E911 $293.18;
PA Grant $117.00 and Corrections $39.90. Total amount of checks: $76,723.79.
2:15 p.m. Pres. Com. Myles moved to adjourn. Vote: Galaske yes; Myles yes.
Approved

 

Randolph County Commission Minutes

April 19, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

10:00 a.m.  Meeting called to order.

Pres. Com. Myles moved to approve the agenda and vote was unanimous.

Pres. Com. Myles moved to approve the minutes dated April 12th and 13th, vote was unanimous.

Pres. Com. Myles moved to approve the invoices presented by Mr. Sears, and vote was unanimous.

Rick Howard, Maintenance Sup. Dropped in to report on some of the tasks he has been performing.  He stated that a new mower would probably be needed for mowing at the Justice Center.  Other topics mentioned were the remodeling of bathroom in the Huntsville Jury Room, and tasks involving the move of the Circuit Clerk’s Office.

10:30 a.m.  Meeting with Russ Freed, Wade Horn, Roger Garmon and George Esser: Also present were Paula Delaney and Peggy Boots.

Mr. Freed stated he is still working on the integrator problem.  A representative is coming to the Justice Center today to help resolve the issue.

Commission authorized Russ Freed to have a telephone installed for Maintenance Sup. At the Justice Center.  Mr. Freed said the telephone numbers for the Justice Center building will be available to him today.  It was decided by the Commission that the unlisted numbers for the Circuit Clerk and Sheriff’s Office would be given to those offices for distribution as determined by those offices, Also, it was noted that Jim Sears, County Clerk, should also have the unlisted numbers, especially for billing purposes.

Mr. Freed reported that the first shipment of furniture has arrived.  The jury pedestal chairs were shipped only as chairs.  Commission discussed the use of the pedestal chairs that are in the Huntsville Courthouse.  He stated also that the Circuit Clerk’s furniture should come in April 27th.

Wade Horn reported that a compressor in the freezer in the kitchen at the Justice Center had to have added condenser drains to the outside walls by Tucker Plumbing at a cost of $363.

Wade also commented about painting projects by Grooms & Co. involving detention area tables for $3600; 8 wall-mounted TV stands, $320; day room tables, etc.  Commission agreed to not pay extra charges for painting.  Wade Horn said he would check into the painting work.

An invoice from Rinker for $32,000 was presented to Mr. Freed and he will check on the matter.

Pres. Com. Myles asked if a date to move prisoners into the Justice Center was available and he was informed that some locks had to be reordered and was informed it could possibly be 2 or 3 weeks before prisoners could occupy the Justice Center.

The sprinkler system was discussed and advised that it will not be turned on until the building is occupied full time.

Mr. Horn reported the millwork should arrive April 25th and that grass seed will soon be sown.

Paula Delaney stated the jury room in the Huntsville Courthouse was untenable since the Maintenance Sup. was remodeling the bathrooms and the jury would need to be taken to the Moberly Courthouse for deliberations.  (A jury trial started today at Huntsville)  The Commission asked for a list of jury trial dates so the jury room could be made available.

Peggy Boots said the shelving would be moved on May 16th.  The Commission asked Peggy to check with Mallory’s to get a quote for moving the books in the vault to storage in the basement of the Moberly Courthouse.  (Later in the afternoon, she called and said that Mallory’s would move the books at no additional charge).  Peggy also requested 4 tables for temporary use until everything was unpacked in the Circuit Clerk’s Office.

11:30 a.m.  Met with Bill Dougherty, R&B Sup. and discussed various road issues, including school bus turn-a-rounds in private driveways.  The Commission agreed that the county should not be rocking or grading private driveways.

Adjourned for lunch at 11:55 a.m.

1:40 p.m.  Met with Ross McKinstry, Janet Murray and Vicki Shelden.  Various topics reviewed were as follows:

              Sale of surplus property by Randolph County and  Randolph County Health Dept.

              Sewage problems in the area

Commission and Randolph County Health Dept. decided to have a public meeting on May 6th at noon regarding on-site sewage ordinance.

Richard Tregnago came in to discuss bids in the remodeling of the assessor’s office in the Huntsville Courtroom.

A report was received from engineering firm Bucher, Willis and Ratliff Corp. regarding proposed TEAP application.

Com. Bankhead reported he had attended the Cairo Lions Club meeting on April 18th.  Their main concern was getting vehicles off of the sides of the road, grass mowed on shoulders and standing water.  A letter will be sent to Prathers and Headrick inviting them to attend a Commission meeting to try to resolve vehicles and appliances on right-of-way.

Pres. Com. Myles moved to pass the Driveway Ordinance as worded with the addition that if the Road and Bridge Supt. makes his investigation and finds a culvert not necessary, there will be no fee charged, or the fee will be refunded.  Vote:  Bankhead yes; Myles yes.

Commission discussed full time Prosecuting Attorney to possibly be on ballot in 2006.

The Commission has checked with Asst. Prosecuting Attorney, Brad Crowell, and he understands there were grants from FAA to buy land around small airports.

Pres. Com. Myles moved to approve the minutes dated April 5th.  Vote:  Bankhead yes; Myles yes.

Pres. Com. Myles moved to adjourn at 3:55 p.m.  

                                                                                                                                                                                     

 

Randolph County Commission Minutes

              April 21, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

Presiding Commissioner Myles called the meeting to order at 9:15 a.m.  He also moved to approve the agenda.  Vote:  Galaske yes; Myles yes.

Pres. Com. Myles moved to approve the invoices as presented by Mr. Sears.  Vote:  Galaske yes; Myles yes.

Pres. Com. Myles moved to approve Jacob Grotewiel of Clifton Hill as the scholarship recipient of the Wiley Ferguson Living Memorial Scholarship in the amount of $200.  Belinda Sarah Nichols of Centralia was chosen as the alternate.  Vote:  Galaske yes; Myles yes.

(Note:  Com. Bankhead arrived at 9:45 a.m. as he believed the meeting commenced at 10:00 a.m.)

Commission met with Larry White, Special Road District Sup.  He asked for a load limit on County Road 1220 which is being covered with asphalt.  MODOT is paying 75% and the railroad is paying 25% for 7” layer of asphalt.  Mr. White was asked to check with MODOT on proper weight limit to place on 7” of asphalt and will advise the commission. 

Commission called jail at Dixon, Illinois regarding Advance Corrections Healthcare services.  They were informed that Advance Corrections Healthcare is too expensive and they use a nurse and a doctor for 66-prisoner capacity.  Commission also called Park County jail in Rockville, Indiana.  They have a $10 co-pay; doctor comes once a week and nurse visits twice each week and are on call 24-7.  The person Commission talked with recommended they need to ask the Jail Commander for more information and she was on vacation.

Commission wanted to review bridge-engineering drawings for possible “Soft Match” funds, but said drawings were not readily available.

Commission reviewed two candidate applications for Assistant Prosecuting Attorney and is informed that Mike Fusselman would be the one making the final selection, if and when another Assistant Prosecuting Attorney is hired.  Pres. Com. Myles said he is hoping that with another Asst. P. A., the Commission will be able to obtain legal opinions and enforcement of ordinances.

Commission received a letter from Larry and Cathy Abernathy thanking the Commission for helping resolve the access problem on a county road to some of their property.

Commission discussed lower bridge railings on County Road 1230 at the request of Dave Rasmussen so he could move his machinery to his various fields in the proximity.

At 11:00 a.m., the Commission met with John Cochran and Jack Valentine of Valentine Insurance to determine if health insurance would be more economical if other county and city entities could be combined.  The Commission was informed that there would need to be at least 500 employees to have less expensive premiums.

The Nuisance Ordinance was discussed and Commission learned that no third class county has passed such an ordinance yet.  Also the enforcement of such an ordinance is an issue for the county.  The Commission is waiting on an attorney’s opinion on such an ordinance and may have a public meeting sometime in the future.

 

 

Commission adjourned for lunch and funeral from 12:30 to 3:00.

 

*********************************************************************************************

 

The Weekly Press Conference was held at noon attended by Amy Compney of the Monitor Index and Mike Lear, KWIX-KRES Radio.  The following topics were covered:

              Ambulance costs for transporting prisoners

              Justice Center – anticipating prisoners to be housed sometime May 1-15

              On-site Sewage Ordinance – Public meeting to be held May 6th, at the Randolph County Health Department, at noon.

              Nuisance Ordinance – Public meeting to be held possibly at the same time as the On-Site Sewage Ordinance.

              Pres. Com. Myles explained to the media that Mike Fusselman is a part-time Prosecuting Attorney.  The Commission is hoping to have a part-time to a full-time Prosecuting Attorney settled before Primary election next year.  This county has always elected a part-time Prosecuting Attorney and due to the workload of that office, the Commission is thinking that a full time Prosecuting Attorney is needed.

              Letters to the Randolph County Ambulance and Moberly Regional Medical Center are being drafted for an attorney’s opinion before being mailed.

              Public Defender Office will be moving next to the USDA Office building in the near future.

Pres. Com. Myles moved to approve the minutes dated April 19th.  Vote:  Bankhead yes; Myles yes.

Commission called Tom Burkemper, Attorney for Lincoln County, on right-of-way issues and about weight limits on a county road.

Com. Bankhead moved to adjourn at 4:10 p.m.  Vote:  Bankhead yes; Myles yes.

 

Randolph County Commission Minutes

              April 26, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk. 

Gene Evans, Cairo, MO also attended the Commission meeting until noon.

Presiding Commissioner Jim Myles called the meeting to order at 10:02 a.m.

Commissioner Bankhead moved to approve the agenda; vote was Myles yes; Bankhead yes.

Commissioner Galaske moved to approve the mowing on April 24th at the Thomas Hill Cemetery in the amount of $90 to Michael Raney; vote was unanimous.

Commissioner Galaske moved to approve the invoice for flowers for the Justice Center Opening in the amount of $45.24; vote, Bankhead yes and Galaske yes.

Pres. Com. Myles moved to approve the invoices as presented by Jim Sears, with the exception of the one to Quartermaster until checking the details and vote was unanimous.

Com. Bankhead moved to approve the minutes dated April 21st and vote was unanimous.

Pres. Com. Myles reported that the milling on Morley Street is free to the county, if we want to use it.  MODOT had some suggestions on a pseudo-concrete product.

Commission met with Rus Freed, Wade Horn, George Esser, and Sheriff Nichols for report on Justice Center progress.  Also present: Norma Prange, Circuit Clerk and Shiela Sears, deputy,  at 10:30 a.m.

Mr. Freed is working on the replacement or makeover of the jury chairs that were not “pedestal” or “jury base” by altering the ones that were sent by mistake.  Also, a possibility could be to use the jury seating in the courtroom at the Huntsville courthouse.

Pews are scheduled for delivery next week.  Millwork will start April 27th.

George Esser presented a Change Order for condenser drain.  Pres. Com. Myles moved to approve the Change Order in the amount of $363 for the drain in the refrigeration at the Jail kitchen.  Vote was unanimous.

Wade Horn has talked with Grooms & Co. on following painting projects:

$1600 to repaint 8 windows and Commission agreed to have this painting done;Wade will present a Change Order.

Also, 24 tables were not in specifications to paint and the Commission agreed not to paint them.

Day Room painting cost presented for extra $1200 because the tables were placed before the painting was done.  Commission decided to pay one-half of that amount.

Mr. Freed will check on the wiring for MULES installation.

A Change Order will be made for video arraignment equipment in the amount of $5800.  Sheriff Nichols suggested that since the 2-way video unit cannot be returned,  it might be functional in another location of the Justice Center.    

Norma Prange stated that she needs 8 folding tables on May 9th to use for two weeks.

The Commission met with Chief of Police, Mike Garbulski, Dennis Cupp, City Manager Gary Edwards, Joan Joseph, 911 Coordinator, and Assistant Carol Summers concerning joint dispatching.  Chief Garbulski stated they are at their peak with all the calls they can handle and needs two more dispatchers.    The Commission reported that the county is in a budget struggle but will take the request under advisement to determine if the county can comply.

The Commission met with Bill Dougherty, R&B supt. on various road issues.  Mr. Gene Evans from the Cairo area stated that his road is graded too often which causes dust.  Windrow grading is possibly a solution and recommended to Bill to experiment on this County Road 1624.    Mr. Dougherty emphasized that windrow grading prevents the water from draining to the ditches.

The Commission has received a proposal to join with the City of Moberly on a bid for asphalt to be applied near Renick and Clark.  There could be considerable savings on millwork joint connections.  The Commission discussed this proposal and will place it on the agenda for Thursday, April 28th.

Bill reported that the test segments with rock-pack roads are holding up very well.

Com. Bankhead moved to approve the invoice to Quartermaster in the amount of $332.35 for uniforms for Willie White, which amount will be withheld from his pay until the bill is paid, and vote was unanimous.

Commission adjourned for lunch at 12:05 p.m. and reconvened at 1:40 p.m.

John Johnson’s request was discussed and Com. Galaske will call the legal department for further legal advice.

The lowering of a bridge railing on County Road 1230 was discussed, and Pres. Com. Myles will call Dave Rasmussen to get the measurement on the current height, and ask how much lower he is wanting.

Pres. Com. Myles moved to pay a Court Order to Charles Belcher for mowing services in the amount of $60 at Trinity Cemetery on April 26th and vote was unanimous.

Commission will checked FAA grants to determine if a grant is available to purchase land near the Moberly airport.  The Commission also visited with City Manager Gary Edwards concerning this matter.

Commission adjourned at 3:30 p.m.

 

Randolph County Commission Minutes

May 5, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

Presiding Commissioner Jim Myles called the meeting to order at 9:00 a.m.  Com. Bankhead moved to approve the agenda; vote was Myles yes, Bankhead yes.

Pres. Com. Myles moved to approve the Court Order to pay $95 from the Johnson Cemetery Fund to Charles Belcher for mowing services on April 30th; vote was Myles yes, Bankhead yes.

At 9:05 a.m., met with Jane Deske of Advanced Correctional Healthcare concerning Justice Center proposal for medical services.  Also attending the meeting were Sheriff Nichols and Steve Holman.  Ms. Deske explained proposed services and left a brochure with detailed information on services Advance Correctional Healthcare provides in four states, including Missouri.

Sheriff Nichols stated he has contacted Phelps County and Bates County Sheriffs and both are very pleased with Advanced Correctional Healthcare services.  Advanced Correctional Healthcare will help the county select a nurse (usually LPN) which will be needed 16 hours a week.

Ms. Deske recommends the county allocate in budget for off-site and emergency situations.

Com. Myles moved to ask Advanced Correctional Healthcare to prepare an 18 month contract beginning June 1st so it can be reviewed by our attorneys and Sheriff Nichols for approval.  The vote on the motion was Bankhead yes, Myles yes.

Ms. Deske said she would send the Commission an example for advertising for a nurse and will also send a copy of the proposed contract by Monday, May 9th.

At 10:00 a.m., a meeting was held on Justice Center progress and attended by Russ Freed, Wade Horn, Roger Garmon and Sheriff Nichols.  Russ presented General Conditions and Pres. Com. Myles moved to approve the General Conditions Requisitions for Payment, as presented, for a total of $9,143.09 and vote was: Bankhead yes, Myles yes.

Russ then gave options for the jury box chairs and after discussion, Com. Bankhead moved to purchase the jury bases and the railing for the jury chairs for a sum of $1,002, and have our Maintenance Supervisor install the bases.  The vote on the motion was: Myles yes, Bankhead yes.

Russ reviewed the Randolph County Justice Center Income/Costs and stated that a request will be needed to transfer funds from the sales tax fund to construction fund in the near future.

Pres. Com. Myles moved to approve the Change Order in the amount of $2200 with Grooms and Co. for painting dayroom tables ($600) and door and window frames ($1600).   The vote on the motion was:  Bankhead yes, Myles yes.

Circuit Clerk Norma Prange came in to check on status of furniture, telephone service and move into the Justice Center and was informed that everything was on schedule.. 

Pres. Com. Myles moved to approve the invoices as presented by Mr. Sears and vote was Bankhead yes, and Myles yes.

At 11:30 the Commission visited with Bill Dougherty, Road and Bridge Sup. on repairs to asphalt on old Highway 63 south of Clark.  Suggestions from E. Robert Berg on repairing said road were reviewed.  Bill will check on the cost of equipment needed to repair potholes and a place where hot-mix asphalt can be obtained.

Pres. Com. Myles moved to adjourn for lunch and to attend National Day of Prayer program at Moberly City Hall.

At 1:30 p.m., after discussion, Pres. Com. Myles moved to lower the bridge railing with the top rail to be no lower than 24 inches to accommodate Rasmussen’s combine to cross, and the vote was Bankhead yes, Myles yes.

The Commission discussed cleaning of the Justice Center and will advise Linda Walker that she can start cleaning before the rest of the offices move.

The Commission talked with Becky Brown, Treasurer, regarding the interest rate from the City Bank & Trust Co. (depository bank) and Pres. Com. Myles moved to use the variable interest rate instead of fixed rate.  The vote was as follows: Bankhead yes, Myles yes.

There was considerable discussion with Mike Fusselman, Prosecuting Attorney, Chris Livingston, an Investigator in Public Defender’s Office, and with Coldwell Banker concerning the new lease for Public Defender.  The Commission requested copies of the Lease in the Jennings Building for the Public Defender and Juvenile Office from Caldwell Banker Shelden Team.

Pres. Com. Myles reported on the meeting with Mark Woodson, AECI Director of Economic Development.

Pres. Com. Myles reported on Solid Waste Meeting held on April 27th.

The Weekly Press Conference was not held and Commission adjourned at 3:30 p.m.

 

Randolph County Commission Minutes

May 10, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

                                                                                                               

Pres. Com. Myles called the meeting to order at 10 a.m.  Pres. Com. Myles moved to approve the agenda as presented and vote was unanimous.

The Commission signed a Requisition Certificate to Commerce Bank, Trustee requesting $100,000 be paid to County’s Project Fund to cover additional construction and furnishing expenses.

At 10:35 a.m. Russ Freed, Wade Horn, Roger Garmon and Sheriff Nichols attended a meeting on the Justice Center.  Mr. Freed said he has received a bill for the furniture, but the furniture has not been received.  If the furniture is received on schedule, the furniture should be in place on May 19th.  The telephone system will be installed May 16th.  Inter-Tel should be installed on May 23rd and training on May 24th.  The bases for the jury chairs are being shipped May 27th and should be received June 1st.

Pres. Com. Myles moved to approve the requisitions for payment to Inter-Tel for total of $565 and Hydro-Flo Systems in the amount of $512.76 and vote was unanimous.

Wade Horn presented for signature by the Commission two Change Orders which have previously been approved by the Commission: 1) Grooms & Co. for an increase in the amount of $952 for plumbing; 2) Cunningham Plumbing Co. for an increase in the amount of $1938.90.

The Commission discussed telephone installation, signs in the entry of the Justice Center, and lettering for the pods.

The Commission discussed the excessive water bill last month at the jail and asked the City of Huntsville to check the current water usage to determine if there might still be a leak. 

Pres. Com. Myles moved to approve the invoices as presented by Mr. Sears and vote was unanimous.

Com. Bankhead moved to approve the minutes dated May 5th and vote was unanimous.

The Commission adjourned for lunch at 11:50 a.m.

At 1:30 p.m., the Commission reconvened and discussed the status of John Johnson’s request for sick pay.  Com. Galaske reported he has made some contacts and the Commission is still waiting to hear from John Johnson’s attorney.

A Landfill press release was prepared and will be faxed to the Moberly Monitor Index and radio stations.  (Copy of press release attached)

The Commission called the Linn County Sheriff on the video arraignment equipment they obtained by Homeland Security grant.  The Sheriff is very satisfied with the video arraignment system and invited the commissioners to come see how the system operates.

After reviewing and discussion of the Public Defender’s Office Lease, Com. Galaske moved to agree to the lease; vote was unanimous.

The Commission reviewed and discussed the proposed Advanced Correctional Healthcare contract and attempted to contact Jane Deske by phone, but left a voice mail.  The Commission wants to be assured that Advanced Correctional Healthcare will make negotiations with Moberly Regional Medical Center and the Randolph County Ambulance, as well as possibly a co-pay system be placed in the contract.

The Commission wanted to clarify the question as to the use of sales tax money for the Justice Center.  Our attorney, Paul Campo, was contacted and he basically informed us that any expenses associated with the courts, from personnel to bailiffs would be a legitimate expense that can be paid with sales tax proceeds.

