Randolph County Missouri

County Commission Minutes

2006 RANDOLPH COUNTY COMMISSION MINUTES

RANDOLPH COUNTY COMMISSION MINUTES
January 6, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Marie Arp, Deputy Clerk, and Nancy Copenhaver, Deputy Clerk

9:10 a.m., the meeting was formally opened by the Presiding Commissioner.  

Com. Bankhead moved to approve the agenda and vote was unanimous.  Com. Bankhead also moved to approve the minutes dated January 4th and vote was unanimous.

9:15 a.m., Commission met with Rick Howard, Maintenance, to discuss 2006 Maintenance Budget. He also requested a wage increase. Rick tries to keep records to charge his maintenance activities to the appropriate entity.  His budget includes paying his son for mowing and some maintenance duties in the summer.

10:00 a.m., the excess county property by silent auction will be held on January 21st from 9 a.m. to 2 p.m.  All three commissioners plan to be present to help.

10:15 a.m., Mark Nichols, Sheriff, called and reported he was unable to attend the Commission budget meeting due to obligations at his office for the day.  Com. Myles also reported that Virgil Thurston was out of town and would not be able to discuss meals at the jail at today’s meeting.

Presiding Com. Myles reported there were 23 buyers interested in the old jail.  He also contacted the telephone company concerning cost for a conference call for the bidding process.  Tom Kendrick offered his services as auctioneer.  The sale is set for January 10th at 10 a.m. with the minimum bid of $32,500.

After discussion Com. Galaske moved to officially accept Private Road 1624 to County Road 1624, retroactive to September 2004; vote was unanimous.  This would also waive any property taxes for 2005.  It is the understanding of the Commission that a deed will need to be prepared from the owners of Private Road 1624 to Randolph County.  Terry Goessling of Town and Country Abstract Company and Randolph County Trustee will be asked to prepare the deed.  (Com. Bankhead contacted the County Clerk’s Office by telephone to ask Mr. Goessling to prepare the deed of conveyance.)

Com. Bankhead moved to reappoint Terry Goessling as Randolph County Trustee for the year 2006 and vote was unanimous.

Presiding Com. Myles moved to accept the conveyance of the old nursing home property from Hegeman Enterprises/Lee and Jean Webster; vote was unanimous.

Presiding Com. Myles also moved to spend up to $65 for an encumbrance report of the old nursing home property, as suggested by Jay Kimmons, Assistant Prosecuting Attorney; vote was unanimous.

11:00 a.m., Weekly Press Conference was held with Amy Compney of Moberly Monitor Index and Mike Lear of KWIX-KRES Radio.

Com. Myles reported that the commissioners would be gone Feb. 1-3 for mandatory training so would meet Jan. 31. Amy asked about the hospital bill for an inmate and Com. Myles stated the commission was still in negotiation with the hospital.  Other questions asked were:  What is the date for the budget hearing? (no sooner than 10 days after published, may be finished by Jan. 15).  Has anyone approached the commission about a health ordinance similar to Macon County? (no) What about the transfer of ownership of the former county home? (The county has been asked to transfer it to a non-profit group—the RC Flywheel Association—to put on the national registry, to use as overflow museum and possibly a community meeting room).

Presiding Com. Myles moved to adjourn at 11:35 a.m.
J. W. Ballinger came in to report on a transportation meeting he attended, the next one to be January 31 at 5 p.m. in Perry at the Mark Twain Regional Planning office and stated he planned to attend and hoped some commissioners could join him.

RANDOLPH COUNTY COMMISSION MINUTES
January 10, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:05 a.m., the meeting was called to order by the Presiding Commissioner.  
Com. Bankhead moved to approve the agenda and vote was unanimous.  Com. Bankhead also moved to approve the minutes dated January 6, 2006, and vote was unanimous.

Commissioners read and responded to mail and e-mail.  A letter from Van’s Nursery was returned with notice to cancel service.

Arthur Nunn, a Westran High School FBLA student appeared before the commission to request information to help him promote Huntsville and exchanged e-mail addresses with commissioners to facilitate this.
10:25 a.m., commissioners met with Coroner Gerald Luntsford concerning his budget for 2006. Mr. Luntsford stated he was requesting an amount only for mandatory training, supplies to include fax line, phone, and photo kit.  He stated that the cost of autopsies went up $300 and the $4,000 will need to go on the 2006 budget from bills not paid in 2005.

10:25 a.m.. commissioners met with Sheriff Mark Nichols concerning his budget.  Sheriff Nichols agreed to buy requested cars out of his sheriff’s fund if the commission agreed to a 4-year lease and they did.  He estimated $46,000 for fees from serving papers (actually serving more papers but with reduced fees).  There was discussion about meals provided to jailers and Sheriff Nichols requested that that continue or he would have to provide uninterrupted time for them to eat. In order to control costs, meals are ordered three times a day, only a couple of hours before so there is an accurate count.  Inmates not present for the meal order would not receive a meal until the next one. Commissions from the commissary go for inmate benefit while phone commissions go to general revenue.

Rick Howard stopped in and discussed several items with the commission, preparations for inclement weather, parts ordered for bathroom fixtures, and lack of “as built” plans for the justice center.  Com. Myles suggested Rick might wish to visit the jail in Mexico to see how they handle maintenance in their facility.

Commissioners sent a notice to Judge Ralph Jaynes and Circuit Clerk Norma Prange to come to a future commission meeting to discuss their budget.

10:50 a.m., Com. Myles moved to adjourn for lunch and vote was unanimous

1:30 p.m. Randolph County Commission reconvened.

1:32 p.m.  The Randolph County Commission met with Assessor Richard Tregnago regarding procedures the county should take, regarding ownership/easements of property for county roads.  Mr. Tregnago recommended that the county not take ownership of the property, just have an easement on the property for the county road and the commission agreed.  

Mr. Tregnago also informed the county commission regarding the Assessor’s State Budget, which is a budget that the Assessor’s office must provide to the State of Missouri.  Presiding Commissioner Myles stated that he would put the Assessor on Thursday’s agenda for the commission to approve the Assessor’s paperwork to the state.

 2:04 p.m. Randolph County Commission held a sale of the old county jail, located in downtown Huntsville.  Tom Kendrick conducted the auction on behalf of the commission.  The auction was done over a conference call, with three perspective bidders. Bidders included:

            Steven Quarles (of Romania)
            Mike Carwane    (Ashville, TN)
            Eric Husterber    (Minneapolis, MN)

 Mr. Kendrick asked for an opening bid of $32,500.  Steven Quarrells placed the first bid for the county jail, bidding $33,000.  Bidding continued for a few minutes with Steven Quarrles and Mike Carwane bidding.

 Winning bidder of the old jail was Steven Quarles (of Romania) with a winning bid of $36,500.  
 2:35 p.m. Commissioner Galaske made a motion to adjourn.  Vote was unanimous.
.Bidding Information and History:  Bidders


Mike Carwane    (Ashville, TN)
Steve Quarles   (Romania)
Eric Husterber    (Minneapolis, MN)

 Opening Bid was asked of $32,500
Mike Carwane (Bid $33,000)
Steve Quarles (Bid $33,500)
Mike Carwane (Bid $34,000)
Steve Quarles (Bid $34,500)
Mike Carwane  (Bid $35,000)
Steve Quarles (Bid $35,500)
Mike Carwane  (Bid $36,000)
Steve Quarles  (Bid $36,500)

 Bidding Closed.  Sale awarded to Steve Quarles of Romania.  Final sale price of $36,500.

RANDOLPH COUNTY COMMISSION MINUTES
January 12, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:15 a.m., the meeting was called to order by Presiding Commissioner Jim Myles.

Commissioner Bankhead moved that the agenda be approved with changes, motion carried (3-0).  Norma Prange, Circuit Clerk will meet with commission at 10:00.  A memo was received from Judge Hayes that he arrived at the scheduled Commission meeting on December 22, but left his budget under the door when he found the door locked.

Commissioners proceeded to work on questions about budget numbers with all three working on individual computers, getting columns under correct headings and all synchronized.

9:35 a.m., Com. Bankhead moved approval of the minutes of the January 10, 2006 meeting. Corrections were made and motion carried (3-0).

Prosecuting Attorney Mike Fusselman requested that a letter be sent to MRMC to indicate that the statement had been received and the procedure for dealing with it.  Com. Myles asked for approval to respond as requested by the prosecuting attorney and approval was granted.  A memo received indicated that Jay Kimmons, Assistant Prosecuting Attorney was not qualified to handle the jail closing.  Com. Bankhead suggested finding someone to do it without charge to the county and Com. Myles agreed to check with the county trustee.

Items scheduled from 9:45-10:30 on the agenda were postponed to allow more time to work on the budget.

Richard Holtzclaw stopped by to ask if the county had purchased the road groom yet, with the commission replying in the negative.  Rick Howard, Maintenance, came to adjust the heat.

10:00 a.m., Tammy Gibson (Caring Communities) and Tom Fuhrman (Extension) made a presentation to the Commission.  Tammy reported that World Changers, a faith-based group which rehabilitates substandard housing and makes needed repairs without charge to owners/occupants, would be returning this summer.  They hope to complete repairs on 30 homes and she is working on getting supplies.  She also reported that the issue of dealing with those struggling with poverty in the county is overwhelming and that training needs to be done on an ongoing basis.

Tammy and Tom (along with Ross McKinstry, Department of Health Director who was not present) have formed a mental health action team.  Tammy wrote a grant to do the campaign and education fees for educating the community to pass a tax to fund mental health needs in the county to be called “Community Children’s Services Fund.”  It would be governed by a Board of Directors.  By doing this, the group hopes to positively impact the juvenile crime rate.  Commissioners asked how the tax money raised would be governed and were told it would go into the county treasury and the board would govern how it is spent. There are two ways to put such a tax on the ballot, petition or vote of the commission.  There was consensus that the commission could approve a resolution to submit such an issue to voters so Com. Myles will look at the time frame for putting such an issue on the ballot at the least cost. Tom stated that they hoped to raise about $250,000 a year.

10:50 a.m., Circuit Clerk Norma Prange and Deputy Clerk Sheila Sears appeared before the commission to discuss the proposed budget for the circuit clerk, jury commission, and law library budgets.

11:25 a.m., commissioners continued working on the prosecuting attorney’s budget.

12:05 p.m., Com. Bankhead moved the commission adjourn for lunch until 1:30 p.m., motion carried (3-0).

1:30 p.m., the Commission reconvened.

Commissioners met with Assessor Richard Tregnago regarding the Randolph County Assessment Maintenance Plan for January 1-December 31, 2007.  Com. Myles moved to approve the plan and sign the forms presented which will be returned to the State Tax Commission, motion carried (3-0). They also discussed the easement for County Road 1624 (recording such in minutes is adequate) and purchase of a GIS system (deemed too expensive for now).

1:40 p.m., Coroner Gerald Luntsford stopped by to ask for a list of surplus property for the upcoming auction.

1:45 p.m., commissioners continued work on the budget.

2:10 p.m., commissioners held the weekly press conference with Amy Compney (Moberly Monitor-Index) and Jim Wise (KWIX-KRES-KIRK) present.  Commissioners explained how they were working on the budget, agenda items not yet addressed, and that the county debt would hopefully be brought down to $730,000.  Amy asked about the deadline for possible ballot issues (full-time prosecutor and flood insurance) but no decisions have yet been made.

2:35 p.m. meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
January 24, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk

10:00 a.m., the meeting was called to order by the Presiding Commissioner.  Com. Bankhead moved approval of the agenda, motion carried (3-0).

The fuel bids for the week were faxed to Bill Dougherty.  Commissioners read and responded to correspondence, including information about completing the sale of the old jail sent by County Trustee Terry Goessling. 

Commissioners signed documents sent by County Clerk Jim Sears (minutes, pay sheet for Cody Howard, request for fund transfer from Commerce Bank).

10:25 a.m., Com. Bankhead moved approval of the minutes of January 12, 2006, and motion carried (3-0).  Approved minutes are transferred to disk and Com. Myles updates the website at least monthly (www.randolphcountymo.com).

10:30 a.m., Extension requested the Commission to appoint its representative to the Council, Com. Galaske moved appointment of Com. Myles, and motion carried (3-0).

February 10 has been set for the closing date for the old jail.  Com. Myles will contact the buyer, Mr. Quarles, to see if he will be there in person or if it will be done electronically.  Com. Myles read the e-mail to other commissioners and sent it to Mr. Quarles, to be followed by regular mail of same.

Com. Bankhead reported that the total amount of bids received for the surplus property sale was $1921.71.  The County Clerk’s office will contact the people who were successful bidders.  Bidders will make arrangements to pick up items and bring money, preferably on January 26 from 9:00-3:30 at the Moberly Courthouse.  Both radio stations and newspaper were contacted to help disseminate this information.

A message was left with Tim Bennett requesting information about the kind of mold in the basement of the Moberly Courthouse.

11:10 a.m., Discussion ensued about prospective ballot issues.  Com. Bankhead asked if the resolutions are prepared; the one concerning full-time prosecutor is close but others have not been prepared.  Today is the deadline for the April ballot.  Com. Myles stated that the auditors told the Commission that the County needs more income and he feels that a roll back is the most painless.  About $400,000 a year could be gained, and a sunset clause could be included, so that the additional tax would expire when the deficit is erased.  Commissioners discussed when would be most appropriate and it was decided to seek more information about the legalities and methods of such action.  Com. Myles will contact FEMA to get information for the flood insurance issue.

Com. Galaske moved that the issues of approving flood insurance and a full-time prosecutor by placed on the August ballot.  Motion carried, 2-1, with Com. Myles casting the dissenting vote.

11:30 a.m., Com. Bankhead moved the Commission adjourn for lunch until 1:30 at which time commissioners would continue in work session on the budget, motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
January 27, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:00 a.m., the meeting was called to order by Presiding Commissioner Myles.  Com. Myles moved approval of the agenda.  Com. Bankhead questioned whether it was necessary to include Rick Howard in meetings with department heads; it was decided to do so since his budget for additional help with mowing had been cut.  Motion to approve the agenda carried (3-0).

9:05 a.m., Mark Price, Recorder of Deeds, appeared before the Commission to discuss his budget. 

Com. Galaske explained the deficit of the County at the end of the 2005 budget year, that the Commission is allowed by law to count some revenue ($458,000) received in November and December of 2005 on the 2006 budget to help make it balance.  This does not increase the money available for 2006, however, and even with holding salaries flat, keeping most supplies, phone, and other office expenses the nearly the same as 2005 actual expenditures (with the exception of a 5.5% increase in postage due to January’s postage hike), the County will still end the year in the red.  The cleaning service for County facilities will be severely curtailed, with all employees to share responsibilities for cleaning their areas and some common areas.  With slight variations for each succeeding department head, Com. Galaske repeated the same budget overview for each office holder appearing before the Commission.

Mr. Price suggested it is time to put an issue of the ballot to increase the county’s revenue.  He itemized what used to come out of General Revenue for his budget that he is now covering out of user fees.  He indicated the need to be using these fees to rebind books and preserve files for the future.  He stated that he understood the financial situation of the county and indicated his willingness to shoulder his share of the additional work and pledged his support to seeking a better solution for the future, both for the budget and improving facilities.  (This theme was repeated by nearly every department head to appear before the Commission today).

10:00 a.m., Shiela Miller, Collector, appeared before the Commission to discuss her budget.  She expressed particular concern about costs for computer maintenance and building needs.

10:20 a.m., Becky Brown, Treasurer, appeared before the Commission to discuss her budget.  She mentioned that she bid her bonding yearly.

10:45 a.m., Jim Sears, County Clerk, appeared before the Commission to discuss the budgets of his office and several other areas (taxes, elections, court houses, maintenance).  The amount spent for additional equipment required due to the implementation of HAVA that was not covered by current appropriations from the state will be carried forward.  The Commission also indicated that they were trying to reduce election expenses by not putting additional items on the ballot in the April election and possibly splitting election costs with Caring Communities (through receipt of a grant) for a future issue in August or November.  Mr. Sears asked about the budget for Extension.  Com. Myles expressed preference for leaving it at $20,000; Com. Bankhead and Com. Galaske agreed but indicated that it had been cut to $13,000 so that all areas share in the austerity of this budget.

11:15 a.m., Sheriff Mark Nichols and Chief Deputy Nevin Turner appeared before the Commission to discuss the sheriff and corrections budget.  Mr. Nichols indicated that the corrections budget actually contributes to General Revenue.  Cleaning services for the courtroom, vestibule, and public restrooms of the Justice Center will continue with office responsibilities assumed by employees.  This budget also had $13,500 cut from salaries, mostly from overtime.  It was decided to not cut uniform allowance for deputies as this would actually amount to a salary decrease (which has been avoided in other departments) and add to the turnover in employees who are already underpaid.  Sheriff Nichols indicated his willingness to cut new equipment by the amount necessary to offset the uniform costs and is pursuing additional purchasing agreements to reduce costs.  Com. Myles expressed his concern about providing meals for jailers but no changes were made at this time.

11:50 a.m., the Commission adjourned for lunch.

2:00 p.m., Com. Myles called the meeting back to order.

2:02 p.m., Mike Fusselman, Prosecuting Attorney, appeared before the Commission to discuss his budget.  The position of the second part-time prosecutor will be eliminated for a savings of $20,000, as Com. Bankhead pointed out that the commission utilized the services of two other attorneys, one concerning the Justice Center construction and one provided by MAC.  Mr. Fusselman talked about how video conferencing can cut travel costs.  They also discussed LERF (Law Enforcement Restitution Fund) and Mr. Fusselman indicated that Judge Scott Hayes was willing to consider asking the sheriff to assess the man hours used to fix vandalism in the Justice Center, then charge the inmates for that.  There was some discussion about moving the offices of the prosecuting attorney to the Moberly Court House after dealing with the issue of mold in the basement.

2:55 p.m., Rick Howard, Maintenance, appeared before the Commission to discuss the maintenance budget.  Commissioners noted that he would not be able to hire additional part-time help for mowing.  Mr. Howard itemized a list of maintenance that must be done this year, including some grounds work.

3:30 p.m., Glenda Winkler, Public Administrator appeared before the Commission to discuss her budget.  Mrs. Winker was informed of a possible move to the Moberly Court House in order to save rent costs and better utilize a building already owned and heated/cooled.  She indicated some difficulty in holding down costs due to need for travel, postage, and equipment needs.

3:50 p.m., Gerald Luntsford, Coroner appeared before the Commission to discuss his budget.  It was explained to Mr. Luntsford that his budget for autopsies had been reduced by one and that the actual budget for 2006 had been increased to cover the autopsies performed in 2005 but not paid in that budget year.

Commissioner Bankhead reported that a phone call had been received by Paula in Judge Jaynes’ office that the judge couldn’t get free (he is in trial in another county) and that he is committed to cutting at least $29,000 from his budget to help balance the budget and will get information to the Commission on January 30.

4:20 p.m., Com. Myles moved that meeting be adjourned, motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
January 31, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present: Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., the meeting was called to order by Presiding Commissioner Myles.  Com. Galaske moved approval of the agenda; motion carried (3-0).  Com. Bankhead moved approval of the minutes of January 24 and January 27; motion carried (3-0).

10:10 a.m., Paula Delaney and Mary Ellen Creed from Presiding Judge Ralph Jaynes’ office and Peggy Boots, Deputy Circuit Clerk, appeared before the Commission with a revised budget from Judge Jaynes.  The new budget was nearly $32,000 less than the one previously submitted.  Revenue from Howard County has gone up, with that county paying 29.28% of the juvenile budget, based on the census.  Juvenile expenses are down $22,000.  Com. Bankhead asked Mrs. Delaney some questions concerning the Howard County share of the budget.  Com. Galaske inquired as to the number of phone lines being used in the Moberly Courthouse and the Justice Center.

10:45 a.m., County Clerk Jim Sears met with commissioners to compare budget numbers and answer/clarify questions.

11:00 a.m., J. W. Ballinger called and wanted a list of priorities to take to the Mark Twain Traffic Advisory Committee meeting and Com. Myles responded in an e-mail.

Commissioners agreed to change the bid for the county treasurer’s bond from $12,000 for 4 years to $3,000 per year for the term of office.

11:10 a.m., Com. Myles moved to adjourn the regular meeting and convene a hearing on the 2006 budget; motion carried (3-0).

The commission and county clerk came to agreement on the budget numbers.  Recorder Mark Price, the only other observer, asked whether there were plans to put an issue on the ballot for operation costs or building needs.  There is no plan at this time.

Com. Galaske moved to approve the budget; motion carried (3-0).  Clerk Jim Sears suggested that the budget be e-mailed to those requesting copies for convenience and cost containment.

11:20 a.m., Com. Myles moved to adjourn the public hearing, take a ten minute recess and reconvene the regular session; motion carried 3-0).

11:30 a.m., meeting re-convened.

Commissioners discussed what areas would be included in the cleaning contract (foyer, courtrooms, public restrooms in the Justice Center) and agreed to contact the current cleaning service to get an estimate of hours needed and cost.

12:00 p.m., the commission adjourned for lunch.

1:30 p.m., Com. Myles called the meeting to order.  Bill Dougherty appeared to discuss housing developments and the time at which the county takes over maintenance of the roads in such developments.  Two years after he has looked at the road and determined that it meets county standards, assuming that it is maintained for those two years by the developer, Mr. Dougherty will inspect the road and report to the commission that it is accepted, with such information being entered into the minutes at that time.

1:45 p.m., Commissioners studied invoices for payment, opened correspondence, and signed checks.

2:00 p.m., Chief Deputy Nevin Turner came with a request to pick up a car from state surplus and reported that he is researching a grant that will replace radio equipment.

2:15 p.m., Com. Bankhead moved to pay invoices except for three (mileage for Gerald Luntsford and Rick Howard and part time work performed by Cody Howard); motion carried (3-0).

A letter was read from the prosecuting attorney suggesting the county pay what the commissioners think is owed to the hospital for the issue in dispute for inmate care.  Com. Myles agreed to send the letter and ask Jim Sears to prepare a check to MRMC for $37,834.73 to be approved at the next meeting.

Com. Myles will get out the bids for tractor, mower, and the amount of concrete and will contact Tom Sanders about piggybacking with the city on spring asphalting.  Plans are to asphalt the road south of Clark out of road maintenance.  Commissioners discussed the trade-in of a road grader or other equipment.   Jim Sears will be asked to pull the last bid for rental of the county farm land and prepare appropriate documents to rebid same.

Commissioners accessed the website to get schedules for the conference in Jefferson City Feb. 1-3 and made plans for which sessions to attend.

4:00 p.m., the Commission met with representatives of Randolph County Foundation and Moberly Ready Mix (Central Concrete) to discuss the cracks in the new Justice Center driveway.  Wade Horn was asked to get cost estimates and report back to the Commission.

4:30 p.m., meeting adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
February 7, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  In the absence of the presiding commissioner due to illness, Com. Galaske presided at the meeting.

10:00 a.m., the meeting was called to order by Com. Galaske.  Com. Bankhead moved approval of the agenda with all afternoon items moved to the morning as he must leave at noon; motion carried (2-0).  Ross McKinstry was called at the Health Department and asked to come earlier and he agreed.

Commissioners read correspondence and e-mail and studied bills presented.

10:20 a.m., David Gass came before the commission to discuss the purchase and sale of a road grader and road groom.  He had indicated at the MAC training that he would be interested in billing on a tractor and/or mower if the County was interested in purchasing such.  He mentioned that the groom could be hazardous to the crown of the road due to its rigidity.  Com. Bankhead expressed concern about sharing with the special road district as there is a limited time when conditions are right for use of the implement.  Bill Dougherty joined in the discussion.  Com. Bankhead suggested meeting with Larry White and the Special Road District concerning the issue.  Possible sale prices were discussed and Mr. Gass left a book of sale prices of similar pieces of equipment.  He suggested selling the grader outright as a better price can be obtained than in a trade.

Bill Dougherty asked about the diesel fuel bid (awarded to Brownfield) and said he would be looking at a ditch near Higbee as requested.

10:30 a.m., Com. Galaske requested a list of all expenses paid to this point from Deputy Clerk Eve Bagby and she produced the document.

10:55 a.m., Ross McKinstry arrived from the Randolph County Health Department with a request for the Commission to name a county health officer.  Com. Galaske moved that Mr. McKinstry be appointed for 2006; motion carried (2-0).  He discussed several issues with the Commission about emergency preparedness and possible uses for the LEPC fund.  Of particular concern was communication during an emergency, particularly if the communications centers around the Moberly downtown were inaccessible.  All agreed that Daryl Rasmussen should be contacted and that plans should be made to use the money correctly.  Mr. McKinstry suggested that all need to expand their thinking in regard to LEPC to go beyond haz mat.  He mentioned that he was planning for a capacity exercise in March and would include the Commission in this event.  Com. Bankhead suggested a plan be developed to deal with any possible train wreck in downtown Moberly with hazardous materials involved.  Mr. McKinstry indicated that there might be $2500 for training/equipment and that he had visited with a company that produces ID badges with bar codes.  They are done on site and are good for credentialing crews who may arrive from other areas to help in an emergency.  The software also tracks time to help in obtaining federal reimbursement.  Com. Galaske said he would be attending the Community Advisory Meeting at 8:30 on Wednesday.

11:20 a.m., Commissioners signed checks and requests for expenditures.  Com. Galaske moved to pay all invoices except the mileage for Rick Howard to come to work; motion carried (2-0).  Com. Galaske suggested that Rick Howard be notified that the Commission would not have the money to compensate his son, Cody, for future work.  After inquiring as to the purpose of the bill from Tedford Florist, Com. Galaske moved to set it aside as it did not fit under the guidelines of appropriate for payment; motion carried (2-0).  The commissioners instructed Deputy Clerk Bagby that a different means of dealing with such items in the future would have to be developed.

Commissioners discuss the cracked driveway at the Justice Center.  Com. Galaske indicated that he preferred to go with replacement of the driveway with 6-inch concrete but that the County simply did not have the extra approximately $6,000 it would cost and Com. Bankhead agreed.  Com. Galaske moved they contact Wade Horn to arrange driveway replacement with 4-inch concrete; motion carried (2-0).

11:50 a.m., commissioners discussed the mold issue in the basement of the Moberly Court House, having received a contract from Terracon for $985 for assessment of the mold damage.  Com. Galaske moved that the contract be sent to County Attorney Fusselman; motion carried (2-0).

12:05 p.m., Com. Bankhead moved the meeting be adjourned; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
February 9, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:00 a.m., the meeting was called to order by Com. Myles.  Com. Bankhead moved approval of the agenda; motion carried (3-0).

9:15 a.m., Commissioners read and made corrections in the minutes from February 7.  Com. Myles moved approval of the February 7 minutes; motion carried (3-0).  Com. Myles moved approval of the January 31 minutes; motion carried (3-0).

Commissioners discussed emergency preparedness and the LEPC and agreed to put Mr. Rasmussen on a future agenda to discuss same. 

A leak was reported in the basement around the toilet, commissioners inspected and called Rick Howard who came later to deal with that issue as well as the light in the men’s restroom.

County Road 2695 was discussed; it appeared to be a county road in 1910 and is currently involved in a property dispute.  It will be necessary to check records to see if it was ever vacated and to prove continual use for it to be deemed still a county road.

Com. Galaske called Chuck Slager about a bill from KI for $3,054.46.

Com. Myles had visited with Sheriff Mark Nichols who indicated he would be picking up the video equipment to be used in the Justice Center from the Department of Corrections.  Commissioners indicated they wanted to know as soon as it arrived so arrangements can be made for installation

9:30 a.m., Com. Myles suggested starting the contact with Macon County to encourage them to board inmates in Randolph County.  The approval of judges will be sought and the County may offer to help install lines necessary to access video arraignment. 

Discussion ensued as to the amount the County should charge to cover costs, turn a slight profit, and be financially feasible for neighboring counties.  Sheriff Nichols has indicated that he would not have to hire more people.  The cost of meals is around $6.00 per day per inmate.  The average census for the Justice Center in recent months has been 47.  It was estimated that the cost is around $45 per day to house the current number of prisoners, including fixed costs of operating the jail.  Inmates being boarded could receive medical attention and basic pharmaceuticals at the Justice Center on our current contract, with any additional needed to be billed to the sending county.  Due to the installation of video equipment and easy access to the Randolph County Justice Center, sending counties could realize substantial savings in transportation costs, consolidation of prisoners, and officer time on the road.  Com. Bankhead noted that the County could even offer transportation service with our transport van for a cost and will check with Sheriff Nichols.  It was noted that double-bunking could be accomplished in some additional cells if needed.  Commissioners decided to prepare a proposal to seek boarders to submit to Macon and possibly other counties.

Com. Galaske mentioned that he would like to seek information from Circuit Clerk Norma Prange and MAC to see how much unfounded mandates are costing the County.  Forms have been sent to the Commission that must be returned in February.  The current per diem for state inmates is authorized far lower than the actual cost to the County.

It was decided to make an appointment to go to Macon to meet with Macon County Commissioners (they meet on Mondays and Wednesdays).  Com. Bankhead suggested that the Commission discuss these issues with Sheriff Nichols on February 14 and set a February 22nd target date for the Macon meeting.  The auditors are coming to the February 14th meeting from 10:30-12:00 and the Commission will have its regular meeting on the 16th.  Closing for the sale of the old jail will be at Town and Country on February 10.

Com. Myles indicated that he would call those successful bidders from the surplus auction who had not yet picked up items and would be at the Moberly Court House on Saturday morning to facilitate pick-up of such items.

Com. Myles reported that he has asked the Special Road District Commissioners to attend the RC Commission meeting during the afternoon of February 14.

The tractor and boom mower bids will wait until a contract is prepared.

11:00 a.m., Com. Galaske moved to approve the bid form for the rental of the county farm property; motion carried (3-0).

Com. Myles called Sheriff Nichols who said he could come to discuss the jail boarding at 3:15 on February 14.

In discussing possible additional revenue, it was noted that Randolph County could enact a county speed limit and the resulting tickets can be income for the County.

11:30 a.m., Documents were signed by Commissioners:  Ross McKinstry’s appointment as County Health Officer, Official Commission Minutes from County Clerk Jim Sears, and a letter to Mr. Sears to issue a check to MRMC.

11:45 a.m., the weekly press conference was held with Amy Compney from the Moberly Monitor-Index and Mike Lear from KWIX-KRES-KIRK present.  Items discussed included the surplus auction and the budget.

12:30 p.m., the meeting was adjourned by Com. Myles.

RANDOLPH COUNTY COMMISSION MINUTES
February 10, 2006

The Honorable Commission convened at the Town and Country Abstract in Huntsville with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner.

10:00 a.m., the meeting was called to order by Presiding Com. Myles.  Commissioners signed the closing documents to complete the sale and transfer of the old jail in Huntsville. 

10:30 a.m., Com. Myles moved the meeting adjourn; motion carried 3-0).

RANDOLPH COUNTY COMMISSION MINUTES
February 14, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk

10:00 a.m., the meeting was called to order by Com. Myles.  Com. Bankhead moved approval of the agenda with the change from 1:30 to 2:30 for the meeting with representatives of the Moberly Road District; motion carried (3-0).

Commissioners read minutes, written correspondence and e-mails, and studied invoices presented for approval.  Com. Myles moved approval of the minutes of February 9; motion carried (3-0).

10:10 a.m., commissioners received from the County Clerk’s office documents to be signed:  financial statement to be published, certified order of erroneous assessments (two stacks), and checks.  Checks to be signed and invoices for approval were passed around.  Checks were signed.  In reviewing the invoices presented for approval, Com. Galaske questioned whether the one for $44.85 should be paid out of sheriff’s fund not general revenue.

10:15 a.m., Com. Myles moved to approve the invoices with two exceptions, an ad for the Monitor-Index (questioning agreed upon amount) and for expenditure to Sheriff’s office (should be out of a different fund?); motion carried (3-0).  Two representatives from the State Auditor’s office arrived for a meeting with the Commission.

10:20 a.m., Com. Myles moved to adjourn the open meeting and go into closed session to have confidential discussion with the State Auditors per Section 610.021(17); motion carried (3-0).

1:40 p.m., Com. Myles reconvened the open meeting of the Commission.

Commissioners perused the annual financial statement to be printed in the local newspaper, checking for accuracy and that all accounts were included per the Auditors’ suggestion.  It was returned to the County Clerk’s office to include additional funds.  The request from the public defender’s office for payment for Onyx trash hauling service was returned for signature indicating service was received, per suggestion from the Auditors.

2:05 p.m., Com. Galaske moved to approve statements of erroneous assessments for listed amounts; motion carried (3-0).  (-123.13, -16.67, -1041.75, -151.84, 4.80, 1212.11, 5550.52, -660.17, 2768.69, 5831.48, -122.49, -85.97, -91.17, -4298.85, -9532.12; total 41,404.83.

Com. Bankhead will send a memo to all department heads that all receipts of goods or services must be signed by the department head or designee in order to be approved for payment by the Commission as per suggestion by Auditors.

2:45 p.m., Com. Bankhead moved to sign the contract with Terracon to conduct a limited mold assessment of the Moberly Courthouse; motion carried (3-0).  It is the only company in the area providing this type of service. 

Com. Myles announced that a check for $6,500 had been received from David Fusselman for the purpose of adding two additional inches to the concrete for the Justice Center driveway; it was delivered to Treasurer Becky Brown who issued a receipt.

2:55 p.m., representatives of the Moberly Road District (Ted Sanders and Jerry T. Jeffrey) and Bill Dougherty arrived to discuss with the Commission purchasing a road groom to be used by both entities.  Mr. Sander indicated he had had conversations with people in Illinois who had used the groom, indicating that it was purchased to save money, was good for some things, worked best when used in conjunction with a motor grader, and needed to be pulled by a tractor and not a pickup.  There was discussion about how the two entities could share the equipment, best methods for use, possibilities of lease rather than purchase.  No action was taken at this time.

3:10 p.m., Com. Galaske said he would consult with Jesse Wamsley about the phone bill at the Moberly Courthouse.

3:15 p.m., Sheriff Mark Nichols appeared before the Commission, reporting that he had picked up the video equipment from Corrections.  He indicated the need for three ISDN lines and a monitor, possibly a 27” TV with estimated price around $200.  Sheriff Nichols will check on hooking up the equipment, accessibility of phone jacks.

Com. Myles asked the sheriff and commissioners for comments about the power point presentation concerning boarding prisoners he had prepared.  Mr. Nichols indicated he may soon be trading the transport van as it is very high mileage and deteriorating but might be able to work out some transporting for other counties.  Other suggestions were made and Com. Myles will contact Presiding Commissioner Craig Jones in Macon County to set up a meeting on February 22 if possible.

3:35 p.m., Prosecuting Attorney Mike Fusselman called.  He will attend the Commission meeting on February 16 at 9:00 a.m. to discuss county ordinances regarding speed limits on county roads.

Com. Bankhead indicated he had received a phone call from the Juvenile Office concerning the cleaning service.  They had not allowed for cleaning supplies in their budget as this had been covered in the past and they do not have access to a dumpster.  Com. Galaske suggested moving the dumpster from the Moberly Courthouse to the Juvenile Office and putting a lock on it.  Com. Myles indicated he had given the cleaning service two weeks’ notice and was given a price of $200 a month for cleaning the common areas at the Justice Center.

3:50 p.m., Com. Myles adjourned the meeting.

RANDOLPH COUNTY COMMISSION MINUTES
February 16, 2006

The Honorable Commission convened in a meeting of the Randolph County Commission at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner and Doug Galaske, Eastern District Commissioner.  Deputy Clerk Nancy Copenhaver was not present for the meeting, so Commissioner Bankhead recorded the minutes of the meeting.

9:13 a.m.  Meeting was called to order.

9:14 a.m.  Presiding Commissioner Myles moved to approve the minutes for February 14, 2005, with the following changes:

  • The Commission met with representatives of the Moberly special road district at 2:15 p.m. (not 2:55p.m.)
  • Com. Galaske said he would consult with Jesse Wamsley about the Internet bill for the Moberly Courthouse (not the phone bill); motion carried (3-0).

9:20 a.m.  The Commission met with Mike Fusselman (Randolph County Prosecuting Attorney) to discuss the possibility of the County enacting ordinances concerning criminal actions within the County.  The Commission discussed what the cost would be to implement the ordinances, what actions the County has the authority to control, the court structure and whether ordinances were for the purpose of generating revenue for the County or to promote safety and security in the County.

Commissioners also discussed with Mr. Fusselman questions regarding a property dispute involving Randolph County Road 2695.  Mr. Fusselman is to provide the Commission with an opinion and a letter to send to property owners.

Rick Howard (Randolph County Maintenance Employee) was instructed to purchase paper towels, toilet paper, etc., for county offices.

The commission discussed possible responses to questions presented by the Missouri State Auditor’s office.

Pres. Com. Myles proposed to establish three committees to look into the issue of a full- time prosecutor and flood insurance; the committees would research the issues and provide information to the general public about the issues.  Com. Bankhead stated that he was not in agreement with the establishment of the committees, stating that it was the responsibility of the commission to inform the public of both the pros and the cons of each issue.  No action was taken regarding the establishment of any committees.

The commission set a preliminary date for a town hall meeting on March 27th at 7 p.m.  The meeting is to be held at the Moberly Courthouse and the primary topic of discussion will be the possible establishment of a full time prosecutor’s position.  Randolph County Prosecutor Mike Fusselman will be asked to attend to answer questions from the public.

A second town hall meeting is being considered for April 24th, possibly in Clifton Hill.

January financial reports were reviewed to determine if any action needed to be taken.

11:30 a.m.  The weekly press conference was held.

12:00 p.m.  Com. Bankhead made a motion to adjourn; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
February 21, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District, and Nancy Copenhaver, Deputy Clerk.  Western District Commissioner Chuck Bankhead was absent due to illness of his child but joined the meeting briefly by speaker phone.

9:40 a.m., the meeting was called to order by Com. Myles.  A call was received from Presiding Judge Ralph Jaynes concerning the cleaning service termination.

10:20 a.m, Com. Bankhead joined on the speaker phone.  Com. Myles relayed some of the discussion from the previous phone call with the judge, asking Com. Bankhead’s opinion.  Com Bankhead suggested that juveniles doing community service could clean the juvenile facility.  Com. Myles stated that the judge wants the Moberly Courthouse, the Juvenile Office and all parts of the Justice Center cleaned.  The judge requested a return call today.  Commissioners prefer a meeting to discuss the issue but the judge said he would not be available this week or next.  Com. Myles suggested having the current service clean once a week until the issue is resolved.  Com. Bankhead stated he wanted the issue to be bid.

Circuit Clerk Norma Prange and Peggy Boots came in to the meeting.  Mrs. Prange stated she intends to get a bid, have her office cleaned twice a week, and charge it to her office expense.  Com. Myles suggested reinstating the janitorial services which might require letting some other employee go, both Com. Galaske and Com. Bankhead were opposed.  Com. Bankhead indicated he would like to sit down with the judge and all department heads to determine how to deal with this issue.

Com. Myles suggested paying for cleaning services until the judge can meet with the commission.  Com. Galaske suggested having the judge send back a revised budget (as per judge’s previous comments) stating that since the County is $776,000 in the hole, cuts must be made to make it work.  Mrs. Prange indicated she was concerned about health issues.  Approximately $28,000 was spent on cleaning service in 2005.

10 50 a.m., Com. Myles moved that the Commission advise Judge Jaynes that the Commission will provide janitorial service one day a week at the Circuit Clerk’s office and the Juvenile Office until a meeting can be held with Judge Jaynes to work out the issue, not to exceed 3 weeks.  Motion carried (2-1) with Com. Galaske voting no.  Com. Bankhead suggested putting the contract out for bids.  Com. Myles will write a memo to the Judge to be included in the minutes.

Com. Bankhead said he would come to the County Clerk’s office later today to sign the financial statement to be published in the paper, and the phone contact with him was terminated.

10:55 a.m., Com. Myles moved approval of the agenda; motion carried (2-0).  Com. Myles moved approval of the minutes from February 10, 2006; motion carried (2-0).  Com. Galaske moved approval of the minutes from February 14, 2006; motion carried (2-0)

11:00 a.m., Commissioners signed checks and approved bills for payment, holding out a bill from SBC for a phone line the Commission was unaware of and Com. Galaske will contact the company.  Commissioners asked County Clerk Jim Sears for a report of expenses to date and received such.  There was a question about the bill from the Schirmer/Suter law firm concerning the recording of the sale of the jail and Recorder Mark Price answered the question.  There was discussion of ways to reduce the long distance expense of the Public Administrator.  Com. Galaske contacted Sheriff Mark Nichols concerning several bills.

11:40 a.m., Fuel bids were examined and the bid awarded to Brownfield, with results faxed to them and MFA and Bill Dougherty by Clerk Sears.

11:50 a.m.. Commissioners signed the annual financial report to go to the newspaper for publication and the official minutes from January 31, February 7, and February 9, 2006.

12:15 p.m., Com. Myles moved to approve invoices; motion carried (2-0).  A note will be sent to the Juvenile Office to advise that proof of receipt should be indicated.  Additional items to be investigated:  more cost effective long distance service for the Public Administrator, less expensive cleaning materials for jail, and need for pager in the Juvenile Office.

12:20 p.m., Com. Myles moved that the remainder of the agenda be moved to next week’s meeting because the Commissioners will be  meeting with Macon County Commissioners during the regular meeting time on February 23; motion carried (2-0).  The Commission will not be meeting on March 23 due to attendance at a Northeast Missouri Commissioners’ meeting in Mexico on that day.

12:25 p.m., Com. Myles moved the meeting be adjourned; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
February 23, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

(All three commissioners and Steve Holman, RC Justice Center Administrator, traveled to Macon to meet with the Macon County Commissioners in the morning.  A presentation was made to Macon County to encourage them to house some inmates in the RC Justice Center and it was well received.)

1:30 p.m., the meeting was called to order by Com. Myles. Com. Myles moved approval of the agenda; motion carried (3-0).

Circuit Judge Ralph Jaynes appeared before the Commission to discuss reinstating the cleaning services in court facilities.  He asked the Commission how they decided this issue.  Commissioner Galaske replied that all department heads were asked to attend a Commission meeting, proposed cuts were discussed, and all who came agreed to share in cleaning responsibilities.  Judge Jaynes stated that the court wasn’t notified and was not told that cleaning services would be ended.  Minutes were cited where such cuts were discussed at the January 27 and 31 Commission meetings.  Judge Jaynes explained why he felt cleaning services were needed in the courthouses and Juvenile Office.  Com. Bankhead asked the Judge for his suggestion for what to cut and Judge Jaynes replied that it was not their responsibility to suggest budget cuts.  Com. Bankhead again suggested using trustees or those sentenced to community services to help with cleaning at the Justice Center and Judge Jaynes was adamantly against this.  Com. Myles stated that meals for deputies in the Justice Center could be cut from the budget but Com. Galaske stated that this was from a different account so would not help the budget picture.  Com. Myles responded that a portion of the janitorial service is being paid from the Justice Center budget.  It was mentioned that the potential is there to obtain $100,000 from boarding prisoners from other counties but this possible income cannot be counted on.  Judge Jaynes stated that the courts are here to serve the people and they have a right to have courts that are orderly and clean.  Judge Jaynes criticized the Commission for being inexperienced, part time, and inaccessible at which point Com. Galaske challenged this charge, stating that he was accessible at all times by personal cell phone and in fact was on call for county business more than full time, with the other Commissioners agreeing.

Also in attendance were Mary Ellen Creed, Court Reporter who recorded the meeting, Circuit Clerk Norma Prange and Deputy Peggy Boots, Paula Delaney the Office Manager for the Courts, Coroner Gerald Luntsford, Susan Carter, and Linda Foster.  Circuit Clerk Norma Prange questioned why the cuts to cleaning service weren’t discussed while her office staff attended an earlier meeting and that statements had been made that were critical of her office that were misleading to the public.

Judge Jaynes requested that the Commission act promptly and let him know one week from today the solution to this problem.  Judge Jaynes also requested that all furniture not picked up from the surplus property sale be removed from the Moberly Courthouse he would have it removed.

Com. Bankhead suggested reinstating cleaning service to all if it is to be considered for any office.

2:25 p.m., all visitors left. 

Commissioners decided to work on responses to the Auditor in closed session at 9:00 on February 28.  Com. Myles adjourned the meeting and left for a doctor’s appointment, asking the other Commissioners to inform the media that he was available by phone later.

3:00 p.m., the weekly press conference was held with Amy Compney (Monitor-Index) and Mike Lear (KWIX).  Discussed were the removal of cleaning services from the budget, meeting with the Circuit Judge, the meeting with the Macon County Commission.

RANDOLPH COUNTY COMMISSION MINUTES
February 28, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner.   Nancy Copenhaver, Deputy Clerk arrived at 10:10.

9:05 a.m., the meeting was called to order by Com. Myles.  Com. Myles moved approval of the agenda; motion carried (3-0).  Commissioners reviewed and approved invoices for payment and read mail.

9:30 a.m., the Commission spoke with Bill Dougherty concerning the paving of old Highway 63 south of Renick.  He expressed a desire to get started patching the road.  The Commission is getting ready to re-bid the concrete for that project.  Mr. Dougherty contacted the winning concrete bidder from last year and that company agreed to honor last year’s price until new bids are let.  Mr. Dougherty was given permission to proceed with the patching on old Highway 63.

The Commission was presented a request by County Clerk Jim Sears for $6,370 from Commerce Bank to pay George Esser (architect on the Justice Center) for services rendered.  Com. Myles moved to pay $6,000 as the Commission has questions about the remaining amount; motion carried (3-0).  Mr. Esser will be contacted about the remaining amount.

10:30 a.m., Bill Dougherty arrived as did the representative from Viebrock to discuss the purchase of a road groom.  The equipment under consideration would be 11 feet in width, be pulled behind a tractor, does not replace a road grader, and may not solve washboarding.  The representative reported on the experience that Saline County has had with the one they purchased.

11:00 a.m., County Clerk Sears brought in the bids for copiers for the Recorder’s office, with Recorder Mark Price, Nancy Meals, and Tom West present.  The NCS bid was $6,554 with $567.50 for fax and $203.80 for tray.  The ICON bid for a Canon was $3936.12 with options of $895 and $744 and the Ricoh was $5500 with a fax option of $679.  Bids were given to Mr. Price to study to determine if they met specifications.  Only one bid was received for three computers for the Recorder’s office, from Computer Information Concepts in Greeley, Colorado, for $9,303.82, one of which is to upgrade the main server.  Mr. Price stated that local companies may not be interested in bidding because of correlation with current software.  The Colorado company is the same company he has dealt with in the past, has a Kansas City office and has recently combined into a larger operation.  One bid was received for lease of the County farmland, $1500 from Ward Brothers, indicating they would like an early decision in order to spread fertilizer.  Mr. Sears indicated that this document could probably be used as a lease contract.  Nancy Meals returned to the Commission meeting with a corrected bid which was rejected because it was received after other bids had already been opened (amount was $5280 plus $102 for total of $5382 for copier and stand).

11:15 a.m., Jim Rolls of AECI met with the Commission to discuss some property near the power plant.  A neighboring property owner, Leon Brown owns 20 acres and has been having trouble with vandalism.  AECI has even closed a campground to help the situation.  They would like to place a gate to deny access.  Mr. Brown would like the County to put in culverts, gravel, and a gate but doesn’t want the road to be closed.  AECI has tried to purchase the land but the owner does not want to sell.  AECI will put up the gate if the Commission approves.  The Commission agreed to allow AECI to proceed with the gate, noting that the County won’t maintain the road, and the landowner can request a culvert if he wishes to pay the cost ($50).  Com. Galaske moved to allow AECI to install the gate and noted that the County would not vacate the road; motion carried (3-0).  Com. Bankhead requested a letter of understanding from the property owner that he understands that he is to maintain the road and that it remains a county road.  Current ordinances require that if the property is to be subdivided, the road would need to be 60 feet wide, rocked, and maintained for two years before the County would take possession.  Mr. Rolls agreed to obtain the letter of understanding.

11:35 a.m., Com. Myles moved to approve the bid for rental of the County farm land for $1500 from Ward Brothers; motion carried (3-0)

Commissioners signed the Official Minutes of February 14, 2006, and the copy of the Financial Report published.

12:00 p.m., the Commission adjourned for lunch.

1:30 p.m., Com. Myles called the meeting back to order.  Commissioners agreed to approve a timesheet for Rick Howard that included overtime but Com. Myles will communicate to him that there is no money in the budget for overtime and this will need to be handled differently in the future, by taking off time to compensate for overtime.

Com. Myles stated he wanted a bid prepared for janitorial services.  Com. Bankhead stated that Judge Jaynes is concerned about the public areas and that if the County pays to clean one office it should clean them all.  Department heads available for the discussion were Recorder Mark Price, Assessor Richard Tregnago, Collector Sheila Miller, Treasurer Becky Brown, and County Clerk Jim Sears.  Mrs. Miller indicated that a checklist of what needs to be done and when should be determined.  Mr. Tregnago indicated he preferred to do the inside of his office himself, to protect the privacy of records.  The other office holders indicated they could handle the cleaning within their offices.  All agreed that the common areas (restrooms, hallways, should be cleaned once a week, and each office could empty their own trash.  There was discussion about special situations such as Old Settler’s and the busy time for paying taxes.

The Commission attempted to contact the Court to discuss cleaning but Paula Delaney was unavailable.  Com. Galaske talked to Mary Ellen Creed who declined to make a recommendation.  Norma Prange and Peggy Boots were out of the office at the Circuit Clerk’s office and the phone contact with the employee answering was accidentally disconnected (cell probably lost coverage).  Commissioners discussed cleaning of the Moberly Courthouse to include the common areas (hallway, public restrooms) and the judge’s office once a week with jury room and downstairs restrooms to be cleaned following their use for trial.  The public areas of the Justice Center will be cleaned daily, Monday through Friday.  The Circuit Clerk’s office and the Judge’s chambers will have trash removed daily and be cleaned and vacuumed once a week.

Com. Galaske spoke with Sheriff Mark Nichols by phone and the Sheriff will take care of cleaning of his office.

Com. Bankhead contacted the Juvenile Office, speaking to Chanda Bankhead in the absence of Tena Houston and Don Hughes.  She expressed the need for cleaning of common areas of kitchen, public restrooms, entry, and conference rooms weekly.  Emptying trash is a problem due to lack of dumpster.  Com. Bankhead and Com. Galaske expressed a desire for juveniles completing community service to continue to help with cleaning tasks.  Liability insurance for the cleaning service will remain a responsibility of the service. The janitorial service will be responsible for providing equipment and cleaning supplies.

2:45 p.m., com. Myles moved to advertise for bids for janitorial service for the County buildings to be opened at 11 a.m. on March 10 at the Huntsville Courthouse to allow one week for interested bidders; motion carried (3-0).

A request has been made to use the Courtroom in the Moberly Courthouse for a Town Hall Meeting on Thursday, March 30.

3:10 p.m., Com. Myles requested that County Clerk Sears investigate getting a message on the 277-4722 number (previous commission number disconnected) to call 277-4717.  Mr. Sears checked and replied that such a service was not available.

It was agreed to put out a bid for concrete for old Highway 63 south of Renick and Clark.

This week’s fuel bid was awarded to MFA; there was no bid from Brownfield; bid acceptance was faxed.

Commissioners discussed filing a petition with the Judicial Finance Commission; no action was taken.

Old specifications for purchase of gravel were examined.

3:30 p.m., Com Myles moved to prepare specs for the gravel bid per the discussion; motion carried (3-0).

3:30 p.m., Com. Bankhead moved to adjourn the open session and convene in closed session per 610.021(17); motion carried (3-0).

3:50 p.m., Com. Myles called the open meeting back to order.  Com. Myles moved to ask the Court Reporter for a copy of the transcript of the February 23, 2006, meeting with the Commission and Judge Jaynes to include with the official minutes; motion carried (3-0).

4:00 p.m., Com. Myles moved the meeting be adjourned but indicated that he would be staying until 4:30; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
March 10, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk; Eastern District Commissioner Doug Galaske had a prior commitment.

8:00 a.m., Com. Myles called the meeting to order.  Com. Myles moved approval of the agenda as revised with Com. Bankhead’s suggestion; motion carried (2-0).  Commissioners read mail and signed checks.  MFA received the fuel bid this week.

8:20 a.m., Com. Myles moved approval of the March 2 minutes; motion carried (2-0).

8:25 a.m., Com. Bankhead moved approval of the invoices presented; motion carried (2-0).  He will ask Collector Sheila Miller to come to a future meeting to explain the adjustments for erroneous assessments, hopefully on the agenda for next Tuesday.

8:40 a.m., Com. Myles called Monroe County concerning the Mark Twain Council of Governments and housing of Monroe County prisoners, requesting to be put on the addenda for their March 13 meeting.

8:45 a.m., Recorder Mark Price came before the Commission to discuss the bids for copiers and computers.  He stated that he preferred the bid of CIC because they know the software he uses so the systems will be compatible.  Although they were the only bid, this is the company (Kansas City area) he has done business with since October of 1995, and it recently as been acquired by the Colorado company CIC.  The original hardware and software had been purchased from the previous company, Custom Software, in Kansas City.  The cost comes out of his tech fund and the company has agreed to come to Huntsville, set up, and conduct a two-day training session.

8:50 a.m., Com. Bankhead moved purchase of the computers from CIC for $9,303.82 for computer hardware and software out of the Recorder’s Tech Fund, with CIC being the only bid received; motion carried (2-0).

Mr. Price explained the unique needs for the copier in his office, that it must have a removable platen to allow for copying from oversize documents and copying on front and back to facilitate small documents for title companies.  He didn’t like the Canon, tried the copier from ProTech in Kirksville and liked it better although it is more expensive.  He had asked for and received references and explained the reasons he preferred this copier.  Com. Myles and Com. Bankhead wished more information to be made available.

9:20 a.m., Com. Bankhead moved to table this for Mr. Price to get more accurate figures and a net price without the extras; motion carried (2-0).

9:25 a.m., a visitor stopped and asked to be put on the agenda for March 14 about 10:00 a.m.

The financial review was postponed until March 14 when all commissioners can be present.  A jail cell log will be requested.  A revision of the unified budget to take care of janitorial services will be discussed.

9:30 a.m., meeting was adjourned as Com. Myles needed to leave for an appointment.

11:00 a.m., Com. Bankhead and County Clerk Jim Sears opened the sealed bids received for janitorial services for County buildings.  No bids were received for concrete.

RANDOLPH COUNTY COMMISSION MINUTES
March 21, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:00 a.m., Com. Myles called the meeting to order.  Com. Myles moved approval of the agenda as amended; motion carried (3-0).  Commissioners read mail and signed checks authorized previously.

9:15 a.m., the fuel bid was awarded to MFA per quote of March 20, 2006, for March 22-March 28, and results were faxed to MFA, Brownfield, and Bill Dougherty.

9:25 a.m., Circuit Clerk Norma Prange and Chief Deputy Peggy Boots came before the Commission with a problem in their office of a strong sewer gas smell, and reported sewer back ups the previous week.  Mrs. Prange was instructed to call Crutchfield Plumbing to get help immediately.

Mark Price and Bill Dougherty were present.

9:40 a.m., Commissioner Myles discussed the bids for copier for the Recorder’s office with Mark Price, asking if Xerox had a copier to meet his needs.  Mr. Price replied that he can’t find any equipment to do the 65% imaging on both front and back in alignment that can hook directly into the computer.  He has determined that a platen top best suits his needs.  Com. Bankhead moved to approve the purchase of the Pro-Tech copier, a bid approximately $300 higher.  Mr. Price reported the Canon was harder to use, takes longer, does not make as good a copy, and Macon County Recorder’s office is very unhappy with it.  Motion carried (3-0).

9:50 a.m., Commissioner Myles thanked Bill Dougherty and his road crew for the fantastic job over the past week since the tornado in the Renick area.  He had received many compliments concerning the work done by the County workers which saved private citizens thousands of dollars.  There was a phone call from a citizen concerning County Road 1660.

FEMA has approved the County for individual assistance but not public assistance but that designation is expected to occur soon.  Robert Creed, Emergency Director, has to complete reports of costs and hours of personnel and equipment time.  Mr. Dougherty turned in reports to the Commission itemizing his crew’s efforts over the past week with the exception of fuel tickets for pickups used which will be provided as they come in.  He will check with the payroll clerk in the County Clerk’s office to get hourly wages to add to the cost estimate.  He reported that he considers his part of the cleanup to be complete.

It was noted that DNR gave permission to burn with a number of listed exceptions, and asked that metal, furniture, and appliances be placed next to the roadways.  Fusselman Salvage has offered to put a large trailer there to collect clean metal to haul away.  Currently, there is no plan as to who will pick up the deposited items and Com. Bankhead suggested calling Onyx.  Assessor Richard Tregnago sat in on some of the discussion concerning damage and advised how he will be dealing with adjustments.  Com. Myles asked Mr. Tregnago to supply a report of his time spent for Robert Creed’s report and he did so.

10:10 a.m., Prosecuting Attorney Mike Fusselman discussed a road issue with Com. Myles concerning a landowner Brian Blumhagen who needs an immediate answer in order to get property sold or put a crop on it.  Mr. Fusselman indicated he was too busy and said he would deliver the information to the Commission and Com. Myles said he would get Ivan Schraeder to handle it.

10:15 a.m., Com. Galaske had questions about checks presented for signing, to MRMC, Mediquik, and the Monitor-Index.  The first two were determined to be from much earlier in 2004.  Com. Myles moved approval of invoices presented; motion carried (3-0).

10:20 a.m., Marty Moore and Lois Grove from FEMA arrived to discuss with the Commission actions in progress concerning tornado damage in the Renick area.  They are part of the outreach program of FEMA, assigned to get all residents who have damage to tele-register and plug them in to services available.  A possible glitch was discussed at length, that Randolph County doesn’t participate in the National Flood Insurance Program (NFIP) which could possibly prevent reimbursement for personal and real property damage although not preventing rental assistance or medical care.  This could also affect loans from SBA or grant programs. 

FEMA indicated that the County needs to take the steps necessary to be taken off suspension due to lack of participation in the program.  It is believe that all incorporated areas of the County are part of NFIP.  Com. Myles noted that a town hall meeting is scheduled for March 30 where the ramifications of the County’s lack of participation in NFIP could be discussed with citizens.  Ms. Grove noted that there are two parts to the issue:  availability for non-flood versus flood related damage.

The Commission and FEMA outreach representatives then participated in a phone call with FEMA representatives in Kansas City via speaker phone.  It was pointed out that persons affected must register within 60 days to be eligible for assistance.  A mitigation plan must be written by the County in order to get certain funds.  Some further investigation on the part of FEMA representatives will occur and they will report back.

12:10 p.m., meeting was adjourned for lunch.

1:30 p.m., meeting was called to order.  Com. Myles asked whether Randolph County needed to set up a public meeting to answer questions and the consensus was to let FEMA take care of that.  He announced that all three Commissioners would be attending the Northeast District Commissioners’ meeting in Mexico on Thursday so the Randolph County Commission will be meeting on March 22 at the Moberly Courthouse.

1:50 p.m., FEMA officials called and set up a conference call for 3:00.

Com. Myles reported that the County has received a $5,000 donation from the Orscheln Foundation for emergency operations.  In addition a $1,000 donation was made to Caring Communities to deal with immediate needs, most of which was spent on tarps to protect property.

2:00 p.m., the Commission discussed action on the bids for janitorial services.  Com. Galaske moved acceptance of the low bid from Linda Walker for janitorial services in the Justice Center, Moberly Courthouse, Huntsville Courthouse, and Juvenile Office; motion carried (2-1) with Com. Bankhead casting the dissenting vote.  The contract is to start immediately and Com. Myles contacted Mrs. Walker by phone.

2:45 p.m., Rick Howard came before the Commisison to discuss the odor and sewer problems at the Justice Center, expressing dissatisfaction with response from the company providing service on an important switch governing fresh air.

3:00 p.m., the Commission moved to Treasurer Becky Brown’s office to use the phone for the conference call with FEMA.  After discussions with subject experts, FEMA representatives reported that Randolph County residents would be covered for assistance as long as they were not located in the flood plain.  They emphasized the importance of becoming part of NFIP.  The Commission is working to have it approved by voters in unincorporated areas of the County at the August election.  FEMA outreach representatives Grove and Moore were present for the call as well.

3:35 p.m., Com. Myles reported the County has received approval to take a grant application to the second level to hire a part-time code enforcement person for $12,500, if the County passes a nuisance ordinance.

3:40 p.m., Com. Myles checked with Collector about the assessment report which will be postponed to a later time.