The dates for onsite sewage hearings were decided with the first one on May 24th during the regular Commission meeting.  The second hearing would be on June 7th in the Moberly Courthouse at 7 p.m.

The Commission also discussed the nuisance ordinance and reviewed the one passed in Cass County.

Pres. Com. Myles moved to adjourn at 3:55 p.m. and vote was unanimous.

 

Randolph County Commission Minutes

              May 12, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.

(Commissioner Bankhead was attending a National Guard Meeting).

Pres. Com. Myles called the meeting to order at 9:20 a.m.

Bill Dougherty, Road and Bridge Sup. Visited with the Commission about the repair work to be done on the old Highway 63 south of Clark.  He indicated the county needs a hot-oil dispenser and a utility trailer.  Dave Gast is getting Bill some prices for a tamper and concrete saw.  The county owns a jackhammer and an air compressor. 

Bill reported the City of Huntsville wants to buy a water meter.  The Commission would like to have Jim Sears research the price paid for the water meter, which probably was requested by John Mann, to determine a sale price.

Com. Galaske moved to approve the agenda as revised; vote was Myles yes, Galaske yes.  Pres. Com. Myles moved to approve the minutes dated May 10th; vote was Galaske yes, Myles yes.

Assessor Richard Tregnago visited with the Commission regarding AECI renovating/add on at the plant to be done over a period of 3 years.  He also said that the ad for the remodeling of the courtroom for the Assessor’s Office would be in the paper soon.

The Commission reviewed the budget and concluded that the county was not in a position to make a decision to hire two additional 911 dispatchers at this time.  The Commission decided to review the budget again July 1. The Commission then informed Joan Joseph, 911 Coordinator of their decision so that she could relay this information to the City of Moberly.

The meeting adjourned for lunch break at 11:00 a.m.

The Commission reconvened at 1:00 p.m. to meet with Wade Horn on Justice Center matters.

Wade presented the following documents:

              Requisition Certificate to Marvin J. Perry & Associates for courtroom furniture in the amount of $9,450.54

              Requisition Certificate to SBWE Architects, Inc. in the amount of $2984.20

              Requisition Certificate to pay the following:

                            $ 3,656.46           Cunningham Plumbing

                            $10,772.78           Grooms & Company Construction Inc.

                            $  8,706.10          Richard A. Howerton, Inc.

                            $  6,879.60          Mimosa Design & Landscape

                            $  1,462.50          T&G Specialties

                            $       31.50          Triple B. Doors

                            $74,625.81           Willo Products Co. Inc.

                            $  3,821.44          Willy’s Painting & Decorating

                            $20,050.17           Darren Woods Excavation Inc.

                            $22,859.29           Professional Contractors & Engineers

A Change Order was made to Integrator.Com., Inc. for security automation for an increase of $5840.

Wade reported the telephones would be activated on May 17th. 

Wade also said he would obtain prices for marking the parking lots at the Justice Center.

The Commission discussed placing a full time prosecutor and National Flood Insurance on a ballot April 2006, and agreed not to place them on an August 2005 ballot.

The Commission went into closed session at 2 p.m. to have a telephone conference with Attorney Paul Campo concerning John Johnson’s sick pay request.  Mr. Campo suggested that the Commission furnish him with a copy of the Personnel Handbook, and a copy of the minutes when Mr. Johnson made the request for sick pay.   He also would like to know if Mr. Johnson made a written request for sick leave.  Mr. Campo said that MOPERM should be apprised and he will forward the two letters from Johnson’s attorney to MOPERM.

Pres. Com. Myles moved to adjourn the closed session at 2:25 p.m. and vote was Galaske yes, Myles yes.  Then Pres. Com. Myles moved to reopen the regular session at 2:25 p.m. and vote was Galaske yes, Myles yes.

At 2:30 p.m., Bob Headrick and Larry & Delina Prather of Prather Towing Service met with the Commission.  Pres. Com. Myles informed them that the county was trying to improve the roads and drainage of roads, and will also be mowing the roadsides so the roadsides must be clear of objects/debris/etc.  Mr. Headrick indicated he was working on a way to get some of the “white goods” removed and he has never had anyone ask him anything about his business.  Mr. and Mrs. Prather commented that their biggest problem was anyone, including the City of Moberly and the County bringing vehicles and leaving them on the side of the road near their business.  Mrs. Prather said that obtaining titles to the abandoned cars is a big problem before they can be crushed.  They also indicated they were planning on installing a fence on the west side of the property.

The Commission adjourned at 3 p.m. and held a press conference with Moberly Monitor Index in attendance.

 

Randolph County Commission Minutes

May 17, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner and Chuck Bankhead, Western District Commissioner.

Pres. Com. called the meeting to order at 9:15 a.m.

Com. Bankhead made a motion to approve agenda; vote Myles yes, Galaske yes and Bankhead yes

Com. Bankhead moved to approve the minutes dated May 12, 2005, with changes; vote Myles yes, Galaske yes and Bankhead yes.  Changes were as follows: (1) closed section of meeting should be on a separate page and not within the regular meetings minutes. (2) The minutes regarding the discussion on placing a full time prosecutor and National Flood Insurance on the August 2005 ballot, was incomplete and partly incorrect.

The commission contacted Sam Tadrus and had a phone conference regarding issues with the county possibly contracting with Advanced Correctional Healthcare.

The commission met with Rick Howard, on various issues concerning county buildings.

The commission met with the Road and Bridge Supervisor Bill Dougherty regarding payment of invoices for cutting cables and also discussed improvements to county roads.  The Commission decided that the county ask for bids for concrete for the planned improvements to be done to Old Highway 63.

The commission met with Wade Horn, Roger Garmon, Sheriff Nichols, Norma Prange and Peggy Boots, in reference to progress with the Justice Center.

              Com. Galaske moved to approve invoices that have been presented:

              Invoice to Richard A. Howerton, Inc. for an additional amount of $699.02 and a second change to Richard A. Howerton, Inc. for an additional of $761.78.

The commission discussed road vacations in Yates and Roanoke.  The commission agreed to call in interested parties for discussion about the issue and to get more information about the properties from Richard Tregnago.

11:55 a.m.  Commission adjourned for lunch.

1:30 p.m.  The commission traveled to a site of new residential development on South Highway 3.

The Commission attempted to contact Jane Deske with Advanced Correctional Healthcare to discuss changes the Commission wanted with the proposed contract.  A message was left for Ms. Deske to return the Commission’s call.

3:05 p.m. Com. Bankhead made a motion to adjourn; vote Myles yes, Galaske yes and Bankhead yes.

 

 

Randolph County Commission Minutes

May 19, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

Pres. Com. Myles called the meeting to order at 9:10 a.m.

Dale Kanatzar came by to discuss County Road 2210, two miles south of Huntsville and County Road 2205 where it dead-ends.  He inquired about the procedure for closing roads and was furnished that information.

At 9:15, Sam Tadrus met with the Commission on prescriptions and over-the-county medicines and left a price sheet.  He also gave the Commission some recommendations for drug medicines.

The Commission signed a contract for work done for delivering 15.15 tons of 1 inch crushed rock to City of Higbee at a cost of $1 per ton for delivery.

OLD BUSINESS: The revised contract with Advanced Correctional Healthcare was to be received by 10:00 a.m. by FedEx, but did not arrive. 

The Judges bench was discussed and no action will be taken at this time.

A Moberly Regional Medical Center invoice was placed on the agenda for May 24th.

The Commission discussed the culvert pipe acquisition and requested Jim Sears, County Clerk, advertise for bids for corrugated steel culvert pipe, 24 ft. long in 12 inch and 15 inch circumference, to be delivered to the Road & Bridge Dept. A stipulation should be made that the vendor must charge the county sales tax, therefore, sales tax must be included in the bid.

Bill Dougherty, Road & Bridge Supervisor delivered some photos of a mower and a van he found at the Surplus Supply in Jefferson City.  Rick Howard was summoned to get his opinion of the mower and van and he indicated both of them were needed.  He said the mower is the size needed for the large area at the Justice Center grounds and that the van would hold the tools he uses, and would be contained in a vehicle that could be locked.  Bill reported that if either the mower or the van was not suitable for any reason, they can be returned and money refunded.

Com. Bankhead moved to purchase the mower from Surplus Supply for $1100 minus 10% discount and a 1988 van for $750; vote was unanimous. 

The Commission showed Bill Dougherty some erosion pictures on the John Yocum property, near one of the county’s bridges.  This problem will be evaluated.

Com. Galaske moved to pay the invoices as presented by Jim Sears and vote was unanimous.

The Commission adjourned at 11:15 a.m.  (Mike Fusselman did not attend the meeting as was scheduled at 11:00 a.m.)

The Commission met with Larry Prather in Cairo at 1:00 a.m.

At 2:00 p.m., the Commission adjourned to attend a MODOT ceremony for paving North Morley Street in Moberly.

                                                                                                                                                                                     

Randolph County Commission Minutes

MAY 24, 2005

9:00 a.m., The Honorable Commission convened and went to a bridge on County Road 1790 to discuss a bridge problem with John Yoakum and Bill Dougherty, Road and Bridge Supervisor.

At 10:30 a.m. Justice Center Progress  – Attended by Rus Freed, Wade Horn, George Esser, Sheriff Nichols and Norma Prange.  It appears that the Justice Center is nearly complete and the Circuit Clerk’s Office will be moving May 31st.  Topics reviewed:

              MULES Program – will be switched from jail to Justice Center

              Landscaping

              Parking stalls have been painted

              Entry door from courtroom to Circuit Clerk’s office

              Sensors on some doors

              Various signs for Circuit Clerk’s Office

              Public User Station      

              PA system training for courtroom scheduled for May 25th

              Cleaning of Justice Center by contractor

Norma Prange inquired about having security one day a week at the Moberly Courthouse and matter will be reviewed and taken under consideration.  Sheriff Nichols stated he did not have anyone available to work security at the Moberly Courthouse.

Rus presented a Requisition Certificate for some of the furniture and pews as follows:

              Kreuger International, Inc.                      $ 6,965.46

              Sauder Manufacturing Co.                      $18,500.00

Com. Galaske moved to approve the above for payment and vote was unanimous.

Three Change Orders were given by George Esser, which were approved last week, as follows:

              Richard Howerton Electric, increase                   $699.02

              Richard Howerton Electric, increase                   $761.78

              Mimosa Design & Landscape, decrease            $525.00

George Esser said that a few more Change Orders would be coming for drain and concrete work.

Sheriff Nichols indicated that June 1st, Dr. Johnson of Advanced Correctional Healthcare, Inc. would be at the Justice Center for orientation.

Sheriff Nichols also said the department was short on vehicles as one was in an accident, but being repaired; one was hit by a deer; one had rods knocking; and one transmission was out.  The Commission said that Prather’s has a vehicle from Cass County being repaired and will sell for approximately $3500.

Bill Dougherty informed the Commission that the water meter which the City of Huntsville has an interest in purchasing (and was purchased by the county for $1000).  The Commission agreed to sell it to the City of Huntsville for $750.

At 11:20 a.m., the Commission met with Shirley Blair and Donald Blair, Jr. regarding vacation of a road in Roanoke, but there didn’t seem to be an amicable solution.  The Blair’s telephone number is 273-2232.  (The Commission has been unable to reach Kindall Goff, a neighbor, 273-2493).

Old Business:

The Contract with Advanced Correctional Healthcare was signed, faxed and mailed to Advanced Correctional Healthcare.

The Commission had a telephone conference with R. L. Miller to discuss the purchase of milling from the Morley Street improvement to resurface County Road 1660.  He indicated there would be approximately 20,000 tons and would sell it for $5 per ton. After some negotiating,  Commissioner Galaske moved to purchase 6,000 tons of milled asphalt from the milling of Morley Street in Moberly from R. L. Miller Co. for $4.50 per ton, to resurface County Road 1660, and vote was unanimous.

Flood Insurance ballot issue was discussed because at this time, if there is a natural disaster in the county, residents cannot get FEMA assistance, since the county does not have planning and zoning.  The Commission will make a decision on placing Flood Insurance on the ballot in April, 2006 sometime in the near future.

Pres. Com. Myles moved to pay 3 Court Orders for mowing, as follows::

              Trinity Cemetery Fund to Charles Belcher for services May 19, 2005, – $60

              Johnson Cemetery Fund to Charles Belcher for services May 21, 2005, – $95

              Thomas Hill Cemetery Fund to Pete Raney, for services May 22, 2005, – $90

and the vote was unanimous.

Pres. Com. Myles moved to adjourn for lunch at 11:55 a.m. and meeting reconvened at 1:40 p.m.

Com. Galaske moved to pay the invoices as presented by County Clerk Jim Sears and vote was unanimous.

Com. Bankhead moved to approve the following Commission Minutes:  May 12th Closed Session; May 17th; and May 19th, and vote was unanimous.

The Commission discussed road improvements and TEAP schedule.  The paperwork has been prepared and sent to the State and the Engineering. The Commission will be starting with the engineering in the near future.

 

PUBLIC HEARING – ON SITE SEWAGE ORDINANCE

2:35 P.M.  – Attending:  Jim Myles, Doug Galaske, Chuck Bankhead, Janet Murray, and Richard Tregnago and Jay Kimmons, Assistant Prosecuting Attorney.

There was discussion on the size of acreage and the Commission is considering duplicating the parcels of land less than 3 acres, which the State already covers.  The ordinance would apply only to new construction.  Other scenarios were discussed and the hearing closed at 3:05 p.m. 

The next Public Hearing of On-Site Sewage Ordinance is scheduled for June 14th at the Moberly Courthouse in the evening.

At 3:15 p.m. The Commission consulted with Jay Kimmons, Assistant Prosecuting Attorney, on payment of prisoner medical expenses, particularly under the former contract with Moberly Regional Medical Center.

The Commission adjourned at 3:40 p.m.

 

Randolph County Commission Minutes

May 26, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

9:00 a.m. Meeting called to order.   Pres. Com. Myles moved to approve the agenda and vote was unanimous. 

Com. Bankhead moved to approve the minutes dated May 24th and vote was unanimous. 

Com. Galaske moved to approve the Court Order setting the liquor license fee to correspond with the applicable state license fees and vote was unanimous.

Bill Dougherty, Road and Bridge Sup., reported on the hauling and resurfacing of County Road 1660 of the milling from Morley Street in Moberly.  Bill also reported a grader incident, which occurred May 25th involving a vehicle driven by a D. Stein in another area of the county.

There was discussion on the Law Enforcement Restitution Fund.  The corrected Board Members of the Law Enforcement Restitution Fund are as follows: Janie Riley (instead of Barbara Riley) Merlin Riley, Valinda Freed, Mark Wille and Tammy Gibson. 

Also, the Commission discussed community service duties for prisoners, and will inquire if that could be a way to obtain some mowing, cleaning debris from roadsides, etc.

Com. Galaske has talked with Four Acres Nursery on some landscaping and planting of a few shrubs and small ornamental trees at the Justice Center. Com. Galaske will ask if some community club might plant them.  He also said that the two trees that were planted in memory of Jailer Jason Acton and Deputy Leon Egley have been replanted at the Justice Center.

There was a discussion on the public auction to be held on June 2nd of surplus items from the Health Department and other departments of the county.

The Commission discussed meeting in the Moberly Courthouse one day a week and will check the legality to determine if they can meet at a place other than the county seat.

11:30 a.m. The Commission met with Kindall Goff of Roanoke, MO concerning vacating a street, which also involves property owners Donald and Shirley Blair.  The Commissioners are planning to go to Roanoke and view the site.

Commission adjourned for lunch at noon and reconvened at 1:30 and met with Prosecuting Attorneys Mike Fusselman and Brad Crowell and reviewed the following issues: 

(Also present: Merlin Riley, a member of the Law Enforcement Restituion Fund)

              Full time prosecutor ballot issue –

              Federal Flood insurance issue considering to be on April 2006 ballot

              Law Enforcement Restitution Fund – 

                            How to get LERF started

                            What crimes to receive the funds

              Status of Drug Court

              Recovering board, medical care & medicines – possibly to be listed on Cost Bill

              Prosecuting Attorney Office Space

3:15 p.m.  Weekly Press Conference was held with Amy Compney and Patti Binswanger of the Moberly Monitor Index and Mike Lear with KWIX, Harry Hall and Terry Fusselman.

 

Randolph County Commission Minutes

May 31, 2005

The Honorable Commission convened with the following present: Doug Galaske Eastern District Commissioner, Chuck Bankhead Western District Commissioner, and Marie Arp, Deputy Clerk.  Commissioner Galaske presided over the meeting in the absence of Presiding Commissioner, Jim Myles.

9:30 a.m. Meeting called to order.

Com. Bankhead moved to approve the Agenda with the exception of removing all items beginning at 1:30 p.m. for the rest of the day; vote was Galaske yes, Bankhead yes.

Com. Galaske moved to approve the invoices as presented by Jim Sears, with the exception of two invoices: MRMC in the amount of $9,356.99 and City of Huntsville Water Dept. in the amount of $1037.86.  Vote was Galaske yes, Bankhead yes.

Com. Bankhead moved to approve the minutes dated May 26th; vote was Galaske yes, Bankhead yes.

10:00 a.m. Commission met with Bill Dougherty, Road and Bridge Supervisor.  Bill reported that milling was still being hauled to County Road 1660, but that the weather has not been hot enough for the milling to solidify.

Patching of old Highway 63 near Clark and Renick was discussed and bids will be opened today for concrete.

Bill reported that the bridge has been lowered for Dave Rasmussen on County Road 1230, per his request and as authorized by the Commission on May 5th.

10:30 Meeting with Rus Freed, Wade Horn, Nevin Turner – Justice Center update

Wade delivered the roofing warranty from All-Spec Metal Systems, Inc.

Since the Sheriff’s Office has vacated the old jail, the Commission requested Sheriff Nichols to have the water turned off, especially since there have been large bills for water the past two months, for no apparent reason.

Wade presented two Change Orders.  One Change Order was for closures in the jail area from Willow Products Co. in the amount of $5250.  The other Change Order was for additional electrical work for the new maintenance worker’s position, from Richard Howerton Electric in the amount of $895.13.

There was discussion on an electric lock from the courtroom to the Circuit Clerk’s Office and since time is of the essence, Com. Galaske moved to authorize a “quick shipment” of necessary parts and vote was Bankhead yes, Galaske yes.

Rus reported he is still trying to determine if the pedestals for the jury chairs have been shipped.

11:00 The following bids were opened for electrical and concrete:

              NEMO Electric, $4837 for electrical work in the relocation of the assessor’s office to the former courtroom in the Huntsville Courthouse.    Com. Bankhead moved to accept the bid and vote was Galaske yes, Bankhead yes.

              Moberly Ready-Mix, for road repairs on Old Highway 63 near Renick and Clark.  The bid for Renick location was $86 per yard and $87.50 per yard for the Clark location.  Com. Galaske moved to accept the bid and vote was Bankhead yes, and Galaske yes.

11:05, A meeting was held with S. Brent Varzaly, Assistant Vice President of The Commerce Trust Company in Kansas City.  Mr. Varzaly explained details of the sales tax/bond issue of the Justice Center indebtedness and left some handouts.  The Commission inquired about the revenue coming in and the manner the expenditures can be legally and wisely made.  Rus said that he has prepared a budget sheet showing the obligation and will furnish the Commission a copy.

Commissioner Galaske stated he believes the Commission should be looking at the income and expenditures every week and concentrating on the finances of the Justice Center.

Nevin Turner, Chief Deputy visited with the Commission on various items.  The subject of Moberly Police Department doing the dispatching was discussed.  Nevin said the Sheriff’s Department does not have enough deputies to dispatch and believes an agreement should be entered into with the Moberly Police Department to pay $60,000 a year to hire two more dispatchers. 

The Commission explained that the County is not in a position to pay $60,000 a year to the City of Moberly for dispatching at this time, and will revisit this issue after July 1st when the Commission can evaluate the monetary condition of the County again.

Com. Bankhead moved to adjourn at 12:15 p.m.; vote was unanimous.

 

Randolph County Commission Minutes

June 2, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead Western District Commissioner, and Marie Arp, Deputy Clerk.

Also attending some parts of the meeting was Norma Prange, J. W. Ballinger, Nancy Copenhaver, Mike Mattox, and Dennis McKeown.