3:45 p.m., Com. Galaske will check with the Judge on the need for bookcases at this time, with the possibility of buying some now and some later.

Clerk Jim Sears was asked to publicize (again) bids for concrete, and send them also to Moberly Concrete and Land Concrete.  Bids should include a printout of the mix and should be returned in the shortest time possible.  Also to be put out is a bid for road rock, with the previous performance bond removed.  Mr. Sears did not have a copy and the Commission will need to prepare it.  These requests for bids will also be sent to frequent bidders in the area.

3:50 p.m., meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
March 28, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:00 a.m., Com. Myles called the meeting to order.  The Commission read correspondence.  Documents signed included four sets of minutes from previous meetings.

9:05 a.m., Com. Galaske moved approval of the agenda; motion carried (3-0).

9:15 a.m., Com. Bankhead moved approval of the minutes of the previous meeting; motion carried (3-0).

9:25 a.m., the bid for fuel was awarded to MFA for March 29-April 5, 2006, with faxes sent to MFA, Brownfield, and Bill Dougherty.

9:50 a.m., the Commission signed checks presented.  Com. Myles moved approval of the invoices presented by Clerk Sears; motion carried (3-0).  The Commission is waiting on a request to Commerce Bank to pay the vendor for brickwork for the Justice Center.

Carol Lewis contacted the Commission to postpone her appearance before the Commission to another date.  An e-mail from Paula Delaney, Judge Jaynes’ office, was received concerning bookshelves and toilet problems in the jury room resulting in some discussion.

10:20 a.m., Kay Strada came before the Commission from Behavioral Health Services of University of Missouri Health Care.  This agency is based in the former Parkade Plaza (Columbia), serves 10 counties, and is an administrative agent of the Department of Mental Health.  She explained their operations to the Commission, including how they interacted with law enforcement in the County, how they are funded, and problems faced in serving needy populations.  She stated that there is no current service provider residing in Randolph County and that means should be found for funding mental health.

11:15 a.m., Rick Howard came before the Commission to address several maintenance issues, including the sewer lift pumps at the Justice Center, maintaining gardens around the Justice Center, mower storage, help needed in mowing, replacing HVAC filters, warranties on equipment, problems with jail locks, acquiring access to Missouri state surplus.  There was discussion about the need to define the duties of the maintenance person and who can ask him to do what jobs.  Mr. Howard requested a memo be sent to the sheriff and jail supervisor to provide written records.

12:10 p.m., the Commission adjourned for lunch.

1:30 p.m., the Commission reconvened. 

Com. Myles moved to pay Dean Hathman $2,574.47 for masonry; motion carried (3-0).

1:45 p.m., the Commission reviewed the names of those erroneous assessments submitted.  Com. Myles moved approval of the assessments; motion carried (3-0).

2:00 p.m., Com. Myles moved to order four bookshelves at $362 each from MVE for the Judge’s office in the Justice Center; motion carried (3-0).  Com. Galaske will ask the Judge’s office if they want shelves from the Moberly Courthouse moved to the Justice Center.

Commissioners discussed the need for signage near the Justice Center on Route C and Route JJ.

2:15 p.m., the Moniteau Watershed District is putting in a dam and the project engineer wants the County to waive the culvert fee since it is a taxing district.  Com. Myles moved to waive the fee with the condition that the District properly install the culvert to be inspected by Bill Dougherty; motion carried (3-0).

2:25 p.m., Joan Joseph, 911 Coordinator, notified the Commission that the County is out of plat books and new ones will not be available until early 2007; she will check on obtaining “road books” which are cheaper and might be more convenient for citizens to use.

2:35 p.m., the Commission discussed updated issues concerning the recent tornado.  Assessor Richard Tregnago gave Commissioners CDs of pictures of the damage.  It was noted that there was a lot of metal and other refuse which still needed to be cleaned up and removed from private properties with damage, including some farm fields.

3:15 p.m., the meeting was recessed until 6:00 p.m.

6:00 p.m., the Commission met with representatives of FEMA, SEMA, and local officials from the various communities to discuss the National Flood Insurance Program (NFIP).  Present were Oliver Penton (Clifton Hill), Robert Norris (Jacksonville), Homer Colley and Peggy Davis (Clark), Charla Bankhead (Higbee), Darren Barfield (Renick), Dale Schmutzler (SEMA), Roger Benson and Connie Wisniewski (FEMA), and Commissioners Myles, Galaske, and Bankhead.  Mr. Schmutzler informed those attending about NFIP and answered questions.

7:00 p.m., the meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
March 30, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:40 a.m., Com. Myles called the meeting to order.  The Commission received a phone call about maps and plat books.

9:45 a.m., Com. Bankhead moved approval of the agenda; motion carried (3-0).  Com. Myles composed a letter to be sent to all involved with the Blumhagen land/road issue.  Mr. Blumhagen owns 40 acres that is land locked, there used to be a road there, it was never abandoned, and the Commission is advising the four property owners that it is still a road and Mr. Blumhagen will be using it to get to his property.  A copy of the letter is included.

10:00 a.m., the Commission received notice of a training session by MoDOT for road and bridge crews on gravel road maintenance and culvert installation and maintenance at Macon on April 27.  The cost is $15 per class.  Com. Bankhead moved to send all employees who work on road maintenance and culvert installation to the workshop with the County to cover the cost of the workshop; motion carried (3-0).

Com. Bankhead will respond to a request from a resident in the Thomas Hill area concerning a culvert that the County does not have responsibility for.

10:20 a.m., the Commission discussed rescheduling a meeting with the Monroe County Commission, concerning membership in Mark Twain Regional Council of Governments and housing Monroe County inmates.  Com. Bankhead stated he wants to check with Sheriff Nichols concerning need for additional bunks and whether additional staffing would be needed before talking to Monroe County.  He said he wasn’t ready to deal with a contract and suggested that a higher amount should be charged to Cole and Boone Counties.  Com. Galaske stated that he does not want the jail used as a money-maker and wants a report from Steve Holman about how things are currently working out.  Com. Myles stated that the JC was designed to be big enough to serve other counties as well and he wants to discuss needs.  Com. Galaske indicated that he believes the County has already joined the Council and suggested this be researched and be placed on the agenda for next week.

10:40 a.m., Phil McCarty came in as an observer, then addressed the Commission concerning nuisances in the County.  He contends that there are already laws on the books that could allow the County to be more proactive in abating nuisances along roadways in the County.  He suggested that if the Prosecutor would enforce what is already in existing statutes, many areas of the County could be cleaned up.  Com. Myles replied that the Prosecutor has said he will enforce such laws but needs an officer to help enforcement.  Mr. McCarty suggested that deputies could do this within the normal day’s job through a complaint process.  Com. Myles called both the Sheriff’s office and the Prosecutor’s office and they will be at the April 6 meeting at 1 p.m. to discuss nuisances.

11:15 a.m., the Commission discussed an appointment to the Health Department Board.  Miller Owings had been suggested and Com. Galaske asked that he be invited to meet with the Commission next week (a call was placed and he will be at the April 4 meeting).

11:30 a.m., Tammy Gibson arrived to discuss the proposed tax for mental health to be on the August ballot.  She will check with Bruce Horowitz and invite him to meet with the commission to discuss the issue.

11:45 a.m., Mike Lear (KWIX/KRES) questioned the Commission for the weekly press conference.

12:10 p.m., Com. Myles moved to take the recommendation of Cathy Sears concerning the scholarship recipient; motion carried (3-0).

12:15 p.m., meeting adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
April 4, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order.  The Commission read correspondence and signed payroll expense checks and checks to pay invoices previously approved.

10:05 a.m., Com. Myles moved approval of the agenda; motion carried (3-0).

The bid for fuel was awarded to MFA for April 5-April 11, 2006, with faxes sent to MFA, Brownfield, and Bill Dougherty.

10:10 a.m., Com. Galaske reported that Judge Jaynes wants the old bookshelves from the Moberly Courthouse moved to the back secured hallway in the new Justice Center to hold the SW Reporters.

Com. Myles shared pictures of all the junk being dumped down the toilets in the Justice Center, clogging the sewer system, and the Commission is studying ways to eliminate this problem.

10:25 a.m., Miller Owings appeared before the Commission to discuss his possible appointment to the Randolph County Health Department Board.  He noted that he was contacted by Velda Davidson about serving and indicated he wanted to give back to the community.  Now that he has retired he has the time to devote and some experience in waste disposal; he successfully ran a meat processing company in Kentucky for 20 years that employed 725 employees.  He is a Clark native and has been back in the county for five years, several with MLS Tub Production, producing livestock supplements.  Com. Myles moved to appoint Miller Owings to the RCHD Board; motion carried (3-0) and a letter will be written to chair of the board, Velda Davidson.

10:40 a.m., the Commission studied and discussed reports from the Sheriff’s Department concerning jail occupancy.

10:45 a.m., the Commission studied the printouts of budget figures, comparing progress with last year’s numbers.  It was noted that the guardian ad litem numbers were up substantially, in spite of the institution of a CASA program so investigation will be make of the issue.

First quarter 2005 – $178,000 expenses for jail only

First quarter 2006 – $242, 000 expenses for all of Justice Center

After spending considerable time reviewing the financial reports, the Commission requested the monthly summary of cash position of the County in comparison to last year and Clerk Jim Sears provided that.

11:15 a.m., the Commission signed papers for the Wiley Ferguson scholarship.

11:25 a.m., the Commission studied the invoices presented for payment, sent one back with a question. Com. Myles moved approval of the remaining invoices; motion carried (3-0).

11:30 a.m., Com. Myles moved approval of the minutes for March 28 and March 30; motion carried (3-0).

11:35 a.m., the Commission studied fliers describing boom mowers and approved the specs for the boom mower bid.  April 25 will be the bid opening.  Commissioners also viewed information on the internet concerning Vaughan chopper pumps that might help solve the sewer problem at the Justice Center.  Com. Myles called the company and a representative will contact the Commission.

12:00 p.m., the Commission adjourned for lunch.

1:30 p.m., the Commission reconvened the meeting.  Discussed was the electronic storage of Prosecutor’s documents and how best to accomplish this.

1:45 p.m., Com. Myles called several collection agencies in the area to inquire about collecting medical bills from former inmates.  Tammy Gibson called to schedule a meeting with the Commission.

Commissioners discussed the amount of asphalt needed and contacted Moberly to see if they should bid together or separately.  Bill Dougherty indicated that Old 63 south of Clark is ready but the road south of Renick won’t be ready this year.

2:15 p.m., In looking at the Treasurer’s reports for March, it was noted that receipts are up ($122,000) and disbursements are down ($65,000) for March 2006 over March 2005.

2:45 p.m., the Commission discussed progress in the clean-up following the tornado in the Renick area. Com. Myles indicated that a group of volunteers will be hauling away stuff Friday afternoon and Saturday morning.  Com. Galaske suggested that the Commission could request that Bill Dougherty and some of the road crew could use County equipment to pick up materials left next to the right of way on Monday and Tuesday of next week.  Com. Galaske moved that, weather permitting, that a road crew with loaders and dump truck remove storm debris those two days; motion carried (3-0).  A map of areas to be covered will be developed for Mr. Dougherty.  Renick Mayor Darin Barfield has found someone to cut up old trailer frames if the County can provide the acetylene and oxygen.

The audit of the County has arrived and will be made public during the Thursday meeting.  Thursday’s agenda will have the Commission returning from lunch at 1:00 with Com. Myles leaving for a meeting at the Moberly Fire Department (EOC) at 2:00 p.m.

3:00 p.m., meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
April 6, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:30 a.m., Com. Myles called the meeting to order.

9:40 a.m., Com. Myles moved approval of the agenda; after discussion of several items on the agenda and finding out that FEMA had canceled the 2:00 meeting, the motion carried (3-0).  Com. Bankhead reported that he had received the information from Bill Dougherty which included an itemized list of equipment used and personnel time used in the aftermath of the tornado near Renick and it is at the Courthouse in Huntsville.

9:45 a.m., Com. Bankhead moved approval of the minutes of April 4, 2006, as corrected; motion carried (3-0).

9:50 a.m., Com. Myles proposed that a date be set for budget revisions on a regular meeting date.  On the 18th the Commission plans to do the revision and hold a hearing as soon after as required notice allows, said hearing to be in the Huntsville Courthouse.

10:00 a.m., Com. Myles reported that he had composed a letter requested by Russell Runge from Economic Development supporting an Enhanced Enterprise Zone for Randolph County.  Commissioners read the letter.  Com. Myles moved that the letter be sent to Mr. Runge and a copy attached to the minutes; motion carried (3-0).

10:10 a.m., a representative of Vaughan called concerning the pump grinder information requested earlier by the Commission.  It was determined that Com. Myles would call the service person to determine specifications of the current system.

10:15 a.m., the Commission discussed the payments to be made on the Justice Center and checked balances in the accounts at Commerce Bank, this to determine that funds will be available for the October payments and for operations and construction expenses.  A purchase for a new grinder for the sewer pumps at the JC would come out of construction costs.  The payment of $606,000 for 2007 comes out in October and the Commission wants to be sure enough is left in that account for the payment.  Com. Galaske suggested holding off transferring any funds into operations this month.

10:25 a.m., an e-mail was sent to Brent Varzaly at Commerce Bank in Kansas City that the Commission will not need an operations transfer in April and a copy was sent to County Clerk Jim Sears.

Com. Myles called back the pump/grinder company with more information and they indicated they would come up with a solution and call back this afternoon.

10:40 a.m., Bill Dougherty arrived and the Commission discussed with him using his crews on April 10-11, weather permitting, to remove the rest of the tornado residue from the right-of-way areas near Renick.  He is to keep records of time, equipment, and dumping fees for later reimbursement from disaster funds.  A map will be devised and available at Renick City Hall.  A number of volunteers are expected to help remove tin on Friday and Saturday.

10:50 a.m., a representative of one of the collection agencies contacted earlier returned the call and indicated a willingness to take the case if the County is willing to take it to court.  Their attorney will handle it and the fee is 25% of what is collected (bill for unpaid medical services for an inmate of around $40,000).  Com. Myles moved to turn over this bill to the agency (Accounts Management Services) in Columbia, Terry Barber, principal; motion carried (3-0).  Com. Myles phoned Mr. Barber to affirm the deal and he will get back to the Commission in several days.

11:00 a.m., Com. Myles reported that the audit of Randolph County is on the Missouri State Auditor’s website, in the audit section, click on counties, and Randolph County is at the top.

11:05 a.m., Com. Myles again called the Vaughan Company and discussed with the representative to discuss specifics about the County’s needs for the sewer pump/grinder at the Justice Center.

11:10 a.m., the Commission adjourned for lunch.

1:00 p.m., the Commission reconvened with a number of visitors present including Prosecutor Mike Fusselman, Sheriff Mark Nichols, Phil McCarty, and Realtors Linda Rutledge, Virginia West, Barbara Freels, Gayle Wolf, Don Burton, and Dennis McKeown, Mr. Seeley (collector of cars), and Byron Shoffner.  Com. Myles explained that the purpose of the gathering is to discuss enforcing nuisance ordinances outside the cities of the county.  Realtors are concerned because of the increase of expensive homes being built in the unincorporated areas of the County.

Sheriff Nichols indicated that it would be difficult for his department to enforce because doors of “offending parties” may not be opened to a uniformed officer.  Plain clothes inspectors might have better response, and he indicated he did not have adequate staff for both.  It was noted that the statute being discussed, 226.720 only requires a fence 10 feet tall or a set back of 200 feet from a state or county road.  Com. Galaske noted that nuisance ordinances are new; no other third-class county is passing them because they have no one to enforce them and people don’t want to be told what they can and cannot do with their property.  Com. Myles noted that Cass County is doing so but it is a first class county.  Com. Galaske indicated he wanted to enforce the statutes that are on the books first, get the confidence of the citizens, then later develop ordinances and address needs as the County grows into it.  He indicated that Randolph County would be breaking new ground in this area.  Mr. Fusselman said he didn’t see any benefit for a county ordinance since state statutes did the same thing.  Com. Myles disagreed and and pointed out the statute.

Phil McCarty suggested that operating under a process of dealing with complaints initiated by citizens could reduce the burden on the Sheriff’s department.  Prosecutor Fusselman stated that the process is no different from the current enforcement of RCHD sewer ordinance:  a letter is sent, property owner has 30 days to respond, a drive-by is conducted, then the Prosecutor responds and most are resolved.  He noted that he and the Sheriff already have the burden of enforcing the statute but that there is some question as to their role.  He suggested documenting with digital photos but there might be a lack of equipment to do that.

Discussion ensued as to definition of “public nuisance” and Mr. McCarty indicated the answer he received when questioning a state official was “we go by the complaint made.”  Com. Myles indicated he is ready to go ahead and enforce the statute.  Com. Galaske stated he wants to instigate the complaint system.  The Commission encouraged Mr. Shauffner to file a complaint as he lives near the so-called “appliance farm.”

The Commission thanked all in attendance for their help in dealing with this problem.

2:10 p.m., Tammy Gibson with Caring Communities and Bruce Horowitz, Director of University Behavior Health Services arrived to discuss with the Commission putting a tax on the ballot for mental health.  Com. Galaske expressed his opinion that any kind of sales tax would not fly, that the County is at the limit for that tax.  He also wanted a written plan for how the money would be spent.  Mrs. Gibson indicated that more definitive information will be available after April 20 and that the administrative agent would be the Department of Mental Health.  Mr. Horowitz indicated why additional funding is needed at this time, noting that state and federal funding have gone down and there is a cost shift to counties and cities.  That is the reason enabling legislation was enacted on the state level for a mill tax to support mental health.  He indicated that the administrative agent ensures the agency is certified and has an agreement with the Department of Mental Health.  The County would collect the money and it would be disbursed through the Board of Directors composed of consumers, family members, and providers.  The Commission indicated that they wanted a valid needs assessment and plans for how the money is to be spent. 

2:40 p.m., the meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
April 11, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:30 a.m., Com. Myles called the meeting to order.  The Commission read correspondence.

9:35 a.m., discussion was held concerning the agenda, with the 2:30 meeting postponed due to prior commitment of Clerk Jim Sears.  Com. Myles moved approval of the agenda; motion carried (2-0).

The bid for fuel was awarded to MFA for April 12-April 19, 2006, with faxes sent to MFA, Brownfield, and Bill Dougherty.

9:40 a.m., Commissioner Galaske arrived and was present for the remainder of the meeting.  Commissioners studied the reports from the Justice Center, noting 68 prisoners currently incarcerated.

9:50 a.m., reports indicated that sales tax revenues are up in the County for March, from $91,824 in 2005 to $104,411 in 2006, a 13.7% increase for the General Fund.  Sales Tax revenues for the Justice Center went from $91,921 in 2005 to $104,420 in 2006 (for March), an increase of 13.6%.

Paula Delaney called to advise the Commission that a large jury trial would be held in Moberly on Thursday so the Commission moved that day’s meeting to Huntsville.

9:55 a.m., Jerry Curtis, a landowner, came by the meeting with a question about a letter he received from the Commission recently notifying him that there is a county road adjoining his property that will be used by a neighbor for access.  He was assured that this would be at no cost to him and Com. Myles explained to him how county roads are designated and maintained.

10:05 a.m., Com. Bankhead moved approval of the minutes of April 6 with corrections; motion carried (3-0).

10:10 a.m., Commissioners signed checks for bills approved for payment earlier, and studied new bills presented for payment.  There was a question about a bill from Janet Bezler for a fee for guardian ad litem.  Com. Galaske checked with Tena Houston at the Juvenile Office who explained the situation and the answer was satisfactory to the Commission.

10:15 a.m., official minutes of March 22, 28, 30 and April 4 were signed along with a Certified Copy of Assessing Salaries, Costs, and Expenses.

10:30 a.m., Sheriff Nichols arrived.  He explained the situation with the disposal of two pit bulls and there was some discussion of outlawing pit bulls in the County.  The Sheriff brought information from Allen McGee, a 4-H marksmanship instructor who wishes to use the County shooting range.  The Sheriff requested written assurance of appropriate insurance and submitted the document to the Commission.  Com. Myles moved to allow the 4-H group to use the range, noting the insurance covered $1 million per occurrence and submitted the copy of insurance for the minutes; motion carried (3-0).

Sheriff Nichols noted the need for a quick solution to the grinder/pump problem and that some inmate labor has been helping Rick Howard.  Mr. Nichols responded to Com. Myles’ question, that the situation with Macon County inmates was satisfactory.  Bill Dougherty came by and some discussion transpired concerning transporting a mower and buying a trailer hitch.  There was also some discussion concerning mowing of small cemeteries and that trust fund money for some is running low.  It was pointed out that Tom Sanders, City of Moberly, is adding the County’s asphalt to his bid.

11:00 a.m., Com. Galaske moved approval of the invoices presented for payment; motion carried (3-0).

11:10 a.m., Clerk Jim Sears arrived with bids to open for gravel and concrete.  Norris bid $5.65 a ton and Mid Mo Limestone bid $6.50 a ton for gravel.  For concrete, Land’s bid was $87.00 a yard and Moberly Ready Mix $90.00 a yard for delivery to Renick and $91.50 to Clark (which won’t be needed this year).  Com. Myles moved the concrete bid be awarded to Land; motion carried (3-0).

11:15 a.m., Treasurer Becky Brown came in to discuss the 5 small cemetery funds and their financial situation.  The Commission asked her to provide a breakdown of funds which she did.  Mr. Sears noted that the 911 Fund would soon be out of money.  Com. Myles noted the need to put a tax on cell phones to help recoup 911 funds.  Mr. Sears reported that he could find nothing in statute that would allow the County to ask citizens to forego the rollback of taxes.

11:40 a.m., Commission continued the discussion of the pump/grinder problem at the Justice Center viewing a video on-line of how the grinder is supposed to perform.

11:55 a.m., the meeting was adjourned for lunch.

1:30 p.m., the meeting reconvened.  Com. Myles phoned the company that installed the current pump/grinder, Vandevanter Engineering in St. Louis.  Com. Galaske left a message for Mary West, former department head for the City of Moberly and currently with the Missouri Public Utility Alliance for her advice.

1:55 p.m., Com. Myles called Town and Country Abstract to ask a question about mineral rights.  Assessor Richard Tregnago also came by to explain how taxation on mineral rights is handled.  Terry Goessling brought some information in concerning the topic as well.

2:05 p.m., Com. Myles moved approval of the sale of mineral rights for 227 acres to Muriel Littrell per 1991 Commission order setting a price; motion carried (3-0).

2:15 p.m., Commissioners talked to Assessor Tregnago about sales tax, property tax, and roll backs.  He noted that one cent tax raises approximately $28,000.

2:25 p.m., concerning the electronic storage of documents from the Prosecutor’s office, the Prosecutor says the courts have copies of all documents.  Com. Myles will ask Mr. Fusselman what needs to be done.

Collection efforts will be moved to Thursday’s agenda.

2:30 p.m., meeting was adjourned. 

RANDOLPH COUNTY COMMISSION MINUTES
April 18, 2006

The Honorable Commission convened in a meeting of the Randolph County Commission with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner and Doug Galaske, Eastern District Commissioner.  Deputy Clerk Nancy Copenhaver was not present for the meeting, so Commissioner Bankhead recorded the minutes of the meeting. 

9:40 a.m.  Meeting was called to order.

9:41 a.m.  Homer Colley, Mayor of the City of Clark, approached the county commission regarding concerns that residents in Clark have expressed.

  • Repairs to sections of old HWY 63 were discussed.  Mr. Colley requested the commission inform him of when repairs were to be done, because the City of Clark would probably like to coordinate the paving of the city’s portion of the road during the same time.
  • Mr. Colley requested that the road and bridge department do some repairs to a ditch south of Rt. P, to improve the flow of storm water from the city.
  • The commission and Mr. Colley discussed the need of law enforcement within the community and what the county could do to help.  The commission stated that deputies could enforce state laws, but could not enforce city ordinances within the City of Clark.

10:15 a.m.  John Volker, with Diamond Mowers, approached the commission with literature on boom mowers.

11:22 a.m.  Commissioner Bankhead made a motion to approve the invoices as presented.  Vote was unanimous.

No minutes were provided to the commission for approval.

11:34 a.m.  The commission met with Jim Sears (Randolph County Clerk) to work on revising the annual budget.

12:06 p.m.  The commission met with Chief Deputy Nevin Turner of the Randolph County Sheriff’s Office, regarding issues pertaining to the sheriff’s office.  Adding additional bunks to the jail, the need for additional jailors, problems with the sewer system and offering jail space to other counties were discussed.

It was decided that the bids for road rock would not be approved, because contact could not be made with Mid-Missouri Lime Stone Co.

The commission reviewed the resolutions for the full-time prosecutor and the national flood insurance, as prepared by Commissioner Bankhead.  The commission agreed to send the copies to the prosecuting attorney, for his review, prior to final approval.

1:00 p.m.  Com. Bankhead made a motion to adjourn the meeting.  The vote was unanimous.

RANDOLPH COUNTY COMMISSION MINUTES
April 25, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order.  The Commission read correspondence.

The bid for fuel was awarded to MFA for April 26-May 3, 2006, with faxes sent to MFA, Brownfield, and Bill Dougherty.

10:05 a.m., Com. Myles moved approval of the minutes of April 18; motion carried (3-0).  Commissioners signed the official minutes of April 6.

10:20 a.m., Dee Vanderburg came before the Commission to discuss some damage done by the recent tornado to some watershed areas near Renick.  He noted that Art Geisendorfer had requested help in removing debris from a nearby creek.  Mr. Vanderburg expressed concern about trees and debris in the channel which might, in time, cause restriction of the flow.  Engineering estimates for the project were about $10,000, of which Mr. Geisendorfer would be liable for 25% with the remaining 75% to be paid by the EWP, Emergency Watershed Program.  It is necessary for Mr. Vanderburg to go through a political subdivision with the right of eminent domain, so he is requesting the help of the Commission in acting as sponsor.  Both Com. Myles and Com. Bankhead expressed desire that bids should be solicited from private tree companies as the County does not have ample personnel time or equipment to do so and Mr. Vanderburg agreed that would be the procedure.  Mr. Vandburg agreed to contact Mr. Geisendorfer and return on Thursday for final action from the Commission.

11:00 a.m., several persons arrived for bid opening for a tractor and mower, including Jerry Beckley, Tim Schwab, Chuck Kendrick, and County Clerk Jim Sears.  Bids were opened and referred to Bill Dougherty for study and recommendation.  Bids were received from Sydenstricker, J. F. Rolling, and MoTrim..  Com. Galaske moved to set aside all bids for the mower and instruct Jim Sears to publish a new bid for the mower; motion carried (2-1) with Com. Bankhead casting the dissenting vote with concerns whether this action was legal.

11:25 a.m., Jim Rolls reported to the Commission on the issue of the closing of a road on the property of Leon Brown by AECI, discussed earlier.  The gate is in place and the road is ready to close.  He brought a letter to include with minutes.  He also reported that AECI is working on turning some reclaimed roads back to the County such as County Line Road and a main haul road off of Route 3.  Mr. Rolls noted that this could proceed as soon as the bond is released and asked if the Commission wished John Mann to finish the job as he did the original survey.  The Commission instructed Mr. Rolls to contact Mr. Mann and proceed.

11:30 a.m., Com. Myles moved to allow the gating of CR 1198 at the intersection with Glider; motion carried (3-0).

11:50 a.m., the Commission asked Clerk Jim Sears to pursue the transfer of administrative fees for Road & Bridge and Justice Center for the first quarter to General Revenue.

11:55 a.m., the Commission adjourned for lunch.

1:30 p.m., the Commission reconvened.  Harold Oliver appeared before the Commission to ask some questions and offer suggestions about ways to save money for the County.

1:45 p.m., Com. Galaske moved to approve invoices presented for payment; motion carried (3-0).  He called the Juvenile Office to inquire what the charge was for “volunteer insurance” and received clarification from Juvenile Officer Tena Houston.

Com. Myles announced that he would be going to Columbia during the regular meeting time on Thursday to meet with FEMA and put in Randolph County’s claim for disaster relief from the March tornado.

2:00 p.m., Com. Myles called Joe Beffa with Vandeventer Pumps in St. Louis to check on the repairs on the grinder pump from the Justice Center.  They are waiting on arrival of an impeller.  He will report back on Thursday.

2:10 p.m., Com. Galaske reported that the Court agreed with mahogany for the bookshelves and that Bill Dougherty needs to be contacted to move the shelves from Moberly to Huntsville.

2:15 p.m., the Commission reviewed and submitted the disaster invoices.

2:20 p.m., Com. Galaske stated he opposed paying Mr. Esser any more money, in regard to the request for an additional $370 dating back to services from 2003-2005. 

2:25 p.m., Com. Bankhead and Galaske shared information regarding insurance gained from the meeting they attended in Mexico last week.  Darrell Decker, an insurance consultant, wants to put together a consortium of counties in this area to form a larger pool for bidding of health insurance, with hopefully reduced costs.  His goal is to have 3-4 groups in the state, with the intention of eventually merging all into one group.  Com. Bankhead stated he had a letter of intent drafted and it was suggested that the Commission contact John Cochran to come to a future meeting to discuss the issue.

2:40 p.m., Com. Myles updated the other two commissioners on the meeting he attended last Thursday concerning the possible mental health ballot issue.  Although there were quite a few people present, the group did not have a thorough proposal of what this mental health tax would provide.  Com. Myles also attended the 911 quarterly meeting last Thursday, reporting that calls average from 550-600 per month for 911.

2:55 p.m., Commissioners discussed locations of some rural cemeteries for which the County manages maintenance accounts.

3:00 p.m., Commissioners agreed to send a letter of condolence to the wife of Eddie Brewer, commissioner from Clark County.

3:10 p.m., Com. Galaske and Com. Myles arranged for payment of the DSL line in the Huntsville Courthouse.  Deputy Clerk Joan Joseph came by with a question about the titling of County Road 2695 in response to a request from Mr. Bloomhagen.  Commissioners noted that preparation for tonight’s town hall meeting in Clifton Hill is complete.

3:30 p.m., there was some discussion of a letter from Bill Reid concerning speed limits on County roads.

3:40 p.m., meeting was recessed until 7 p.m. at the Clifton Hill Middle School.

RANDOLPH COUNTY COMMISSION MINUTES
April 27, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Presiding Commissioner Jim Myles was attending a FEMA meeting in Columbia to present the County’s request for disaster designation from the March tornado.

10:00 a.m., Com. Galaske called the meeting to order

10:05 a.m., Com. Bankhead moved approval of the agenda; motion carried (2-0).

10:15 a.m., Dee Vanderburg came before the Commission to bring a letter for the commission to sign to act as a sponsor in obtaining a federal grant to remove trees and debris from a creek on the property of Art Geisendorfer (as per discussion at April 25 meeting).  Commissioners Galaske and Bankhead signed and instructed Mr. Vanderburg to obtain Com. Myles’ signature.  Mr. Vanderburg is to return a copy to the Commission to include in the minutes.

10:30 a.m., Com. Bankhead moved approval of the minutes of April 25 with changes; motion carried (2-0). 

10:40 a.m., Com. Bankhead spoke to Chief Deputy Nevin Turner on the phone regarding Clark Mayor, Homer Colley’s request for increased law enforcement.

10:50 a.m., Com. Galaske spoke with Rick VanKirk with Letts-VanKirk on the phone regarding the Vaughan chopper pump and the County’s ongoing sewage problem at the Justice Center.  He asked for some information which will be researched and relayed to him later today.  Vaughan has suggested a 7½ horsepower motor.  Mr. VanKirk suggested the Commission should get information from the architect so that he can be sure the Vaughan pump will work.  He noted that Flight makes a good pump but it is not designed to grind up cloth.  He tentatively set a time to meet with the Commission in Huntsville at 2:00 on May 2.

11:10 a.m., Com. Galaske spoke to Joe Beffa on the phone with Vandiventer to follow-up on progress.  They indicated they would get the design of the unit by Friday and sent it out.  He indicated he might come to the Commission meeting between 10 and noon on May 2 to present proposal.

11:25 a.m., Chief Deputy Nevin Turner came to deliver a letter from Sheriff Nichols with his position on Homer Colley’s request for contracting with the Sheriff’s Department to enforce city ordinances in Clark.  The statement will be included with the minutes.

11:35 a.m., Terry Goessling called concerning the mineral rights issue on the Littrell property.  His research indicates that they only purchased the mineral rights on one parcel and the mineral rights on the other parcel are still owned by Higbee Mining Company.  However, this company was dissolved by the Missouri Secretary of State in 1925 for failure to file papers—but it is still an asset owned by the stockholders.  The procedure to be followed is to give the information to Assessor Richard Tregnago to assess property tax to Higbee Mining Company at an unknown address.  After three years it will become delinquent and Collector Sheila Miller can sell the mineral rights at the Courthouse steps.

11:50 a.m., Com. Galaske and Com. Bankhead signed two letters, one of condolence and one to NECAC expressing support for a housing grant approved earlier.

11:55 a.m., Com. Galaske sent an e-mail to Mr. Esser, the architect for the Justice Center project, indicating that the County considers him paid in full for all services after March 22, 2004 as per agreement signed.  The bill in question was for May 9, 2005 which falls under that agreement and should not be paid.

12:10 p.m., meeting was adjourned for lunch.

1:30 p.m., meeting reconvened.

1:40 p.m., Bill Dougherty arrived to discuss the tractor bid.  Com. Bankhead moved that the bid of $22,500 with trade in from J. F. Roling & Son be accepted; motion carried (2-0).  Mr. Dougherty reported that 14 staff in his road crew attended training in road maintenance and 3 in culvert maintenance today.  They reported a positive experience.

1:50 p.m., Com Galaske moved to approve the court orders for mowing the cemeteries; motion carried (2-0).

1:55 p.m., Bill Reid requested in a letter that the County take action to reduce the speeding on County Road 2275.  Com. Bankhead express the desire to pass a countywide speed limit but no consensus among the commission has been reached.  Com. Galaske would like to do so on certain roads but lack of enforcement means makes this not feasible.

2:10 p.m., the budget hasn’t been revised because no recommendation have been made, thus no budget hear has been set.

2:20 p.m., Com. Galaske phoned Clerk Jim Sears to get information on the flow rate of water at the Justice Center to share with the pump company.  He also e-mailed Geoerge Esser to get more information and relay the Commission’s decision not to pay the additional bill.

2:40 p.m., the weekly press conference was held with Mike Lear and Amy Compney.

3:10 p.m., the meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
May 2, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order.  The Commission read correspondence.

The bid for fuel was awarded to Brownfield Oil for May 3-May 10, 2006, with faxes sent to MFA, Brownfield, and Bill Dougherty.

10:05 a.m., Com. Myles moved approval of the minutes of April 27; motion carried (3-0).

10:10 a.m. Bill Dougherty came to ask the Commissioners if they wanted an extended warranty on the tractor to be purchased.  He thinks it is a good idea.  Com. Bankhead moved to purchase the extended warranty; motion carried (3-0).  Com. Bankhead moved approval of the minutes of April 13 with one correction; motion carried (3-0).

10:15 a.m., the Commission discussed income from boarding prisoners, with almost $19,000 received to date.  Commissioners signed Rick Howard’s timesheet and official minutes for April 11, 18, and 25.

10:20 a.m., Rick Howard checked in with the Commissioners and Com. Bankhead inquired about the roof leak at the Justice Center; Rick indicated he is checking on it today.

10:25 a.m., Renna Bean and Steve McQuitty from Swiss Village Homes appeared before the Commission.  Their purpose was to inform the Commission about opportunities for persons to get USDA backed loans easily and inexpensively for purchasing housing in all areas of the County.  Because many people don’t fit the criteria local banks require for home purchase, Swiss Village has worked to become approved.  They are now an approved dealer/contractor and want the County’s help in spreading the word.  This would be especially helpful in providing new housing as “in-fill” in towns where derelict properties have been demolished and empty lots scattered around.  Swiss Village homes are erected on site and fully comply with all state and local regulations.

10:50 a.m., Commissioners studied bills presented by Clerk Jim Sears.  Com. Myles moved approval of the bills; motion carried (3-0) and checks were signed.

11:00 a.m., John Cochran and Jack Valentine from Valentine Insurance appeared before the Commission to discuss health insurance.  Com. Galaske and Bankhead shared information they had obtained at a recent area commissioners’ meeting in Mexico concerning forming an insurance consortium.  Mr. Cochran explained how enlarging the group can help or hinder the cost of insurance and explained some of the procedures for forming a group.  He explained that he and David Weis are working together on a group of several nearby school districts, a similar situation.  Mr. Cochran will communicate with commissioners from neighboring counties about possibly forming a larger group to hopefully reduce the cost of health insurance for the County.

11:55 a.m., the Commission adjourned for lunch.

1:30 p.m., the meeting reconvened.  Commissioners reviewed the report of occupancy of the RCJC jail, indicating 54 with one on furlough.

1:35 p.m., Rick VanKirk of the Letts-VanKirk Company and Rick Howard, Maintenance, arrived to discuss the ongoing situation of the sewer problem at the Justice Center.  Mr. VanKirk explained how the Vaughan pump chopper is manufactured, how it works, and presented a list of facilities currently using it.  He indicated he would call George Esser, architect at SWVE to obtain needed specifications on Wednesday.  Mr. VanKirk and Mr. Howard left to examine the current situation at the Justice Center.

2:45 p.m.,Commissioners discussed the report of the company assessing the Moberly Courthouse for mold which indicated the only place mold is found is in the northeast corner of the basement in the room where there is a leaky pipe.  The remainder of the building shows no more mold than any place outside.  It was noted that the Commission will probably not be meeting in the Moberly Courthouse the last two weeks of May or June because of the large number of trials.

3:05 p.m., the financial review of the bond funds at Commerce Bank will be moved to the May 4 agenda.  The rental of the prosecutor’s office and moving of the prosecutor’s office were moved to a future agenda.  Com. Galaske reported that Bill Dougherty and his crew are in the process of moving the bookshelves from Moberly to Huntsville.

3:10 p.m., Com. Myles reported on the FEMA meeting he attended on April 27 and indicated he hoped the County would receive around $15,000 to reimburse for work done after the tornado damage in the Renick area.

3:15 p.m., Com. Myles reported that he and Rick Howard went to look at the prosecutor’s records in the basement and discussed such with Prosecutor Mike Fusselman.  Mr. Fusselman indicated that he can’t throw away “work documents” and he has someone working on reducing the files.  Mr. Howard thinks that 10 shelves, 3 x 3 x 6 ½  available at surplus, costing about $50 each, installed in the Moberly Courthouse, would suffice.  Com. Galaske will check with Circuit Clerk Norma Prange about her space needs.

3:20 p.m., Com. Galaske will contact Crutchfield (plumbing) and Heddinghaus (heating/cooling) to come to the Moberly Courthouse on Thursday to see what needs to be done with the leaky pipe and heating/cooling.

3:25 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
May 4, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order.

10:05 a.m., Com. Myles moved approval of the agenda; motion carried (3-0).

Commissioners discussed the two options for solving the sewer backup problem at the Justice Center.  Sheriff Mark Nichols reported April billing for boarding out-of-county prisoners to be $5,700.  Com. Galaske reported that he visited with Heddinghaus who said there are four heating/cooling units in the Moberly Courthouse and they don’t interact with each other.

10:30 a.m., Com. Galaske moved approval of the May 2, 2006, minutes; motion carried (3-0).

10:35 a.m., Circuit Clerk Norma Prange came in to discuss needs for storage of records.  Com. Galaske inquired how much would be needed to catch up on all transfer of files for storage and Mrs. Prange estimated $10,000.  There are now five areas of storage in the Moberly Courthouse, with one group to eventually go to the Randolph County Historical Society.

Commissioners discussed the speed limit on County Road 2275.  Com. Galaske suggested a meeting be held on an evening, asking all who want something done with speed limits on county roads to attend and express desires.  Com. Myles suggested a traffic count be done and commissioners agreed.

10:45 a.m., Bill Dougherty came in to discuss road problems caused by yesterday’s heavy rainfall.  He noted that the new ditches in Cairo handled the rain well.  They also discussed the water problem (from rain) at the Justice Center.

11:00 a.m., Commissioners studied the April financial report and reviewed needs for paying the JC bonds, making sure there would be adequate funds to meet the next bond payment, with $156,000 needed for October 1 payment.  It is funded, and they are planning to have the April payment fully funded before doing anything else as it is the largest payment.  Currently in the account now is $176,984, and the total payment is approximately $606,000.

11:10 a.m., Dirk Miller came before the Commission to discuss County Road 1660.  He’s consulted with an oil supplier and could use millings the County has to fill in holes and cover all with oil.  Com. Galaske suggested contacting David Dishman (with SEM Materials) to get faster action.  Mr. Dishman was called and put on speaker phone.  Mr. Miller will take the issue to the Lake Association meeting at 9:00 a.m. on Mary 29, 2006.

11:55 a.m., the Commission adjourned for lunch.

1:30 p.m., the meeting reconvened.

Robert Creed brought paperwork to be signed (required to be reimbursed for training).  He shared information about a special deal to purchase used emergency sirens for a good price, noting he will keep the Commission apprised of pricing availability and communities interested.

1:50 p.m., Commissioners looked at the figures for the April payment for the Justice Center, payments previously made, sales tax revenues projected, to be sure there is enough to make the bond payment on the Justice Center.  A concern is finding $20,000 to fix/buy a grinder pump(s) so solve the sewer problem at the Justice Center.  Also a concern is the goal of cutting the deficit to around $400,000 by the end of the year.  Commissioners looked at the budget to see if there are line items that can be moved to other lines or adjustments that can be made.

2:55 p.m., Joe Beffa called and was put on speaker phone.  Discussed was the installation of a grinder system.  Information needed was obtained (30,900 gallons usage for February-April at JC).  He indicated that the pump is back together and he wished to come Friday afternoon to install and check the other pump.  He was to call Rick Howard to arrange this.

Com. Galaske talked to Sheriff Nichols concerning insurance for the two additional cars being purchased by the Sheriff’s Department.  John Cochran (Valentine Insurance) indicated each car costs about $1000 to insure, so Commissioners determined about $3,300 would be surplus in that line item that could be transferred where needed more.  Several items on the agenda were not covered because of time spent studying the budget.

3:15 p.m., Amy Compney (paper) and Mike Lear (radio) arrived for the weekly press conference.  Items discussed were:  the budget, bond repayment, budgeting for janitorial service, speed limits on gravel roads.

3:45 p.m., meeting adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
May 11, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).

10:15 a.m., George Dodge came before the Commission to discuss a concern about his property on County Road 1227.  His neighbor’s sewage is draining on his property.  He had Bill Dougherty look at it and decided he wants a culvert installed to drain run-off into the bog.  Commissioners called Mr. Dougherty who will stop by later.

10:30 a.m., Darrell Decker, consultant putting together an insurance consortium for counties, called to discuss health insurance.  He indicated 5 counties in the area have signed a letter of intent and encouraged Randolph County to join them, preferably within a couple of weeks.  He shared some numbers about current prices being paid and coverage of the 5 counties involved.  Because Com. Bankhead will be gone next week for National Guard duty, the issue will be discussed the following week.

11:10 a.m., Bill Dougherty stopped by, they discussed Mr. Dodge’s request, and Mr. Dougherty will measure the pipe and ditch and take care of it and bill Mr. Dodge for the culvert.  They also discussed ditches, that APAC would be here soon to do asphalting, noting the Commission needs to contact Homer Colley about a patch in Clark.  The issue of CR 1390 and Prather Avenue in Cairo has received another complaint, and it was determined to send a letter indicated that Mr. Prather can fix it to the County’s specifications or the County can fix it and bill him.  Com. Galaske composed said letter and all approved.

11:45 a.m., Crutchfield Plumbing worked on the leak in the corner room in the basement of the Moberly Courthouse.

11:55 a.m., Com. Myles moved approval of the minutes of May 9 with one correction; motion carried (3-0).

12:00 p.m., Commission adjourned for lunch.

1:30 p.m., Meeting reconvened.

1:40 p.m., Com Galaske moved to approve an ordinance to forego the sales tax holiday in August; motion carried on a roll call vote:  Myles-Y, Galaske-Y, Bankhead-Y.  Com. Myles expressed support for the idea of a sales tax holiday, but voted in favor of the ordinance due to the financial situation of the County, and Com. Bankhead and Com. Galaske agreed.

1:45 p.m., Com. Myles indicated he had visited with Tom Kreamer on the phone and it is believed that the state made an error in the road and bridge assessment.  If the County lost money because of this error in 2005, the County may go above the ceiling the next year.  If the County was above in 2004, it will not be recouped.  The Auditor’s office will review and advise the County about this situation (it will only affect the road and bridge fund).

1:50 p.m., MACC contacted the Commission that Rick Nichols resigned from the Workforce Investment Board as he now has a different job.  Terry Hughes is currently in that position and would be interested in serving.  After a phone conversation with Mr. Hughes, Com. Galaske moved to appoint Terry Hughes to the open position on the Workforce Investment Board; motion carried (3-0).

2:10 p.m., the volunteer fire districts in the area need a mutual aid agreement with the County and all the fire departments so there will be no problem in applying for help in case of a disaster.  Com. Bankhead suggested called Clay Joiner, Ambulance Director, which was done.  Mr. Joiner already had such an agreement signed by all districts, and he e-mailed the document to the Commission.  Com. Myles will adapt the statement, send it to Mike Fusselman to approve and forward it to the other Commissioners.

2:30 p.m., Nathan Berg, a St. Louis benefits consultant called in regard to health insurance and the Commission referred him to Darrel Decker.

2:40 p.m., Bob Bauer visited the Commission, reporting a new junkyard; the Commission will ask the Sheriff to investigate. 

2:50 p.m., Sheriff Nichols was phoned about the request for law enforcement for the villages and he will seek copies of the agreement that Boone County has with the village of Rocheport.

3:10 p.m., Com. Myles provided copies of a document presented to the Commission in 1999 from the Prosecuting Attorney Fusselman regarding the rental of the PA office.  The agreement was never signed.  Currently the PA’s bad check fund is paying the rent and augmenting the funding of the victims’ advocate, basically matching money for the grant.  PA Fusselman is concerned that the bad check fund will be decreasing as some businesses are automating the collection internally.

3:40 p.m., having received no reply from Rick Van-Kirk, Com. Bankhead called him and left a message for a return call.

3:45 p.m., Commissioners discussed the condition of the road to Holiday Acres Lake and indicated that Dirk Miller will come to the Commission meeting Tuesday morning to discuss the issue further.  There will be no Tuesday afternoon session as both Com. Myles and Com. Galaske have other obligations and Com. Bankhead will be in Jefferson City.

3:50 p.m., Com. Bankhead indicated he would like to see what the Prosecuting Attorney and Public Administrator would need to move to the Moberly Courthouse, perhaps a floor plan and space needs.

4:00 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).  Amy Compney and Mike Lear arrived for the weekly press conference.

RANDOLPH COUNTY COMMISSION MINUTES
May 18, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order.  Com. Bankhead moved approval of the agenda; motion carried (3-0).

10:05 a.m., Bill Dougherty, Road and Bridge Supervisor, brought in pictures of road work being done in Clark.

10:10 a.m., Com. Myles reported he had talked to John Cochran on Tuesday concerning the County’s health insurance policy.  John Cochran and Jack Valentine arrived to discuss the idea of an insurance consortium.  Mr. Cochran noted that the purpose of a consortium should be the stabilizing of rates over the long term.  He doesn’t think Randolph County can get a much better rate than they currently have, whether in the consortium recommended by Darrell Decker or one of Mr. Cochran’s formation.  He also presented some statistics from RC’s history with insurance, noting his advice is to stay independent or take the lead in forming a consortium.

10:35 a.m., Ted Sander, Jerry Jeffrey, Cliff Miller, and Larry from the Special Road District along with Bill Dougherty participated in a discussion of the problem of the error made in the 2005 tax rate by the state auditor’s office.  The Road District is concerned because they have lost about $75,000 in tax receipts.  Com. Myles called Becky Webb in the Auditor’s office for some clarifications.  Copies of the Auditor’s letter were made for the visitors.  Those present also discussed future bridge construction and Mr. Sander indicated that Sugar Creek Bridge would be their first priority.  Mr. Dougherty noted the problems with easements in the past.  If Mr. Sander gets the “go ahead” the Commission will proceed with engineering study of this bridge.

11:35 a.m., the Commission recessed to attend the LEPC lunch.

1:30 p.m., the Commission reconvened.  Com. Myles moved approval of the minutes of May 16; motion carried (2-0).  Com. Galaske arrived soon thereafter.

1:35 p.m., the Commission discussed a bill presented by Clay Joiner, RC Ambulance Director, for transporting four prisoners.  Com. Bankhead stated that he thinks the bills should go to the individuals at their home addresses, not the Sheriff’s office.

1:40 p.m., a reporter from KOMU-TV in Columbia taped Com. Galaske talking about the Moberly Courthouse and the possible relocation of some county offices into that facility.

2:05 p.m., Dirk Miller came before the Commission to discuss CR 1660 and Mr. Dougherty was present as well.  Com. Galaske suggested calling MoDOT for information.  Com. Myles noted that to preserve the road it will need a speed limit and asked Mr. Miller to put that in his letter to property owners.

Com. Myles noted that next Tuesday’s meeting would be shortened and the other Commissioners agreed to end at lunch.  Com. Myles will be gone June 7-9.

2:40 p.m., Com. Myles reported on a meeting of volunteer and county fire departments he attended on Wednesday night.  Nine of the 12 districts were represented and attendees talked about a mutual aid agreement.  FEMA wants information about payments included—and they can’t be more than FEMA reimbursement.

2:45 p.m., There was some discussion of the possible relocation of the Prosecuting Attorney’s office and it was noted that the original agreement was never signed by the Commission at the time.

2:50 p.m., Rick Howard came by and reported that ABC looked at the electric panel operating the pump at the JC.  Rodney from the electric company called as well.  Mr. Howard is to talk to Vandeventer and VanKirk.  Com. Myles also noted that the JC driveway has not been done yet.

3:00 p.m., Com. Galaske moved meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
May 23, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (2-0).  Com. Galaske arrived soon after the vote.  Commissioners read and handled correspondence.

10:10 a.m., Bill Dougherty, Road and Bridge Supervisor, came to ask about rock purchase (will be on Thursday agenda), fuel bid (not arrived yet, will go with last week’s).  Com. Myles complimented the department on the work on Old Highway 63 south of Clark, noted that the County should revisit it in two years, and questioned whether the County should put a weight limit on it.  He also suggested encouraging grain trucks to come up Route P and asked Mr. Dougherty to visit Truesdell’s to suggest that.  Com. Myles asked Mr. Dougherty to find out how much asphalt was used in order to bill the village of Clark.  Also discussed was the road to Holiday Acres and a possible water leak on it.  Com. Myles called the Macon water district and Floyd will meet with Mr. Dougherty to look at it.  Com. Myles inquired about the culvert at Prather’s (no response yet).  Mr. Dougherty looked at Sinnock Avenue and thinks it will take a 50-foot culvert. 

10:30 a.m., Com. Myles moved approval of the minutes of May 18 with the addition of Larry White; motion carried (3-0).

10:35 a.m., the Commission studied the invoices for approval.  Com. Galaske questioned the phone bill for the public administrator and it was determined that this is really the bill for five people, her name just appears on the invoice.

10:45 a.m., Commissioners looked at the jail census report and expressed concern about the female inmate who is pregnant.  A call was made to Sheriff Nichols to see what can be done.

10:50 a.m., Com. Bankhead moved approval of the invoices as presented, with the explanation of the bill from Caring Communities regarding payment for tornado damage; motion carried (3-0).  These bills were made out to Caring Communities but the County is paying with the $5,000 donation from the Orscheln Foundation:  Apollo Porta Potties ($120); Brownfield Oil ($1631.21); Moberly Inn ($465.60); Orscheln Farm and Home ($875.23); Mattox Advertising ($180.00).  Commissioners signed the official minutes of May 2, 4, 9, 11.

11:00 a.m., the Commission asked to see a detailed list of the erroneous assessments presented for approval and copies were provided by County Clerk Jim Sears.  They reviewed the list by individual and asked that the itemized list be presented each time they are asked to approve erroneous assessments.  One was for $1101.07 and one for $4461.39, both for various individuals and companies.  Com. Myles moved approval of the erroneous assessments presented; motion carried (3-0).  Com. Myles requested from Clerk Sears a copy of the assessment of mineral rights previously unassessed discussed earlier.

11:05 a.m., a bid arrived for fuel for May 24-31 and was awarded to Brownfield Oil; copies were faxed to Brownfield, MFA, and Bill Dougherty.

11:10 a.m., Com. Myles asked what the Commission wanted to do about mold abatement in the Moberly Courthouse.  Com. Bankhead suggested tearing out the carpet and wall coverings to see if that took care of it.  Com. Galaske will call Terracon to ask what procedures they recommend.

11:15 a.m., Com. Myles has received no information about the sewer pumps.  He called ABC Electric to see about the electric panel for the installation and spoke with Chris Begley.  Mr. Begley reported speaking with Rick VanKirk and received specs to replace one pump and leave the other in as a backup.  Com. Myles inquired about the cost and Mr. Begley estimated $1000-1200 with time being the biggest issue.  Mr. Begley will have his employee who handles these issues look at the pump and get back to the Commission on Thursday.  Hopefully this will save money over the original estimate of $4700 from VanKirk.

11:30 a.m., the meeting was adjourned, as commissioners had other business to attend to, including Com. Galaske’s attendance as a board member for NECAC.

RANDOLPH COUNTY COMMISSION MINUTES
May 25, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).  Commissioners read and handled correspondence.

10:10 a.m., Bill Dougherty, Road and Bridge Supervisor, reported that the wet spot on CR 1660 is now dry.

10:25 a.m., Com. Myles moved approval of the minutes of May 23 with the addition of a word; motion carried (3-0).  Com. Galaske moved approval of the invoices presented; motion carried (3-0).  Commissioners signed the invoices, checks, and official minutes of May 18.

10:30 a.m., Com. Myles moved to approve the court order

Com. Myles reported that Jennifer Fenton, Victims’ Advocate, will come by to have grant papers signed.  DNR (Don Summers) called and has money for public assistance for any public building damaged in the tornado, but the County did not have such losses.  Mr. Summers indicated he could not enforce a clean up at Prather’s unless there is a “leakage.”

10:45 a.m., Commissioners discussed the ballot proposal for the flood insurance ballos; motion carried (3-0).

10:50 a.m., Former Public Administrator, Martha Creed, came in to ask for a copy of the financial report for the year ended December 2005 for the Public Administrator and was referred to Chief Deputy Clerk Eve Bagby.

11:00 a.m., the resolution to place the full-time prosecutor issue on the ballot was di

11:15 a.m., there was some discussion of the proposals to join/form a health insurance consortium.  Com. Galaske expressed a desire to pursue the consortium idea, with either option.  He will ask John Cochran to bring a letter to sign to invite other counties to participate in such a discussion.  Com. Bankhead moved to sign a letter of intent to join the consortium formed by Darrell Decker as long as no money is involved yet; motion carried (3-0).  Com. Galaske spoke with Mr. Decker on the phone, who indicated he had commitments from 5 counties now with hopes for 8-10 total, containing about 400 people.  The contract would hopefully be signed around July 1.

11:40 a.m., Com. Galaske reported he had not been able to contact or get a reply from Terracon concerning mold removal at the Moberly Courthouse.

11:45 a.m., the Commission adjourned for lunch.

1:30 p.m., the Commission reconvened.

Commissioners discussed the possibility of distributing information among the county employees regarding services offered at the Randolph County Health Department.  The Department has advised that the number of “patients” or persons seeking services is down, thus reducing income for the Department.

Com. Myles moved approval of a proclamation regarding the County’s observance of Memorial Day; motion carried (3-0).

The commission met with Richard Tregnago regarding the mineral rights attached to a Randolph County property.

2:50 p.m., Com. Bankhead moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
May 30, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).  Commissioners read and handled correspondence.  The jail report showed a prisoner count of 53, with13 from other counties.  The fuel bid was awarded to MFA for May 30-June 6, 2006 and faxes sent.  A check was received from FEMA (through the Missouri Treasurer) for $5669.16 for tornado damage expenses of the County.  Com. Bankhead reported on an e-mail received from attorney Ivan Schraeder.

10:10 a.m., Com. Bankhead moved approval of the minutes of May 25; motion carried (3-0).

10:20 a.m., Com. Galaske moved approval of a court order to mow a cemetery for $90; motion carried (3-0).  Commissioners signed official minutes of May 18 and 23.

10:25 a.m., Com. Bankhead moved to approve invoices submitted for payment; motion carried (3-0).

10:30 a.m., Commissioners discussed the ballot proposal for a full-time prosecutor, including concerns of elected officials, attorneys, and citizens.  Com. Myles suggested looking at a utility tax or use tax in discussions of how to find the additionally money for the additional salary.  Discussion was delayed until later in the meeting.

10:45 a.m., Commissioners considered the letter from John Cochran, insurance agent, proposing a meeting of area commissioners to pursue an insurance consortium.  Com. Galaske indicated he wants to wait until Darrell Decker finishes his attempts to put together the consortium; if Mr. Decker doesn’t get 1000 in the group, then the County should pursue John’s offer.  A letter to Mr. Decker was printed and sent.

11:00 a.m., Com. Galaske reported on his conversation with Tim Bennett from Terracon concerning best practice on mold abatement in the Moberly Courthouse basement.  Gary Ganson, the environmental health specialist, is to call the Commission today to make any recommendations if the room is used for storage.

Com. Galaske will check on what kind of order the Commission needs to deal with the mineral rights issue and this will be on Thursday’s agenda.

11:20 a.m., Com. Myles moved to approve the court order to mow Trinity Cemetery; motion carried (3-0).

Commissioners called the judge’s office, found the trial for Thursday to be cancelled, so the Commission will meet in Moberly on Thursday.

11:20 a.m., Commissioners discussed the letter received concerning the sewer pump.  Com. Galaske called Brent Varzaly from Commerce Bank to find out the final cost of the Justice Center, the total of everything spent out of the construction fund from the beginning until today.  Commissioners had requested costs from two suppliers for two systems.  Com. Galaske suggested purchase and installation of the Vaughan chopper pump with rewiring of the panel by ABC Electric, to be paid out of Justice Center funds.  The initial bid from supplier Letts Van Kirk (original contractor for the electrical work at the JC) was for $4600.  ABC Electric’s bid of $1289 was better than the $4600 cost for wiring in the original proposal from Vaughan.  Commissioners looked at multiple solutions including a chopper pump from Letts Van Kirk and a grinder (Moyno annihilator) from Vandevanter Engineering, priced at $20,385 with installation extra.  .  Other companies did not submit prices.  Com. Galaske moved to purchase the Vaughan pump from Letts Van Kirk and Associates, a single source, for $11,840 with electrical work by ABC Electric of Moberly for $1289; motion carried (3-0).  The Vaughan pump includes a one-year money back guarantee if it doesn’t work.

11:50 a.m., Commissioners returned to the full-time prosecutor proposal.  Com. Myles moved to approve the ballot language without fiscal impact information; motion failed (1-2) with Com. Bankhead and Galaske voting against.  Com. Bankhead moved to approve the ballot language with the fiscal impact information; motion failed (1-2) with Com. Myles and Galaske voting against.  Com. Myles made a phone call to Prosecuting Attorney Mike Fusselman and discussed the fiscal impact statement.  Com. Myles moved to approve the ballot language with the fiscal impact information; motion carried (2-1) with Com. Galaske voting against.

Thursday’s agenda will include discussion of plans for the Northeast Commissioners’ Association fall conference to be held in Moberly, possibly October 5.  The meeting will start at 9:00 a.m.

12:10 p.m., the meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
June 1, 2006

The Honorable Commission convened at the Moberly Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:20 a.m., Com. Myles called the meeting to order.  Com. Bankhead moved approval of the agenda; motion carried (3-0).

10:30 a.m., a number of corrections in spelling of names and clarifications were made in the minutes from May 30.  Com. Myles moved approval of the minutes as corrected; motion carried (3-0).

Com. Galaske reported on the reply from Varzaly concerning costs to date for construction of the Justice Center.  He can get figures from January 1, 2005, to the present but indicated that the Commission would have to get the remainder of the cost from Russ Freed.

The Commission discussed Renick Mayor Barfield’s complaints about one speeding teenager and a possible harassment of a citizen for which he has requested help from the sheriff’s office.  Com. Galaske read a response he had received from Sheriff Mark Nichols.

10:40 a.m., Coroner Gerald Luntsford came in to the meeting.