9:00 a.m. Presiding Commissioner, Jim Myles, called the meeting to order at the Moberly Courthouse.

Commissioner Bankhead moved to approve the agenda and vote was unanimous.  Presiding Commissioner Myles moved to approve the minutes dated May 31st and vote was unanimous.

9:15 Commission met with J. W. Ballinger, President of Moberly Chamber of Commerce.  J. W. thanked the Commission for some of the items the Commission has been addressing, especially some of the difficult community issues.  He gave an overview of Moberly and Randolph County’s assets (Schools, colleges, new highway construction, new housing, YMCA, park, and park complex, and Morley Street resurfacing).  He believes we should accentuate the positive.

He believes we should provide information to attract people to move here and advertise our county, not just Moberly, but include Cairo, Clark, Higbee, Huntsville, Renick Jacksonville, Clifton Hill, and the entire county.  He also would like to see more people volunteer and get involved with the community.

He is hoping a grant will be received to fund a Visitor’s Center at the site of the old depot.

One of the biggest challenges is to get the citizens to spend their money in Randolph County.  We need to advertise more day trips, and need more advertising for Morley Street businesses, especially signs.  He said we should plan for growth.

We lose sales tax on Internet sales, as well as citizens traveling to towns outside of Randolph County to shop and posed the question of idea sharing sales tax with small towns to help them grow.

In closing, he showed the Commission his idea of an envelope he has designed and hopes businesses will purchase and use to advertise our community.

At 9:45 a.m., the Commission met with Bill Dougherty, Road and Bridge Supervisor.

Bill stated that Dirk Miller has been working hard to smooth the road, but Bill stated that County Road 1660 is in need of a better roller to smooth the milling being applied.  The Commission authorized Bill to try to locate a better roller and thanked him for his work.

The TEAP road counters should be in place, if they aren’t already.

10:45 a.m., Mike Mattox talked with the Commission about high speed Internet.  He indicated that there is very good reception in Cairo and Madison and is working on other locations in the county.

The Commissioners chose the date of June 21st to tour Thomas Hill Power Plant and will check to see if that date is suitable for the power plant.

The Commission discussed bridges on County Roads 1785 and 1790 and that an electric fence needs to be removed from one of the bridges.  They also agreed that riffraff should be placed where there is an erosion problem and that the county needs to clean out the culverts.  It was mentioned that a Jacksonville road should  be finished. 

The commission discussed that the teeth on the graders could be used to help fill in potholes and have smoother roads.

The Commission will follow-up with Prathers and give them a date for having right-of-way cleared for ditch work and mowing.

The Commission has been invited to a grand opening of the Moberly Global Distribution Center on June 14th, 2005, from 10 a.m. to 1 p.m. at 1957 Highway DD, Moberly.

The Commission has been informed by Rick Howard, Maintenance worker, that he has been very busy with multiple tasks and he feels he needs to have some type of Work Order presented to him for jobs so he can prioritize the work.

Flags were discussed and Pres. Com. Myles was authorized to purchase Missouri and State Flags when he is in Columbia for an approximate cost of $300.

Commission adjourned for lunch at 11:30 a.m. and reconvened at 1:40 p.m.

Food service at the jail was discussed and Commission had a telephone conversation with Sheriff Nichols.  The matter will be reviewed again in the near future.  The Commission will consider having bids submitted for food service around September 1st.   Over-the-counter medicine and prescriptions for prisoners were discussed as well as the need for hiring of a nurse at the Justice Center.  Presiding Com. Myles said he would place an ad in the newspaper asking for applicants.

The Commission has been informed that deposits of canteen money for prisoners were being made and the Commission will obtain a report from Sheriff Nichols to determine how that is working.

After discussion, the Commission recommended that Sande Bautista be appointed to the Library Board to fill a vacancy and also the Commission reappointed Ron Self to the Library Board.

The Commission believes every elected official should be invited to Commission meetings and a letter will be sent to all county elected officials, inviting them to meet regularly to discuss county business.

A grant was mentioned for solid waste disposal.

Judge Hayes dropped by and visited with the Commission. There was a discussion on a waiting area for people waiting for court in the Justice Center.  There does not seem to be such a place in the Justice Center.

Also, Jay Kimmons came by and talked with Commission concerning medical care for prisoners and indicated he has sent his opinion by mail to the Commission, as requested.

2:30 p.m., meeting adjourned regular session and went into a closed session to discuss legal issues involving possible litigation.

At 3:10 p.m., open meeting reconvened and Commission discussed Roanoke road vacation issue.  It was decided to get a written statement from property owners on the other side of the street and Com. Bankhead will write a letter to the property owners that Commission is considering vacating the alley and ask if they are interested in one-half.

3:30 p.m.  Weekly Press Conference was held with Jim Wise of KWIX/KRES and Patti Binswanger of Moberly Monitor Index.

Press inquired about the following:

Road improvements on County Road 1660

High speed Internet – USDA grant

Solid Waste

Reason for possible litigation –

Nuisance Ordinance

Sewage Ordinance hearing on June 14th

Drive-way Ordinance

Library Board appointments, effective June 30th

TEAP Grant has been received and is now working on traffic count

              Why some records are staying in the Moberly Courthouse

The Commission decided the next meeting would be on June 9th at the Moberly Courthouse.

Pres. Com. Myles moved to adjourn meeting at 4:00 p.m. and vote was unanimous. 

 

Randolph County Commission Minutes

June 9, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.  (Chuck Bankhead, Western District Commissioner was on assignment with the National Guard).

Pres. Com. Myles called the meeting to order at 9:12 a.m. and moved to approve the Agenda; vote was Galaske yes, Myles yes.

The Commission convened at 9:12 a.m. and Sheriff Nichols was present and talked with the Commission on several issues.  Sheriff Nichols stated that an inmate, Larry Collett, is on a feeding tube and has other medical problems, including staph infection.  He has been in MRMC but that Medicaid has been depleted and medical bills are enormous.  He cannot be released from custody because he is a danger to society as well as himself.  The Commission will talk with Dr. Johnson of Advanced Correctional Healthcare, Inc. and Mike Fusselman for legal advice on this matter.

Pres. Com. Myles stated the ad is running (Friday, Saturday and Monday) in the Monitor Index for a nurse and there will also be an advertisement on the radio.

Parking spots was discussed at the Justice Center; also a “Reserved” sign will be placed at the Justice Center for Sheriff’s Nichols to be used for easy entry into the jail for transporting inmates.

Landscaping was discussed at length and due to budget constraints, Sheriff Nichols suggested using some of the benevolent fund of Jailer Jason Acton and Deputy Leon Egley to pay for some of the landscaping.  Since there have been several thunderstorms with heavy rains the past few days, there are lots of problems with washing and water standing on the parking lots and near the Justice Center building.  The rains have also washed straw and mud, stopping up the culverts.

Sheriff Nichols reported that the electronic key didn’t work and he contacted the company and got the problem resolved.

Norma Prange, Circuit Clerk, said there was debris in the gutter on the northeast end of the Justice Center.   The Commission will look into this problem which may be caused by some trees near the Justice Center.

10:00 a.m., the Commission met with Bill Dougherty, Road and Bridge Supervisor.  Bill was complimented by the Commission on the job of rolling and smoothing County Road 1660 after the millings had been applied.  Bill reported a total of 3750 tons of millings had been placed on that road.

The Commission discussed with Bill the condition of the graveled parking lots at the Justice Center after recent the heavy rains and asked him if millings would help the problems on the west parking lot and the front parking lot.  Pres. Com. Myles moved to have Road and Bridge Dept. apply 3 to 4 inches of the millings on the west parking lot and the front parking lot, if Bill agrees it would help the problems, after he inspects the parking lots and studies the lay and slope of the lots.  Vote was Galaske yes, and Myles yes.

Norma inquired of the Commission about some signs and was told to obtain whatever signs she feels necessary for her office.  She also asked if the Commission would obtain containers for smokers to put their cigarettes before entering the Justice Center.

Bill said that the traffic counters are in place by TEAP on some of the county roads and sometimes are being mistaken for floor mats or mud flaps.

Bill also reported that his crew tried to mow at Prathers and couldn’t do a good job because there are cars on the county right-of-way again.   The Commission will address this problem again.

Bill asked if the generator at the old jail might need to be removed and stored or sold as surplus.  The Commission will look at the generator and determine if an electrician needs to be consulted before removing from the location.

At 10:20 a.m., Denny G. Johnson, on County Road 2130, visited with the Commission regarding the development on Highway 3.  He and his daughter and son-in-law, Guy and Denise Douglas of St. Charles, are planning on developing 22 acres and he was informed there are specifications for roads, if there would ever be a request to have the County take over any roads.  He was also informed that a neighbor was concerned about watershed/rain water.  Pres. Com. Myles said he would contact the neighbor and assure him there would be no drainage for him to be concerned.

10:30 a.m.  Meeting with Rus Freed, Wade Horn and Roger Garmon for Justice Center progress report.  Also present: Norma Prange.

It was reported there is a refrigeration problem in the kitchen of the Justice Center.

Wade presented a Change Order from Triple B Doors in the amount of $7,217.30, which has not gone to George Esser, and George hasn’t signed off on it.  Pres. Com. Myles moved to approve it, and vote was Galaske yes, Myles yes.

Pres. Com. Myles moved to approve the vendor payments at the Justice Center, to be sent to Commerce Bank for payment as follows: 

All-Specs Metal Systems                                                 $14,303.15

The Bratton Corporation                                                 $34,074.80

Instrumental Influence Inc.                                             $  7,392.66

Ozark Fire Protection                                                      $14,771.70

R. J. Kook Company                                                      $21,591.72

Willo Products Co.                                                          $11,716.65

W. G. Samuels                                                                $  1,557.00

Professional Contractors                                                 $11,487.83

Vote was, Galaske yes, Myles, yes.

Rus reported that the only furniture that has not been received is 1 table and 4 chairs for the interview room and 2 chairs for judges, which should be shipped June 11th.  There are credits, etc. on the furniture bill and final bill needs to be analyzed and retaining held until completely satisfied.

The jury bases were delivered on June 8th.

A Change Order, credit, in the amount of $1968 for signage with T&O Specialties was presented, as well as a Change Order for new lock in the courtroom and the Circuit Clerk’s Office in the amount of $420 to Triple B Doors, Inc.  Pres. Com. Myles moved to approve both of the Change Orders, and vote was Galaske yes, Myles yes.

Rus delivered Justice Center Income/Costs spreadsheets and Re-Cap – Details after Pay Application #27 and explained the proposed projected proceeds, which should show accurate income and expenses to forecast the General Fund status. 

Rus stated that he feels that the “Punch List” is being taken care of.

Rus also indicated this would be the last meeting with the Commission.  The Commissioners thanked Rus for his help with the Justice Center project.

 The Commission received a telephone call from Sandy Briggs representing Commercial Capital Funding asking why the County of Randolph does not have flood insurance.  She indicated she has someone wanting to sell some property and the lending institution could not loan money on the property as part of the land is in the flood plain and the county does not have flood insurance.  She was informed that this is a ballot issue and the Commission is planning on putting it on the ballot next year.

The Commission adjourned for lunch at 12:25 p.m. and reconvened at 1:30 p.m.

At 1:30 p.m., Phil Orf  (who lives on County Road 2980) visited with the Commission about several concerns.  He is concerned about dust and the Commission will ask Bill Dougherty to make a windrow, which will also alleviate the problem of too much loose gravel, which should make the road safer and not as dusty.

Mr. Orf also asked if a speed limit sign could be placed on the road, and possibly a “Caution” sign at the intersection.  It was explained to him that the county has not passed any speed limits yet.

He also indicated the road ditches on his side of the road is causing him to have trouble mowing the right-of-way.  The road grader may have caused the ditches, and Pres. Com. Myles volunteered to go look at the ditch.

At 1:55 p.m., Rick Peterson of Clean Touch came by to discuss cleaning of the Moberly Court House carpeting.  After discussion, it was decided that he would wait for Linda Walker to let him know when the carpets need cleaning.

The Culligan representative came by to deliver water and the need is to be determined at the Moberly Courthouse before any more deliveries.

The meeting adjourned at 2:15 p.m. and opened Closed Session, per Statute 610.021(1) to have a telephone conference with Attorney Paul Campo.

                           

 

Randolph County Commission Minutes

June 14, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.  (Chuck Bankhead, Western District Commissioner, is on assignment with the National Guard)

Pres. Com. Myles called the meeting to order at 9:20 a.m. and moved to approve the Agenda.  The vote was Galaske yes, Myles yes.

Pres. Com. Myles moved to approve the invoices as presented by Mr. Sears, and vote was Galaske yes, Myles yes.

The Commissioners went to Excel/Goodyear ribbon cutting in Moberly at 10:00 a.m.

11:40 a.m. – Met with Sheriff Nichols on various issues, as follows:

              Federal Prisoner housing at the Justice Center – and Sheriff Nichols left 2 volumes to review of instructions on the matter.

              The trailer for the 4-wheeler has been purchased.

              Sheriff Nichols said that the prisoner, Collett, is still in the hospital and hoping that state Medicaid will pick up the hospital bill.  They discussed guards for Collett while in hospital and Sheriff Nichols is using reserve deputies.  He said he would be busy next week because of the jury trial sequestered from Rolla (Carla Clay trial) at the Moberly Courthouse.  The Commission is concerned about the cost of the Collet hospitalization and also the cost of the Carla Clay trial.

11:45 – Met with Roger Garmon, representative of PC&E contractors – regarding Justice Center – He said he was filling in for Wade Horn who was unable to attend.  Some of the topics covered with Roger were as follows:

The ballasts in the courtroom are being replaced and 12 more have been ordered.

              The court is asking for the acoustical panels to be installed around the courtroom (approximate cost of $8000).

              A paper towel dispenser is needed in the Judges bathroom (approximate cost of $300). This was not shown on any drawings.

              Roger presented a joint statement from Global & Magic City Glass.

              Roger reported that a new freezer will be replaced, (not repaired) in the kitchen of the Justice Center and has been ordered. 

              The roofer will check the leak at the Justice Center.

              The base trim on the colonnades will be delivered in about a month.

             

Roger presented a Change Order for adding a base in the 2 conference rooms, includes caster for movable units, base and staining in the amount of $1163.72 from Elliot’s Custom cabinets, Inc.  Presiding Com. Myles moved to approve the Change Order and vote was Galaske yes, Myles yes.

Pres. Com. Myles moved to approve for payment the mowing of Trinity Cemetery on June 9th in the amount of $60.

Pres. Com. Myles moved to table the Closed Session, which was scheduled at 10:30 a.m. today until the week of June 20th.

Commission adjourned for lunch at 11:30 a.m. and reconvened at 2:00 p.m.

2:00 p.m. the Commissioners attended a meeting at Moberly Regional Medical Center to discuss inmate healthcare.

Pres. Com. Myles moved to approve the minutes dated June 2nd, Open and Closed sessions, and June 9th, Open and Closed sessions, and vote was Galaske yes, Myles yes.

3:00 p.m. Met with Rick Howard, Maintenance Supervisor – Performance Review since his employment of 3 months.

Rick was informed he was doing a good job since his employment of 3 months.

Rick said he estimates that the Justice Center would need approximately 1000 pounds of salt for the softener at the Justice Center every 30-45 days and bids probably would need to be taken.

He was informed that the van would be ready for his use on June 15th.

Richard Tregnago was present for part of the meeting and the renovation of the Assessor’s office in the Huntsville courtroom was discussed with Rick Howard. 

Richard Tregnago also informed the Commission on the reassessment of real estate and the increase of personal property in the county since last year.  His office will be mailing the reassessments by the end of this week.

Meeting adjourned at 4 p.m.  

 

Randolph County Commission Minutes

              June 16, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.  (Chuck Bankhead, Western District Commissioner, is on assignment with the National Guard.)

Pres. Com. Myles called the meeting to order at 9:35 a.m.  Jim Myles moved to approve the agenda with the exception of the 3:45 p.m.  Discuss and vote on Residential On-site Sewage Ordinance.  This item will be placed on the agenda June 30th when Chuck Bankhead will be present, and also to review possible changes or additions to the ordinance since the public hearing June 14th.

Doug Galaske moved to approve the minutes dated June 14th and vote was Myles yes, Galaske yes.

At 10:00 a.m., Bill Dougherty, Road and Bridge Supervisor met with the Commission on the following issues:

Bill reported the patching of Old Highway 63 near Renick and Clark was going slow, patching 2-3 places a day, and indicated a roller screed is used by the highway department on similar jobs which makes the patching much faster.  The Commission asked him to check the price of a roller screed.

              Bill said that Charles Gillispie had a mishap (chipped tooth while working with a pick) when working on the patching of Old Highway 63 and had reported it to Jim Sears, County Clerk. 

              Bill informed the Commission that he would like to keep the generator from the old jail and use it at the barn in emergencies.  The Commission agreed that would be a good idea.

              Prather’s site at Cairo was discussed.  Jim Myles stated a letter has been sent asking them to clear the right-of-way so it can be mowed.  Bill asked for them to meet him at Prather’s to look at the road drainage problem.  The Commissioners decided to meet Bill at 9:30 a.m. Tuesday, June 23rd.

              The Commission was informed that TEAP has started the data process on County Roads: 1190, 1192, 1225, 1285, 1430, 1500, 1560, 1660, 1710, 1760, 2010, 2070, 2080, 2380, and 2635.

              Jim Sears faxed the culvert bids to the meeting and the Commission will review them before accepting any bid.

10:40 a.m., the Commission met with Jeff Lawrence, Joe Snodgrass and Bryan Maynard of J&L Development and looked at tentative plans for the remodeling of some of the offices in the Moberly Courthouse for the Juvenile Office.

                                       

Commission adjourned for lunch at 11:20 a.m. and reconvened at 1:30 p.m.

1:30 p.m. the Commission met with Danny Kintzle concerning a grant he obtained from Mark Twain Solid Waste District.  Also present was Bob Headrick.  Mr. Kintzle has an Appliance Recycling Center, a Division of Shelby Co. Motors, Inc.  Mr. Headrick asked several questions about Mr. Kintzle’s business and inquired about a grant.

2:40 p.m. The Commission visited with W. C. Cochran concerning field entrances on his property near Cairo.  The Commission will go to the site to determine what might be done about a big ditch between Mr. Cochran’s fields, as a result of the construction of Highway 63.

3:00 p.m. Old Business:

Jim Myles suggested removing the yard fence at the old jail to help the appearance.  He also suggested that the Commission ask Jim Sears for a list of property inside the old jail to determine if there are items that could be sold, possibly some security glass, video equipment etc.

Landscaping of the raised gardens around the Justice Center was discussed.  The Sheriff, Doug Galaske, Jim Myles and Jackie Thomas, Master Gardner with the Extension Office will work June 17th and 18th to make it look better for the annual memorial next week, which will be just a quick fix for now.

Doug reported that Medicaid should cover the prisoner Collett, who is confined at the Moberly Regional Medical Center, and Sheriff Nichols is working with MRMC on the matter.

3:15 p.m. the Commission discussed washing at a bridge on County Road 1785 and looked at a photo of the washing.  The Commission decided that pictures should periodically be taken at this location for documentation. 

Also, Doug has talked with John Mann about the washing at the bridge on County Road 1785 and John has looked at the site, and said it was not worse than it was before the bridge was built. 

While talking with John Mann, he stated the “As Built Plans” for bridges are in archives in Jefferson City at MODOT.  Copies were give to the Commission and Engineer of record has copies.

3:30 p.m. Weekly Press Conference was held with Mike Lear of KWIX-KRES and Amy Compney of Moberly Monitor-Index.

Pres. Com. Myles moved to adjourn at 4:12 p.m.

 

Randolph County Commission Minutes

June 21, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

Pres. Com. Myles called the meeting to order at 9:10 a.m. 

Richard Taylor of Jacksonville came to the meeting to ask if it would be all right if he cut some brush and put in a culvert on an old road, bordering on neighbors Thomas Maupin, Ralph Huson, and Philip Ferguson.  The Commission feels that Richard Taylor should be able to use the road to have access to his property.  The Commission recommended Mr. Taylor contact the three property owners to see if they have any problem with him cutting brush and installing a culvert so that he can have access to his property.

Mr. Tim Bennett of Mold Mitigation in Columbia called the Commission and was asked to come to the Moberly Courthouse, Wednesday, June 22nd to evaluate the mold situation in the basement of the Moberly Courthouse.