10:45 a.m. the Commission discussed how to proceed with petitioning the court to put the full-time prosecutor issue on the August ballot since it had not been properly certified by the original deadline.  Ivan Schraeder will be called.

10:50 a.m., Com. Myles noted he had been in contact with Monroe County concerning joining the Council of Governments and possible contract to house Monroe County prisoners in the Randolph County Justice Center.  Com. Myles will pursue such a contract.  Monroe County also expressed interest in a mutual aid agreement but there is some disagreement whether such an agreement is really needed.

Com. Myles spoke with Prosecuting Attorney Mike Fusselman about transferring records to storage in the basement of the Moberly Courthouse.  Barb Knaebel will be in charge of this.  Com. Myles called Bill Dougherty and asked him to stop by the Commission meeting.

11:10 a.m., Com. Myles passed out copies of the tax rates of all other counties in regard to the discussion about use tax held earlier.  There was discussion about whether to proceed, whether to include Moberly or to pursue it on our own.

11:20 a.m., Bill Dougherty came in with pictures of Prather’s subdivision indicating the substandard pipe across a driveway that is caving in. 

He will coordinate transfer of files with Barb Knaebel and Rick Howard and a road/bridge crew.

11:45 a.m., Com. Myles asked Com. Galaske to formulate another letter to Mr. Prather about the insufficient culvert at CR 1390 and Prather Avenue, after conversing with Mr. Sterm, the neighbor.  Com. Galaske composed the letter, it was signed, and sent.

12:00 p.m., the Commission recessed for lunch.

1:30 p.m., the Commission reconvened.  Financial statements for May were studied in great detail; at this point in the year 58.4% should remain.  Commissioners compared where the County is in relation to where it should be for this time of the year.  The estimated deficit at the end of 2006 should be about $430,000, down from $776,000 at the end of 2005.  The Commission looked at the Commerce Bank account to see if balances will be sufficient to make the Justice Center payments.  Com. Myles indicated he thinks the Commission should have a budget hearing adjustment at the end of June or first of July and should visit with all elected officials during June to see where adjustments can be made.

There was discussion of the LEPC account, its balance of $23,550 and how such money can be spent.

3:10 p.m., Com. Myles reported that Rick Van Kirk sent the agreement, Com. Myles signed it and faxed it back.

3:15 p.m., Commissioners discussed plans for hosting the Northeast Commissioners’ meeting in the fall, called Pat Burke at the MACC Activity Center to see if the date was open.  Further contact will be made with President Jorgenson and a visit to look at the room layout will be done in conjunction with an event held there next week.

3:40 p.m., Com. Galaske contacted Terracon again and found that the environmental expert was still out of town and might not be back for several days.

3:50 p.m., the Commission discussed the dimensions and room availability in the Moberly Courthouse.  Com. Bankhead asked that Mr. Fusselman be asked to respond to the request for specific needs as to space, etc; an earlier figure discussed was 2100 square feet.  Public Administrator Glenda Winkler stated that she needed two exits, 500 square feet of office space and 200 square feet of storage space.  Discussion of air conditioning and mold continued.

4:15 p.m., Amy Compney (Monitor Index) and Mike Lear (KXIX) arrived for the press conference; Com. Myles moved that the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
June 6, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:30 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).

Ivan Schraeder, the MACC attorney, called and sent an e-mail.

Richard Hoffman from Huntsville came to the meeting to ask some questions concerning the prosecuting attorney.  He was concerned that the prosecuting attorney is not willing to move his offices into the Moberly Courthouse and that is costing the County money unnecessarily.  He also expressed disapproval that the County might be subsidizing a private practice being conducted by the prosecutor.  Mr. Hoffman referred several times to the radio program the previous week featuring Prosecuting Attorney Mike Fusselman and Commissioner Doug Galaske, that indicated Mr. Fusselman had a private practice.  He thought the County should “prosecute” or take some action if that is the case.  Com. Myles indicated that there is no private practice and if such could be determined, he thought action would be appropriate.  Com. Myles indicated he would get the tape of the radio show and share it with Mr. Hoffman.

10:10 a.m., Com. Myles requested that County Clerk Jim Sears come in to discuss the full-time prosecutor ballot issue.  Mr. Sears stated that he can’t legally put the issue on the ballot after the deadline was missed without a court order.  Commissioners then discussed how to get the court order.  Attorney Ivan Schraeder indicated that the Commission would have to sue the County Clerk to get the order from the Court to direct the Clerk to add the issue to the ballot, and that this must be acted on no later than 5 p.m. on the 6th Tuesday prior to the election, which would be June 26, 2006.  The case would be the County Commission vs. the County Clerk and Mr. Schraeder requested the following information:  the minutes when the resolution was adopted, the resolution, and the date an attempt was made to file with the Clerk and the Clerk denied the request. 

10:35 a.m., The wording on the ballot issue was changed and signed witnessed by Clerk Sears, as the delivery of the original document had been overlooked.  Mr. Schraeder will meet at 1:30 with Commissioner’s Galaske and Bankhead on June 8, with plans to file the petition no later than June 9.  Com. Myles will be out of state that day for a prior engagement.

10:40 a.m.. Coroner Gerald Luntsford came in to request that he be given a private room for interviewing people.  His only needs would be a table, few chairs, and a fireproof file cabinet.  Com. Myles will check to see if there is one in the boiler room at Moberly.  Mr. Luntsford is having trouble with his phone and paging system.

A message was received to call Judge Jaynes office in the Moberly Courthouse and he was called and put on speaker phone.  The Judge and Commissioners discussed the use of the Moberly facility concerning victims’ room and library and space needs of the Judge.

11:00 a.m., Sheriff Nichols came in, and Com. Bankhead questioned him about a room for the Coroner to use.  Sheriff Nichols also indicated he could add another pager to his contract for Mr. Luntsford for a nominal cost to the Coroner’s budget.

11:05 a.m., Darren Barfield, Renick Mayor, came in to meet with the Commission and Sheriff Nichols about several issues.  Mayor Barfield wants to see the law enforced equally and has an issue with a Renick resident who claims he is being harassed by other citizens.  Mr. Barfield wants the Sheriff to “handle the issue” without a report.  Mr. Barfield is also concerned about a teenage girl speeding through town.  Sheriff Nichols instructed him to identify the girl, write a summons, and send it to her and he would refer it to the Prosecutor.  Mr. Barfield indicated he would like “his” Commissioner to be more active in Renick and Com. Galaske offered to come to a city council meeting.

The Sheriff reported that Advanced Health Care will be increasing their cost by about $150 per month.  Mr. Nichols has no problem with a contract with Monroe County to house their prisoners unless Randolph County’s census goes up substantially.  (Com. Myles will ask to be on Monroe County’s agenda for June 12.)  When questioned, the Sheriff ndicated that meth labs seized are down, partly because there are fewer officers in the field due to less money being appropriated and that he is seeing more “rolling” labs in vehicles. 

The Commission signed the official minutes of the May 30, 2006 meeting.  The bid for fuel was granted to Brownfield Oil for June 7-June 13 and copies faxed.  Commissioners read and handled correspondence.

11:50 a.m., Commission sent e-mails to Ivan Schraeder with the documents requested attached.

12:05 p.m., the Commission adjourned for lunch.

1:30 p.m., the Commission reconvened.  Com. Bankhead moved approval of the invoices presented for payment; motion carried (3-0).

1:35 p.m., Com. Myles moved approval of the minutes of June 1 with minor changes; motion carried (3-0).

1:35 p.m., the Randolph County Health Department sent 25 fliers with information about services; they will be asked to supply additional copies so that they may be included in the paycheck envelopes of all County employees.

Com. Myles moved that the Commission sign a court order to Charles Belcher to mow the Johnson Cemetery; after checking the balance in the account, motion carried (3-0).

Com. Galaske reported nothing new on the mold situation; he calls daily and the “expert” is still not available.

1:40 p.m., Commissioners discussed the use of the Moberly Courthouse, including the phone system.  The Judge wants the first door on the right for victims.  Com. Myles called Jennifer Fenton the Victim’s Advocate and she indicated that she needs a private office.

1:50 p.m., Ambulance charges given to Com. Myles by Clay Joiner were discussed.  Com. Galaske wants to know if the four persons transported had been sentenced and Com. Bankhead suggested referring the issue to the Sheriff .  An e-mail was sent to the Sheriff and the originals returned to the County Clerk’s office until further information is obtained.

2:05 p.m., By phone, Tom Sanders reported on the amount of asphalt used on recent paving (1,030 tons) with $26,600 of fabric for an estimate of $74,600.  He will break down the bill and mail it.

2:15 p.m., Com. Bankhead wrote and e-mailed a letter to Commerce Bank requesting funds for July, August, and September ($47,000) be deposited each month from the operations fund.

2:30 p.m., Com. Myles called Mid Missouri Limestone about the gravel bid but no one was there.  Collector Shiela Miller came in to discuss the court orders for mineral rights and indicated she should have them by Thursday.  She explained that the “collector’s monthly settlement” was simply her actual collections for the month.

2:35 p.m., Com. Myles received a call from Prosecutor Mike Fusselman concerning a private practice.

2:45 p.m., Jennifer Fenton called back to indicate that she must have a door to close for private conversations (as Victim’s Advocate).  Com. Galaske called Tim Bennett at Terracon and left a message.

2:50 p.m., the company from Marceline will meet with the Commission on June 20that 1:30 concerning new plat books.  Commisisoners also discussed other companies to invite to the Northeast Commissioners Meeting in October.  It was decided to have a short Commission meeting at 1:30 on Thursday to meet with the attorney.

3:10 p.m., Com. Bankhead moved the meeting be adjourned; motion carried (3-0).  Mike Lear was on his way in to do the press conference and Amy Compney was unable to attend.

RANDOLPH COUNTY COMMISSION MINUTES
June 8, 2006

The Honorable Commission convened at the Randolph Courthouse with the following present:  Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Presiding Commissioner Myles joined the meeting later by phone from California.

1:30 p.m., Com. Bankhead called the meeting to order and moved approval of the agenda; motion carried (2-0).

Com. Galaske moved that the Commissioners sign the request to Commerce Bank to transfer funds; motion carried (2-0).

1:40 p.m., the gravel bids were postponed since not all were received.  Com. Bankhead did calculations on the percent of the asphalt bill belonging to Clark and e-mailed to all parties involved; it will be on Tuesday’s agenda.

2:00 p.m., Attorney Ivan Schraeder arrived.  Com. Bankhead gave him copies of all documents discussed with him on the phone earlier.  Com. Bankhead moved to go into closed session per RSMo. 610.021.1 for legal action; motion carried (2-0).  Com. Myles joined the meeting electronically.

2:45 p.m., the Commission reconvened in open session.  They announced that in a 2-1 vote (Com. Myles and Com. Bankhead voting in the affirmative, Com. Galaske in the negative) to pursue legal action against the Randolph County Clerk for the purpose of putting the full-time prosecutor issue on the August 8, 2006 ballot.

Mr. Schraeder indicated he would file the papers with the court on June 9.  He also indicated that the official notice of the meeting (agenda posted) must have a statement on the bottom indicating accessibility for the handicapped.

3:00 p.m., Com. Bankhead moved to adjourn the meeting; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
June 13, 2006

The Honorable Commission convened in a meeting of the Randolph County Commission with the following present: Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner and Doug Galaske, Eastern District Commissioner.  Clerk Nancy Copenhaver was not present for the meeting, so Commissioner Bankhead recorded the minutes of the meeting. 

10:04 a.m.  Meeting was called to order.

10:10 a.m.  Com. Myles made a motion to approve the agenda.  Vote was unanimous. 

The commission reviewed correspondence and signed checks, as presented.

Weekly fuel bid was awarded to Brownfield Oil Co., at a price of $2.37 per gallon for diesel fuel. 

10:37 a.m.  Com. Myles made a motion to approve the invoices as presented.  Vote was unanimous.

10:45 a.m.  The commission met with Jennifer Fenton (Randolph County Victim’s Advocate), in regards to what her office needs would be, if she were to move her office to the Moberly Courthouse.  Ms. Fenton stated that one concern she had, was that her current office location was used as “in-kind” donations with her grants.  These grants are what fund the victim’s advocate program.  Ms. Fenton also expressed a concern of security, as to the seriousness of her job.  Com. Bankhead recommended that Ms. Fenton look at Judge Hayes’s old office at the Moberly Courthouse and see if that office, along with the current victim/witness room, would be sufficient for her needs.

11:20 a.m.  Randolph County Collector Sheila Miller informed the commission that she is going to be switching her internet service from Missvalley to MCM Systems. 

11:30 a.m.  Melissa Quesenberry with City Directory, Inc. approached the commission regarding the services provided by City Directory, Inc.

The commission reviewed court orders for erroneous assessments, as presented by Jim Sears.  The erroneous assessments were in the amounts of: $405.80, $47.80, $1756.71, $341.21, $2911.19, $44.97, $49.88 and $49.22.

Com. Myles made a motion to approve the court orders for erroneous assessments.  Vote was unanimous.

11:47 a.m.  Com. Myles made a motion to adjourn for lunch.  Vote was unanimous.

1:30 p.m.  The commission reconvened.

1:35 p.m.  The commission met with Mitch and Doug Mertens with Mid-Missouri Lime Stone, regarding their bid for gravel, received by Randolph County.  The plant is located in Boone Co., approximately 6 miles south of 22 JCT. on the west side.  Mitch and Doug Mertens stated that, in regards to their bid for gravel, they would match the prices bid by Norris Aggregate, in regards to road rock consisting of the one inch size, on a trial basis (for the remainder of the season).

Com. Galaske made a motion to utilize Mid-Missouri Lime Stone, for projects requiring gravel, within the south/ southeast portion of Randolph County.  The vote was unanimous.

Com. Myles made a motion to approve Norris Aggregate bid for rock, within the other sections of Randolph County.  The vote was unanimous.

Com. Galaske made a motion to approve the minutes for June 6 and June 8, 2006.  Vote was unanimous.

2:49 p.m.  Com. Myles made a motion to adjourn.  Vote was unanimous.

RANDOLPH COUNTY COMMISSION MINUTES
June 15, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:15 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).

10:20 a.m., Commissioners read and handled correspondence.

10:25 a.m., Com. Myles called Bill Dougherty to discuss training opportunities (he will be here around noon).  Commissioners signed official minutes from May 30 and June 1.  Com. Galaske reported that there has been no contact by Darrell Decker concerning the insurance consortium.  The annual memorial service for the two deputies killed in 2000 will be on June 22 at 11:30 a.m. followed by a meal.  Com. Myles will be out of town but will talk to Rick Howard about cleaning up the weeds around the Justice Center.

10:45 a.m., Com. Galaske moved approval of the minutes of June 13; motion carried (3-0).

10:50 a.m., the Commission called Attorney Ivan Schraeder who informed them that the Judge hasn’t responded yet to the suit.  However, Com. Bankhead noted that on the Case Net web site it indicated that the Judge recused himself on the 13th and that the Missouri Supreme Court would be appointing a judge.

10:55 a.m., Com. Myles asked for comments on the use tax, noting that Chariton and Monroe Counties have it and Macon has voted on it and it failed.  He called Tom Kramer in the Auditor’s office to inquire but left a message on voice mail.

11:10 a.m., Clay Joiner wants the Commission to provide a letter asking to use the south building as an alternate emergency headquarters.  Com. Bankhead composed a letter to the Ambulance Board and faxed it.

11:25 a.m., Bill Dougherty came in; motor grading training for road crews was discussed and he wants to do it; it will be done by MLTRC locally.  He had checked on the culvert at Prather’s and it still has not been fixed so a crew will be sent to replace it and bill Mr. Prather the first of next week. Two crews will begin patching south of Renick after July 4.  Com. Galaske moved approval of the payment for training; motion carried (3-0).  Com. Galaske moved to instruct Mr. Dougherty to buy the pipe to fix Prather’s by calling several culvert suppliers and get the cheapest, giving the bill to County Clerk Sears; motion carried (3-0).  Larry White will run a traffic count on Bill Reid’s road.

11:50 a.m., Com. Bankhead had to leave early.  Com. Galaske and Com. Myles set up a schedule to meet with all the county officials about budget adjustments during the Commission meetings on July 11 and 13.  By July 7 the six-month reports should be ready to give a good picture of the budget situation at the half-way point of the fiscal year.  Public hearings will be set after the 13th with notice to be put in the paper.  Com. Myles e-mailed the tentative schedule to officials and department heads.

12:05 p.m., Com. Myles moved to adjourn with the press conference scheduled for 12:15; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
June 20, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the agenda with one addition of approval of a cooperative agreement for family child support; motion carried (3-0).

10:05 a.m., Commissioners read and handled correspondence.

10:10 a.m., Bill Dougherty came in.  Com. Myles mentioned a call from Jack Slater about a neighbor (Harold Volle’s widow) who was having difficulty getting to her mailbox after her road was “ditched.”  Mr. Dougherty will check on it.  He reported putting in the culvert for Prather’s after borrowing one from Moberly Special Road District.  He ordered pipe 12” in diameter by 24’ at $7.35 a foot from Metal Culverts in Columbia which had the low price based on phone calls for quotes.  The cost for Prather’s was $176.40 for the pipe and $50 to install it.  Mr. Dougherty will have Clerk Jim Sears issue a bill.  Mr. Prather’s neighbor wants his culvert fixed as well.  The brush hog should arrive in a week or so and there was discussion of the amount budgeted on it.

10:20 a.m., Richard Tregnago came in and Com. Myles asked him about the impact of the proposed pipeline across the county on assessments.  Mr. Tregnago indicated that the state does the assessment and he does not get them, they go to the Clerk and are issued to the Collector.  Mr. Tregnago thinks it will be based on a set dollar amount per mile of pipeline based on a percent of the entire state.  He also discussed with the Commission the Moberly Plaza Apartments on Route M in Moberly and a problem with discrepancies, suggesting that the Commission could go to the major taxing districts and see if they’re willing to help file a lawsuit.  Mr. Tregnago knows a lawyer in Nodaway County ready to file such a suit.

10:40 a.m., Prosecutor Mike Fusselman came to visit with the Commission about payment for conflict attorneys.  He noted that the judge can order a defendant to pay but if they don’t, the County must pay.  The Prosecutor can make restitution part of probation but he is concerned with where the payments come from for these attorneys and that it not be taken out of his trial fund.  Additional discussion arose from Com. Bankhead’s question about the cost of phone calls from the Sheriff’s office notifying prospective jurors that a case has been settled.  Mr. Fusselman suggested checking on a recorded message and having the prospective jurors call after hours to save cost of long distance calls.

11:30 a.m., Com. Myles moved approval of the June 8 closed session minutes; motion carried (3-0).

11:35 a.m., Com. Myles reported that Tom Kramer answered the questions from June 15 about the rollback (of a possible use tax) and said the County would not need to roll back the levy for it.

11:40 a.m., Com. Myles moved approval of the June 15 minutes as corrected; motion carried (3-0).

11:40 a.m., Com. Myles moved approval of the cooperative agreement for family child support that will be sent to Norma Prange; motion carried (3-0).

11:45 a.m., the fuel bid for June 21-June 29 was awarded to Brownfield (the only bid received) and copies were faxed to Brownfield, MFA, and Bill Dougherty.

11:45 a.m., Com. Galaske moved approval of the invoices as presented; motion carried (3-0).

11:50 a.m., MoDot representatives Michael McGrath, Dan Niec, and Ron Watts arrived to discuss road issues, bridge replacements, and so that Mr. Niec could become familiar with all the counties in the district.  Bridge replacement on Highway 24 was discussed and the MoDot representatives were invited to participate in the Northeast Commissioners’ meeting on October 5 in Moberly.  In response to a question about Prather’s, Mr. McGrath said he would report back about what action has been taken.  Also discussed were needed improvements on the Clark and Renick intersections with Highway 63 and resurfacing plans for 63 and the parts of 63 that will be turned over to the County.  MoDot representatives were open to doing resurfacing projects together when in the area to allow the County to “piggyback” to keep costs down.  MoDot noted that lots of work will be completed on 63 over the next two years.

12:15 p.m., the meeting was adjourned for lunch.

1:30 p.m., the meeting reconvened.  Representatives from Marceline Mapping were present to discuss the possible purchase of new plat books.  Quotes had been received from six companies doing plat books and Marceline Mapping was the lowest.  They indicated they would need a $1500 deposit when the contract is signed, that the probable delivery would be February, 2007, so billing would be in the 2007 budget year. 

2:30 p.m., After much discussion about options to include and numbers to order, Com. Bankhead moved purchase of 750 plat books from Marceline Mapping for a cost of $14,010; motion carried (3-0).  The hope is that sales of the plat books will cover the cost in the first year, and turn a small profit in the second year.

2:40 p.m., Terry Goessling will not be able to come in today.  Attorney Ivan Schraeder called to report that the Supreme Court has appointed Judge Rolfs from Lafayette County and everything has been faxed to him.

2:45 p.m., Com. Galaske reported on the meeting held on June 19 at Circle A Ranch concerning a possible expansion of a cattle feeding operation.  He also pointed out a problem with the ranch using gravel paths to unload trucks of feed rather than culverts and the owners agreed to remedy the situation.

3:00 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).  The Commission will not meet on Thursday as they will be attending the ceremony at the Justice Center honoring the two deputies killed in the line of duty in 2000.

RANDOLPH COUNTY COMMISSION MINUTES
June 29, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Doug Galaske, Eastern District Commissioner, was out of town on business.

10:00 a.m., Com. Myles called the meeting to order with himself the only commissioner present.

10:16 a.m., Com. Myles declared the meeting adjourned for lack of quorum.  The clerk’s office received a call from Com. Bankhead that he was on his way from the Moberly Courthouse where he thought the meeting was to be held. 

10:35 a.m., Com. Myles called the meeting back to order.  Com. Bankhead moved approval of the agenda; motion carried (2-0).

Com. Myles explained that the summary of assessed valuation goes to each taxing district for informational purposes.  The Board of Equalization will be open beginning July 11 for citizens to come in to question their valuation of property.

10:35 a.m. Com. Myles moved to approve the minutes of June 27 with one clarification; motion carried (2-0).

10:40 a.m., Com. Myles asked Com. Bankhead’s opinion about putting a use tax on the ballot.  Com. Bankhead stated he wants more information on what it entails, how much would be generated.  Com. Myles prefers using the November election because it wouldn’t cost much and if it fails the first time, it would be easier to come back in April.  Com. Bankhead wants to be sure people are educated and Com. Myles agreed, expressing the desire to hold public meetings to inform citizens of the County.  Com. Bankhead stated he was not sure there would be adequate time for answering questions and worries about taking on too much at once.  Com. Myles stated he wants to get the added income as soon as possible.  Studying some figures and tables Com. Myles had researched, it was estimated that Randolph County could collect about $67,000, one half for the Justice Center and one half for general revenue.  The tax would not require any rollback of property tax, according to information obtained by Com. Myles.  There also appear to be many exemptions, for example the tax doesn’t apply to manufacturing equipment, dental supplies, farm equipment, etc.  Commissioners studied the two articles from the County Record magazine about use tax.

11:55 a.m. the Commission adjourned for lunch.

1:30 p.m. the Commission reconvened.

1:35 p.m., Commissioners signed the official minutes of June 20 and read and handled correspondence.  Com Myles reported his research of the Department of Revenue web site where he found information about the utility sales tax.

Rick Pierce, Child Support specialist with the Prosecutor’s office called and will come to the Commission meeting on July 6 at 1:30.  Commissioners decided to meet Monday, July 3 at 9:00 a.m. in Huntsville in a shortened meeting.

1:50 p.m., Com. Myles called Lincoln County Commission to see how much income their county realizes from the utility tax (per Mo RS 144.032) and ask some questions.  Lincoln County has a population of around 44,000 (while Randolph has 25,000) and an assessed valuation of $470 million (while Randolph is around $299 million.  Com. Myles called the DOR Sales Tax Division to get answers concerning Moberly and found that the taxable sales for 2005 were $204,386,856 while Randolph County was $234,110,231 (including Moberly).

2:15 p.m., Sheriff Nichols came by to inform the Commission that they will soon be receiving the bills for lease of two new vehicles plus equipment which have not arrived, at approximately $14,000 per year for four years for both vehicles.  Com. Myles commended Sheriff Nichols on the exceptional conditions that he and Com. Galaske found at the Justice Center during their recent inspection.

2:25 p.m., Commisisoners discussed bridge needs, weight limits, and deficient structures.  Com. Bankhead suggested calling MoDOT.  This was done and MoDOT will fax the deficient bridge list.  A bridge must be on this list to use BRO money.  The bridge in question is on County Road 1330 over Sugar Creek.

2:55 p.m., Amy Compney (Monitor-Index) and Mike Lear (KWIX-KRES-KIRK) arrived for the weekly press conference.

3:05 p.m., Com. Myles moved the meeting be adjourned; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
July 6, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the revised agenda; motion carried (3-0). 

Dan Court visited with the Commission concerning his desire to install vending machines in County facilities.  Com. Bankhead stated that if vending machines are to be installed, it should be bid or proposals sought.  Mr. Court will visit with the Sheriff to determine the situation at the Justice Center.

10:15 a.m., Com. Galaske reported that he had talked to Sheriff Mark Nichols about the 911 dispatching change, expressing the desire to be notified of changes and cautioned that there may soon be a shortfall in the 911 funds.

The fuel bid was awarded to MFA Oil for July 5-July 12 and copies faxed.

10:30 a.m., Com. Myles moved approval of the minutes of July 3; motion carried (3-0).

Com. Galaske moved approval of the court order to mow the Thomas Hill Cemetery; motion carried (3-0).

10:35 a.m., the Commission signed a certified copy of assessing salaries, costs, and expenses.  Commissioners read and handled correspondence.

10:45 a.m., Bob Bauer came in with pictures of a house he owns that the renter of the previous owner has trashed.  Sheriff Nichols arrived and he discussed the issue with Mr. Bauer.

11:15 a.m., the Commissioners and the Sheriff discussed progress on cleaning up of junkyards and speeding on County Road 2275.  Sheriff Nichols also reported that the County currently is housing 14 inmates from Audrain County and he estimates that the County should realize around $100,000 in income in 2006, $50,000 more than budgeted.   He also reported on how the payment for the new patrol car equipment will be handled and is working on information for bidding of linens for the jail.  He notified the Commission that he will be out of town from the 14th to the 22nd and Chief Deputy Turner will be in charge.

11:30 a.m., Com. Myles reported he had talked to Brent concerning the money for the Justice Center payment and he needs to approve November and December before making the October payment.

11:35 a.m., Com. Myles called Moberly City Hall (Shirley) who will fax the speeds recorded on County Road 2275.

11:50 a.m., meeting was recessed for lunch.

1:30 p.m., the Commission reconvened.

1:35 p.m., Commissioners met with Dirk Miller, resident of Holiday Acres, regarding County Road 1660.  Mr. Miller and the commission discussed possible options to take regarding the road, such as adding waste rock to the road, adding just oil products, chip sealing and other options.

Mr. Miller stated that the residents of Holiday Acres have donated just over $18,000 to the project, with an estimated cost of $34,440.  Com. Galaske stated he did not have a problem with the county kicking in the remaining portion, since Holiday Acres residents have already come up with a majority of the project cost.  He also expressed a desire that a reduced speed limit be placed on C/R 1660 and that Holiday Acres continue to help with expenses in maintaining the road.

The Commission agreed to put this issue on the agenda for July 11th, giving the County and Mr. Miller time to update cost estimates for the project.

The Commission discussed possible bridges to consider improving.  Currently Randolph County has seven bridges that are on the “deficient” list, through MoDot.

Com. Bankhead expressed his desire to focus on the low water crossings within Randolph County, prior to looking at bridges.  He also stated that the three worst bridges on the deficient list were the three railroad bridges in the southern part of the county, and that he had spoken with a representative of MoDot (Bruce Chinn) about possible options in replacing those railroad bridges.

Com. Bankhead also informed the Commission, that he contacted Schaeffer, Kline and Warren (an engineering firm in Macon) in regards to the B.E.A.P. (Bridge Engineering Assistance Program) program.  The engineering firm stated that each project would most likely require its own B.E.A.P. program.  Through this program, the County only has to pay 20% of the engineering cost, with 80% being paid for by the State.

3:00 p.m.  The commission held its weekly press conference.

3:40 p.m.  Com. Galaske moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
July 11, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present: Chuck Bankhead, Western District Commissioner and Doug Galaske, Eastern District Commissioner.  Deputy Clerk Nancy Copenhaver was not present for the morning part of the meeting, so Commissioner Bankhead recorded the minutes of the meeting.  Presiding Commissioner Myles called the office at 9:00 a.m., stating he would be late due to a doctor’s appointment.

9:11 a.m., Com. Bankhead (as acting presiding commissioner) called the meeting to order and moved approval of the agenda; motion carried (2-0).  Commissioners read and handled correspondence.

Weekly fuel bid was awarded to MFA Oil, at a price of $2.32 per gallon for diesel fuel. 

9:22 a.m., Com. Bankhead moved approval of the invoices as presented; motion carried (2-0) and checks were signed

9:24 a.m., Presiding Commissioner Myles arrived.

9:32 a.m., Commission met with Mark Price (Randolph County Recorder) for a review of his office’s budget.  The Commission complimented Mr. Price for his outstanding work at keeping his office under budget.

10:00 a.m., Com. Myles called the 2006 Board of Equalization to order.  Com. Bankhead was elected as the chair of the Board of Equalization.  Assessor Richard Tregnago was elected as the vice-chair of the Board of Equalization. 

No appointments have been made for the Board of Equalization; therefore Com. Bankhead closed the Board of Equalization for lack of business. 

10:13 a.m., Com. Myles moved approval of the erroneous assessments, as provided by County Clerk Jim Sears; motion carried (3-0).  The five erroneous assessments included: $531.37, $2845.72, -$115.31, -$10,366.54 and -$1196.32.

10:20 a.m., Commission met with Jim Sears (Randolph County Clerk) for a review of his office’s budget.  The commission complimented Mr. Sears for his office being on budget.

10:25 a.m., Randolph County resident Richard Hoffman approached the commission, requesting an update regarding the vacant Moberly Courthouse and who may be occupying the space.  Mr. Hoffman stated his concern about the Prosecuting Attorney’s statements regarding the moving of his office to the Moberly Courthouse.

10:30 a.m., Commission met with Becky Brown (Randolph County Treasurer) for a review of her office’s budget.  The only concern the commission had with her budget was the remaining balance for postage.  Ms. Brown stated that the remaining balance should be sufficient for her office’s needs.  The Commission appreciates the Treasurer’s efforts to stay within budget.