Jim Myles moved to approve the invoices and vote was Bankhead yes, and Myles yes. 

Jim Myles moved to approve two Court Orders for cemetery mowing: 1) Thomas Hill Cemetery to Pete Raney, of Clifton Hill in the amount of $90 for mowing on June 11th; and

2) Johnson Cemetery Fund to Charles Belsher, for mowing on June 14th in the amount of $90.; and vote was Bankhead yes, and Myles yes.

9:30 a.m. The Commission visited with Richard Taylor of Jacksonville regarding the sewage ordinance.  Mr. Taylor stated his concern was of the infringing of property rights, other than what the State has already done.  He asked the reason for going any further with another ordinance.  Mr. Myles stated that the Commission wants to require property owners to install a proper sewage system.  Mr. Taylor feels that a septic tank and a lagoon aren’t both needed.  Mr. Myles also said he believes in property rights.  Mr. Myles said he would send a copy of the State law to Mr. Taylor for his information.

Bill Dougherty, Road and Bridge Sup., visited with the Commission on dust control on County Road 2440.  He also is concerned with a blind spot at a junction of Sweet Springs Church, caused by brush or tall weeds.

Rick Howard, Maintenance Sup., visited with the Commission on the complaints of mulch, etc. from landscaping work last week at the Justice Center.  Mr. Myles said he would take care of it, and Bob Bauer and Chuck Bankhead also said they would try to help with the clean up today.

Rick said he has all of the jury chairs in place.  He is going to buy some salt this morning, as the softener is empty at the Justice Center.  (He will have to buy salt until a contract is awarded.)  Rick also said he was very busy mowing, especially since the boy who was assigned to him doing community service work, doesn’t show up regularly

Rick has been concentrating on a water leak at the Justice Center, washing machine problem, plumbing problems, and other things at the Justice Center.

Mr. Myles asked Rick to have employees move their vehicles this afternoon from around the location of the clean up.

Bob Bauer came in at 10:00 a.m.

The Commission received correspondence from Janet Murray and a letter from Glenda Perry of Huntsville regarding the proposed sewage ordinance. 

Carol Summers talked with the Commission on clarification of LaDean King’s vacation and the Commission signed a letter making the clarification, especially for the auditors information.

The Commission received correspondence that there is a new rule for third class counties regarding publication of financial statements.

There was considerable discussion on BRO funds, bridges in the county, and location of specifications of the bridges of the county.  It was noted the bridges are inspected every 2 years and the Commission has a report of the inspection for this year on file. 

Wade Horn visited with the Commission at 10:30 a.m. and he reported that Russ has informed him that the Circuit Clerk’s Office is wanting a circuit run in that office because they are having trouble running fans/and/or heaters.  Also, Precision Mechanical has shown them how to run the thermostats for better comfort between the Sheriff’s Office and Circuit Clerk’s Office.  The Circuit Clerk’s Office has also requested a Soundboard.

Wade said that Integrator would be back to follow up with training and any other details.

Wade reported that Roger Garmon is finished with his work at the Justice Center.

Wade said they are still waiting on the stone for the colonnades.  Also, the electrician is waiting on the remaining ballasts in the Courtroom.

The roof has been fixed.

In about two weeks, Wade said he would have a few more Change Orders.

Wade also said that Paul Campo has some of his files and he would like to have them back when he is finished with them.

 

The Commission talked with Julie Tomlinson, Auditor, and she had two questions: 1) County Sick Leave Policy; 2) How sick leave is accrued. 

It seems the Sheriff does not use the same sick leave policy as the rest of the county employees and it needs to be uniform.

                                                                                                                                                                       

After discussion, Chuck moved to close the Huntsville Courthouse from 11 a.m. to 1 p.m. in observance of the memorial ceremony for jailer Jason Acton and deputy Leon Egley on Wednesday, June 22nd; vote was Myles yes, and Bankhead yes, and Galaske abstained.

Jim Myles gave a short report on the Work Force Investment Board Meeting at Paris June 20th and one of the topics was training of nurses and keeping trained nurses in the area.  He suggested that “Sonny” with MACC come to a Commission Meeting and give the Commission information about retaining nurses.

Jim Myles moved to approve the minutes dated June 16th and vote was Galaske yes and Myles yes.  Chuck abstained from voting since he had not had a chance to read the minutes yet.

Jim Myles moved to adjourn at 11:45 a.m. and vote was unanimous.

 

Randolph County Commission Minutes

June 23, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present:

Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

9:30 a.m. the Commissioners met Bill Dougherty at Cairo and they viewed the right-of-way problem at Prather’s.  The Commissioner talked with Prather’s, and they agreed to move all of the metal from the right-of-way on each side of the road.

The Commission has also been informed that Cairo is concerned about the standing water and weeds along the roadways.  A drop box collects water out of the highway and gets clogged, causing a swamp in yards.

10:30 a.m. the Commission then went to the Moberly Courthouse and Chuck moved to approve the agenda and vote was unanimous.

Old Business: Jim Myles reported that John Johnson is using Ron Stuck as an example of how the County paid Johnson’s sick leave, and Johnson feels he should be treated the same.  The Commission will review the Commission minutes dated August 17, 2004 to determine what was done for Ron Stuck.  Pres. Com. Myles also said that on March 16, 2004, the new sick leave policy was circulated to Sheriff Ancell so all employees would be treated the same.

The Commissioners inspected a leak in the Moberly Courthouse basement and a plumber was contacted to fix the problem.  Also, on June 22nd, Tim Bennett inspected the alleged mold problem in the Moberly Courthouse basement.  The Commission was informed that a NESAP Survey is required before a building can be remodeled or destroyed.  There is an air cell test, which captures mold inside, and a test for outside also for an ambient test at a total cost of $985 to evaluate a mold problem.  Mr. Bennett took several photos and would not give any cost estimate to fix any mold problem.

11:00 a.m.  The Commission discussed the Sewage Ordinance.  The only visitor on this subject was Dennis McKeown of Century 21 Real Estate.  Dennis elaborated on the fact that Randolph County does need a Sewage Ordinance.  Image-wise, it is hurting the county without a sewage ordinance.  He agrees there needs to be a septic tank and a logoon.  Dennis told of several instances where a lending institution would not loan money on property without a proper sewage system.  This also is causing problems for sellers and prospective buyers of property.  Dennis also believes that there should not be a limit of acreage, and an approved sewage system should be for all county residents, regardless of acreage.

Pres. Com. Myles stated he believes the Commission needs to spend some time on the Sewage Ordinance and will place it on the agenda on June 28, 1:00 p.m.

Pres. Com. Myles moved to adjourn for lunch at 11:30 a.m. and vote was unanimous.

1:30 p.m., Commission met with Karisha Devlin, Agricultural Business Specialist with University of Missouri Extension from Shelby County, and Shirley Olney, Chairman of the Extension Council.  Ms. Devlin is working 2 days a week in Randolph County while Tom Fuhrman is on medical leave.  The Commission was invited to the Extension’s monthly meetings on the first Tuesdays, 6 p.m., at the Sheltered Workshop.

Pres. Com. Myles said the Commission was hoping to apply for a grant to obtain high-speed Internet countywide.  He also said a grant writing seminar would be helpful.  The Commission discussed a computer station at Higbee, possibly in a recreation building.

Old Business: The Commission has been informed that the Historical Society in Huntsville might be interested in the old jail.  Doug volunteered to make some contacts in this regard.

The Commission discussed the possibility of selling video surveillance, scrap metal, cells, washer, dryer, and possibly a door and security glass in the old jail.

Com. Bankhead moved to adjourn the open meeting at 2:30 p.m., per Statute 610.021(1) to have a telephone conference with Attorney Paul Campo to obtain legal counsel on personnel issues.

Pres. Com. Myles moved to reconvene the open meeting of the Commission at 3:41 p.m.

3:41 p.m., the Weekly Press Conference was held with 2 representatives from Channel 17 and Amy Compney of Moberly Monitor-Index present.

After the press conference, Pres. Com. Myles moved to approve the minutes dated June 21st and vote was unanimous.

4:15 p.m., Pres. com. Myles moved to adjourn and vote was unanimous.

 

Randolph County Commission Minutes

June 28, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

9:00 a.m., Pres. Com. Myles called the meeting to order.  Com. Bankhead moved to approve the agenda and vote was unanimous.  Jim Myles moved to approve the minutes of the open meeting dated June 23rd and vote was unanimous.  Jim Myles also moved to approve the invoices as presented by Mr. Sears, and vote was unanimous.

9:05 a.m. Darren Barfield, Mayor of Renick visited with the Commission regarding some drainage ditches the town needs cleaned. Also present was Shannon J. Howe, P.E. with Shafer, Kline & Warren, Inc. of Macon, MO. He explained that Renick has received a grant last August (BOCA) and the money needs to be spent in 2 years.  There are 12,300 feet of ditches to be cleaned, or 2 ½ miles. The Mayor asked if the County could clean the ditches along the street, load up the waste material and haul it away, and get some tubes (culverts).  After discussing the request with Bill Dougherty, Road and Bridge Supt., Bill believed his department would be able to clean the ditches, but Renick would need to make arrangements to have the waste material hauled.  (Road and Bridge Dept. is very busy patching potholes on old highway 63 near Clark and Renick.)

The Commission left the planning and timing to Mayor Barfield and Bill Dougherty.  Mr. Dougherty emphasized that the cables would not be the county’s responsibility because some of the utility cables are not buried the proper depth and sometimes are in drainage ditches.  Bill also said that Dig-Rite would need to be contacted before the ditches would be cleaned.

Mayor Barfield also asked if there was funding to clean up or demolish an old saloon (Carter’s Corner).  He believed there was a fund called D&R Fund, and now maybe it is called Randolph County/Moberly Fund, and became available from the railroad after a spill cleanup.

Bill Dougherty gave a report on the old 63 patching near Clark.   He has 2 crews working and they did 6 patches Monday and will do 6 more today (Tuesday).  Bill also talked with the Commission on several other roads having dust complaints and vehicles driving too fast on roads that have been wind rowed; one road was 2675 and another was 1430. 

10:30 a.m. the Commission met with Denny Johnson who is developing a new subdivision on State Highway 3 and a county road.  Mr. Johnson said he was getting ready to start building one of the lakes and putting in driveways off of Highway 3.  He is planning on building the roads according to county specifications, and was given a copy of the specifications.  Mr. Johnson inquired about the sewage ordinance and nuisance ordinance.

Commission took a break from 10:45 a.m. to 11:15 a.m.

11:15 a.m., the Commission met with Wade Horn on Justice Center details.  Wade left a large box of maintenance manuals pertaining to the security system at the Justice Center and which will be given to Sheriff Nichols.

Wade presented a Change Order from Septagon Construction in the amount of $21,165.95 for labor and material in the courtroom and colonnades.  Jim Myles moved to approve the change order and vote was unanimous.  Wade said there were at least two more pay requests yet to come.

Jim Myles moved to approve the requisitions listed below to the Commerce Bank dated June 27, 2005, and the vote was unanimous.

Butterfield Millworks                                 Work Pkg. 17                                           $4,834.94

Cunningham Plumbing                                          Work Pkg. 28                                           24,285.23

Elliott’s Custom Cabinets, Inc.                 Work Pkg. 34                                           40,002.50

Farris Decorating                                       Work Pkg. 33                                              1,083.90

Grooms & Company Construction         Work Pkg. 26                                           52,724.09

Dean Hathman Massonry Co.                   Work Pkg. 10                                           89,489.25

Richard A. Howerton Inc.                       Work Pkg. 29                                           67,908.52

Instrumental Influence Inc.                      Work Pkg. 31                                             2,578.17                        

Integrator.com                                             Work Pkg. 3                                             30,732.00

L&W Construction                                     Work Pkg. 13                                           43,650.11                       

Magic City Glass                                        Work Pkg. 19                                           31,176.97

Magic City Glass                                        Work Pkg. 19                                           21,898.03

Mimosa Design & Landscape                   Work Pkg. 8                                               4,886.40           `            

RJ Kool Company                                      Work Pkg. 24                                              2,399.08

Septagon Construction Co.                       Work Pkg. 9 & 12                                  49,703.17

W. G. Samuels                                             Work Pkg. 20                                             4,618.00          

Willo Products Co. Inc.                                          Work Pkg. 30                                           27,989.30

Professional Contractors & Eng.                          Construction Mgmt.                                10,302.01

Jim Myles moved to also approve the requests for General Conditions to:  Inter-Tel for $265.00; Melvin Perry for $1,002.12 and Mallory Van for $2,272.50, and vote was unanimous.

A letter dated June 23, 2005 to Lori Twehus, Office Manager for All-Spec Metal Systems in Holts Summit was received from Division of Labor Standards regarding the Justice Center construction. The letter indicated that 8 workers were underpaid a total of $462.51.  Wade Horn said he would take care of the restitution.

Sound panels on 3 sides of the Justice Center Courtroom were discussed.  The Commission will contact Instrumental Influence to determine an alternate more conservative way of solving the sound problem.  The initial cost of the sound panels was $8,000.

The meeting adjourned at 12:00 for lunch and at 1:00 p.m. the Commission held a work session with Ross McKinstry and Janet Murray of the Randolph County Health Department concerning a sewage ordinance.

 

Randolph County Commission Minutes

June 30, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present:

Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

10:00 a.m., the meeting was called to order by Pres. Com. Jim Myles.  Com. Bankhead moved to approve the agenda and vote was unanimous.  Com. Bankhead moved to approve the minutes dated June 28th and vote was unanimous.

Pres. Com. Myles reported he had talked with Instrumental Influence Inc. about the sound pads for the Justice Center courtroom.  Apparently, there were 25 panels originally in the engineer’s specifications.  He inquired about using 15 sound pads and was informed the price would be $5300.  (This matter was dropped from the plans by the Commission to save costs, which was originally $8000)  The Commission discussed the idea of having the sound pads installed because the Judge has now indicated they are indeed needed.  This matter was tabled until Tuesday, July 5th.

10:30 a.m., the Commission met with Russell Runge of Economic Development Corporation.   Mr. Runge said that Economic Development’s budget is mostly comprised of City funding and the rest primarily from private donations.  He said he was glad the Commission is cooperating and has an open forum.

They are currently paying off the loan of the 290-acre farm, (Corp. Technology) from the crops harvested from the acreage.

He said Goodyear/Excel in the former Heilig-Meyers warehouse has 100 employees.

Eleven million dollars and 500 jobs have been added to the community in the past 4 years.

There is a shell spec. building on 6 acres still available.

Two state loans, Missouri Economic Community Block Grants, were used to purchase the DuPont Building, and he is working on a permanent tenant, which he hopes will be finalized within a few months.

There are 7 new subdivisions currently being built.

He also said a labor study, traffic count, major employers, etc., is on a web site.  Prospective businesses looks at logistics, work force, existing buildings, taxes, labor rates, schools and colleges.

11:30 a.m., Pres. Com. Myles stated he has talked with Paul Campo and he highly recommends sexual harassment training for all county employees.  The Commission talked at length about how to do the training.  Pres. Com. Myles said he has called MACC about training and has learned there is a 1½ hour presentation that would be available when Mid-MO Health Care is planning a training.  The ideal class size is 35, and the company that is being hired by the college charges $125 an hour plus $35 drive time from St. Louis.  Commissioner Bankhead then called Missouri Association of Counties, Mr. Robert Holthaus, to determine if

             

Sexual harassment training is offered, and it is not.  MAC has safety and other training options, and will send a list by e-mail to Chuck.

                                                                                                                                                         

Commissioners Bankhead and Galaske both stated that possibly a video on sexual harassment could be a more cost-effective way to inform the current employees, as well as new employees.

Pres. Com. Myles moved to adjourn at 11:45 and reconvene at 1:30 and vote was unanimous.

1:30 p.m., the Commission met with Rick Howard, Maintenance Supervisor and was informed of a low voltage problem in the day room pods and that he has contacted Precision Co. to fix the problem.  He also is asking for departments to give him Work Orders in writing to help him prioritize the work, as well as have a written request to alleviate a job being overlooked.

2:05 p.m., the Commission called Gary Graham, engineer with Bucher, Willis and Ratliff Corporation and was informed the TEAP report should be received in approximately 2 weeks.  Mr. Graham said that one of the counter pads was missing.

2:30 p.m., the Commission reviewed W. C. Cochan’s request for two culverts in his fields.  Recently, Pres. Com. Myles met with W. C. Cochran at his farm and viewed the site for the culverts.  The location of the culverts is requested because of the construction of 4-lanes on Highway 63.  The Commission agreed to not take any action and will write Mr. Cochran a letter stating that the matter does not involve the County Commission.

3:00 p.m., the Commission reviewed some of the Justice Center projects needing attention.  Com. Bankhead will talk with Judge Jaynes to see if Kip Heyde could oversee trustees to take responsibility for the raised gardens, to help with costs.

Com. Galaske reported he has talked with Thelma Bryan about the possible interest by the Huntsville Historical Society of the old jail.  She indicated she would have more information after she talks with the members at the next meeting.

A promotional brochure for the Justice Center was discussed and Com. Galaske stated he believed Sheriff Nichols should be involved with the promotion.  Pres. Com. Myles emphasized that they needed to promote having out-of-county prisoners and that there are 25 sheriffs and 75 commissioners that should be contacted.  To save costs, Pres. Com. Myles volunteered to compose a brochure.

Pres. Com. Myles suggested having Robert Holthaus, Loss Prevention Coordinator, with Missouri Association of Counties to take a tour with the Commission to inspect the jail.  Pres. Com. Myles stated he feels the Commission should inspect the jail regularly.

The ill prisoner who has been hospitalized has been dismissed and is in jail, but has to be taken back to the hospital regularly for attention. The Commission will check to see if Medicaid will pay for the medical treatments.

 

3:30 p.m., the Weekly Press Conference was held with Mike Lear of KWIX-KRES, Amy Compney of Moberly Monitor-Index, Janet Murray and Ross McKinstry of Randolph County Health Department present.  Some of the topics covered were:

              Ill prisoner

              Raised gardens

              2 deputies that have been released – (“no comment” by Commission as that is a personnel issue)

              Developer on Highway 3

              TEAP Study

              Sexual harassment training and safety training

3:45 p.m., the Commission discussed the On-Site Sewage Ordinance.   Janet Murray gave the Commissioners a packet, which included the application procedure for sewage system, State Law, installer list, penalty list, etc.  She also has brochures on systems and a Homeowner Record Keeping System.

Pres. Com. Myles stated he feels the ordinance is too complicated and he would vote “no” today.  He said, basically, people just want to know what to do. 

As the Commission reviewed the ordinance, it was noted that “new construction only” was not in the ordinance.  There was lengthy discussions on #3 (fee structure) and also #4 (5 person Review Board) and it was finally agreed the Randolph County Health Dept. would recommend the 5 person Review Board and the Commission could approve or not approve the recommendations.

Janet Murray is to rewrite the ordinance and it was agreed the ordinance would be placed on the agenda Tuesday, July 5th.  Ross McKinstry suggested that the Commission might want to have the attorney for the county review the ordinance before the Commission passes it.

Bankhead moved to adjourn and the vote was unanimous.

 

Randolph County Commission Minutes

              July 5, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk

10:00 a.m., the meeting was called to order by Pres. Com. Jim Myles.  Pres. Com. Myles stated that the meeting with Bill Dougherty at 10:30 a.m. should be removed since Bill is on vacation and then moved to approve the agenda; vote was unanimous.

Pres. Com. Myles moved to approve the invoices for payment as presented by Mr. Sears and vote was unanimous.

Com. Bankhead moved to approve the minutes dated June 30th, as amended, and vote was unanimous.

Pres. Com. Myles moved to approve the Court Order from Thomas Hill Cemetery Fund for mowing services on July 1st, and vote was unanimous.

The Commission met with Sheriff Nichols at 10:30 a.m. to review various topics.  Sheriff Nichols has received a letter from Advanced Correctional Healthcare regarding medicines and prescription drugs.  The Commission will consult with the Prosecuting Attorney’s Office on the legality of the bidding process. 

Sheriff Nichols also stated that there had been only one nurse apply for the position at the Justice Center.

Sheriff Nichols delivered a statement from Orkin for spraying the jail.  Apparently, spiders have bitten one or two inmates.  The Commission discussed obtaining price quotes from other exterminators.

Pres. Com. Myles moved to approve the minutes of the Closed Session dated June 23, as amended, and vote was unanimous.

The Commission visited with Sheriff Nichols on sexual harassment training.  He indicated there is a video available, but believed MOPERM could give a better presentation.  The Commission will check with MOPERM to determine if this training could be given by MOPERM.

Com. Bankhead moved to adjourn the regular meeting of the Commission at 11:30 a.m., and vote was unanimous.

Pres. Com. Myles moved to open the Board of Equalization meeting at 11:30 a.m., and the vote was unanimous.  Present for this meeting was the three commissioners, Jim Myles, Chuck Bankhead, Doug Galaske, Richard Tregnago, Assessor, Jim Sears, County Clerk, and Marie Arp, deputy clerk.

                                                                                                                                                          Page 2 of 2

Com. Bankhead moved to appoint Doug Galaske as Chairman; vote was unanimous.

Com. Galaske moved to appoint Chuck Bankhead as Vice-Chairman; vote was unanimous.

Richard Tregnago explained the purpose of the Board of Equalization was to correct the values the Assessor’s Office has placed on property, both real and personal.

There was no business brought before the Board of Equalization on this date.

Jim Myles moved to adjourn the Board of Equalization meeting at 12:15 p.m. and vote was unanimous.

Then, Jim Myles moved to reconvene the Commission meeting and also moved to adjourn the Commission meeting for the rest of the day and vote was unanimous.

 

Randolph County Commission Minutes

July 12, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

9:10 a.m. Pres. Com. Myles called the meeting to order.  Pres. Com. Myles moved to approve the agenda and vote was unanimous.  Pres. Com. Myles moved to approve the minutes dated July 5th and vote was unanimous.

Pres. Com. Myles moved to approve a Court Order to pay $95 from the Johnson Cemetery Fund to Pete Raney for mowing on July 7th and vote was unanimous.

Pres. Com. Myles moved to approve the invoices for payment as submitted by County Clerk Jim Sears, and vote was unanimous.

9:35 a.m. the Commission met with Bill Dougherty, Road and Bridge Supervisor.  Bill reported that the patchwork at Clark was started on June 14th and 47 areas were patched in June.  To date in July, there have been 35 areas patched and they probably will be finished at Clark in about 2 weeks.  (The patches are 9 ft. wide, 6 ft. long and 9 inches deep)

After discussion on culvert bids, Pres. Com. Myles moved to reject all bids on culverts because the Commission recommends the citizens purchase culverts locally, and the vote was unanimous.  (Local lumber vendors that sell culverts are Moberly Lumber, Galloway Lumber, and Clifton Hill Lumber)

Chuck stated he has contacted Thompson Culvert Co. and talked with Danette (800-325-2150) and informed her that the Commission has rejected all of the culvert bids this morning.

The Commission asked Bill if he would be available to go to MODOT with them in the near future to discuss BRO funds.

10:00 a.m. the Commission met with John Rooks, Systems Engineer, with i3 Audio-Visual, a division of Instrumental Influence, Inc. from Sedalia to discuss a solution to reverberations in the court room.   Also present were: Wade Horn, George Esser, Jim Wise of KWIX Radio, Peggy Boots and Norma Prange of Circuit Clerk’s Office, Rick Howard, Maintenance Sup. and Sheriff Nichols.

It seems the recording of court proceedings will not work with the reverberations, and Judge Jaynes has indicated court proceedings will be shut down.  Since this matter is emergency in nature, Mr. Rooks was given authority by the Commission to proceed with installation of 25 4×8 panels on all sides of the courtroom, 12 ft. from the floor, at a cost of $8000.  Wade Horn will process the Change Order.  Mr. Rooks indicated the panels could be installed the week of August 15th.

                                                                                                                                                         

There is an odor in ventilation system and Rick Howard and Roger Garmon have checked the problem.  Wade will have Precision come today as they are in the area.  Possibly a camera can be used to check the vents.  This has been a problem for about 3 weeks and is in hallway going into the courtroom and in the Circuit Clerk’s office.

Paper towel/waste receptacle in judges’ bathroom— Rick has installed one but the Commission will check with Tim Morgan to see if a better one is available.

                                                                                                                                                 

Hot water in restrooms—Wade will check with the plumber.

Noisy ballast in courtroom lights – will be fixed July 14th.

Water fountains does not have cold water –

Circuit Clerk’s Office temperature problem – Wade & George will check this matter

Need for more bookcases in law library – Rick Howard will check with Paula Delaney and will report back to the Commission about this need

Microphone in Circuit Clerk’s Office window – (will wait until after the ballasts are replaced in the lobby to see if problem is solved

Motion sensors in Circuit Clerk’s Office needs to be disconnected – Wade will have the electrician turn them off

Electrical/breaker problem in Circuit Clerk’s Office –

Breaker boxes aren’t properly marked

Blue prints of electrical system needs to be available – Wade said he would get them

File server room has loose carpet tiles

Wade will check with the State Court Administrator’s Office about extra circuits needed

Nail holes haven’t been covered

Columns not finished

Flag pole has a void under the concrete pad

Ceiling tiles – some need replacing

Bugs in light fixtures –

The Commission plans to have a walk-through of the Justice Center on July 19th at 1:30.  George Esser said he has done a walk-through today and will do another one later as he will not be available on July 19th.

Rick Howard will contact Doug Henry to determine cost of a waste receptacle outside of the front door.

Rick was authorized by the Commission to purchase and install some restroom signs.

                                                                                                                                                         

Sheriff Nichols said he believes some trustees could be used to work in landscaping.

Wade asked who would be responsible for the “punch list” and it was decided Wade should have it.

Pres. Com. Myles moved to approve 2 Change Orders: 1) Dean Hathman Masonry Co. in the amount of $2574.47; 2) Grooms Co. in amount of $1293.60, and vote was unanimous.

Doug asked the Sheriff if he is experiencing any problems.  Sheriff Nichols stated he believed sound panels on the walls in the interview room were needed for acoustics.  He also said the temperature is not that even in his office but thought it was bearable.

                                                                                   

Sheriff Nichols reported that the sexual harassment complaint investigation has been completed.  He also said he was waiting on the date for sexual harassment training.

Since Rick Howard’s office does not have a fax machine, the Work Orders can be faxed to the Sheriff’s Office and will be passed on to Rick.

The Commission gave an interview with Jim Wise of KWIX Radio Station on status of Justice Center issues.

The Commission has been invited to a Bio-Terrorism meeting July 18th at the Health Department.

The Commission adjourned from 11:45 to 1:30 p.m.

1:30 p.m.  the Commission met with Rick Pierce, Assistant Prosecuting Attorney, of Child Support Division for Chariton, Cooper, Howard & Randolph counties.  Mr. Pierce presented Supplemental Agreements between the Child Enforcement in Jefferson City and the 4 counties that are involved.  The agreements are executed by the Prosecuting Attorneys in each county and the Presiding Commissioners in each county.  There is no cost to the citizens of Randolph County for the services this office provides.

A copy of the Supplmental Agreement will be furnished to the Commission when all of the signatures are obtained.

The Commission met with Julie Tomlinson, Auditor.  She had questions about overtime policy for the Sheriff’s Department.  There is a Code of Federal Regulations that applies to law enforcement concerning the accruing of comp. time and payment for comp time.

The auditor also asked questions about the sick leave policy in the Sheriff’s Office.

The Commission will study these issues the auditor has mentioned and will make an evaluation on whether to make changes to the Personnel Manual.

Tim Morgan came by the Commission meeting and said he has sold his business to Lance Bailey effective July 1st.

Pres. Com. Myles moved to adjourn at 3:00 p.m. and vote was unanimous.

 

Randolph County Commission Minutes

July 14, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner,  Norma Prange, Circuit Clerk, and Marie Arp, Deputy Clerk

9:00 a.m., the meeting was called to order.  Pres. Com. Myles moved to approve the agenda and vote was Myles yes, Galaske yes.  Com. Galaske moved to approve the minutes dated July 12th, and vote was Myles yes, Galaske yes.

(Commissioner Bankhead arrived at 9:10 a.m.)

The Commission will attend a Grant Writing Seminar in the training room of the Health Department to be taught by Tammy Gibson on August 31st.  The Commission plans to invite mayors of each municipality in Randolph County, as well as Gary Edwards, City Manager of the City of Moberly.

Sexual Harassment training has been arranged with MACC on August 9th.  Two sessions will be presented for the Sheriff’s Department.  The Commission also will notify the elected officials and urge them to attend.

The Commission has received information from MOPERM on Sexual Harassment, which should be posted and/or given to each employee, possibly in the Personnel Manual.  This information will be given to the elected officials to inform their respective employees.  The Commission is in the process of reviewing the present sexual harassment policy.

The Commission discussed Advanced Correctional Healthcare contract provisions.  To date, a nurse has not been hired, but there have been only 2 applicants.  Prescriptions are included in the contract, but there is a question about over-the-counter medicines being included.  Pres. Com. Myles stated he was in favor of Advanced Correctional Healthcare having the prescriptions included in their contract from a local pharmacy.

The Commission is planning on attending the 911 Joint Communications meeting at the Moberly Police Station July 21st, at 10:00 a.m.

The Commission adjourned for lunch from 11 a.m. to 1:30 p.m.

1:30 p.m., Wade Horn presented 2 Change Orders for purchase and installation of 25 4×8 panels on all sides of the courtroom at a cost of $8000.  The other Change Order is in the amount of $1700 to install the same type of panels in the Interview Room of the Justice Center.  Since this is an emergency, and court would be shut down if not remedied, Pres. Com. Myles moved to approve the Change Order for the fiberglass sound acoustical panels in the courtroom in the amount of $8000, and vote was unanimous.

                                                                                                                                                  

Com. Galaske moved to approve the installation of the same sound acoustical panels in the Interview Room of the Justice Center the amount of $1700, because Sheriff Nichols stated the reverberations are very much a problem there also; the vote was unanimous.

Wade reported some of the issues with the Justice Center have been resolved: 

              Water fountains – cooler tanks are above the ceiling, and fountains need to run about 30 seconds.

              Wade reported that the breaker boxes are labeled correctly

              Wade said the loose tiles in the file server room are being fixed.

              Apparently, the odor in the Circuit Clerk’s Office has been resolved.  Wade has checked for freon, carbon dioxide and natural gas and there is no problem with those.  It seems that the exhaust had been turned off. 

Norma Prange also stated there is a problem with spiders in the Circuit Clerk’s Office and asked if the problem could be rectified.

The Commission has learned that the Randolph County Bar Association would furnish pitchers and glasses in the courtroom and has requested permission to do so from the Commission.   Com. Galaske moved that the Randolph County Bar Association is authorized to provide pitchers and glasses in the courtroom, and the vote was unanimous.

The Commission also has been informed that attorneys have inquired about access to a telephone while transacting business at the Justice Center.

There was discussion on the Sewage Ordinance.  Proposed changes have been received and it may be voted on next week.  Com. Galaske suggested a change of the Review Board (#5), that the Commission appoints members for 4-year terms, and the Health Department appoints members for 2-year terms.

A Press Conference was held and Amy Compney with the Moberly Monitor-Index was the only representative.

2:45 p.m., Pres. Com. Myles moved to adjourn and motion was unanimous.

 

Randolph County Commission Minutes

July 19, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk

9:00 a.m., the meeting was called to order.

Pres. Com. Myles moved to approve the Court Order in the amount of $60 from the Trinity Cemetery Fund to Charles Belcher for mowing on July 15, 2005 and vote was unanimous.

Com. Bankhead moved to approve the minutes dated July 14th and vote was unanimous.  Pres. Com. Myles moved to approve the agenda and vote was unanimous.

Pres. Com. Myles moved to approve the revisions of the Driveway Culvert Ordinance dated July 19th and vote was unanimous.

Pres. Com. Myles moved to approve the invoices as presented by County Clerk Jim Sears, with the exception of one to Moberly Regional Medical Center for the medical of a prisoner; vote was Bankhead yes, Myles yes.  (Commissioner Galaske was absent because of family emergency).

Assessor Richard Tregnago visited with the Commission about the car his office has been using is now inoperable.  The Commission decided the car could be fixed, if it is not in excess of $500.

The regular meeting of the Commission adjourned at 10:00 a.m.

Chairman Galaske called the Board of Equalization meeting to order at 10:00 a.m.  Present were the following: Jim Myles, Chuck Bankhead, Richard Tregnago, Jim Sears, Byron Shoffner, and Marie Arp. 

There was no business to come before the Board of Equalization.  Assessor Tregnago stated that July 26th is the date scheduled for the closing of the BOE.   The Board of Equalization meeting adjourned at 10:35 a.m.

The regular meeting of the Commission reconvened at 10:35 a.m.  Rick Howard, Maintenance Sup. reported about various air-conditioning problems at the Justice Center, which he believes is relatively serious.

The Commission adjourned for lunch at 11:30 a.m. and held an inspection of the Justice Center at 1:30 p.m.

Commission adjourned for the day at 3:30 p.m.

 

Randolph County Commission Minutes

July 21, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk

10:00 a.m., the meeting was called to order.  Com. Bankhead moved to approve the agenda and vote was Myles yes, Bankhead yes.

Pres. Com. Myles moved to approve the minutes dated July 19th and vote was Bankhead yes and Myles yes.

(Commissioner Galaske arrived at 10:15 a.m.)

Pres. Com. Myles and Com. Galaske attended a 911 Committee Meeting at the Moberly Police Department from 10:30 a.m. to 11:30 a.m., and Commission meeting adjourned until 1:00 p.m.

1:05 p.m. Discuss and vote on On-Site Sewage Ordinance.  In Attendance: Virginia West, Dennis McKeown, Lonny Holder, Don Burton, Jim Wise, Ross McKinstry, Janet Murray, Gerald Luntsford, Fred and Marilyn Massman

Fred and Marilyn Massman requested permission to place their sewage system closer than 75 ft. to the county right-of-way of County Road 2711.  Janet Murray concurred with this request and has measured the property.  She also stated that the sewage system is 37 ft. closer than it is supposed to be from County Road 2711, but was the only solution.  Pres. Com. Myles moved that the Commission grant the right for Fred and Marilyn Massman to install their sewage system closer than 75 ft. to the county right-of-way of County Road 2711, and vote was unanimous.

Then, there was discussion on the On-Site Sewage Ordinance and Commission agreed that Nos. 1 and 4 should be combined.  It was noted that the ordinance, which was presented by Janet Murray, did not specify that the Commission appointees for the Review Board be for 4-year terms, and requested this also be in the final draft to be furnished by Janet Murray.

Several realtors present expressed the need for the On-Site Sewage Ordinance.

Pres. Com. Myles moved to approve the On-Site sewage Ordinance with the changes of combining Nos. 1 and 4, and specify the Commission appointees on the Review Board for terms of 4 years, to be effective September 1st, and vote was unanimous.

Gerald Luntsford visited with the Commission about a problem south of Mud Creek Bridge on County Road 1860. Mr. Luntsford believes a heavy rain could wash the roadway into the creek.  The Commission will view this site to determine a solution. 

 2:30 p.m., the Commission discussed the supplier of prescription drugs for the Justice Center.  Attending were Gary Kribbs of Medicine Shoppe and Sam Tadrus of Sam’s Drug Store.  A letter from Advanced Correctional Healthcare stated they would also pay for prescription drugs under the current contract for $47,360.

If Sam’s Drug Store furnishes the prescriptions, the contract would be $51,032, 30% higher, an increase of $3,672. 

If Medicine Shoppe furnishes the prescriptions, the contract would be $49,196, 15% higher, an increase of $1,836.

The concern of the Commission was the availability of prescriptions and not having to wait for medicine to be mailed by Advanced Correctional Healthcare, especially in emergency situations, possibly causing liability.    Pres. Com. Myles moved that the Commission accept Advanced Correctional Healthcare medical care contract and using Medicine Shoppe as the pharmacy by an increase of $1836 annually of the contract cost, and would expire at the same time that the Advanced Correctional Healthcare contract expires.  Vote was

Galaske yes, Myles yes, Bankhead no.

Old Business: Various bids for pest control were reviewed.  Com. Bankhead moved to accept Aban’s contract for pest control at the Huntsville Courthouse and Justice Center.  Vote was Myles yes, Bankhead yes, and Galaske abstained.

3:13 p.m., Pres. Com. Myles moved to adjourn the regular meeting and convene in closed session, per Statute 610.021(1) to discuss legal issues involving possible litigation and vote was unanimous.

3:25 p.m., Pres. Com. Myles, moved to adjourn closed session and reconvene open session, and vote was unanimous.

3:35 p.m., Meeting with L&J Development, Jeff Lawrence and Bryin Maenner, and Regina Brown and Christi Burton of the Randolph County Juvenile Office.  Mr. Lawrence presented floor plans for the renovations of the first floor of the Moberly Courthouse and Proposal of costs in the amount of $125,002.21.  This amount excludes any costs of asbestos and mold removal.  Mr. Lawrence indicated the renovations would take about 60 days to complete.  Com. Myles indicated the Commission would need to explore financial possibilities before making any further plans.

4:00 p.m., the Weekly Press Conference was attended by Amy Compney, of Moberly Monitor-Index

The Commission adjourned at 4:15 p.m.

 

Randolph County Commission Minutes

July 28, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commission; Doug Galaske, Eastern District Commissioner and Chuck Bankhead, Western District Commissioner. 

Meeting was called to order at 10:00 a.m.

Com. Bankhead made a motion to approve agenda.  Vote was; Myles yes, Galaske yes and Bankhead yes.

The commission signed a new contract with Advanced Correctional Health Care.  The new contract was required due to a local pharmacy being used, which changed the previous signed contract.

The commission discussed the counties sick leave policy and decided to put the issue on the agenda at a later date to discuss possible changes to the policy.

The commission agreed to allow the nurse for the Randolph County Jail, to acquire needed supplies for her office.

The commission discussed the T.E.A.P. program.  The commission discussed the invoices received from Bucher, Willis and Ratliff and why the discrepancy in amount and why the county hadn’t received any information from the company.  The commission contacted Gary Graham with Bucher, Willis and Ratliff and was informed that the information had just been placed in the mail and the county should be receiving it in a few days.

The commission discussed the food service bid for the Justice Center.  A one year commitment to Regional Catering ends October 16th, so its time to put out for bids for services.

11:30 a.m. The commission adjourned for lunch. 

1:30 p.m. The commission met with Ron Watts and Roy Hogsett of MODOT, concerning BRO and soft match funds that Randolph County have and how these funds can be used.  The commission was given a list of seven bridges within Randolph County that were considered to be deficient by MODOT. 

3:50 p.m. The commission held its weekly press conference at the Moberly Courthouse.  In attendance were members of the Moberly Monitor Index and KWIX/KRES radio station.

4:30 p.m.  Com. Bankhead made a motion to adjourn.  Vote was; Myles yes, Galaske yes and Bankhead yes.

 

Randolph County Commission Minutes

August 2, 2005

The Honorable Commission convened with the following present: Jim Myles, Presiding Commissioner and Chuck Bankhead, Western District Commissioner.  Com. Doug Galaske was on family vacation.  Commissioner Bankhead also took the minutes, due to Marie Arp (Deputy Clerk) not being present to take minutes.

Meeting was called to order at 9:05 a.m.

Com. Bankhead made a motion to approve agenda, with the exception of the 11:30 item of meeting with George Esser, do to Mr. Esser was not going to be attending the meeting.  Vote was; Myles yes and Bankhead yes.

The commission met with Rick Howard, regarding different issues concerning county buildings.  The commission passed along to Mr. Howard a concern regarding damaged ceiling tiles at the Moberly Courthouse, which the commission had been informed of by the Circuit Judge’s Office.  The commission also informed Mr. Howard that George Esser would be in Randolph County on August 4th, for a final walk through of the Justice Center and the commission encouraged Mr. Howard to be present for that walk through.

The commission met with Carl and Jessie Wamsley (of Miss Valley Internet), regarding internet questions that the commission had for the county.  Topics discussed included placing the county web site on Miss Valley equipment that is currently at the Randolph County Justice Center and enquiring if Miss Valley would be interested in working with Randolph County at a later time, to work towards getting a grant to bring wireless internet service to residents of Randolph County.

Pres. Com. Myles made a motion to approve invoices that were presented to the commission.  Vote was; Myles yes and Bankhead yes.

The commission met with Wade Horn, Circuit Clerk Norma Prange, Paula Delaney and Peggy Boots in regards to updates concerning the Randolph County Justice Center.