10:45 a.m., Sheriff Mark Nichols approached the commission with information regarding different cell phone packages he is considering for his office.

11:15 a.m., Commission met with Shiela Miller (Randolph County Collector) for a review of her office’s budget.  The commission commended Mrs. Miller on keeping her office within budget. 

The commission also discussed the security cameras obtained from the old jail to install in the hallway of the Huntsville Courthouse.  They will provide security, specifically during the end of year.  Ms. Miller had approached the commission previously regarding security issues during the end of year when citizens pay their taxes.

11:30 a.m., Commission met with Richard Tregnago (Randolph County Assessor) for a review of his office’s budget.  The Assessor’s Office operates solely from the Assessment Fund, which the commission has very little control over.  Other topics were discussed, including the computer server and information accessible to the public through the internet.

11:56 a.m., Com. Myles adjourned the meeting for lunch.

1:30 p.m., the meeting reconvened with Deputy Clerk Nancy Copenhaver present.

1:40 p.m., Assessor Richard Tregnago came in to discuss internet connections.

1:55 p.m., Brent Varzaly, Commerce Bank, called back and was put on speakerphone.  Commissioners discussed with him the planning for payments for the bonds.  He explained the ups and downs of the amounts needed in various months.  Commissioners look at this account each month to be sure enough is available to make the April 1, 2007 payment.

2:20 p.m., Commissioners talked to Ross McKinstrey, Randolph County Health Department, on the phone concerning a document they were asked to sign.  The Health Department wants to be able to take Blue Cross/Blue Shield Insurance and the Commissioners had questions about County liability.  After being reassured by Mr. McKinstrey, the document was signed to return to him.

2:30 p.m., Todd Kelly and Jared Austin, computer technicians, came to meet with the Commission and County Officials Mark Price, Richard Tregnago, Shiela Miller, Jim Sears were present as well.  Collector Miller is planning to connect to MCM and Equitec and she wants to know if the others want a new server as well.  Clerk Jim Sears noted that he needs two providers for internet so he will have a back-up on election days.  Mr. Tregnago reported he had talked to Dan Larimer about backing up files faster.  Com. Galaske expressed interest in getting hooked up to video conferencing with ISDN lines at the Justice Center.  Com. Myles asked the two technicians to submit written documentation of qualifications and expressed the need to have one entity keeping all computers up and running.

2:50 p.m., Dirk Miller came in to discuss County Road 1660 and the plans to resurface it.  Com. Galaske contacted MoDOT on the phone and all parties discussed options for the project.  This will be on the agenda for Thursday to make a decision.  Mr. Miller will finalize pledges, check with Bill Dougherty for equipment availability, and report back on Thursday.

Commissioners will study the proposed contract concerning the insurance consortium and it will be on Thursday’s agenda.

3:55 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
July 13, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Chuck Bankhead, Western District Commissioner, could not attend the meeting as he was called to Jefferson City for the National Guard.

9:45 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (2-0).  Com. Myles moved approval of the minutes of July 6 and July 11; motion carried (2-0).

Sheriff Mark Nichols came in to discuss the Corrections budget; he asked for a copy of the corrections budget.  He reported a camera in the jail burned up but is under warranty.  The Sheriff pointed out that the figure for out-of-county board was incorrect.  The actual amount billed through June is $36,479 with $32,750 collected to date.  This made an approximate $4,000 difference to account for.  County Clerk Jim Sears came in to help clarify the issue, noting that $1200 was for Social Security, $2700 was local board and together they make up most of the $4000 discrepancy.  The Commission noted a need to “clean up” the collection trail to indicate which were in-county and which were out-of-county prisoner boarding amounts.  This will be done by coordinating with LaDean in the Sheriff’s office and Becky Brown, Treasurer, as well as those present.

10:15 a.m., Peggy Boots, Chief Deputy Circuit Clerk, came in to report there was no electricity in the Circuit Clerk’s area of the Justice Center after the early morning power surge.  She was instructed to call ABC Electric.

In continued discussions with the Sheriff, Commissioners found out that snack revenue is going up.  He reported 80 inmates (15 out-of-county).  Mr. Nichols, Mr. Sears, and the Commissioners discussed accounting for four persons and uniforms that were moved from the Sheriff’s Fund to Corrections.  The Commission requested that “Corrections” be changed to “Justice Center” in references to the budget.  The Sheriff reported trying to balance office expenses between the jail and sheriff’s budget as both are using the “good” copier in his office.  A problem is that all money budgeted for utilities for the year has been used in six months and repairs were underestimated.  The telephone budget is also over, partly because of jury calls.  Of 26 juries called since January 1, 18 were called off which doubles the cost for calling from the Sheriff’s office.  There was discussion of putting out a bid for all phones and/or installing a device to allow jurors to call in after hours to see if the case has been dismissed/settled.  Com. Myles suggested asking Ameren UE to do an energy audit.  He also asked if the Sheriff could take unspent car insurance funds to cover phone and utilities.

11:00 a.m., Glenda Winkler, Public Administrator, came in to discuss her budget.  The Commission approved buying a new copier for $375, as it would take $200 to repair the one she has.

11:10 a.m., Prosecuting Attorney Mike Fusselman came in to discuss his budget.  He is over budget on transcripts, pays a set fee per month for law books and VAMS, and reported just paying immediate research needs with no training.  There was discussion of attempting to recover costs through the LERF for expenses of preparing for trail and then “pleading out.”  Mr. Fusselman explained the overloaded docket and problems with witnesses not being served.  He is having lots of software problems, due to changes made by the state that make his programs outdated.  He may need a major upgrade the first of the year.  The Dialog program is a problem.  He needs a new line item for “conflict attorney.”  Com. Myles asked on behalf  of Com. Bankhead, what needs Mr. Fusselman has for moving his office into the Moberly Courthouse and Mr. Fusselman said he is working on it.  Com. Myles asked if LERF funds are being collected and Mr. Fusselman replied that he files them but they are not being collected.  Com. Myles asked what could be done about outstanding warrants.

12:05 p.m., Gerald Luntsford, Coroner, came in to discuss his budget.  The number of autopsies is up which causes a budget problem but it is unavoidable.  The Commission requested that Mr. Luntsford turn in his fax and mileage bill monthly (rather than collecting several) to facilitate recordkeeping.  Mr. Luntsford reported he will go over budget on mileage and that the fireproof file cabinet has been installed and is very satisfactory.

12:15 p.m., the Commission adjourned for lunch.

1:40 p.m., the Commission reconvened.  Dirk Miller and Bill Dougherty arrived to discuss the road to Holiday Acres.  Mr. Miller reported on his research and answered some questions posed earlier.  Mr. Dougherty indicated he had enough millings to fill the holes.  Mr. Miller will guarantee two-thirds of the cost, leaving from $10,700 to $11,300 for the County to pick up.  Com. Myles suggested tabling the issue until Tuesday so Com. Bankhead can vote.  Com. Myles objects because:  this is over the bid threshold, it sets a precedent, and the county potentially has cash flow problems this year because of the Auditor’s Office’s mistake costing around $200,000 in Road and Bridge Funds.

Bill Dougherty reported that the Sugar Creek Bridge is 18 feet wide with a 12 ton load limit.

2:15 p.m., Assessor Richard Tregnago reported he turned in expenses to the insurance company about fixing the sonic fire wall equipment and is having trouble getting MoPERM and the adjuster together.

2:20 p.m., Mr. Sears came in to ask questions about the insurance consortium posed by employees who are concerned.  Some of these were:  Does the $5000 come off the premium?  Is it refunded if the County doesn’t accept the bids?  Is there an obligation to accept bids?  Is there a choice of plans?  Will employees have the same coverage as in the past?  Will employees’ families be included?  Are retirees included?  Is there a local agent?  Will dental be included?  Will life be included?  Will billing be made separately to various county funds?  Employees were concerned that a similar idea was tried before with Missouri Consolidated and it didn’t work, results were not good.  Com. Galaske stated the pros and cons of the idea as he sees it; he wants to keep the cost of insurance low in the long run but dislikes the $5000 risk.

2:40 p.m., Com. Myles moved to join the consortium put together by Darrell Decker; motion failed (0-2).  Com. Myles will notify Mr. Decker.

2:45 p.m., Ed Miller from the Randolph County Fair Board came in.  Com. Myles moved that the Commission proclaim July 16-23 as Randolph County Fair Week and issue a Proclamation; motion carried (2-0).

2:50 p.m., Com. Myles moved the meeting be adjourned for the weekly press conference; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
July 18, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the revised agenda.  Com. Galaske disagreed with putting the use tax on the agenda and Com. Bankhead questioned why the Moberly Special Road District was on the agenda, noting he would need to leave the meeting at 2 p.m.  Com. Bankhead moved approval of the agenda with a shortened time period; motion carried (3-0).

10:15 a.m., Bill Dougherty came in, bringing pictures of Mr. Headrick’s field of dumped appliances and how much improved it looked.  Com. Myles informed Mr. Dougherty that a Mr. Miles had contacted the Commission by phone about CR 1920, wanting gravel l00 yards past the house and the sides of the road brush hogged.  Mr. and Mrs. Cathey owned the property years ago and shut off access to the road from property owner Larry Abernathy.  The Cathey’s were informed that for the County to maintain their road, it would have to be brought up to standards.  It is considered an unmaintained county road.  Mr. Dougherty also had pictures of structural damage to the “old county farm” building behind the Justice Center and suggested the Commissioners might want to take a walk around tour to help determine what action needs to be taken.

10:30 a.m., Dirk Miller and Mike Burris (residents of Holiday Acres) came in to discuss improvements to the county road.  Mr. Miller brought additional information about road construction materials, monetary figures collected and what was being asked of the County.  He estimates about $33,200 cost, has about $21,600 pledged, and will guarantee two-thirds of the cost.  The County will haul rock and provide a grader operator which falls under regular maintenance.  Com. Myles reiterated his reservations concerning the project stated at the last meeting:  this is over the bid threshold, it sets a precedent, and the county potentially has cash flow problems this year because of the Auditor’s Office’s mistake costing around $200,000 in Road and Bridge Funds.  Com. Galaske and Com. Bankhead are satisfied that price quotes from several companies satisfy the bidding requirement.  Com. Galaske moved proceeding with the project, spending no more than $8,000; motion carried (2-1) with Com. Myles opposed.  It was noted that if the road will be closed for several days, emergency providers should be notified.

10:50 a.m. Com. Bankhead indicated that he favors establishing a speed limit and requested that a speed limit and load limit be placed on a future agenda.  He will contact MoDOT for additional information.  Com. Galaske expressed a desire to host a public night meeting about road problems.  Com. Myles will call Moberly City Manager Gary Edwards to see if the City Council Chambers is available on August 1.

11:15 a.m., the Commission meeting was recessed briefly and Com. Bankhead called the Board of Equalization to order.  Assessor Richard Tregnago presented twenty copies of parcels on which he suggests adjustments be made, several reducing values and several increasing values.  This information needed by the Clerk’s office includes $14,180 of assessed valuation removed; $149,670 of assessed valuation added, resulting in a net increase of $135,490.  Mr. Tregnago explained how the procedure works, once the Board meets and makes changes his office will notify the landowners in writing.  The second Monday in August is another review.  Com. Galaske moved approval of the changes; Com. Myles seconded the motion; motion carried (4-0).  Mr. Tregnago will return on Tuesday at 11:00.  Com. Bankhead adjourned the Board of Equalization and the Commission meeting reconvened.

11:40 a.m., Commissioners studied invoices presented.  Com. Bankhead reported a phone call he had received from a Mr. Sullivan on Highway C complaining about the proposed cattle feed lot.  Com. Myles stated he would ask Three Rivers Engineering to come to a future meeting to better inform the Commisison of that operation.

11:55 a.m., Com. Galaske moved approval of the invoices as presented; motion carried (3-0).

12:00 p.m., Com. Myles moved approval of the Court Order to mow the Johnson Cemetery; motion carried (3-0).

12:00 p.m., Com. Myles presented a stack of mineral rights and asked if they should be offered for sale.  Com. Galaske wants to simply leave the situation alone until action is requested later.

12:10 p.m.¸Brownfield Oil was awarded the fuel bid for the week at $2.527 as the only bid presented to the Commission.  (Later in the afternoon, the bid from MFA arrived and was delivered to the Commission).

12:20 p.m., Commissioners discussed the flood insurance issue on the August ballot, looking at the statutes to see if everyone in the county votes or only those in unincorporated areas.  No final determination was made although all the county ballots have the issue on them and some absentees have already voted.

Commissioners discussed adjustments to be made in the Justice Center budget, whether to do it now or at the end of the year.  Com. Myles would prefer to do half of the adjustment, Com. Galaske prefers all of the adjustment, and Com. Bankhead prefers postponing adjustment (estimated $64,000) to the end of the year.  Discussion will be continued at the next meeting.

Commissioners discussed the use tax and Com. Bankhead stated he still has many questions.  Com. Galaske inquired of Com. Myles what he wished to spend the money on.  Com. Myles stated that a new revenue stream is needed.  Com. Bankhead and Com. Galaske said they were not for using this money to get out of debt.  Com. Bankhead does see it as money the County is entitled to but does not feel any additional tax will pass at this time.  It had been reported earlier that about $6 ½ million in taxable sales is the figure the state is collection use tax on.  Com. Myles will ask Moberly City Manager Gary Edwards to come to a future meeting to discuss the issue.

12:55 p.m., Com. Myles moved approval of the minutes of July 13 with changes; motion carried (2-0) with Com. Bankhead abstaining because he was not present for the meeting.  The official minutes of July 6 and July 11 were signed.

12:56 p.m., Joan Joseph, 911 Director, came in to remind the Commission of the Joint Communications meeting at Moberly City Hall at 2:00 p.m. on Thursday.  Com. Myles noted that the Commission is not getting the jail count report regularly as requested.

1:00 p.m. meeting recessed.

1:30 p.m., the meeting resumed with the Moberly Special Road District representatives Ted Sander, Jerry Jeffrey, Larry White, and Cliff Miller present to discuss building bridges, specifically the one on CR 1330.  Mr. Sander reported on the traffic count for that road and two low water crossings.  Com. Bankhead stated that there are seven bridges on the deficient list including two on CR 1330 in the MSRD, and that Mr. Dougherty recommends doing the one near Tregnago’s first.  Money to be received depends on the square footage of deck size that is deficient.  Com. Bankhead prefers to take care of the low water crossings first as that doesn’t reduce the money from the state.  If the deficient bridges are fixed first, money will be reduced.  Com. Bankhead also noted that three worst bridges rating-wise are the three railroad bridges in the southern part of the County.  Mr. Sander noted that the last bridge worked on in MSRD was in 1999 while the County has been receiving between $70-90,000 per year from the MSRD funds.  MSRD feels it is time for a return on their investment.  He pointed out Statute 234.010 stating the County has to pay anything over $50 for replacement of bridges.

Another concern of the MSRD is the box culvert on Sinnock, not really classified as a bridge.  Mr. Sander stated that MSRD has done a lot of pipe replacement and these should come under the 20% of revenue withheld.

2:00 p.m., Com. Bankhead left the meeting.

Participants discussed the bridge on Sinnock, noting it received lots of traffic and is narrow.  Com. Myles indicated a desire to proceed to build this bridge because it is rated 46% deficient and he feels the County has liability.  He also proposed closing the railroad bridge in Higbee that is 75% deficient.  Mr. Sander reiterated that the MSRD would like to see the Sugar Creek bridge replaced, it has been many years, and they would like to have a return on their investment (money withheld by the County).  Another area of concern expressed by MSRD is that they have repeatedly requested an accounting of why MSRD is getting the amount they are getting.  Com. Galaske answered that this is determined by the State of Missouri, the County is told how much to write the check for.  The County does set the levy which results in the MSRD levy (plus their 9 cents) and suggested that MSRD should be present at the Commission meeting when the public hearing is held.

2:30 p.m., Com. Myles moved the meeting be adjourned; motion carried (2-0).

 RANDOLPH COUNTY COMMISSION MINUTES
July 20, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and Com. Bankhead moved approval of the revised agenda; motion carried (3-0).  The inmate count last week was 74, with 69 reported this week.  Commissioners read and handled correspondence.

Com. Myles moved approval of the invoice from County Clerk Jim Sears for jury script; motion carried (3-0).

A letter was received authorizing the Renick School Superintendent to offer space and a calling tree for emergencies and a copy was sent to Robert Creed, Emergency Management and the RC Health Department. 

The official minutes of July 13 were signed and a contract delivered to Clerk Sears to file.

Com. Myles reported on an e-mail from Keith Schnarre, Presiding Commissioner of Boone County, expressing interest in making Randolph County a primary housing source for Boone County prisoner overflow.  Com. Bankhead stated he was interested but it should be open to negotiation and Sheriff Nichols will be contacted to discuss the issue.

10:15 a.m., Com. Galaske moved approval of the minutes of July 18 with changes; motion carried (3-0).

10:20 a.m., Bill Dougherty came in and reported that the grader training session for Friday has been cancelled and will be rescheduled.

Com. Myles found the letter from early 2005 to David and Donna Cathey about the blocked road access and will send a copy to Mr. Miles with a note that the Commission does not maintain this road.

10:0 a.m., Rick Roe of Intertel Communications came before the Commission concerning the Justice Center communications system.  He is from the branch office of this corporation in Columbia and they are a one-source provider of communication systems.  He suggested that it would be possible to network with the Moberly platform and make all calls to Moberly from the Justice Center local calls.  Commissioners also discussed with him a point-to-point T1 line, setting up video-conferencing for the jail, and jurors calling in to see if the case was settled after hours.

11:15 a.m., Commissioners discussed speed limits and weight limits on County roads.  Com. Bankhead has been trying to contact MoDOT but hasn’t received a return call.

11:50 a.m., Commission recessed for lunch.

1:30 p.m., the Commission reconvened without a clerk.

Heather Hoffman of U.S. Cellular met with the Commission concerning cell phones.  Commissioners asked her to meet with all elected officials to determine cell phone needs and usage and she will put a bid together.

The Commission recessed to meet with the Joint Communications Committee at the Moberly Police Department.

2:30 p.m., the meeting was adjourned and Commissioners met with Wayne Combs from KWIX for the weekly news conference.

RANDOLPH COUNTY COMMISSION MINUTES
July 25, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the revised agenda; motion carried (3-0).  A property tax summary page was received from County Clerk Sears.

Com. Myles moved the Tax Rate Hearing be held on August 15 at 11 a.m.; motion carried (3-0).  Information will be needed before then how to handle the recouping of property taxes in error for 2006.  Com. Myles will invite the Moberly Special Road District to be present at the hearing.

August 16 will be a meeting in Moberly concerning agricultural bioterrorism.  The fuel bid for 7/26-8/2 was awarded to MFA Oil for $2.654.  Commissioners read and handled correspondence and signed the official minutes of July 13 and July 18.

10:15 a.m., Commissioners read and discussed the invoices presented for payment.  Com. Myles moved approval of the Court Order for mowing the Thomas Hill Cemetery; motion carried (3-0).

10:20 a.m., Com. Myles moved approval of the invoices presented; motion carried (3-0) and checks were signed.  Com. Myles suggested looking into the AT&T phone service to see if a less expensive plan can be found.

Com. Myles reported contact by Mr. Miles concerning CR 1920; Mr. Miles indicated a letter would be forthcoming.

Commissioners discussed insurance agent John Cochran’s request to set up a consortium.  Com. Myles will get back to him suggesting he work on something for next year.  Darrell Decker will be in Macon on Thursday; no one plans to attend.  No response has been received from Thurlow Schauffler.

10:35 a.m., Com. Bankhead reported talking to Steve Bartow from MoDOT about weight limits on county roads.  Mr. Bartow indicated that most roads don’t have weight limits unless there is a bridge that does so.  Attorney Ivan Schraeder indicated that an ordinance is necessary to set speed limits.  Com. Myles called the trash hauling company to see what a loaded trash truck would weigh.  The consensus was to not worry at this time about setting a weight limit.  Com. Bankhead will find a sample ordinance, communicate with Com. Myles, and it will be placed on an upcoming agenda.

10:55 a.m., Com. Myles recessed the meeting to allow the Board of Equalization to meet.

11:00 a.m., Com. Bankhead called the Board of Equalization to order with all three commissioners and Assessor Richard Tregnago present.  Mr. Tregnago distributed nine real estate changes, all increases, totaling about $139,000.  Com. Galaske moved approval as presented; motion carried (4-0).  Mr. Tregnago reported 1,345 personal property changes, mostly additions, with 1,300 with late penalty assessments.  There are 10,919 lists on record.  Changes in assessed value of personal property total $3,842,223.  Two contacts were made from the Assessor’s office to each delinquent.  The CERF (County Employees’ Retirement Fund) benefits by these late fees and there was $37,500 in late assessment penalties.  Mr. Tregnago reported that about 700-800 were probably deleted with about 1000 new assessments.  Final values reported were slightly increased, from $294 million last year to $304 this year, with $268 million of that being locally assessed property and $35 million state assessed (such as utilities and railroads).  The Assessor noted that nothing is set in concrete until the Board of Equilization closes and pointed out that personal property assessments are a matter of public record.

11:20 a.m., Com. Bankhead moved to approve the 2006 personal property assessment changes for the Board of  Equalization at $3,842,220; motion carried (4-0).  Com. Bankhead recessed the Board of Equalization until July 27, 2006, at 11:00 a.m.

11:25 a.m., the regular Commission meeting reconvened.

Bill Dougherty came in with pictures of the Veterans’ Cemetery Road, noting places where it needs work.  He and the Commissioners discussed the budget for Renick/Clark improvements, with about $70,000 spent and about $95,000 left for concrete.  Mr. Dougherty reported about $27,000 spent as of the end of June, noting that July will probably double June’s expenditures.  The Commission reminded Mr. Dougherty that the amount budgeted was $200,000 and that figure must be adhered to.  They also discussed CR 2275 and CR 1920.  Another citizen wants CR 2670 widened.  Mr. Dougherty reported that his crews are about to wrap up the second time around of brushhogging, probably ending that for the season for fuel savings.  Com. Bankhead questioned him about bridges and vegetation growing around approaches.  Mr. Dougherty responded that they spray to eliminate the growth and that it is up to MSRE to maintain their bridges.

11:45 a.m., Recorder Mark Price came in to discuss the problem of a number of his neighbors who are Mennonite and their objections to having photos taken for drivers’ licenses as now required by state law.  A number of them plan to leave the county (and state) if the matter is not resolved.  This would adversely affect the economy of part of the county, as there are several prosperous businesses involved and a number of taxpayers.  Commissioners discussed what action might be taken to help the situation.

11:55 a.m., Com Myles moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
July 27, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Presiding Commissioner Myles was absent due to illness so Com. Bankhead presided at the meeting.

10:00 a.m., Com. Bankhead called the meeting to order.  Com. Galaske moved approval of the agenda; motion carried (2-0).  Commissioner read and handled correspondence.

10:30 a.m., Commissioners discussed the use tax.  Com. Bankhead stated again that there are many things the Commission needs to finish before taking on new issues (such as several issues concerning the Justice Center).  Com. Galaske noted that because the Presiding Commissioner has stated that the debt will be gone by the end of the year, there is not point in instituting a use tax.

10:45 a.m., Com. Bankhead moved approval of the minutes of July 20 and July 25; motion carried (2-0).

11:00 a.m., the meeting was recessed and Com. Bankhead called the Board of Equalization to order with Commissioners Bankhead and Galaske and Assessor Richard Tregnago present.  Mr. Tregnago distributed documents with assessment increases for five new homes.  Com. Galaske moved and Assessor Tregnago seconded that changes be accepted as presented; motion carried (3-0).  In total, the Board of Equalization has added $380,740 in real property and $3,842,223 in personal property to the June 1 Form 11.  Assessor Tregnago will create a Form 11A after the Board of Equalization is closed.  Total personal property assessments are about $1 million less than 2005 because coal inventories from Thomas Hill are down a bit due to the warm winter.  This will be increasing with additional equipment being purchased.  The County will have a net loss of $1 million in personal property.  There is a net gain to the County, but individual taxing districts are impacted differently.  The grand total for the County for 2006 is $304,769,203 assessed value all sources.  Over $1 million is lost from tax increment financing, with net assessed value at about $303 million.  Com. Galaske moved the Board of Equalization be closed for this year, motion seconded by Com. Bankhead; motion carried (3-0).

11:20 a.m., Sheriff Mark Nichols came by and there was some discussion of the issue (brought to the attention of the Commission by Recorder Mark Price) of Randolph County Mennonites who do not wish to have pictures on their drivers’ licenses.

11:40 a.m., Collector Sheila Miller came in to discuss wireless internet setup.  She reported a cost of $200 for the setup and $200 per month for the entire Huntsville Courthouse, with about 20 users.  Each office will pay according to the number of connections and Mrs. Miller’s office will pay for setup.  Mr. Tregnago wishes to wait until all adjustments in assessment for his records are finalized, probably the second week of August.

11:55 a.m., the meeting was recessed for lunch.

1:30 p.m., the meeting reconvened. 

1:45 p.m., scheduling a meeting with County Clerk Jim Sears concerning revising the budget was tabled.  Com. Galaske is opposed to revising the budget.  Com. Bankhead stated he was unsure if this is for the budget hearing or preliminary to that and is unclear as to what needs revision.

2:15 p.m. Com. Galaske made a call concerning the freezer at the Justice Center and got no response.  He suggested contacting the vendor and having it picked up.  Com. Bankhead moved that the vender be called to take the freezer out and reimburse the County for the cost; motion carried (2-0).

2:45 p.m., Amy Compney from the Monitor-Index came for the press conference.  Com. Galaske called to see if the radio station was sending anyone and was told that Bill Peterson would be back in the station around 3:30.  Commissioners discussed the sales tax holiday, which will exist from now on because the Commission didn’t get the ordinance filed with the Department of Revenue.

3:20 p.m., Vaughan Pumps called and they will be installing the pump on August 8 according to Rick Howard.

3:45 p.m., Com. Bankhead moved the meeting be adjourned; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
August 9, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:30 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).  Com. Bankhead moved approval of the minutes of August 1 with one typo corrected; motion carried (3-0).

10:05 a.m., Com. Myles moved approval of the invoices presented; motion carried (3-0).

10:20 a.m., Com Myles moved approval of the minutes of August 3; motion carried (3-0).

The fuel bid was awarded to Brownfield for $2.799 for August 9-August 16.  The jail census showed 68 prisoners, 7 out of county.  Commissioners read and handled correspondence.  Requests were received from the Republican Central Committee to meet in the Moberly Courtroom on August 15 at 7 p.m. and from the Democratic Central Committee to meet in the Multipurpose Room at the RC Justice Center at the same time.  Both were approved.  A job application was received for the Road and Bridge crew and filed.

10:25 a.m., Rick Van Kirk earlier reported that the cord to the new pump to be installed at the Justice Center was a foot too short; it will take several days to install.

Com. Myles reported that his wife cannot be appointed to the Library Board due to a conflict of interest.  Com. Bankhead suggested advertising for interested citizens, asking for a letter of interest.  A date of September 1 was set at which time that position and a reappointment for the same board will be considered.

Commissioners discussed the agenda for Thursday (August 10) meeting. 

Dale Schmutzler from FEMA is to send wording needed to pass the ordinance for flood insurance authorized by the voters on the August 8 election.

Sam Richard sent a request to use the RC Justice Center for a meeting of the 22nd District Republican Legislative District Committee on August 23 at 7 p.m.  Com. Bankhead will check availability with Paula Delaney.

10:10 a.m., Joan Joseph, 911 Coordinator, came before the Commission to discuss several issues.  She brought a lease agreement from the RC Ambulance District for use as a backup 911 center.  Com. Myles suggested sending it to the attorney so Mrs. Joseph was directed to send it to Mike Fusselman.  She expressed concern about the financial situation of the 911 account, and what will be done when the money runs out, asking Corrections to help or eliminating a dispatcher?  Com. Galaske stated he didn’t know if dispatching can be moved to General Revenue or Justice Center as a corrections expense.  Com. Bankhead suggested talking to the Sheriff.  Com. Galaske and Com. Myles think it is a function of corrections.  Sheriff Mark Nichols will be asked to come before the Commission to discuss this issue.  All dispatching done in one central location would allow the Ambulance District to fund part of the cost; this will be addressesd in the next budget process.  There needs to be a long-term solution to the problem, including having cell phone users cover part of the cost.

11:45 a.m., Rick Howard came to visit with the Commission about several items.  He keeps getting accosted by people who want things done but appropriate work orders are not completed.  This makes it difficult for him to plan his time.  Com. Galaske suggested a memo be sent to everyone reminding of the need for completing work orders.  Mr. Howard reported spending a lot of time replacing rusted pipes in the Moberly Courthouse and things seem to be improving.  Com. Galaske suggested that the $100 addition per month for cleaning in the Circuit Clerk’s office should come out of the Circuit Clerk’s budget.  Mr. Howard reported the UPS system was down with fuse problems.  Com. Bankhead requested that Mr. Howard be present when Huntsville checks the meter to be sure it is being read accurately.

12:05 p.m., meeting was recessed for lunch.

1:30 p.m., meeting reconvened.

RANDOLPH COUNTY COMMISSION MINUTES
August 10, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:30 a.m., Com. Myles called the meeting to order.

Commissioners read correspondence.

The jail census was reported at 75 total, 3 on furlough.

11:10 a.m., County Clerk Jim Sears came before the Commssion for discussion of the tax rate information from the Auditor’s office.  $176,257 is the amount that the County can recoup, .0578 is the rate.  Mr. Sears suggested contacting Becky Webb in the Auditor’s office.

The Commission set the hearing for August 29 at 11 a.m. and Mr. Sears will fax the legal ad to the paper.

Bid open for laundry will be August 15.

11:45 a.m., Bill Dougherty reported on a “request” for rock from a county resident, noted he would probably be short for the year, and suggested it be denied.

11:50 a.m., Com. Galaske moved the meeting be adjourned; motion carried (3-0).