Topics discussed included:

  • Possibly changing water faucets in the women’s restroom.
  • Problems with the HVAC system.
  • Damaged ceiling tiles.
  • Circuit Clerk’s office needing additional outlet’s
  • Paula Delaney’s office needing additional outlet’s
  • The need for trash cans and butt cans in areas for public use.

             

Com. Bankhead made a motion to pay invoices submitted by Wade Horn; invoices were for final payments to vendors.  The Commission decided to hold the final payment to Ford Restaurant Supply, until a broken freezer is replaced in the Randolph County Justice Center.

              Ford Restaurant supply (check being held)                           $ 9338.70

              T & G Specialties                                                                                $ 9705.80

              Triple B Doors                                                                                    $   233.00
              Professional Contractors & Engineers Construction Mgmt.     $ 1709.53

             

11:55 a.m.  Commission broke for lunch.

1:30 p.m.  Commission returned from lunch.

The commission discussed possible funding alternatives, in regards to the remodeling of the Randolph County Courthouse in Moberly. 

The commission reviewed the plans of the construction of the new section of HWY 63, to determine how much of the old road, will possibly be given to the county to maintain after completion.

3:04 p.m. Pres. Com. Myles made a motion to adjourn; Myles yes and Bankhead yes.

 

 

Randolph County Commission Minutes

August 30, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

9:00 a.m.  the meeting was called to order.  Com. Bankhead moved to approve the agenda and vote was unanimous.

Presiding Com. Myles moved to approve the invoice for postage in the amount of $28.86 for Local Emergency Planning Committee meeting on August 31st to the City of Moberly for 78 letters mailed; vote was unanimous.

Com. Galaske moved to approve the following Court Orders for cemetery mowing:

              Charles Belcher, Trinity Cemetery Fund August 27th, for $60

              Charles Belcher, Johnson Cemetery Fund, August 27th, for $95

              Pete Raney, Thomas Hill Cemetery Fund, August 28th, for $90

Vote was unanimous.

Richard Tregnago, Mark Price and Bill Dougherty informed the Commission on suggestions for sick leave policy, as well as vacation, jury duty, holiday benefits for permanent/part-time employees. 

The Commission informed Bill Dougherty of various road problems and concerns from various individuals to be checked.  He was also given approval to use asphalt to fill the holes by hand on County Road 2650 (old Highway 63) south of Renick.  Bill also reported that one of the Road and Bridge trucks would be taken to Jefferson City for repairs on the engine main seal.

9:30 a.m., Judge Jaynes called to inform the Commission of the problem with tape recording during court at the Justice Center.  John Rooks, Systems Engineer, with i3, a division of Instrumental Influence, Inc. visited with the Commission about the problem and assured the Commission that the problems of feedback and background noise with the microphones will be resolved.  He is sitting in on the court proceedings today to make an evaluation.  He reported that the sound panels, which had been installed around the courtroom, were very helpful in solving the reverberations.

Roger Garmon of PC&E presented bills from PC&E in the amount of $342.41 and Instrumental Influence, Inc. in the amount of $2556.34.  Pres. Com. Myles moved to approve these bills for payment and vote was unanimous.

Sheriff Nichols visited with the Commission on the vacant nursing position at the Justice Center.  Advanced Healthcare will be doing the telephone interviews.  The Commission discussed making the position a salary position, which could include calls and the nurse might carry a pager and/or cell phone.  Pres. Com. Myles will check with hospital for hourly salary for a LPN position.

Sheriff Nichols also said there was a need for three “No Parking” signs, two at the doors at the rear of the jail and one on the street.  He will check with City of Huntsville on the need for the “No Parking” sign on the street.

Commission discussed various issues on food service bids at the Justice Center, nutritional guidelines, liability, etc. This matter will be placed on the Agenda, Thursday, September 1st.

The Commission discussed the building behind the Justice Center and Com. Galaske volunteered to contact the owners.

The Commission discussed sending a letter today to Moberly Regional Medical Center terminating current payment agreement regarding medical treatment for inmates.  Com. Galaske moved to approve the letter Attorney Jay Kimmons drafted to send to MRMC by certified mail; vote was Myles no, Bankhead yes, Galaske yes.  (Note:  Letter was mailed today.)

Com. Galaske moved to approve the minutes dated August 16th, 18th and 22nd, and vote was unanimous.

11:30 a.m.  Elaine Avery representing Local Emergency Planning Committee (LEPC) gave an overview of guidelines for the funding. The funding program’s purpose is to increase local effectiveness to prevent chemical accidents and to safely handle hazardous material emergencies.  Ms. Avery presented a Funding Grant for next year for the total amount of $4730.05.  (Chemical Emergency Preparedness Fund (CEPF) for $3243.06, and Hazardous Material Emergency Preparedness Fund (HMEP) for $1486.99).

Pres. Com. Myles moved to approve the funding request to Missouri Emergency Response Commission for period from July 1, 2005 to June 30, 2006, and vote was unanimous.

Ms. Avery brought a Certificate of Appreciation to be given to David Haley at the LEPC meeting August 31st since he was resigning and a replacement would be named soon.  Jim Myles signed the certificate as Presiding Commissioner.

Pres. Com. Myles moved to adjourn for lunch at 11:50 a.m.

1:30 p.m. Mark Price had a conversation with the Commission on the On-Site Sewage Ordinance pertaining to recording of sewage systems.   The Commission will investigate the matter for clarification.

2:00 p.m.  Rick Howard, Maintenance Sup., talked with the Commission on generator warranty, filters, air conditioners at the Justice Center, etc.  He believes if the garage at the old jail would be emptied, he could put it to better use.

Pres. Com. Myles moved to adjourn the regular meeting at 3:00 p.m., per Statute 610.021(1) and go into closed session to have a telephone conference with Attorney Paul Campo to obtain legal counsel.

3:10 p.m., Pres. Com. Myles moved to reconvene the open meeting of the Commission.

The Commission studied the Nuisance Ordinance and will discuss it further on September 1st.

3:15 p.m., since Janet Murray is ill and could not attend the meeting, Pres. Com. Myles moved to adjourn and vote was unanimous.

 

Randolph County Commission Minutes

September 1, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

10:00 a.m., the meeting was called to order by Presiding Commissioner Myles.

Com. Galaske moved to approve the minutes of the open and closed meetings on August 30th and vote was unanimous.

The Sick Leave Policy for the county employees was discussed at length and finally tabled until after the Salary Commission Meeting on September 30th, 3:00 p.m. at the Justice Center in the Hearing Room.

1:38 p.m., The Nuisance Ordinance was discussed at length and finally tabled. Some of the concerns the Commission has are defining exactly what are a “nuisance”, the enforcement of the ordinance, and whether it would be criminal or civil.  Com. Galaske stated the Commission should invite the Prosecuting Attorney, Sheriff and Judges on enforcement before passing such an ordinance.  Com. Galaske further stated that due to budget constraints, the county could not afford to hire a person to check “nuisances”. 

Food Service bids were discussed and will be published next week and opened on September 27th at 11:00 a.m.

Bill Dougherty, Road and Bridge Sup. came by to report that one of the dump trucks (a 2001) has a knock on #3 cylinder and was waiting on a report from Jefferson City to know the extent of costs for repairs – $10,000 to overhaul versus new motor.

The weekly press conference was held and Jim Wise and Amy Compney represented the news media.

Com. Myles moved to adjourn at 3:10 p.m. and vote was unanimous.

 

 

Randolph County Commission Minutes

September 6, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.  (Western District Commissioner, Chuck Bankhead was absent since he has been deployed to assist with hurricane disaster in Louisiana.)  Also attending was Nancy Copenhaver.

9:10 a.m., the meeting was called to order by Presiding Commissioner Myles.

Presiding Com. Myles moved to approve the agenda with the exception of the 10:30 item with Moberly Chief of Police Mike Garbulski and City Manager Gary Edwards, as Chief Garbulski is out of town, and vote was unanimous.

Jim Myles moved to approve the invoices for payment as submitted by Jim Sears, and vote was unanimous.

Com. Galaske moved to appoint Darryl Rasmussen, Lieutenant, City of Moberly Fireman, as Chairman of the Local Emergency Planning Committee (LEPC) to replace David Haley; vote was unanimous.

There was discussion on hospital bills received by the court before the inmate is released so medical bills could be considered as a condition of probation, parole or conditional release. 

10:30 a.m., met with Sheriff Nichols on cost reduction issues.   He is stepping up foot patrol in some towns.  Also, the Road and Bridge crew informs the Sheriff’s Dept. when they see things that need to be called to the Sheriff’s Dept. attention.  It was noted that only 8% of the Sheriff’s budget remains for the year, mainly caused by the escalated gasoline costs.  The Sheriff’s Dept. is making sure the patrol cars are tuned and have proper tire pressure.

Sheriff Nichols has contacted 14 counties, surveying how medical costs are handled.  He was informed Buchanan County does not pay any hospital costs whatsoever.  Audrain County pays the medical bills.

Five percent is collected through court costs.  Com. Galaske asked of the Sheriff, who presents the bills to the court on sentence day, and Sheriff Nichols believes the bills comes from the Sheriff’s Dept. to the Clerk, or they could give it to the Prosecuting Attorney.

Food service for inmates was discussed and Presiding Com. Myles asked Sheriff Nichols to contact Regional Food Services and have the meals cost reduced to $6 per day per inmate.  To accomplish the reduction, a possibility might be to serve morning and evening meals, and a sack lunch at noon.

Pres.Com. Myles moved to send a letter to Virgil Thurston of Regional Catering, and asking him to meet with Sheriff Nichols to find a way to reduce the meal costs to no more than $6 a day per inmate and vote was unanimous.

11:30 a.m., Meeting to finalize ordinance administration and coordination – of On-Site Sewage and Driveway Entrance/Culverts.  Attending:  Janet Murray representing the Health Department, Joan Joseph, 911 Coordinator, Jim Sears, County Clerk, Gerald Luntsford.  Ms. Murray has prepared packets to be handed to new construction residents, as well as information on the Driveway Entrance/Culvert policy.  The Health Department and the County Clerk’s Office will distribute this packets/information.

The Driveway/Culvert Policy revision will be finalized September 8th, removing Road and Bridge Sup. From collecting fees and having the County Clerk’s Office collect the fees.  Joan Joseph, the 911 Coordinator is a good contact since new residents will need a 911 address and will be able to collect the inspection fee of $28.  Presiding Com. Myles moved to approve the Driveway Entrance/Culvert policy with the above changes and vote was unanimous.

Ms. Murray stated that if a variance is required for the onsite sewage system, then the Recorder of Deeds of Randolph County should record it.  Ms. Murray also left the procedure for the Variance Board.

11:50 a.m.,  Com. Myles moved to adjourn and vote was unanimous.

 

1:30 p.m., Commission met with Gayle Garrison, Senior Auditor of the State of Missouri.

 

Randolph County Commission Minutes

September 8, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.  (Chuck Bankhead, Western District Commissioner, was absent since he has been deployed to assist with hurricane disaster in Louisiana.)

10:00 a.m., Meeting with Harold L. Siglar, CEO, Moberly Regional Medical Center concerning large hospital bill owed by the county for inmate care.  He indicated the hospital would work with the county and Commissioner Galaske indicated the county might have to make payments over a long period of time.  Com. Galaske also stated that the county does not have the Attorney General’s opinion on the liability of payment for medical costs for convicted prisoners.  In addition, there is the question of whether the county is legally liable for  the county to not pay any medical bills after the 60 days of cancellation of the contract with the hospital.  Mr. Siglar will consult with their counsel.

Mr. Siglar stated the hospital is open to another contract.  Com. Galaske stated he was opposed to any contract.

10:45 a.m.  Bill Dougherty, Road & Bridge Sup., talked with the Commission on the dump truck that needs repair and he made the decision to rebuild the engine.

Bill also talked with the Commission about the culvert procedures for clarification on various aspects, including working with Eight Mile Road District.  Bill also asked the Commission to publish the culvert/driveway procedures for better communication for the public.

Bill informed the Commission of another development near Higbee and was meeting later today with John Poindexter to discuss roads, driveways, and culverts.

11:00 a.m., Presiding Commissioner Myles moved to approve the agenda and vote was unanimous.

Presiding Com. Myles moved to approve the minutes dated September 1st and September 6th; vote was unanimous.

The Commission discussed Request for Proposals for a grant writer.  Proposals will be accepted until October 14, 2005, 4 p.m.

Jail Personnel Meal Policy was reviewed.  Pres. Com. Myles believes it is advantageous to continue furnishing meals for the jail personnel so they can stay on the job during meals.

Norma Prange, Circuit Clerk, stated the Carla Clay jury trial starts September 20th and will be held at the Justice Center. 

The problem with the microphones in the courtroom is still being addressed.  Also Ms. Prange asked if some landscaping could be done on the east side of the Justice Center.

Commission adjourned for lunch from 11:30 a.m. until 1:30 p.m. to attend Old Settler’s Luncheon in Huntsville.

1:30 p.m., Bob Bauer came in for about 30 minutes. 

Commission reviewed Guidelines for Road Petition for Randolph County.  Pres. Com. Myles believes a scanner is needed to place longer documents in the computer without typing.

Commission reviewed status of income and financial condition report.

Presiding Com. Myles telephoned Mike Fusselman on the collection of hospital and medical bills of inmates so they can be added to court costs before the release of inmates.

Nuisance Ordinance was discussed.  Com. Galaske believes a Code Enforcement Officer would be needed.  Presiding Com. Myles believes an “unskilled” Code Enforcement Officer might be used.  Com. Galaske suggested having a meeting with Mike Fusselman, P.A., as well as Judge Jaynes to get their stamp of approval.  Presiding Com. Myles stated he would set up a meeting to talk with them.

The Commission questioned the need of having Kip Hyde on guard at the Justice Center during times when court is not in session.  Presiding Com. Myles stated that maybe the doors could be locked on Fridays.

Sales tax rollback was mentioned.

3:00 p.m., Billy Reed visited with the Commission about the idea of countywide speed limit and said that 55 is excessive speed for gravel roads.  Also Sheriff Mark Nichols was present. 

It was suggested to have Larry White, Eight Mile Road District Supervisor, put a counter on County Road 2275.  Mr. Reed indicated he has a radar gun and will study the speed of  cars  traveling on County Road 2275.

Sheriff Nichols reported that two individuals have been caught dumping shingles and building materials on a county road.  Sheriff Nichols will contact Bill Dougherty to obtain an estimate on the cost of cleaning up the debris so the county can be reimbursed.

3:55 p.m.  Press Conference – attending were Amy Compney of Moberly Monitor-Index and Jim Wise of KWIX Radio station.

In addition to the above topics today, the press was informed that a web site is now set up by Mike Mattox, at no cost to the county.  The agenda and minutes will be on the web site as well as other county topics.  The address is www.randolphcountymo.com.

Bids for food service at the jail will be opened on September 27th.

It was also noted that Chuck Bankhead is on duty with the National Guard to assist with the hurricane disaster and his input is missed.

The Press inquired about the business of voting due to Chuck’s absence, and was informed that the vote of the Presiding Commissioner prevails when there is a tie.

4:20 p.m., Presiding Com. Myles moved to adjourn and vote was unanimous.

 

Randolph County Commission Minutes

September 22, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles,
Presiding Commissioner, Doug Galaske, Eastern District Commissioner and Marie Arp, Deputy Clerk.
10:00 a.m., the meeting was called to order by Presiding Commissioner Jim Myles. Presiding Com.
Myles moved to approve the agenda and vote was unanimous. Presiding Com. Myles moved to approve
the minutes dated September 13th and vote was unanimous.
10:15 a.m., the Commission met with Dennis Brucks, Professional Engineer with MODOT concerning an
entrance off of Highway 63 south, 1/4th of mile in distance, and which also involves Coon Creek. A
resident in the area in question, Bill Baker, owns some land and has talked with MODOT about building a
road. MODOT has estimated that an access road coming from the north would cost $175,000 and access
to Baker from the south would cost $425,000.
The Commission also inquired from Mr. Brucks about a request from Sweet Springs Baptist
Church for paving with concrete. The proposal from the church was that the county would purchase
the concrete and some church members would furnish the labor of laying the concrete. Mr. Brucks
estimated that 300 cubic yards of concrete would cost approximately $18,000 in materials. The
Commission will have Bill Dougherty, Road and Bridge Sup. measure the length of the paving request.
Presiding Com. Myles moved to approve the Court Order to pay $90 from Thomas Hill Cemetery Fund to
Pete Raney for mowing services on September 18th and vote was unanimous.
Presiding Com. Myles moved to approve the certified court orders of the County Commission in the
Matter of Erroneous Assessments and vote was unanimous.
Peggy Boots, Chief Clerk, came by and reported that the sound system in the Justice Center Courtroom
was still not working satisfactorily. The Commission feels that wireless microphones might be a solution
to the problem.
Also, it was discovered today at the Moberly courthouse that radiators in the former Probate Offices were
very hot and at the same time the air-conditioning was on. Rick Howard, Maintenance Sup. was called to
address the problem.
The Commission mentioned that Missouri Prison Industries might be a source for bookshelves at the
Justice Center.
During the financial review, Jim Myles stated he has talked with Prairie Fire in Boonville and was
informed that software would not need to be changed from cash to accrual, and that the present system
would accomplish or prepare the reports the Commission needs.
The Commission reviewed the financial status of September through December 2004.
The Ambient Kits on three air conditioner units was discussed and noted that George Esser has suggested
to wait until heat is required in the Justice Center to determine if the kits are needed. He also suggested
contacting the contractor to see if there is a problem in waiting.

Page 2 of 2
Rick Howard visited with the Commission on following subjects:
• Auction of surplus county property/sealed bids/or donation to non-profit organizations
• Removal of usable items left at the old jail. Com. Galaske will contact Sheriff Nichols to
remove what the Sheriff’s Dept. can use and also to look at the evidence in the garage,
for possible sale as surplus property.
• Old jail would need to be winterized before winter, if property is still owned by the
county.
• Taking sealed bids on the old jail.
• Security screws at the Sallyport have been painted and paint needs to be removed so
they can be worked on. Commission informed Rick to contact Wade Horn.
12:10 Com. Galaske moved to adjourn for lunch.
1:30 p.m., Commission reviewed prior hospital bills and has asked Jay Kimmons, Assistant
Prosecuting Attorney to prepare a form letter regarding the county being or not being responsible
for payment of medical attention to inmates, to be sent to hospitals, doctors, out-patient care
facilities.
Presiding Commissioner Myles suggested, for the time being, that the Commission not take any action for
renovation of the Moberly Courthouse until after the first of the year to determine the financial condition
for 2005.
To date, Sheriff Nichols stated that a nurse has not been hired at the Justice Center since the
resignation of Geneen Wilhite.
3:00 p.m., Dale Samp, President of NE R-4 School District, and Marjorie Gibson, Supt. of NE R-4
School District requested of the Commission maintaining of a bus turnaround on County Road
1715, which is a dead-end road.
They were informed that the county does not do turn-arounds anymore and that the county has 450 miles
of road to maintain. There was a lengthy discussion about maintaining turn-arounds for school busses.
Presiding Com. Myles moved, for the NE R-4 School District, the county will resume their school bus
turn-arounds, the county will charge the school district $25 an hour for the road grader and operator, if the
school district will pay for the gravel, which the county will haul for them at no cost. Vote was
unanimous.
3:30 p.m., Weekly Press Conference – Attending, Mike Lear, KWIX-KRES Radio Station.
4:00 p.m., meeting adjourned.

 

Randolph County Commission Minutes

September 26, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present: Jim Myles, Presiding Commission, Doug Galaske, Eastern District Commissioner and Marie Arp, Deputy Clerk.  (Commissioner Bankhead is still on active duty with the National Guard assisting with a hurricane disaster.)

2:30, the meeting was called to order by Presiding Commissioner Jim Myles.

Com. Galaske moved to approve the agenda and vote was unanimous.

Presiding Commissioner Myles moved to pay $95 from the Johson Cemetery Fund to Charles Belcher for mowing on September 25th and vote was unanimous.

Com. Galaske moved to approve the invoices for payment as presented by Jim Sears and vote was unanimous.

Presiding Com. Myles moved to approve the minutes dated September 22nd and vote was unanimous.

A tentative date of November 5th was selected for the sale of surplus property.  Commission Galaske will contact auctioneers Niece and Kendrick to determine if either would be interested in the sale.