Com. Bankhead moved that the Public Administrator and the Prosecuting Attorney’s offices be moved to the Moberly Courthouse with an opening date of October 1, 2006.  After that, the County will quit paying rent and utilities.  In discussion, Com. Bankhead noted that this gives time for planning and moving.  Com. Galaske noted that the Prosecuting Attorney is in breach of statute by paying county funds for rent without a contract but preferred to wait until the end of the year.  Com. Bankhead wants to save the rent money which would be paid from October-December to help offset the cost of the move.  Com. Myles noted he would abstain from the vote because he had no idea of the actual cost to the County.  Motion carried; (2-0), with Com. Myles abstaining.  Com. Bankhead typed a memo to the Public Administrator and Prosecuting Attorney and the clerk was instructed to send both by certified mail.

1:45 p.m., the Commission reviewed the financial situation in the Commerce Bank Justice Center accounts, checking balances and planning for the October payment and beyond.  A request can be made in November to transfer approximately $47,000 to General Revenue to reduce the amount needed at the end of the year.  Discussion ensued about when to transfer the funds.

2:15 p.m., Com. Myles moved to transfer $35,000 from General Revenue to the Justice Center account before the end of August; motion carried (2-1) with Com. Bankhead voting no.

Commissioners studied the budget expenditures to date, reviewing accounts under and over budget.

Visitors to the meeting were Mike Lear (radio), Harry Hall, and Rep. Therese Sander.

3:00 p.m., Com. Bankhead express his dissatisfaction in how meetings are handled in dealing with the press and press conferences, noting that all three commissioners aren’t included in comments.  He wants to be open to the citizens but wants all to have access to the press.  Com. Bankhead moved to terminate the weekly press conferences.  Harry Hall commented from the audience that he likes that the media covers the Commission and doesn’t want the public cut out.  Com. Bankhead inquired if the current meeting was being recorded and Com. Myles replied that it was.  Com. Galaske stated that he has problems with recording meetings unless all being recorded are told, that all involved should have copies, and that a copy should be filed in the County Clerk’s office.  Com. Bankhead’s motion failed, (1-2) with Com. Bankhead voting yes and Com. Myles and Com. Galaske voting no.

3:20 p.m., the meeting was adjourned.  Commissioners visited with Rep. Sander about the need for legislation to address the funding of 911 costs from cell phones in addition to landlines.

RANDOLPH COUNTY COMMISSION MINUTES
August 15, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Visitors included Gerald Luntsford, Edwin Lynch, Amy Compney, Janet Morales.

9:55 a.m., Com. Myles called the meeting to order.  Com. Galaske moved approval of the agenda; motion carried (3-0).  Collector Sheila Miller came in to discuss splitting a piece of property to help a citizen get his truck licensed, wanting the Commission’s approval.  She will bring in a court order.

Com. Bankhead moved approval of the minutes of August 9 and 10 with minor changes; motion carried (3-0).

Com. Galaske moved approval of a court order to mow the Thomas Hill Cemetery; motion carried (3-0).

The jail report showed a census of 91 but over 20 of those are weekend only commits.

The low fuel bid was MFA for $2.725, copies faxed.

10:05 a.m., Rick Howard was present to discuss the installation of fuses.

Edwin Lynch questioned the Commission again about moving elected officials back into the Moberly Courthouse.

Clerk Jim Sears reported a phone call inviting the Commission to Precision Printing for a visit by Governor Blunt on August 16 from 9:00-9:45 concerning economic development.  Com. Galaske indicated the Commission had a prior obligation scheduled concerning emergency planning.

10:40 a.m., Coroner Gerald Luntsford indicated he knew of a person interested in purchasing the old county nursing home building and adjacent parking.  Com. Galaske reported that the Huntsville Historical Society had been given the option to take it over and put it on the historical register and the Commission is waiting to hear from Thurlow Schauffler regarding this.  Com. Galaske contacted Mr. Schauffler by phone; he indicated he has received the forms and is in the process of completing them.

10:55 a.m., Troy Clayton from Aramark came for the bid opening for laundry services at the jail.  County Clerk Jim Sears came in with one bid from Aramark (formerly Midwest Linen) with the same prices as last year except an 8% energy charge rather than 15%.  Com. Galaske moved to approve the Aramark bid with that change.  It was decided to finish 2006 with a month to month agreement until the end of December, with the new bid approval for 2007 to take place after Jan. 1, 2007 to get the bidding process on a calendar year basis; motion carried (3-0).  The bid should be attached to the minutes.

11:10 a.m. Commissioners discussed building bridges.  Com. Bankhead still wants a BEAP study on the low water crossings.  Com. Myles wants to look at this if it does not cost over $2000.  Com. Bankhead will contact MoDOT about that and also about the railroad bridges (again).

11:15 a.m., Commissioners discussed the opening on the Library Board.  Com. Galaske said he had been given the name of Anne Miller, retired kindergarten teacher, as a possibility.  Com. Myles instructed the clerk to issue a press release seeking applicants through August 31.

Com. Myles gave Com. Bankhead the names of three people that John Mann had dealt with on bridges in Kansas City.

11:20 a.m., Com. Galaske moved to put cell phone services out for bid; motion carried (3-0).

Amy Compney, whose last day at the Moberly Monitor-Index is today, brought in her replacement, Janet Morales, to introduce to the Commission.

Com. Bankhead moved approval of the invoices as presented; motion carried (3-0) and checks were signed.

11:30 a.m., Com. Myles moved approval of the four erroneous assessments as presented by Collector Sheila Miller ( $2895.22, -771.55, -218.19, -84.55); motion carried (3-0). 

Commissioners signed the official minutes for July 25, 27, 20 and August 1 and 3.

11:35 a.m., Com. Bankhead moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
August 22, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the agenda with one change, Mr. Kisslinger will come on Thursday instead; motion carried (3-0).  The jail log showed 79 with 3 on furlough.  Commissioners read and handled correspondence.

10:20 a.m., Com. Galaske moved approval of the minutes of August 15; motion carried (3-0).  Com. Bankhead asked about bookcases for the Justice Center and Com. Galaske replied that they arrived on Monday.

10:35 a.m., Com. Bankhead moved approval of the invoices as presented; motion carried (3-0) and checks were signed.

11:05 a.m., Bill Dougherty came in to discuss with Commissioners progress south of Renick, junk near Cairo, progress on the road to Holiday Acres, and that one employee would be leaving.  He was asked by Com. Myles to check on CR 1750 and will meet Com. Galaske and Bankhead for a tour at 1:30.

11:10 a.m., Moberly Police Chief Mike Garbulski, Assistant Chief Dennis Cupp, City Manager Gary Edwards, 911 Coordinator Joan Joseph, and Deputy Clerk Carol Summers came in to discuss the contract for an emergency operations center.  A letter has been received from County Attorney Mike Fusselman concerning the contract.  Extra space at the Ambulance District center will be renovated to house this emergency operations center in the event that it must be moved from downtown Moberly.  Estimated cost is about $17,000 for remodeling, air conditioning, and bathrooms.  Chief Garbulski hopes the County can contribute up to $8,500, but noted he was aware of the County’s financial situation and was prepared to proceed alone if necessary.  Com. Galaske thinks the Ambulance District should share in the costs.  The police will also be using the facility for training and a sub station.

Chief Garbulski also expressed concerns about the shortage of 911 funds and agreed that more revenue is needed for 911, preferably from a tax on cell phones.  The Missouri Police Chiefs’ organization is in the process of drafting legislation to deal with this issue.  Lawsuits are also in process for cities and counties to receive some of the franchise fees and taxes from cell phone companies.  AT&T has indicated a willingness to donate the electronics for the backup for PSAP.  As soon as the agreement is signed, work will begin this fall.

11:35 a.m., Rick Howard came in to report on clogs in the sewage pumps and that finally, the new Vaughn chopper pump has been installed.  He also reported on an electronic problem in the fire alarm, citing a defective strobe light.  Regarding the City of Huntsville water bill for the Justice Center which has been in error for several months, the Huntsville City Manager will attend the Commission meeting on Thursday.

11:50 a.m., Mrs. Linda Kempker came in to inquire about paving of the road between two lots at Sweet Springs Baptist Church and was instructed to contact Dan Niec from MoDOT.

Commissioners discussed a letter from Circuit Clerk Norma Prange.  It was reported that the parking lot at the Justice Center would be paved the Thursday and Friday before Labor Day.  Com. Galaske reported talking to Thurlow Schauffler about the historical designation for the old county nursing home; status on hold.

12:00 p.m., Com. Myles moved meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
August 24, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).  Com. Myles noted that Greg Stratman was unable to be here today and that Nov. 19-21 is the annual conference of MAC.

Linda Kempker came by and reported that MoDOT and APEC came by the Sweet Springs Baptist Church and measured the amount of paving necessary for the two lots and road entrance.

10:10 a.m., Com. Myles moved approval of the minutes of August 22; motion carried (3-0).  Commissioners read and handled correspondence.

10:15 a.m., Kerry Kisslinger from Missouri Volunteer Insurance came before the Commission to explain this program.  It has been done on the state level but this is the first year it has been offered to counties.  He has presented it to approximately 60 counties so far and showed a slide presentation that explained the program.  It includes life insurance, short-term disability, vision and dental insurance that employees can purchase with pre-tax dollars at reduced rates.  Spouses can also be covered and very few questions are asked.  It does not cost the County anything.  He requested a meeting be set up with elected officials and one is planned for Tuesday, August 29, at 9:00 a.m. in the Commission office.

10:55 a.m., Com. Bankhead continues checking on the BEAP; officials were out of the office and he will check again, noting that some things the County can take care of.

11:00 a.m., Com. Galaske is trying to check on the Justice Center freezer; no one seems to have records concerning it.

11:05 a.m., Moberly Police Chief Mike Garbulski and Assistant Chief Dennis Cupp arrived with the agreement for completing the alternate Emergency Operations Center.  Com. Myles moved approval of the lease agreement and addendum with the Randolph County Ambulance District and the City of Moberly; motion carried (3-0) and agreements were signed, to be included with minutes.  Chief Garbulski noted that they hoped to start on the project in October.  The Chief will also be visiting with the Deputy Director of the Department of Public Service about the financial situation with 911.

11:35 a.m., Com. Bankhead moved the meeting be adjourned; motion carried (3-0).  A press conference was held following the meeting and there will be no meeting on August 31 as Commissioners have another meeting to attend.

RANDOLPH COUNTY COMMISSION MINUTES
August 29, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:10 a.m., Com. Myles called the meeting to order.  Com. Galaske moved approval of the agenda; motion carried (3-0).  Kerry Kissingler made a presentation to elected officials and department heads concerning a new insurance program, the Missouri Volunteer Insurance Program.  After he completed his presentation and questions were asked and answered, Com. Galaske moved approval of a resolution to participate in offering of this insurance program to all employees; motion carried (3-0).

9:55 a.m., Assessor Richard Tregnago visited with Commissioners concerning his office staff and an internet “quirk” being worked on by Todd.

10:00 a.m., Bill Dougherty came by to discuss road issues with Com. Bankhead.  Commissioners read and handled correspondence.  It was noted that MoPERM will be here on Thursday to inspect buildings.  MFA Oil received the bid for fuel for August 30-September 6 for $2.436.

10:25 a.m., Com. Bankhead moved approval of the invoices presented except one to be paid out of the Justice Center construction fund for wiring the pump; motion carried (3-0).

10:30 a.m., Rick Rowe from Intertel Communications came before the Commission to discuss his research on communication needs and platform upgrades.  He indicated he cannot save the County money on long distance rates after the introductory deal.  He explained the plan to add links between the Justice Center and Moberly, networking calls back and forth to take advantage of local rates.  This requires a T-1 line, with expenditure of $542 on either end per month, with the first two months free.  He may be able to eliminate some analog lines.  Commissioners asked about fax lines, cell phone lines, jurors calling in, and the juvenile office calling the Justice Center.  It will cost about $9,000 to upgrade, plus the monthly fee.  Com. Bankhead stated a desire to proceed with talks with the City of Moberly working toward such a solution.

11:00 a.m., County Clerk Jim Sears and a representative from the Special Road District, Cliff Miller, were present for the tax rate hearing.  Commissioners discussed signing the tax rate that added 5.8 cents to recoup the loss from last year.  There was also an over collection in 2004.  Com. Galaske moved to set the tax rates at $16.99 for General Revenue and $26.02, including the $.058 recoupment, for Road and Bridge; motion carried (3-0).  Next Tuesday the Board of Equalization will re-convene to close out the year at 11:15 a.m.

11:30 a.m., Greg Strattman, Huntsville City Administrator, and Dixie Cochran, City Clerk, came before the Commission to discuss the errors in the water bill charged to the Justice Center.  They noted that July 2006, is billed correctly, the bills in question being January-June 2006.  Com. Galaske stated he had no problem with paying back amounts for 2006 but he objects to adjusting bills for 2005.  He suggested splitting the difference for June-December, 2005, and paying additional charges for 2006, spreading costs over the last four months of this year.  Com. Myles stated he would prefer not to start paying until January 2007, because it is not in this year’s budget.  The amount would be approximately $7,620 for 2005 (half being $3810), $5,300 for 2006, totaling about $9,200.  This would require an additional payment of $2,295 per month for 4 months.  Commissioners also discussed with Mr. Strattman the reduced price services offered to each village from Road and Bridge or 40 hours per year at $40 per hour fee.  Com. Bankhead moved to reimburse the city of Huntsville $1533 per month for 6 months and explore the option of alternative payment (removing of the abandoned water tower in Huntsville); motion carried (3-0).  Mr. Strattman wants to explore a joint effort to pursue an industrial park in Huntsville.

12:05 p.m., Rick Howard reported that MoPERM called him to open the Moberly Courthouse for inspections.  He also reported on the Trane compressor difficulties and is going to talk to Wayne’s about getting parts.  The companies are gone who set up the system and understand it.

12:10 p.m., Com. Myles moved approval of court orders to mow the Thomas Hill and Johnson cemeteries; motion carried (3-0).

12:15 p.m., Com. Galaske continues to follow up on repairing or replacing the freezer in the Justice Center.

Com. Bankhead reported on the BEAP study, that there is no cost since it is not a full study.  He’s putting together a list, will need to prioritize.  He has talked to KC Southern RR about a federal program that has an 80/20 cost share.  The railroad indicated they would rather take out the bridge than replace it.  Com. Bankhead will continue research on the issue.  He suggests taking 5 bridges on the list and 4 low water crossings and pursuing this with Shaffer Kline and Warren.

12:20 p.m., Com. Myles moved approval of the minutes of August 24; motion carried (3-0).

Com. Myles will follow up with researching catch pins to deal with plumbing issues in the JC cells.  Rinkleer Materials out of Marshall was the low bidder on the pre-cast jail cells.

12:25 p.m. there are no issues for the November ballot.

1230 p.m., Commissioners signed the official minutes of August 3, 10, 15, and 22.  Com. Galaske moved meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
September 6, 2006

The Honorable Commission convened in a meeting of the Randolph County Commission with the following present: Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner and Doug Galaske, Eastern District Commissioner.  Clerk Nancy Copenhaver was not present for the meeting, so Commissioner Bankhead recorded the minutes of the meeting. 

1:30 p.m.  Meeting was called to order.

1:40 p.m.  Commissioner Bankhead made a motion to approve the agenda.  Vote was unanimous.

The commission reviewed correspondence and signed checks, as presented.

Weekly fuel bid was awarded to MFA Oil, at a price of $2.26 per gallon for diesel fuel. 

1:56 p.m.  Pres. Commissioner made a motion to approve the minutes for August 29th, with two corrections (the correction of a name and a time).  Vote was unanimous.

1:58 p.m.  Commissioner Doug Galaske made a motion to approve the invoices as presented.  Vote was unanimous.

2:00 p.m.  The commission opened the bids for cellular service for Randolph County.  The commission received two bids.  Companies bidding for service were U.S. Cellular and MissValley.  The commission decided to make copies of the bids for the commissioners to review and to vote on winning bidder at later meeting.

2:06 p.m.  Pres. Commissioner Jim Myles made a motion to approve a court order for cemetery mowing, from the Trinity Cemetery Fund.  Vote was unanimous.

Will Ellis of Dedicated Vending Services approached the commission regarding vending machines within Randolph County buildings.  Mr. Ellis stated that he had bought the machines from Mr. Dysart and wanted to speak to the commission regarding such machines.  Commissioner Bankhead stated that there was another individual interested in putting machines in county buildings and recommended the county accept bids for the service.  A date will be set later for opening of the bids.

Commissioner Galaske stated that he had received a phone call from a resident of Holiday Acres, commenting on how good County Road 1660 looked and the resident also encouraged the county to set a lower speed limit on the road.  The resident also complained about the trash trucks speeding on the road, Commissioner Bankhead stated he would contact the company to relay the complaint.

2:23 p.m.  Pres. Commissioner Myles made a motion to recess the commission meeting, for the purpose of opening the Board of Appeals.  Vote was unanimous.

2:25 p.m.  Commissioner Bankhead, President of the Board of Appeals, reconvened the meeting of the board.  

Richard Tregnago (Randolph County Assessor) informed the board that there was no further business to be brought before the board.

2:27 p.m.  Pres. Commissioner Myles made a motion to close the Board of Appeals; Mr. Tregnago seconded the motion, with the vote being unanimous.

2:30 p.m.   Pres. Commissioner Myles made a motion to re-appoint Margaret Gairrett to the Little Dixie Regional Libraries Board.  Ms. Gairrett was already on the board, but her term had expired.

2:34 p.m.  Commissioner Galaske made a motion to appoint Robert H. Bauer to the Little Dixie Regional Libraries Board, to replace Sande Bautista.  Ms. Bautista’s term was not up until 2009, but she resigned from the board.

2:40 p.m.  The commission discussed the National Flood Insurance Program, which was passed by the voters of Randolph County in August.

The commission discussed whom to appoint as the Flood Plain Administrator.  It was discussed that Joan Joseph (911 Coordinator) would be the best person for the position.  When an individual builds a new home in Randolph County, they would have to speak with the 911 Coordinator to get an address.

The commission also reviewed the application to join the National Flood Insurance Program and the resolution that must be passed by the county.

3:15 p.m.  Com. Bankhead made a motion to adjourn.  Vote was unanimous.

RANDOLPH COUNTY COMMISSION MINUTES
September 7, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order.  Com. Bankhead moved approval of the agenda; motion carried (3-0).

10:15 a.m., Com. Myles moved approval of the minutes of September 6 with minor changes; motion carried (3-0).  Commissioners signed the official minutes of August 24 and read and handled correspondence.  An invitation was received from the Cairo Village Board to attend their meeting at 7:00 p.m. on September 11.

10:25 a.m., 911 Coordinator Joan Joseph and Deputy County Clerk Carol Summers came in to discuss the responsibilities of the new position of Flood Plain Administrator which will be needed when the new ordinance is passed.  Mrs. Joseph had several questions after reading the information.  Com. Galaske suggested contacting Dale Schmutzler to help clarify responsibilities and also checking with the administrator in the City of Moberly.

10:40 a.m., Com. Myles moved to table the agenda items for 10:30, 10:45, and 11:00 until Mr. Schmutzler can answer questions; motion carried (3-0).

11:05 a.m. Road and Bridge Supervisor Bill Dougherty came in to discuss his budget; he is concerned that he is over budget in some areas and may need to stop several projects.  He asked for guidance from the Commission as to what work should proceed and what jobs he should ask his employees to do.  Commissioners examined the budget and expenses so far, suggesting several areas where changes can be made.

11:20 a.m., Com. Bankhead reported that Will Ellis had dropped off a bid for vending machines and asked what the Commission wished to do.  Com. Galaske suggested calling Dale Court to see if he also wants to submit a bid.  Com. Bankhead did this.

11:40 a.m., Com. Myles moved to approve a $1289 payment from Commerce Bank for electrical connections for the new chopper pump; motion carried (3-0).

11:40 a.m., Commissioners studied the financial report and discussed transfers of funds.  Com. Myles said the transfer of funds from the Justice Center fund to General Revenue, then paying it back, should take place to keep the budget straight.  Com. Bankhead moved to transfer from Road and Bridge to General Revenue the administrative fee owed to date, to the end of September; motion carried (3-0).

12:00 p.m., the Treasurer’s report was distributed for study.

The Commission will meet on September 12 at 10:45 in Huntsville, with Com. Bankhead preparing the agenda; Com. Myles will be attending a meeting in Columbia.

12:10 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).  Mike Lear from the radio station arrived for the weekly press conference.

RANDOLPH COUNTY COMMISSION MINUTES
September 14, 2006

The Honorable Commission convened in a meeting of the Randolph County Commission with the following present: Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner and Doug Galaske, Eastern District Commissioner.  Clerk Nancy Copenhaver was not present for the meeting, so Commissioner Bankhead recorded the minutes of the meeting. 

9:04 a.m.  Meeting was called to order.

9:08 a.m.  Commissioner Galaske made a motion to approve the agenda.  Vote was unanimous.

The commission reviewed correspondence and signed checks, as presented.

Pres. Commissioner Myles stated that Public Administrator Glenda Winkler informed him that October 17th, would be the best day to move her office to the Moberly Courthouse.

9:11 a.m.  Pres. Commissioner made a motion to approve the minutes for September 12th. 2006.  Vote was unanimous.

9:30 a.m.  Sheriff Mark Nichols and Chief Deputy Nevin Turner approached the commission, regarding the following issues:

  • Sheriff Nichols received information from ARAMARK, regarding food service for the county jail.  The county currently is under contract with Regional Catering, but the time for re-bidding catering service is approaching.  Commission agreed to put out for bids catering service for the jail.
  • Sheriff Nichols stated he was approached by Advanced Correctional Healthcare regarding the health care contract for inmates.  The current contract is for one year with an annual interest of 7%, according to Advanced Correctional Healthcare, if the county signed a 3-year contract, the annual interest would be 2.5% per year.  The commission agreed to look into a 3-year contract.
  • Sheriff Nichols reported that one of the department’s vehicles was inoperable, due to a bad motor, which now leaves the county with no spare vehicles.  Sheriff Nichols stated that he has found a 2002 Chevy Blazer (64,000 miles) at state surplus for $9900 dollars.  Sheriff Nichols stated he believed he could get the state surplus to come down on the price and that this would be paid out of the sheriff’s fund.  Pres. Commissioner Myles made a motion to approve the sheriff’s purchase of a vehicle for an amount up to $9900 dollars out of the sheriff’s special fund.  Vote was unanimous.
  • Sheriff Nichols informed the commission that he was looking into the possibility of putting laptop computers in some of the county’s patrol cars.  The laptops, which would be purchased from the state at $100 dollars each, could be used by road officers to work on their reports, without having to continually go back to the sheriff’s office.  The sheriff has placed a reserve on 10 computers, which have not yet arrived.  The cost of programming the computers and other software/hardware would be an additional expense.
  • The sheriff stated he had done some research on the cost of utilizing the video arraignment equipment.  The ISDN line which would be necessary would be an additional cost of $4500 dollars to the county.  The commission is going to look into other possible ways to use the equipment or ways to reduce the cost.
  • The sheriff provided information to the commission, regarding what would be necessary for the county to provide an animal control officer (to include: deputy salary, vehicle, animal cage, equipment and boarding of animals).  Pres. Commissioner Myles stated that he was interested in the position; due to a problem with animals within the county.

10:24 a.m.  The commission reviewed the bids that had been received by the county for cellular phone service.  The county received two bids: Chariton Valley’s bid for cellular phone service was $431.30 per month and U.S. Cellular’s bid for cellular phone service was $473.98 per month.  Commissioner Bankhead stated that he was concerned about Chariton Valley’s cell coverage of the county and that Chariton Valley was unwilling/unable to bill the county individually for each individual office.  Therefore, Commissioner Bankhead made a motion to approve U.S. Cellular’s bid of $473.98 per month for service.  Motion carried 2-0.  Commissioner Galaske abstained from the vote, due to a possible conflict.

Pres. Commissioner Myles stated that he had attempted to contact Rinker Materials, regarding clean outs and catch pins for sewer pipes at the justice center.  He has been unable to get hold of anyone and is going to continue to try.

10:30 a.m.  The commission contacted Brent Varzaly of Commerce Bank in Kansas City, regarding the Justice Center fund.  The commission reviewed the county finances and budget for the Justice Center and for the county.

11:01 a.m.  Pres. Commissioner Myles made a motion to transfer $141,000 dollars from the “revenue” fund to the “operations” fund within Commerce Bank and to transfer $14,292 from “revenue” fund to the “construction” fund.  Vote was unanimous.

11:05 a.m.  The commission recessed for lunch.

1:46 p.m.  Commission reconvened

Commissioner Bankhead proposed moving an employee from Road and Bridge to Maintenance, to assist Rick Howard.  Com. Bankhead stated he was still opposed to the layoff of Road and Bridge Employees and this move would ensure at least one individual could be kept employed, as well as it would assist Rick Howard, who has often commented as to the need of assistance.  Both Myles and Galaske stated they were opposed to a long term move, due to budget constraints, but it could possibly be done on a temporary basis.  This issue was tabled to a later date for further discussion.

2:00 p.m.  Pres. Commissioner Myles made a motion to adjourn.  Vote was unanimous.

The commission held its weekly press conference with members of the Monitor-Index and KWIX/KRES radio.

RANDOLPH COUNTY COMMISSION MINUTES
September 19, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:02 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (2-0).  Com. Galaske arrived.  Commissioners signed the official minutes of September 7 and read and handled correspondence.  Fuel bid was awarded to MFA for 9/20-9/27 for $1.876.

10:15 a.m., David Moser came before the Commission concerning a problem with ditches near his road near Cairo, and the possible misalignment of a sign.

10:35 a.m., Com. Myles moved approval of erroneous assessments of $845.62, 2,357.45, -43.97, -270.48, -9243.58, -9324.32; motion carried (3-0).  After studying the invoices presented for payment, Com. Myles moved approval; motion carried (3-0) and checks were signed.

10:45 a.m., Brad Larsen of Mark Twain Council of Governments visited with Commissioners to gather information about transportation concerns for the County.  His purpose was to find out what should be added to the “want list” and to supplement MoDOT’s list with more public input.  Com. Bankhead mentioned priorities of intersections of Highway 63 and P and NN and Com. Galaske added caution lights for 63 and K and Jacksonville.  The one regional need expressed would be the future four-laning of Highway 24.

11:00 a.m., Although not on the agenda, representatives from the Moberly Special Road District came before the Commission to discuss their desire for the County to replace a bridge over Sugar Creek.  Jerry Jeffrey, Ted Sander, Cliff Miller, and Ron Watts with MoDOT were present.  Mr. Sander noted that after doing some research, he agreed that the County has the right to withhold 20% of the MSRD’s funds and law does not require the County to build bridges.  He did note that it has been at least 7 years since a bridge was build by the County in the MSRD.  There ensued discussion of the BRO funds, other bridge needs of the county, and lack of funds for construction.  Ron pointed out some options for match money.  One bridge that is rated deficient may have been replaced and he will check into that.  Com. Bankhead sent off a request to Shaffer, Kline, and Warren; this will be done when money is available.

12:00 p.m., Com. Myles moved to table the 11:15 item until Thursday; motion carried (3-0).

12:05 p.m., Com. Myles recessed the meeting and Com. Bankhead moved that the Commission go into closed session for the purpose of discussing personnel (610.021); motion carried (2-1), with Com. Myles voting no. 

12:30 p.m., Com. Myles moved to adjourn the closed session and reconvene the open session; motion carried (3-0).

12:30 p.m., Com. Bankhead asked Bill Dougherty to check on the complaint expressed earlier by David Moser.  Com. Galaske asked him to also take a look at CR 1745.

12:35 p.m., Com. Bankhead moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
September 21, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

9:05 a.m., Com. Myles called the meeting to order and Com. Galaske moved approval of the agenda; motion carried (3-0).  Com. Bankhead moved that the meeting be recessed and the Commission go into closed session to discuss personnel issues; motion carried (2-1) with Com. Myles voting no.

9:50 a.m., the meeting reconvened.  Commissioners read and handled correspondence.  All votes in to go into closed session or in closed session will be by roll call in the future.

10:10 a.m., Com. Bankhead moved approval of the minutes for September 19 (with changes); the closed meeting of September 19, and for September 14; motion carried (3-0). 

10:15 a.m., Com. Myles moved to approve the court order for mowing the Thomas Hill Cemetery; motion carried (3-0).

10:15 a.m., Dale Schmutzler of SEMA, Joan Joseph 911 Coordinator and assistant Carol Summers met with the Commission to discuss implementation of the flood insurance program and requirements for the coordinator of that program.  Com. Bankhead left the meeting temporarily.  Com. Galaske noted that Mrs. Joseph would be mainly a gatekeeper; if someone wants to build in the flood plain, the proposal would be referred to the Commission.  There was also discussion as to the need to contact power companies for advice in dealing with these issues.  Mr. Schmutzler was helpful in explaining procedures.

10:55 a.m., Rick Howard came by to inform the Commission that he would be on vacation for a week or so beginning on October 12.  Com. Myles requested a supply of repair request forms.  Mr. Howard also reported checking with Moberly Electric to price a snake and approval of a drum machine will be on a future agenda.

11:05 a.m., Com. Bankhead returned to the meeting.  Rick Howard discussed some additional maintenance needs and reported that the new pump at the Justice Center seems to be working satisfactorily.

11:40 a.m., Commissioners discussed costs of operation of the Moberly Courthouse.  Com. Galaske noted that the phone bill has not increased.  Utility costs from January 1-June 30 of 2005 (when occupied) were $9,335; utility costs from January 1-June 30 of 2006 when generally unoccupied were $9,352.  Com. Bankhead thus noted no substantial increase/decrease in utility and no increase in janitorial.  He also noted a need for additional maintenance help for both Moberly and Huntsville Courthouses and that he would prefer to hire one of the former road and bridge crew to help Rick Howard.  Com. Galaske stated he believed that current road and bridge crews could handle the work.  Com. Bankhead indicated that labor costs (for remodeling to accommodate the Public Administrator) would cost only a few hundred dollars plus labor.

Com. Myles noted that June-August of 2006, utilities in the Moberly Courthouse ran about $1200.

A question from Dennis McKeown about a road (Hayden Road near Cairo) has been referred to Town and Country Abstract, Terry Goessling.  A letter will be sent to Mr. McKeown stating that the Public Road on the Hayden property will be taken over and maintained by the County.

1210 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
October 3, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:10 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).  Carol Summers, deputy clerk, came in to ask questions about the handling of insurance and pay for the four Road and Bridge workers whose jobs were eliminated.  She requested a letter indicating what should be done and was given a copy of the minutes.

Commissioners read and handled correspondence.  The fuel bid was awarded to MFA for October 4-October 11 for $1.918.