Presiding Com. Myles moved to adjourn at 2:55 p.m., and vote was unanimous.

Randolph County Commission Minutes

September 22, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner and Marie Arp, Deputy Clerk.

10:00 a.m., the meeting was called to order by Presiding Commissioner Jim Myles.  Presiding Com. Myles moved to approve the agenda and vote was unanimous. Presiding Com. Myles moved to approve the minutes dated September 13th and vote was unanimous.

10:15 a.m., the Commission met with Dennis Brucks, Professional Engineer with MODOT concerning an entrance off of Highway 63 south, 1/4th of mile in distance, and which also involves Coon Creek.  A resident in the area in question, Bill Baker, owns some land and has talked with MODOT about building a road.  MODOT has estimated that an access road coming from the north would cost $175,000 and access to Baker from the south would cost $425,000.

The Commission also inquired from Mr. Brucks about a request from Sweet Springs Baptist Church for paving with concrete.  The proposal from the church was that the county would purchase the concrete and some church members would furnish the labor of laying the concrete.  Mr. Brucks estimated that 300 cubic yards of concrete would cost approximately $18,000 in materials.   The Commission will have Bill Dougherty, Road and Bridge Sup. measure the length of the paving request.

Presiding Com. Myles moved to approve the Court Order to pay $90 from Thomas Hill Cemetery Fund to Pete Raney for mowing services on September 18th and vote was unanimous.

Presiding Com. Myles moved to approve the certified court orders of the County Commission in the Matter of Erroneous Assessments and vote was unanimous.

Peggy Boots, Chief Clerk, came by and reported that the sound system in the Justice Center Courtroom was still not working satisfactorily.   The Commission feels that wireless microphones might be a solution to the problem.

Also, it was discovered today at the Moberly courthouse that radiators in the former Probate Offices were very hot and at the same time the air-conditioning was on.  Rick Howard, Maintenance Sup. was called to address the problem.

The Commission mentioned that Missouri Prison Industries might be a source for bookshelves at the Justice Center.

During the financial review, Jim Myles stated he has talked with Prairie Fire in Boonville and was informed that software would not need to be changed from cash to accrual, and that the present system would accomplish or prepare the reports the Commission needs.

The Commission reviewed the financial status of September through December 2004.

The Ambient Kits on three air conditioner units was discussed and noted that George Esser has suggested to wait until heat is required in the Justice Center to determine if the kits are needed.  He also suggested contacting the contractor to see if there is a problem in waiting.

Rick Howard visited with the Commission on following subjects:

  • Auction of surplus county property/sealed bids/or donation to non-profit organizations

  • Removal of usable items left at the old jail.  Com. Galaske will contact Sheriff Nichols to remove what the Sheriff’s Dept. can use and also to look at the evidence in the garage, for possible sale as surplus property.

  • Old jail would need to be winterized before winter, if property is still owned by the county.

  • Taking sealed bids on the old jail.

  • Security screws at the Sallyport have been painted and paint needs to be removed so they can be worked on.  Commission informed Rick to contact Wade Horn.

12:10  Com. Galaske moved to adjourn for lunch.

1:30 p.m., Commission reviewed prior hospital bills and has asked Jay Kimmons, Assistant Prosecuting Attorney to prepare a form letter regarding the county being or not being responsible for payment of medical attention to inmates, to be sent to hospitals, doctors, out-patient care facilities.

Presiding Commissioner Myles suggested, for the time being, that the Commission not take any action for renovation of the Moberly Courthouse until after the first of the year to determine the financial condition for 2005.

To date, Sheriff Nichols stated that a nurse has not been hired at the Justice Center since the resignation of Geneen Wilhite.

3:00 p.m., Dale Samp, President of NE R-4  School District, and Marjorie Gibson, Supt. of NE R-4 School District requested of the Commission maintaining of a bus turnaround on County Road 1715, which is a dead-end road. 

They were informed that the county does not do turn-arounds anymore and that the county has 450 miles of road to maintain.  There was a lengthy discussion about maintaining turn-arounds for school busses.

Presiding Com. Myles moved, for the NE R-4 School District, the county will resume their school bus turn-arounds, the county will charge the school district $25 an hour for the road grader and operator, if the school district will pay for the gravel, which the county will haul for them at no cost.  Vote was unanimous.

3:30 p.m., Weekly Press Conference – Attending, Mike Lear, KWIX-KRES Radio Station.

4:00 p.m., meeting adjourned.

Randolph County Commission Minutes

September 29, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.  (Commissioner Bankhead is still on active duty with the National Guard assisting with a hurricane disaster)

10:00 a.m., the meeting was called to order by Presiding Commissioner Jim Myles.

Presiding Commissioner Myles moved to approve the Agenda with the exception of the meeting with Bill Sullivan concerning the village of Renick ditch project and vote was unanimous.

J. W. Ballinger came by to visit with the Commission.

Bill Dougherty, Road and Bridge Supt., stated the 2001 dump truck has been repaired in the amount of $14,000.  He also has received word from a Mr. Anderton from Clark about the R&B crew damaging his culvert when mowing.  He visited the location and said the culvert was damaged and there were lots of weeds around it and was not installed properly.

10:15 a.m., Sheriff Mark Nichols came and presented further information that the sexual harassment seminar has been presented by the company to the employees who were unable to attend the first seminar.

The Commission studied hospital bills when the hospital contract was effective in 2001 for possible credits.

10:40 a.m., Gayle Garrison, Senior Auditor of the State of Missouri came to have a meeting with the commission.  Presiding Com. Myles moved to adjourn to meet with the auditor, per Statute 610.021(1), and vote was unanimous.

Presiding Com. Myles moved to reconvene the Commission meeting at 11:55 a.m., and vote was unanimous.

11:55 a.m., Don Summers, DNR Ombudsman, came by to visit with the Commission.  He represents 30 counties in northeast Missouri.  He asked how many villages and towns have sewers, and the Commission said that Clifton Hill has received a grant for installation of sewers.   

The Commission informed Mr. Summers about Prather’s junk yard at Cairo and Headrick’s “White goods”.  Mr. Summers was given directions to both locations.

Com. Galaske moved to adjourn for lunch at 12:35 p.m. and vote was unanimous.

1:30 p.m., the Commission studied bids for food service received as follows:

           Regional Catering                                 $1.95 per meal

           Alicia Walker                                 $2.65 per meal

           Kreative Catering                                 $3.00 per meal

Pres. Com. Myles moved to approve the food service bid to the jail to Regional Catering for 12 months, at their bid of $5.84 per inmate, per day, and vote was unanimous.

The Commission called Moberly Correctional Center to obtain information on having a sign made for Justice Center.  Designs will be faxed.

1:45 p.m., Gerald Luntsford, Coroner, came by to visit with the Commission regarding telephone, mileage, training, supplies and car radio.  He said his first training would be October 17th.

Pres. Com. Myles moved to approve an Annexation Petition to Honorable Mayor and members of the Board of Trustees of the Village of Cairo of a small piece of property, which the Commission is acting,  in accordance with Section 71.012 of RSMO.

The Commission reported that a piece of road equipment will be demonstrated next week which does a lot of things a road grader does, and it pulls behind a pickup truck.

2:20 p.m., Commission adjourned to have a meeting with Gayle Garrison, Senior Auditor, per Statute 610.021(1) and vote was unanimous.

2:55 p.m., the Commission meeting reconvened for the Weekly Press Conference.

Com. Galaske moved to approve the minutes dated September 26th and vote was unanimous.

Com. Galaske moved to adjourn at 3:50 p.m. and vote was unanimous.

Randolph County Commission Minutes
October 12, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

9:05 a.m., the meeting was called to order by Presiding Commissioner Jim Myles.

Geeneen Wilhite visited with the Commission about the nursing position at the Justice Center and the suggestion of sharing the position with another part-time person.

Richard Tregnago, Assessor, visited with the Commission on the problem with off site remote backup; options for the solution was discussed and reviewed.

Sheriff Nichols visited with the Commission on several items of concern:

     Nursing position at the jail

Snow & ice removal for 3 locations – he purchased a spreader for the Four-wheeler to use for spreading ice-melt

Patrol cars – 1 has been totaled as a result of the Patrol car and motorcycle accident last week. He is checking places to obtain used patrol cars and suggested that lease/buy might be an option.

Presiding Com. Myles moved to approve the Certified Copy of Order of County Commission in the Matter of Erroneous Assessments in the amounts of $400.42 and $3,483.10, and vote was unanimous.

Com. Galaske moved to approve the invoices for payment with the exception of the one correction on applying utilities to respective offices/departments, and vote was unanimous.

Presiding Com. Myles moved to approve the minutes dated September 29, 2005 and vote was unanimous.

After much discussion, Presiding Com. Myles moved to pay an RN Jail Nurse a salary based on $19 an hour, ($19 times 16 hours per week, times 26 weeks) which would equal  $7900.04,  and an LPN position salary based on $16.50 an hour, (16.50 times 16 hours per week, times 26 weeks), which would equal $6864.

Joan Joseph visited with the Commission on the Culvert Policy concerns.  To date, there have been 7 applications for culverts and she questioned if the policy should specify the culvert pipe to be metal.  Also, it was noted that the Moberly Special District would be sent the $25 application fee, if the culvert location is in the Special Road District.

Sick Leave Policy was discussed.  The Policy is currently as follows:

Full time employees may accrue up to a maximum of thirty sick days (240hours) based on an accrual rate of 8.00 sick hours per month (12 days per year).  Sick hours do not accrue for a month in which an absence occurs other than approved vacation or holiday.  When sick time is used in less than scheduled day increment, the accrual rate for that month is adjusted down by the number of sick hours used (i.e., 2 hours used, 6 hours accrued; 4 hours used, 4 hours accrued).

Com. Galaske moved to amend the Sick Leave Policy effective October 1, 2005, and vote was unanimous, as follows:

 

Full time employees may accrue up to a maximum of thirty (30) sick days (240 hours) based on an accrual rate of 8.00 sick hours per month (12 days per year.)Com. Galaske moved to adjourn at 11:20 a.m. and vote was unanimous

Randolph County Commission Minutes
October 18, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.  Chuck Bankhead presided since Presiding Commissioner Myles is absent due to back surgery.

10:00 a.m., Com. Bankhead moved to approve the agenda for October 18th and also the minutes dated October 12th; vote was unanimous.

Wade Horn delivered to the Commission invoices for final payment:

Instrumental Influence – Work Pkg. 31          $2556.34

PC&E,                               $  342.41

Grooms & Co., – Work Pkg. 21               $1293.60

Integrator.com     -  Work Pkg. 3                  $5840.00

Triple B Doors, Work Pkg. 16               $  420.00

PC&E                                    $   178.69

10:30 a.m., Richard Tregnago, Assessor, talked with the Commission on internet service.  He said that high speed internet service is needed for the Assessor and Collector.  The present back-up system takes 2 ½ hours and an automatic system is needed.  He has checked with Mississippi Valley, MCM and Chariton Valley, and Mississippi Valley appears to be the best choice. 

Com. Galaske moved to accept Richard Tregnago’s recommendation to stay with Mississippi Valley on a month-to-month basis and vote was unanimous. 

Com. Galaske will consult with Mississippi Valley about using the tower at the Sheriff’s Department.

Richard Tregnago reported that Smith’s Refrigeration is working on the boiler today and discovered some water leaks from various radiators in the Huntsville Courthouse.

11:00 a.m., Larry White representing Moberly Special Road District, Bill Dougherty, Road and Bridge Supervisor and Joan Joseph, 911 Coordinator, met with the Commission regarding the new culvert policy.  Some changes for clarification were discussed and the policy will be re-written. 

Joan stated it would also be good if she could furnish 2 flags to the property owners making application for culverts so they could mark the exact location where the culvert would be installed. 

Com. Galaske moved to approve the invoices as presented by County Clerk Jim Sears; vote was unanimous.

Com. Bankhead moved to approve two Certified Orders to pay for cemetery mowing as follows:

  • Trinity Cemetery Fund to Charles Belcher for services Oct. 15th in the amount of $60
  • Thomas Hill Cemetery Fund to Pete Raney, for services Oct. 15th in the amount of $90

and vote was unanimous.

Commission adjourned for lunch at 11:45 a.m., and reconvened at 1:30 p.m.

1:30 p.m., John Cochran of Valentine Insurance discussed with the Commission on group health insurance for next year.  He recommends staying with United HealthCare.  Renewal Underwriters are meeting this week and instead of the company telling the county what the renewal will be, the county can give them a target amount, and if the company agrees, that will be the renewal amount.  Nothing is binding at this point, but a target.  The Commission suggested #7 for a target at this time. 

Becky Brown, Treasurer, met with the Commission in regard to Senate Bills #420 and #344.  The Commission agrees that the City of Moberly Municipal Court Clerk will retain any under payment or overpayment of court costs.

Com. Galaske moved to adjourn and vote was unanimous.

 

Randolph County Commission Minutes
Special Emergency Meeting
October 25, 2005

The Honorable Commission convened in a special (emergency) meeting with the following present:   Doug Galaske, Eastern District Commissioner and Chuck Bankhead, Western District Commissioner.

2:00 p.m, the meeting was called to order in the lobby of Tan-Tara resort, where the Commissioners were attending a Missouri Association of Counties Conference.  Presiding Commissioner Jim Myles was not present as he is recovering from recent surgery.

Commissioner Bankhead contacted Presiding Commissioner Jim Myles prior to the meeting by phone and informed Mr. Myles of the situation.  Presiding Commissioner Myles agreed that the Commission should meet in an emergency meeting for the purpose of resolving a problem.

Commissioner Galaske stated that he had been contacted by Paula Delaney, secretary to presiding judge, and informed him that two vendors doing service for the Juvenile Dept. needed immediate payment for their October services.  Com. Bankhead moved to approve the payment of checks to the following:

          Janet Bezler, $4883.34

          Christy Burton, $2395.00

and vote was unanimous.

Commissioner Bankhead contacted the County Clerk’s Office and informed them that the Commission approved the payment of the two checks and that Presiding Commissioner Myles was available to sign the checks.

Com. Bankhead moved to adjourn the special meeting and vote was unanim ous.

Randolph County Commission Minutes
November 1, 2005

The Honorable Commission convened at the Huntsville courthouse with the following present: Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.   (Presiding Com. Myles absent due to recent surgery).

10:00 a.m., meeting called to order by Doug Galaske.

Com. Bankhead moved to approve the Minutes dated October 25th with a minor correction and also to approve the minutes dated October 18th; vote was unanimous.

Com. Bankhead moved to approve the invoices as presented by Jim Sears, with the exception of the 2 invoices from Moberly Regional Medical Center for $5630.25 and $94,527.50; vote was unanimous.

10:30 a.m., Randolph County Justice Center issues.    Present:  Norma Prange, Circuit Clerk, Peggy Boots, and Rick Howard Maintenance Sup.

Com. Bankhead moved that Rick Howard purchase a new water faucet for the women’s restroom in the Circuit Clerk’s office, to be paid from the Building and Grounds of the General Revenue; vote was unanimous.

Other problems mentioned were noisy ballasts, bookshelves for law library, (George Esser was to check on the restocking option), rain coming in middle door of entry way and wiring needed in the Circuit Clerk’s office.

11:00 a.m., met with Bill Dougherty and Joan Joseph concerning Culvert Policy revision.  Com. Galaske moved to approve the Culvert Policy as amended November 1st to be effective November 1st; vote was unanimous.

Also, Bill Dougherty and Joan Joseph inquired about a private road at the Clifton Hill Cemetery on which some of the land is in the town of Clifton Hill and some land is in the county.  Jerry Gross was inquiring about a culvert and making part of the driveway concrete, as he is planning on building a home.  The Commission agreed he needs to get permission from the property owner because it is not county property, it is private property, and the road is not a county road.

Bill Dougherty also discussed with the Commission about increasing the labor charges for other entities in Randolph County.   It was noted that charges have not changed for about 25 years, but with the rising cost of fuel, equipment and labor, the Commission feels a change needs to be made.

Com. Bankhead moved to increase City Municipal and 1 school district for the delivery of gravel from $1 to $2 per ton and the hourly rate for operator and machine from $25 to $40 an hour; effective January 1, 2006; vote was unanimous. 

11:30 a.m., Snow Removal from three Randolph County properties was discussed with Rick Howard and Bill Dougherty.

It was decided that Rick Howard would be responsible for sidewalks at the Huntsville and Moberly courthouses. 

It was also decided that Sheriff Mark Nichols will clean the sidewalk and ramp at the Justice Center with the 4-Wheeler and use the spreader for melting ice on the parking lot. 

Bill Dougherty believes the backhoe and bobcat could be used for snow removal in the parking lots at all three locations, and Road and Bridge would be responsible for that work.

Com. Bankhead moved to approve the payment of $12,000 to Precision Mechanical Inc. in Columbia to be paid from the Building and Ground Fund of General Revenue; vote was unanimous.

Commission adjourned for lunch from 12:00 until 1:30.

1:30 p.m., Wade Horn came and reviewed some of the Justice Center problems, humming noise in lights, 2 ft. panel still missing (KI needs to be contacted), and a telephone jack in the Circuit Clerk’s Office. 

Wade suggested having the engineer look at the lights for a solution of the noise. 

(Wade went with Commissioners Galaske and Bankhead to the Justice Center to review some of the problems after adjournment).

1:30 p.m., Com. Bankhead provided an up-dated copy of the Nuisance Ordinance to be studied for possible revisions.

2:00 p.m., Met with Rebecca Coffman and Beverly Brown representing the OATS Association.    Mrs. Coffman requested of the Commission to remember OATS at budget time.  She gave an overview of the operation, miles traveled, costs of a bus, and that Division of Aging pays some of their budget.

3:00 p.m., Galaske moved to adjourn and vote was unanimous.

Randolph County Commission Minutes
November 3, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present: Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

10:15 a.m., Com. Galaske called the meeting to order.

Present at the meeting were Sheriff Mark Nichols, Aubrey Bradley and Thomas George.  Mr. Bradley presented a petition to the Commission of 32 property owners in the county asking for additional patrol in the southern portion of Randolph County during hours of 6 p.m. and 6 a.m. because of vandalism, thefts, trespass and poaching.  Also presented to the Commission is a letter from Richard Grover of Smithville, MO to Aubrey Bradley dated November 29, 2004.  Both the Petition and the letter are attached and made a part of the record hereof.

Mr. Bradley had a number of photographs showing graphic pictures of deer slain by poachers and left in fields or roadsides.  It is believed that some hunters shoot the deer for the racks which are sold to Bass Pro or other outlets for several hundred dollars.

Com. Galaske stated he understood the problem and believes the Commission should talk to the Prosecuting Attorney to suggest a stiffer penalty for these crimes. 

Sheriff Nichols said there are 473 square miles in Randolph County to patrol and it is a big job with the manpower and patrol cars available to catch mailbox vandalism, trespassers, poaching, etc.

Com. Bankhead suggested to Mr. Bradley and Mr. George to call the Conservation Department as well as the Sheriff’s Department.

Sheriff Nichols stated he will try to get a minimum of one and possibly two deputies between 7 and 8 p.m. and 3 and 4 a.m. to patrol the southern part of Randolph County during deer season.

Com. Bankhead moved to adjourn at 11:45 a.m.

 

Randolph County Commission Minutes
November 8, 2005

The Honorable Commission convened at the Huntsville courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.   Also attending were Nancy Copenhaver and Susan Carter representing the League of Women Voters.

10:00 a.m., Presiding Commissioner Myles called the meeting to order.  He also expressed his sincere thanks to Com. Bankhead and Com. Galaske for keeping him informed and especially commended them for getting the new Commission Office in good shape while he has been convalescing from recent surgery.

Com. Galaske moved to approve the minutes dated November 1st and November 3rd and vote was unanimous.

Com. Galaske believes the sound system in the Justice Center Courtroom is working now.  He has also talked with Wade Horn about the noisy ballasts and Mr. Horn suggested Commission talk with George Esser.  When Com. Galaske talked with Mr. Esser, he told him to get with Mr. Horn and get the noisy ballasts resolved.

It is noted in the correspondence received that the Commissioners will attend a meeting at the Randolph County Health Department on November 28th pertaining to Indication to Management System and Indication to Command (FEMA).

The Commission discussed ordering new Plat Books and agreed to proceed with taking bids.

Presiding Com. Myles has received a Proclamation from the American Legion for signature by the Commission.  He will E-Mail the Proclamation to Jim Sears, County Clerk, so it can be printed on parchment paper and presented on November 11th at the Veteran’s Day celebration in Moberly.

Com. Bankhead moved to approve the invoices as presented by Jim Sears and vote was unanimous.

Presiding Com. Myles reported that he recently attended a Solid Waste Meeting and there is approximately $80,000 unused grants.  The next meeting is on December 7th.  He has talked with Tom Sanders, Community Development Director of the City of Moberly about having a joint hazard household waste disposal with the county.  There were various other grants given for playground equipment, solar heating for county buildings, license plate recycling, etc.

There was discussion on diesel and non-diesel fuel bids.

11:20 a.m., a meeting was held with John Cochran, Jack Valentine and Dee Riffel representing Valentine Insurance on property and casualty insurance for the County.  Mr. Cochran also anticipates having quotes for health insurance next week.

11:45 a.m.  Richard Tregnago, Assessor, met with the Commission concerning the server and various computer problems and issues.

Commission adjourned for lunch at 12:20 and reconvened at 1:30 p.m.

1:30 p.m., Com. Galaske called the meeting to order in the absence of Presiding Com. Myles. 

The Nuisance Ordinance was discussed and Com. Galaske reported that it was noted at the Missouri Association of Counties (MAC) meeting on October 25-27th that third class counties cannot enact Building Codes.  Com. Galaske questioned whether the Commission could include mobile homes in a Nuisance Ordinance.

2:00 p.m., met with Geeneen Wilhite and Carol Hamblen, (nurses at the Justice Center), and also attending were Carol Summers, Payroll Clerk, and Sheriff Nichols.  After much discussion, it was decided that Geeneen Wilhite has 16 hours coming for October.  It was also agreed that the nurses will each receive pay for 32 hours per month, and their time sheets are to be given to LaDean at the Sheriff’s Office which will be forwarded to Carol Summers. 

Geeneen stated that there will probably be more than 32 hours per month for the remainder of the year because of a change of doctors and drug rules and regulations.  She was instructed to contact the Commissioners in special instances of this nature.

2:55 p.m., Com. Bankhead moved to adjourn and vote was unanimous.

 

Randolph County Commission Minutes
November 10, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present:  Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk. (Presiding Commissioner Myles was absent due to recent surgery.)

10:00 a.m., Com. Galaske called the meeting to order. 

Com. Bankhead moved to approve the agenda and the minutes dated November 8th; vote was unanimous.

There was a discussion on the sale of excess property as well as the sale of the old jail.

Com. Bankhead moved to pay George Esser, Architect for the Justice Center, $12,000 with the funds to come from the Corrections Fund and transferred from General Revenue to Corrections Fund, to cover the shortage of the Corrections Fund; vote was unanimous.

The Commissioners discussed outstanding medical bills.  Jay Kimmons, Attorney for Randolph County Commission, was unable to attend and the Commission will have Jim Sears, County Clerk, obtain an up-to-date statement from Moberly Regional Medical Clinic to show any outstanding balance the county owes.  The Commission needs to determine when the County overpaid, if the County received a refund, or was given credit.

There was discussion on the bookshelves in the Justice Center and the Commission will ask the County Clerk the cost of each bookshelf from KI.

11:45 a.m., the Commission, adjourned for lunch until 1:15 p.m., and then met at the Justice Center for the courtroom dedication and to also receive the United States Flag and Missouri State Flag from State Senator Chuck Graham.

3:00 p.m., the Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.

A meeting with Daniel Niec, District Engineer and Tammy Wallace representing MODOT was held regarding a detour while bridge replacements were being done on the East Fork of Chariton River on Highway 24.

In addition to the MODOT representatives, there were approximately 25 Randolph and Chariton County citizens in attendance.

Mr. Niec displayed four scenarios showing the cost of the bridge replacements:

1.  Replace on existing alignment               $3,068,000

2.  Replace on existing alignment with temporary bypass   $4,739,000

3.  Realign around main channel bridge            $5,749,000

4.  Realign across entire floodplain               $7,486,000  

Mr. Niec stated that typically for re-routes, MODOT stays on state roads.

Response time for emergency vehicles was a big concern of the citizens in attendance.

The length of the detour would be a big concern as there are many people employed in Moberly traveling from Chariton County, as well as shoppers traveling to Moberly.  Com. Galaske stated that sales tax revenue is critical for Moberly and that Chariton Countians does a considerable business in Moberly. 

There is a concern that shoppers would change their shopping to Brookfield or Marshall.

Since many farmers have semi-trucks, Highway 129 would not be a good detour because of the number of hills, and no shoulders.

Other options for a detour were suggested by citizens in attendance:

 

  • Keep one lane open on bridge with signals
  • Build temporary by-pass
  • County roads for temporary by-pass

A study shows there are 4,000 vehicles traveling on Highway 24 daily.

Jim Ramsey said a detour would paralyze Chariton County, and in 3 months time, marginal businesses would have to close their doors.

Mr. Niec said there is not enough land on the north side of Highway 24 for a temporary detour because of the railroad, and easements might have to be obtained on the south side to make a temporary detour. 

There was discussion on the different kinds of bridges that might be a cost saving, such as pre-engineered bridges.

Mr. Oliver Penton stated the area had flooded 4 times in the last 30 years and Mr. Niec said this would be taken into consideration.

Mr. Ramsey stated that the fuel tax collected in Chariton County would pay for itself in about five years.  He also requested that the one-lane option be used so that there would be no change in shopping habits.

Mr. Niec said that he will come back to the Commission after more engineering is done to evaluate the suggestions for the detour.

Mr. Niec then gave a report on the Highway 63 project and said the completion date is September 1, 2006.

Phil McCarty was then introduced by Presiding Com. Myles.  Mr. McCarty said he wanted to discuss Highway JJ.  Mr. McCarty said there was an increase in traffic since the opening of the Justice Center, and asked if MODOT could do a traffic count.  He also said that since the new chip seal had been done, there was no shoulder work done.  Also, the new seal that had been applied makes it difficult to see when driving at night on Highway JJ.

Mr. Niec reported that Highway JJ is considered a minor road now and, therefore, was the reason the shoulders were not repaired.

Mr. McCarty then suggested to the Commission that a Nuisance Ordinance is covered in Sections 226.650 and 226.720 of the Missouri Revised Statutes.  The law states that the State typically regulates junk yards and designates what constitutes junk yards.  He also said the Commission should consult with the Prosecuting Attorney and Presiding Com. Myles said the Commission would confer with the Prosecuting Attorney next week.

The Weekly Press Conference was held with Amy Compney (Moberly Monitor Index) and Jim Wise of KWIX Radio.

Com. Bankhead moved to adjourn at 4:25 p.m. and vote was unanimous.

Randolph County Commission Minutes
November 17, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk.  Also present:  Jay Kimmons, Assistant Prosecuting Attorney, Rick Howard, Maintenance Sup., Gerald Luntsford, Coroner, and Bob Bauer.

10:00 a.m., Presiding Com. Myles called the meeting to order.  Presiding Com. Myles moved to approve the agenda; vote was unanimous.

The Commission discussed with Jay Kimmons the outstanding Moberly Regional Medical Center bills and Presiding Com. Myles moved to authorize Jay Kimmons to negotiate certain parts of MRMC bills; vote was unanimous.

Another item discussed with Jay Kimmons was reapportioning of districts.  Mr. Kimmons was authorized to check the legality of possible changes.

Mr. Kimmons was also requested to develop the ballot language for Federal Flood Insurance and for a full-time Prosecuting Attorney.

Enforcement of the junkyard statutes was discussed with Mr. Kimmons and he recommended that Mike Fussellman, Prosecuting Attorney, should be included in the implementation of the State Statutes.  Mr. Kimmons suggested warnings probably should be served to violators with a time limit to conform to the law, and then duly processed, if necessary.

The Commission asked Rick Howard to contact Smith Refrigeration to drain the boiler at the old jail.  The Commission decided to keep the electricity on in the building.  He also reported that a broken window in the old jail has been covered.

Rick also stated that there were three leaks in the corner of the Circuit Clerk’s Office and he reported the problem to Roger Garmon of PC&E.

Rick said that the water drainage at the Justice Center in the exercise area of the jail is a problem during heavy rain.  He also reported that the rain coming into the entry way has been solved.

11:15 a.m.  Mr. Greg Bohr, a representative of Specialty Underwriters talked with the Commission concerning service agreements on equipment for the county.

Com. Galaske moved to appoint J. W. Ballinger as the Citizens Representative for Mark Twain Council of Governments Transportation Committee; vote was unanimous.

The Commission reviewed historical financial items, comparing with the current status of the financial condition of the county.

Commission adjourned for lunch from 12:00 until 1:30 p.m.

1:30 p.m., Commission decided to begin working on the 2006 budget by December 1st.

The Commission called Paula Delaney, Secretary to Presiding Judge, and she reported that eight bookshelves are needed yet.  Presiding Com. Myles will contact the prison to determine if they can be purchased there instead of KI.

The Commission discussed the old county nursing home property and will contact the occupants to determine if Prosecuting Attorney files could be stored in that building when the county gets possession.

Disposition of the old jail was discussed and Commission contacted Jim Steel at Fayette who assisted with the sale of the Howard County jail on eBay.  The eBay listing will cost $175 and the Commission will try to get the sale on eBay as soon as possible.

The Moberly Courthouse renovation was discussed and Commission decided to wait until they knew the status of finances for 2005.

Com. Galaske moved to contact the mold abatement company in Columbia to do the required testing for mold and to also give an estimate to abate the mold in the Moberly Courthouse; vote was unanimous.

Presiding Com. Myles stated that he believed a scheduled maintenance on roads that have most traffic for snow removal should be done.  It was decided that the commission will send a letter to Superintendents of the eight school districts for list of school bus routes and turn-around.

Pres. Com. Myles suggested the Commission appoint a committee to explore the possibility of constructing a county administrative office building.  Com. Galaske voiced concern on the idea because of the financial conditions of the county at this time.  He agreed that an administrative office building is needed, but could not see how it could be financed because of current financial problems.

The Commission discussed the excess property and decided to take sealed bids around first part of December.

4:00 p.m., Weekly Press Conference was attended by Mike Lear, KWIX-KRES Radio and Amy Company, Moberly Monitor Index.

Presiding Com. Myles moved to adjourn at 4:30 p.m.

Randolph County Commission Minutes
December 13, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.

10:05 a.m., the Commission was formally opened by the Presiding Commissioner.

Presiding Com. Myles moved to approve the agenda and vote was unanimous.

Rick Howard, Maintenance, talked with the Commission about the driveway at the Justice Center and at the side entrance having lots of cracks.

The Commission asked Rick Howard to install a door bell at the outside of the Huntsville Courthouse, at the handicap entrance, to let the Collector’s Office know to go open the door.

Norma Prange, Circuit Clerk, and Peggy Boots talked with the Commission about outside Christmas decorations at the Justice Center.

Presiding Com. Myles moved to approve the minutes dated December 6th and vote was unanimous.

Commissioner Galaske moved to approve the invoices as presented by County Clerk Jim Sears, and vote was unanimous.

10:30 a.m., Heather Deshayes and Doug Fotenos of Marceline Mapping reviewed with the Commission a proposal for new plat books.  Bids will need to be taken for new plat books.  After the contract is signed by the Commission, the company indicated the plat books could be delivered between 8-10 months.

11:15 a.m., Eddie Henderson, Coordinator of Experienceworks and Gloria Fontecchio gave an overview of Experienceworks (formerly known as Green Thumb).  This organization is government funded and helps people 55 and over get jobs.  The pay is $5.15 an hour, 20 hours a week.

11:35 a.m.  Bill Dougherty, Road and Bridge Supvisor, talked with the Commission about County Road 1198 near the Macon County line to see if Macon County might maintain it.

The Commission has received 91 inquiries on the sale of the jail.

12:00 – 1:30 adjourned for lunch

1:30 p.m., Commissioner Bankhead moved to pass a Resolution in relation to the County of Randolph adopting the National Incident Management System (NIMS), and vote was unanimous.

The Commission called Chuck Slager, KI Furniture Sales Manager, and discussed the faulty bookshelves in the Justice Center and the discrepancy of their statement.  Mr. Slager agreed to come to the Justice Center on December 29th and bring sturdier shelves to determine if they would hold heavy law books.

2:05 p.m., Presiding Com. Myles moved to adjourn and vote was unanimous.

Randolph County Commission Minutes
December 15, 2005

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.

10:00 a.m., the meeting was formally opened by the Presiding Commissioner

Presiding Commissioner Myles moved to approve the agenda and vote was unanimous.  Com. Bankhead moved to approve the minutes dated December 13th  and vote was unanimous.

Storage of records of Prosecuting Attorney was discussed. 

Long distance calls with a new carrier was discussed.  The Commission decided to study incoming telephone bills for an evaluation.

11:30 a.m., Presiding Com. Myles moved to adjourn for lunch until 1:30 p.m. and vote was unanimous.

1:30 p.m., Commission talked with Bill Dougherty, Road and Bridge Supervisor, on the faulty concrete parking at the Justice Center

Com. Bankhead moved to approve the Court Order to renew the current lease between Randolph County and Randolph County Missouri Public Facilities Authority for 2006 (Jan. 1, 2006 thru December 31, 2006); vote was unanimous.

The Commission discussed bidding for diesel fuel to be faxed every Monday morning to Jim Sears, County Clerk.  Com. Bankhead moved that Randolph County will be receiving weekly diesel fuel bids to Randolph County Clerk by 4 p.m. on Mondays, with the Commission voting at the next regular session.  The bid price will be good Wednesday through the following Tuesday.  Vote was unanimous.

3:00 p.m., Weekly Press Conference was held with Amy Compney of Moberly Monitor Index and Jim Wise of KWIX-KRES Radio.

3:30 p.m., Com. Bankhead moved to adjourn at 3:30 p.m.

Randolph County Commission Minutes
December 20, 2005

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.

10:08 a.m., the meeting was formally opened by the Presiding Commissioner.

Presiding Com. Myles moved to approve the agenda and vote was unanimous.  Presiding Com. Myles moved to approve the minutes dated December 8th and December 15th and vote was unanimous.

Com. Bankhead moved to approve the invoices as presented by Jim Sears, County Clerk, and vote was unanimous.

11:00 a.m., Martha Creed, former Public Administrator, met with the Commission and reviewed hours and money received since her term expired and work she did finishing up her term in 2005.  She was advised to present a statement for services and expenses for consideration by the Commission.

The Commission has been informed that the contractor for the driveway at the Justice Center is going to replace the faulty concrete driveway, at no cost to the county.  Jerry Gross, former owner of Land Concrete visited with the Commission.  He recommended 6 inches of concrete be laid using fiber mesh.

Diesel Fuel Bids were received and discussed and the low bid this week was MFA.

Rick Howard, Maintenance, talked with the Commission concerning the heating costs at the Moberly Courthouse.

Bill Dougherty, Road and Bridge Supervisor, visited with the Commission on budget items for 2006.

11:55 a.m., Com. Bankhead moved to adjourn for lunch and vote was unanimous.

1:30 p.m., Commission met with John Cochran and Dee Riffel of Valentine Insurance on Property and Casualty Insurance for 2006.  Com. Galaske moved to authorize a letter to be written to MOPERM that we are renewing our coverage and that the first payment will be due in February; vote was unanimous.

Pres. Com. Myles moved to approve the purchase of the contract for the election equipment from Henry Adkins & Son Inc. in the amount of $73,547, and vote was unanimous.

Pres. Com. Myles moved to adjourn at 2:20 p.m., and vote was unanimous.

Randolph County Commission Minutes
December 22, 2005

The Honorable Commission convened in a meeting of the Randolph County Commission at the courthouse in Moberly, Missouri with the following present: Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner and Doug Galaske, Eastern District Commissioner.  Clerk Marie Arp was not present for the meeting, so Commissioner Bankhead recorded the minutes of the meeting.

9:05 a.m.  Meeting was called to order.

Commissioner Bankhead made a motion to approve the agenda; vote was Myles yes, Galaske yes and Bankhead yes.

The commission discussed recommendations made by Land Concrete, regarding how the county purchases concrete.  Land Concrete recommended that on future purchases of concrete, that the county commission requires the concrete company to provide a print out of the materials and mixture there of, of the concrete purchased.

Norma Prange (Randolph County Circuit Clerk) approached the commission, asking who was present for the press interview done by KWIX/KRES radio station.  Pres. Com. Myles stated that the radio station had contacted him for the interview and the interview was not done during the commission’s press conference.

Bill Dougherty (of the Road and Bridge Department) spoke to the county commission regarding the following topics.

  • A quote was obtained from Christensen Construction Co. for $65000 dollars for laying a two inch wedge coat on the old section of HWY 63, near Clark.  The commission asked for the quote for budgeting purposes, to determine what paving costs may be.
  • Mr. Dougherty inquired if the commission was considering reducing the salary for a R & B worker.  The employee’s title is the head of the bridge crew.  The commission is again not looking at constructing any bridges in 2006.  The commission decided to leave the salary of the employee as is.
  • The commission agreed to give the Road and Bridge Department half day off on Friday December 23, 2005.

Presiding Commissioner Jim Myles reported the following concerning the sale of the old county jail.

  • The e-bay listing of the old Randolph County Jail had been visited 11047 times. 
  • Pres. Com. Myles also reported that to date, there have been 101 interested individuals asking for more information on the old jail.
  • The commission discussed as to how the auction of the jail will be handled.  The commission discussed having a conference call, for the purpose of having a live auction of the jail.  The commission also discussed having sealed/closed bids for the jail.

The commission met with John Cochran and Jack Valentine of Valentine Insurance, regarding insurance for Randolph County.

  • The commission decided to increase the buildings and contents deductible from $1000 to $2500 which gives the county an estimated $799 dollars in annual savings.
  • The commission decided to increase the contractor’s equipment deductible from $500 to $2500, which gives the county an estimated $594 dollars in annual savings.

Commissioner Bankhead made a motion that the commission sign the agreement, presented by Valentine Insurance, for insurance coverage for Randolph County.  Vote was Myles yes, Galaske yes and Bankhead yes.

The commission scheduled a tentative date of January 21st, 2006 for the sale of excess Randolph County property.  If the 21st of January is unacceptable, the commission will move the sale to January 28th.

11:00 p.m.  The commission adjourned for lunch.

1:30 p.m.  Meeting reconvened

1:30 p.m.  The commission held its weekly press conference.  In attendance was Amy Compney (Moberly Monitor Index) and Mike Lear (KWIX/KRES).  Norma Prange (Randolph County Circuit Clerk) was also in attendance for the press conference.

2:00 P.M.  Commissioner Bankhead made a motion to adjourn; vote was Myles yes, Galaske yes and Bankhead yes.

Randolph County Commission Minutes
December 29, 2005

The Randolph County Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, Doug Galaske, Eastern District Commissioner, and Marie Arp, Deputy Clerk.

9:00 a.m., the meeting was formally opened by the Presiding Commissioner.

9:00 a.m., Commissioner Bankhead moved to approve the agenda and vote was unanimous.

Presiding Commissioner Myles moved to approve the minutes dated December 20th and 27th and vote was unanimous.

9:30 a.m., Glenda Winkler, Public Administrator, met with the Commission on 2006 budget requests.

9:45 a.m., Commission met with representatives Tom Furhman, Karisha Devlin, Richard Thomas, Willa Jean Richards and Shirley Olney of Randolph County Extension Council.  They gave a review of 2005 accomplishments and informed the Commission of its goals for 2006.  Ms. Devlin emphasized that she hoped the County would at least allow the Extension as much as they received last year.

10:45 a.m., Commission met with Gerald Luntsford, Coroner regarding 2006 budget requests.

11:10 a.m., Commission met with Mark Nichols, Sheriff and Chief Deputy Nevin Turner regarding 2006 budget requests.

12:02 p.m., Commission met with Chuck Sliger, District Manager of KI in Bridgeton, MO.  He has replaced some of the shelves at the Justice Center with oak to see if they will hold without sagging.  On January 13th, the rest of the shelves will be shipped to KI and then KI will bring the shelves and make the switch for the rest of them.  He stated there is a 10-year warranty on all products.

12:30 p.m., Commission met with Mike Fusselman, Prosecuting Attorney to discuss 2006 budget requests.  He also discussed with the Commission on ballot questions and sales tax roll back.

Weekly News Conference was held then meeting adjourned at 2:20 p.m