10:15 a.m., Com. Myles moved approval of the minutes of September 29 with the addition of a name; motion carried (3-0).

10:20 a.m., Sheriff Mark Nichols came before the Commission with a certificate awarded from attendance at an agroterrorism class.  Com. Bankhead questioned him about procedure for the Mayor of Higbee to write tickets but that she was unable to obtain license plate information.  Sheriff Nichols explained the certification standards but said he would return with an answer.

10:30 a.m., Commissioners studied the invoices presented for payment.  There were questions about the water bill from the City of Huntsville.  They deleted the transfer from the Justice Center to General Revenue for the 5% administrative fee from the invoice.

Darin Barfield, Mayor of Renick called about maintaining a building designated as historical and was referred by Com. Galaske to Ralph Gerhard or Thurlow Schauffler.

10:40 a.m., Com. Myles moved approval of the September 26 minutes with one correction; motion carried (3-0).  Com. Myles requested that the County Clerk check with Huntsville to see if the amount requested on the invoice included the underpayment for the water bill, and if not, to pay it so that it is 1/3 paid.

Brent Varzaly wants George Esser’s signature for payment out of the construction fund and Com. Myles signed it.  The official minutes of September 14, 19, 21, and the closed meeting of Sept. 19 were signed.

10:50 a.m., Com. Bankhead called Huntsville to notify them that the Road and Bridge department is unable to removed the city’s water tower.  Huntsville indicated they would send the invoice for the first two months owed for back bills and will send Mr. Strattman to talk with the Commission about completing this agreement.

10:55 a.m., Com. Myles moved approval of the invoices as presented, with previous changes noted; motion carried (3-0).  Com. Myles signed a certified copy of the Assessor’s salaries, costs, and expenses.  Court orders were approved to mow the Trinity Cemetery for $60.

11:00 a.m., Com. Myles moved approval of the three changes in assessment presented as court orders for Tammy and Chris McDowell ( $10,020), James Grant (-$1390), and Magic Media (-$130.00); motion carried (3-0).

11:05 a.m., Com. Myles presented a sample resolution for flood insurance ordinance.  Com. Galaske moved approval of the resolution; motion carried (3-0) and it was given to the clerk for re-typing.  Roll call:  Myles (yes), Galaske (yes), Bankhead (yes).

11:15 a.m., Commissioners filled out the application for participation in the National Flood Insurance Program and forwarded it to County Clerk Jim Sears to obtain data on the structure.

11:20 a.m., Com. Galaske moved passage of the flood insurance ordinance as presented by SEMA; motion carried (3-0).  Copies of all four should be attached to the minutes.

11:20 a.m., Commissioners discussed the ballot certification for the flood insurance issue.  Dale Schmutzler said that the County needs to certify that this was approved by County voters in the non-incorporated areas.  County Attorney Mike Fusselman has advised that all could vote on the issue.  Com. Myles suggested writing a letter to attach to the vote results to reduce the vote by the Moberly votes and that it would still pass.  Mr. Fusselman will be contacted to write such a letter.

11:25 a.m., Com. Bankhead reported that he and Bill Dougherty had been to Renick to look at the area where that village had requested a road be rebuilt.  They suggest a survey be done and easements be checked to know exactly what the job will entail before committing to it.

11:30 a.m., Com. Galaske reported a phone call from a man who wants a speed limit enacted on CR 1660 as promised; Com. Myles will put that on the agenda for Tuesday.  Another call was received from Walter Cross complaining about ditches and widening of a road; Com. Galaske will look at it.  Com. Bankhead reported complains about the road to Timberlake Golf Course from the owner, claiming that part of it belongs to the County.  Com. Galaske reported three calls about dust on that road that he referred to Larry White of the MSRD and the County Health Department.  Com. Bankhead will look at this road (CR 1450) for possible speed limit and Com. Myles will ask Mr. White to do a speed study on the road.  Brian Brumhagen from near Clark, wants a letter from the Commission for standards of CR 2695.  He is auctioning his property and wants to know what would need to be done to bring the road to the county standards to accept the road.  He has been given a copy of such standards.

11:40 a.m., the bids for meals for inmates will be opened on October 12.  This meeting will not begin until after the Highway 63 opening that day, probably starting about 11:00 a.m.

11:45 a.m., Commissioners discussed plans for the Northeast District Commissioners’ Meeting to be hosted in Moberly on October 5, including the press release, program, list of sponsors, and other details.

11:55 a.m., Commissioners will ask County Clerk Jim Sears to put out the bid for the treasurer’s bond, to be done annually.

Com. Myles reported an e-mail from Bill Luntsford concerning surplus property near the Justice Center (the old county farm), asking for a price or that it be put up for bid.  Com. Galaske and Com. Bankhead prefer to hear from Thurlow Schauffler first, since the Randolph County Historical Society had been given the first option to take over the property.

12:10 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
October 10, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order.  Com. Bankhead mentioned he could not get speed limit information.  Com. Myles does not have anything new of Mayor Barfield’s request.  Com. Bankhead moved approval of the agenda, removing the 11:30 item; motion carried (3-0).  Commissioners read and handled correspondence.  Reported jail census is 71.

The fuel bid was awarded to Brownfield Oil for October 11-17 for $1.949.  Com. Galaske reported that he had talked to Com. Craig Jones of Macon County about the Regional Council of Governments and the invoice for 2005 and 2006 was finally received (for $4733).

10:15 a.m., Com. Myles moved approval of the minutes of October 3; motion carried (3-0).  Com. Galaske moved approval of court orders for mowing the Thomas Hill and Johnson Cemeteries; motion carried (3-0).

10:25 a.m., Com. Myles signed Resolution #4, 2006, witnessed by Nancy Copenhaver, Deputy Clerk, in the absence of County Clerk Sears.  Commissioners signed the ordinance.  All must be sent in:  the ordinance, resolution, application, and certification of the vote (which is not yet available).

10:30 a.m., Assessor Richard Tregnago joined commissioners to discuss the RFP for personal property software.  Three companies responded.  Mr. Tregnago explained the criteria he looked at and ranked proposals by experience and personnel.  Com. Galaske moved to accept the Vanguard proposal for less than $7,000 per year, assuming inclusion of a clause to terminate or adjust price after one year if the legislature adjusts personal property; motion carried (3-0).  Mr. Tregnago reported connectivity problems with the internet service and requested help in finding a solution, noting that his office should not be solely responsible for technology maintenance.  Com. Bankhead reiterated his support for creating a County IT staff position.  The application form for flood insurance was given to Mr. Tregnago for his input.

11:05 a.m., After some discussion, Com. Galaske moved approval of a resolution setting the speed limit on CR 1660 at 45 mph; motion carried (3-0).  There was discussion as to load limit, which was not implemented.

Com. Myles reported he had received a complaint of a new junkyard on the first road west of the Rothwell Park Complex.  He sent photos to the Sheriff and Prosecuting Attorney.

There will be no meeting on October 12 due to the Highway 63 opening ceremony and NECAC meeting, requiring commissioner participation.

11:40 a.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
October 17, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Visitors present at the start of the meeting included Mike Lear from KWIX-KRES and Mr. Hoffman.

10:00 a.m., Com. Myles called the meeting to order.  After deleting the 11:45 agenda item, Com. Myles moved approval of the agenda; motion carried (3-0).  Commissioners signed a re-print of the speed limit ordinance on CR 1660 after Com. Myles corrected an error on the earlier version.

10:05 a.m., the Commission discussed moving the Public Administrator’s office to the Moberly Courthouse.  Com. Galaske noted that the phone and fax have been moved.  Com. Bankhead called Com. Galaske to have a meeting on Friday because he would be out of town, but due to the agenda not being posted and Public Administrator Glenda Winkler’s comments on the radio, no meeting took place.

Com. Galaske explained the previous meeting with Mrs. Winkler and that the Commission had had no further contact from her.  Com. Bankhead noted that the Commission has done everything they said they would do.  Com. Galaske said that her current office building is not ADA compliant and it is proper for her office to be re-located into the Moberly Courthouse which is compliant.  The Road and Bridge crew is ready to move the office today and Com. Bankhead reported that the area is cleaned and ready to occupy, continuing that he was upset to hear on the radio and get a news release today that Mrs. Winkler does not intend to move.  He stated that she determined the moving date and did not come in for any time extension.  Com. Galaske stated if she wants to pay for her own phone and rent, so be it.  Com. Myles indicated that Mrs. Winkler is an elected official operating in her own capacity and he is not responsible for her decision but that he is concerned about the appropriateness of the Road and Bridge crew moving personal property of individuals.

Com. Bankhead moved that the Road and Bridge crew be authorized to move the Public Administrator’s office, including all personal property from the current location on Ault Street to the Moberly Courthouse on a date to be set by Mrs. Winkler; motion carried (3-0).  The Commission asked that Mrs. Winkler be sent a letter requesting a date that she intends to move, and indicating that the rent is to be paid by the County only through October and the phone and fax have been moved.  The letter was printed and given to Com. Galaske to hand deliver this date.

Com. Galaske received a call informing the Commission that Mrs. Winkler had stopped the transfer of her office phone and fax.  Com. Galaske instructed County Clerk Jim Sears to reinstate the order to move the phone and inform the phone company to refuse any other interference from the Public Administrator.

Commissioners are concerned about how to dispose of property (files, boxes, personal property) stored in the basement of the Moberly Courthouse from years past.  Com. Galaske will contact Judge Hayes who handles most probate, concerning how to proceed.  Com. Myles requested that Road and Bridge keep track of the time they have spent on this project and Com. Bankhead agreed and commented that he hasn’t yet seen a list of materials used either.

Com. Galaske noted that the Commission needs to account for funds collected and deposited and bills to be paid for the Northeast District Area meeting hosted last week.

10:30 a.m., Fuel bid was awarded to MFA Oil for October 18-October 25 for $1.969.

10:40 a.m., Com. Myles moved approval of the minutes for October 10; motion carried (3-0).  November 19-21 is the state MAC meeting so there will be no Commission meeting on November 21.

10:50 a.m., Com. Myles moved approval of two court orders on erroneous assessments of $1018.16 and $181.23; motion carried (3-0).

11:10 a.m., Commissioners studied invoices presented for approval.  Com. Galaske contacted the Sheriff’s office concerning one invoice to the Police Chief’s Charitable Foundation and moved approval of the other invoices, setting aside the one mentioned; motion carried (3-0).

Commissioners discussed the meal bids for the jail, noting that the Aramark bid is stated differently.  Com. Galaske moved to accept the bid from Regional Catering for another year; motion carried (3-0) but Com. Bankhead noted he is concerned that the County has a jail with a fully functioning kitchen that is not being used.  Com. Galaske reported continued difficulty in getting a return call about returning the freezer.

11:15 a.m., Com. Myles reported that he has been looking for the drawings and specs for the sewer cleanouts and can’t find them in spite of George Esser’s directions.  He will call Mr. Esser again for further help.

Commissioners discussed the original MoDOT plans for Highway 63 from Moberly to Jacksonville in relation to a request from Dennis McKeown concerning a particular road.  Com. Bankhead reported a call from Rita Painter from City Bank requesting an assurance from the Commission that they would be assuming control of and maintaining a particular road near property that a customer wished to purchase.  Com. Galaske contacted Dennis Brucks from MoDOT concerning this.

11:45 a.m., Com. Myles expressed concern about maintenance issues at the Randolph County Courthouse in Huntsville, particularly places on the exterior of the building.  Com. Galaske suggested filling in the cracks with foam but not spending much money on it.  Rick Howard will be contacted to look at what is needed and report back.

11:50 a.m. Commissioners discussed the letter from the City of Huntsville requesting payment in full by the end of the year for the mis-read water bill.  Com. Bankhead wants the Huntsville City Manager to come to a Commission meeting to discuss the issue.  Com. Galaske indicated he is in favor of paying the amount over 6 months as voted by the Commission earlier and is opposed to paying any “late” fee; both other Commissioners agreed.  The Commission instructed County Clerk Jim Sears to prepare a warrant for the amounts owed for September and October and present to the Commission for payment.

Chief Deputy Nevin Turner came in to clarify the questioned invoice, noting that it was for training sponsored by that particular organization.  Com. Galaske then moved to approve that invoice with clarifying letter attached; motion carried (3-0).

Com. Bankhead reported on information received from the Sheriff concerning mayors of villages writing tickets.  They cannot run license plates of obtain additional information for tickets because they are not POST trained.  This will need to be done through the city attorneys.  Com. Myles noted that this is a grossly outdated statute that should probably be updated to current situations.

12:00 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
October 24, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Doug Galaske, Eastern District Commissioner was absent due to illness.  Janet Morales from the Moberly Monitor-Index and Mr. Hoffman were present.

10:05 a.m., Com. Myles called the meeting to order.  Sheriff Mark Nichols and Chief Deputy Nevin Turner met with Commissioners to discuss preparedness for violent situations that might arise, particularly in schools, in light of recent events in schools around the country.  A future training event is planned to take place on school grounds, perhaps with students helping in the simulation.  Sheriff Nichols reported that Moberly Superintendent of Schools Bob Bach reported he is planning a training event at Moberly.  The Sheriff’s office has blue prints and plans for all schools in the county, including St. Pius.  Deputy Turner said they would also be looking at licensed preschools.  Commissioner Myles asked if the County should have school resource officers and the Sheriff noted they would like to have D.A.R.E. officers but the state no longer pays for training.  Com. Bankhead commented that the County should be prepared but would like for the Department to look for prevention, too, such as the program “Eddie the Eagle” for younger children.  Com. Myles also mentioned bullying as a problem.  Com. Bankhead thought that the Juvenile Officers should be included in the discussing as they are in the schools regularly.  The Sheriff noted that the Moberly Police and the MSHP would help in any incident. 

Com. Myles asked what the needs of the Department were if there were resources available and several items were listed, including more manpower.  Low salaries and turnover were also cited as problems that need to be addressed.  Com. Myles stated that the County needs to start looking at things the state can do to help.  In the discussion of the County’s financial picture, Com. Myles said he thinks the Justice Center deficit will be about $75,000 by the end of the year.  In answer to Deputy Turner’s question, additional computers have been approved for purchase.

11:00 a.m., Commissioners read and handled correspondence.

11:05 a.m., the fuel bid was awarded to Brownfield Oil for October 25-October 31 for $1.935.

11:10 a.m. Road and Bridge Supervisor Bill Dougherty arrived, reporting on what needs to be done on the Highway 63 Project roads turned over to the County.

Mark Mathis, a landowner, arrived to discuss with Mr. Dougherty and the Commission, some problems with the road in front of his home.  MoDOT had put dirt over gravel on the road/driveway and Mr. Mathis wanted it removed.  After lengthy discussion, it was decided to let Mr. Mathis maintain it as a private road.

11:45 a.m., Commissioners signed the official minutes of September 26, October 3, 10, and 17.

11:45 a.m., Mike Lear from KWIX-KRES came in.

11:55 a.m., Com. Myles moved approval of the invoices presented for payment; motion carried (2-0) and Commissioners signed checks.

12:05 p.m., Com. Bankhead moved approval of the minutes of October 19.  The financial review planned for this meeting was postponed until the next meeting.  Com. Myles reported talking to Ken Mackey of Soloman Boiler Works who was shocked that inspectors said it can’t be repaired as he thinks the boiler in the Moberly Courthouse is repairable.  He will be at the Courthouse at 7:45 a.m. on Wednesday to assess the situation.  Com. Bankhead said he wants to review the statute to see if this might fall under an emergency situation, thus not requiring the bid process, due to the jury trials scheduled and the emergency budget available.  Com. Myles asked Mr. Mackey to schedule a regular check on the heating system each August.  Com. Galaske sent a message that he had talked to Heddinghaus about installing heating units if the boiler can’t be repaired.  The heating system had been determined to be not fit for operation, not necessarily unrepairable.  Com. Myles said the Commission could have a meeting over the phone and he would put out an agenda for an emergency session.  Com. Bankhead will meet Com. Myles at the Courthouse on Friday morning.

12:25 p.m., Com. Myles moved the meeting be adjourned; motion carried (2-0) and the weekly press conference continued with Commissioners discussing the Courthouse situation with the newspaper and radio.

RANDOLPH COUNTY COMMISSION MINUTES
October 26, 2006

The Honorable Commission convened in a meeting of the Randolph County Commission with the following present: Jim Myles, Presiding Commissioner, Chuck Bankhead, Western District Commissioner and Doug Galaske, Eastern District Commissioner.  Clerk Nancy Copenhaver was not present for the meeting, so Commissioner Bankhead recorded the minutes of the meeting. 

10:30 a.m.  Meeting was called to order.

No correspondence, invoices for payments, court orders or checks were presented to the commission for action.

10:32 a.m.  Commissioner Galaske made a motion to allow county offices to close on November 24, 2006.  (Day after Thanksgiving)  Vote was unanimous.  The commission received a letter, stating that State offices were going to be closed on this date, thus prompting the commission to take action to close county offices as well.  The commission agreed that this date should be added to the list of holidays for county offices, in conjunction with Thanksgiving.

The commission discussed Commissioner Galaske’s review of the estimated financial deficit for the general revenue fund, ending December 31, 2006.  (This item was not on the agenda, to be discussed.  The issue was on the Agenda for October 24th, but was tabled, because Commissioner Galaske was not present for the meeting.)  Commissioner Galaske stated that he was predicting a deficit in the general revenue fund of approximately $346,434.01 dollars.  Commissioner Galaske stated this was arrived by taking the current year to date expenses, in addition to the expense of October, November and December from 2005.

Presiding Commissioner Myles stated that he disagreed with Commissioner Galaske’s estimate of the deficit, stating that he is estimating the deficit will be approximately $150,000 dollars.

The commission discussed the issue of work done by MoDOT on county road 1745, which was brought to the attention of the commission when Mark Mathis made a complaint to the commission.  Presiding Commissioner Myles stated that he had spoken with the owner(s) of Unlimited Resources Corp., a neighbor to county road 1745 and was informed that Unlimited Resources Corp. would be in favor of vacating a portion of C/R 1745, which intersects their property.

The commission agreed to contact MoDOT, regarding the possibility of removing dirt that had been added, covering a portion of C/R 1745.  The commission also agreed to inform Unlimited Resources Corp. of the necessary actions needed to vacate a road.

11:00 a.m.  The commission discussed the move of the Prosecuting Attorney’s Office to the Moberly Courthouse.

Commissioner Galaske discussed an opinion provided to him by Ivan Schrader.  Commissioner Galaske quoted RSMo. 570.120 and RSM0. 105.452, which dealt with how/what the Prosecuting Attorney’s bad check fund could be used for and how an elected official could not act on something, as to favor a dependant.

Commissioner Galaske stated that Mr. Schrader recommended the commission obtain counsel to look at the issue of how the PA bad check fund was being used and that Mr. Fusselman would lose his office seat.

Presiding Commissioner Myles stated that Mr. Fusselman (Randolph County Prosecuting Attorney) had informed him that Mr. Fusselman was not going to move his office to the Moberly Courthouse and that Mr. Fusselman would pay the rent for his building, using funds from his private practice, beginning January 1, 2007.

Presiding Commissioner Myles stated that he objected to Commissioner Galaske’s statement, that Mr. Fusselman could lose his job, according to information received from Ivan Schrader. 

The commission decided that if Mr. Fusselman was going to pay the rent for his office from his private practice, the commission no longer needed to pursue another attorney looking at the legality of Mr. Fusselman’s use of the PA bad check fund.  Com. Galaske and Com. Bankhead stated that they wanted some assurance that Mr. Fusselman’s private practice was not going to be funded by county monies, to include office staff, equipment, phone, etc.

Pres. Com. Myles contacted the Prosecuting Attorney’s Office to speak with Mr. Fusselman, to set up a date the commission and he could speak, but was informed that Mr. Fusselman was out of the office.  Pres. Com. Myles gave Com. Galaske, Mr. Fusselman’s cell phone number, which was called.

Mr. Fusselman was unable to give the commission a date as to when he could meet with the commission, because of court and other appointments, but wished to get some agreement made as to his office.  Mr. Fusselman stated that the Howard County Prosecuting Attorney has his office and his private practice in the same building.  It was agreed that a copy of the agreement between the Howard County Commission and their prosecutor needed to be obtained and reviewed, to possibly be used by Randolph County.

Prosecuting Attorney Mike Fusselman requested copies of all minutes, agendas, emails and correspondence, regarding the issue of the Prosecuting Attorney’s office move and questions regarding the use of the PA bad check fund.  Mr. Fusselman stated that he felt that the commission has discussed the issue of his office, without himself or his office being given proper notice.

Commissioner Bankhead inquired if this meeting was being taped; Pres. Com. Myles assured that the meeting was being taped.

12:12 p.m.  The commission discussed the issue of the boiler at the Moberly Courthouse.  Presiding Commissioner Myles stated that he had been informed that the cost of removing asbestos from the boiler room would cost $3500 dollars.  This cost includes $3000 dollars for the removal of the asbestos and $500 dollars for testing of the air in the boiler room.

According to Soloman Boiler Company, repairs to the existing boiler could cost $5000 to $8000 dollars.  A new boiler could cost up to $20,000 dollars.  Presiding Commissioner Myles stated that these were still estimates and that he had not been contact with an actual price.

Commissioner Galaske stated that he had contacted Heddinghaus Heating and Cooling; they recommended replacing the current A/C units, with a heating & A/C unit.  The cost was estimated at $8000 dollars per unit.  The Moberly Courthouse would need three units.  Commissioner Galaske stated he was told that the county could possibly see a dramatic decrease in utility costs, because of a decrease in gas prices going from a boiler to the electric units.

Presiding Commissioner Myles stated that he was going to contact an attorney, regarding whether or not the county would need to put this issue out for bid.  Pres. Com. Myles told of how a Sheriff in another county had been reprimanded for purchasing an A/C unit for his jail and not bidding the work.  Pres. Com. Myles felt that since the estimated costs of the repairs was well over the $4500 dollar requirement for bidding, that the county should put out for bids for the work.  Commissioner Bankhead stated he would be interested in seeing an attorney’s opinion, stating he felt that it was urgent to repair the heating system because of scheduled court and the pending move of the Public Administrator.

12:25 p.m.  Pres. Commissioner Myles made a motion to adjourn.  Vote was unanimous.

The commission held its weekly press conference with members of the Monitor Index and KWIX/KRES radio.

RANDOLPH COUNTY COMMISSION MINUTES
November 2, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk. 

10:05 a.m., Com. Myles called the meeting to order and Com. Bankhead moved approval of the agenda; motion carried (3-0).  No mail or court orders were received.  Com. Myles moved approval of the minutes of October 31; motion carried (2-0).

10:10 a.m., Commissioners discussed the Treasurer’s report for October.  Com. Bankhead noted the lack of receipts from Commerce Bank for the Justice Center fund, which is $92,000 in the negative and $47,000 should have been deposited.  Commissioners called Brent Varzaly to inquire about the transfer and he informed them that the transfer would be made today and everything is on track.  Com. Galaske reported that the County has two extra cell phones after renegotiating that contract.

Rocky’s Pipeline will be sending anew map as the former one was slightly off.

10:15 a.m., Carol Summers brought in the receipts for October, a letter from Medicare, and the LAGER’s report.

10:30 a.m., Jeff Rumbaugh and Mark Mathis came before the Commission to discuss vacation of old CR 1745.  Com. Myles provided Mr. Rumbaugh with the procedures for vacating a road, including the statutory requirement that 12 residents in the township must sign a petition.  The petitioners should allege that the road is useless and an expense to the County.  The petition will then be put on the agenda, posted 30 days before in three public places in Cairo township.

11:00 a.m., Bill Dougherty came in to discuss the road repair needed when cuts are made to install the future gas pipeline.  He and the Commission discussed the conditions on several roads and a request from a man who wants a yield sign installed.

11:28 a.m., Paul Delaney from the Judge’s office came by to check on the progress of the boiler at the Moberly Courthouse.

11:30 a.m., MoDOT engineer Dennis Brucks and his associate were present to meet with Joan Joseph, 911 Director, to discuss naming current “outer” roads.  She suggested Pipeline Road or Cairo Road, and Jacksonville Road.  Other discussion concerned what roads MoDOT maintains, what should be vacated, and what will be come a county road.  Mr. Brucks noted that it is Cairo’s responsibility to put up lights at K and Highway 63.  Com. Bankhead stated he hoped that flashing emergency lights might be obtained from TAC Group.

12:10 p.m., Com. Galaske reported calling two suppliers in Columbia concerning boilers, but neither was interested in coming to Moberly.  He suggests publishing notice, make the bidding period very short, and open them on November 14.  County Clerk Jim Sears will be asked to run a bid for repair.  Estimates received from Solomon Boilerworks were for $12,650 $3,500, or $16,150 and $24,000 for heating coils.  Com. Galaske stated he was in favor of the least amount needed to fix the problem and revisit this at a future date.

Com. Bankhead moved to instruct Mr. Sears to place the public notice of bids due, to be opened at 11:00 a.m. on November 9; motion carried (3-0).

The 12:00 item was moved to the November 9th agenda.  The Commission will not meet on November 9th, election day.

12:30 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0). 

RANDOLPH COUNTY COMMISSION MINUTES
November 9, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Mr. Hoffman was a visitor.

10:00 a.m., Com. Myles called the meeting to order and Com. Bankhead moved approval of the agenda; motion carried (3-0).  Commissioners read and handled correspondence.

10:05 a.m., Sheila Walters came to the meeting to discuss problems with a burned out house near the property where she lives with her husband Charley and children.  Dawn Dowling he earlier called this property to the attention of Com. Myles.  It is located at 1051 CR 2363 and burned on August 12.  Com. Myles visited with Sheriff Nichols who indicated the property has been investigated by the state fire Marshall as an alleged arson, possibly also as a meth lab.  Mrs. Walters reported health problems of her children and sick pets after exposure to the property.  Janet Murray had looked at the property as well, citing a list of possible health hazards.

Com. Bankhead asked about the owner of the property and Com. Myles reported that it is a Mr. and Mrs. Collett.  He is in the Department of Corrections and she is living at 509 W. Rollins in Moberly.  Information received from the Rural Development Corporation of USDA (Annette Schulte) indicates that the Colletts weren’t keeping insurance on the property so Rural Development purchased insurance.  The property was covered when the fire occurred and the insurance paid off.  The amount was applied to the loan and the deed was given to the Colletts.  Com. Myles reported that Prosecuting Attorney Mike Fusselman says there is only a vague nuisance ordinance statewide that would apply here, and Com. Myles’ question is how can the County take over the property to get it cleaned up?  Com. Galaske noted the County could sue the Colletts and get the land and bulldoze it.  Com. Myles suggested approaching the Colletts to give the property to the County to clean up and add to their tax bill.  Com. Myles will talk to Mr. Fusselman and ask him to prepare two documents to move to obtain the property or get it cleaned up.

10:30 a.m., Bill Dougherty stopped by to remind the Commission that he will be on vacation next week, as will four of his employees.  He reported some problems between Mr. Mutter and the County grader operator.  Names for the new roads obtained from MoDOT have not been finalized yet.

10:35 a.m., The fuel bid for November 8-15 was awarded to MFA for $2.057.

10:40 a.m., the County received a check from FEMA for $1800, from earlier tornado damage.

Notice was received from Circuit Clerk Norma Prange to put out a bid for a copier.  Notice was received from Ameren UE about a rate increase.  The Commissioners studied the income statement for October.

10:50 a.m., Com. Galaske moved approval of the minutes of November 2; motion carried (3-0).  Com. Myles moved approval of the one invoice presented for payment (jury script); motion carried (3-0) and checks were signed.

Mark Fuqua had a death in the family and this agenda item will be rescheduled.

10:55 a.m., no bids were received from the advertisements to fix the boiler in the Moberly Courthouse.  Com. Bankhead asked if it was legal to take the one from Solomon and Com. Myles indicated it was.  Com. Galaske reported that Associate Judge Scott Hayes indicated the courtroom in the Moberly Courthouse would continue to be used and heat is necessary.  The quote received from Solomon for repairs was $12,650 and $3,500 to remove the asbestos from another source.  Com. Galaske recapped the four options:  do nothing, repair the boiler, replace the boiler, install a force air system with a heat pump and back up burners.  He had received an estimate of $8,00 per unit, and at least three but possibly five would be needed.  This could cut utility bills substantially.  He said he thinks the window for continued us of the building is 5-10 years.  Com. Myles indicated the building may not be used at all if the part-time prosecutor handles fewer cases.  Com. Galaske indicated that even if the County decided not to use the building, he would be reluctant to give it back to the City of Moberly in unusable condition concerning heating/cooling.

11:05 a.m., Com. Galaske moved to accept Solomon’s bid to repair the boiler and Don Adams to removed the asbestos; motion carried (3-0).  Com. Bankhead wondered if it might be wise to also do repairs to the air conditioning system while the building is closed but Com. Galaske preferred not to spend the extra money at this time.  Com. Myles indicated he was not in favor of purchasing 4-5 units, as it would be too much money.  Com. Galaske indicated that the emergency fund should be the source of the money for repairs.

11:10 a.m, Sheriff Nichols delivered a study he made of deputy and jailer salaries in 14 counties of like population.  Randolph County deputies rank in the lower third of that group, jailers rank higher.  Copies were placed in the budget folder and distributed to all Commissioners.

11:15 a.m., Aubrey Bradley came before the Commission to discuss deer poaching.  He thanked the Sheriff and Commission for providing additional help to control the problem.  Commissioners indicated Sheriff Nichols planned to continue this operation this year as well.  He also showed pictures of damaged mailbox on CR 2445.

Commissioners discussed information sent by Rockies Pipeline and Mr. Bradley informed that the County can require them to bore under roads rather than cut them.

11:40 a.m., Com. Myles recessed the meeting for lunch until 1:30.

1:30 p.m., Commission reconvened.

1:35 p.m., Commission met with John Cochran and Jack Valentine of Valentine Insurance and Jennifer Tisone representing Anthem.

John Cochran provided the county commission with the bids for insurance, which were received from Anthem for renewal.  The bids all provided the same coverage, with a few changes in some areas.  Ranges in annual premium costs were from $390,925.44 dollars to $416,282.88 dollars.  Depending on which plan chosen, the rate increase ranges from 3.99% increase to a 10.74% increase.

Presiding Commissioner Myles stated that he was in favor of the insurance bid, which had the rate increase of 3.99%.  Commissioner Galaske requested that a decision not be made at this time, to give him time to look at each proposal before making a decision.

2:06 p.m., Joan Joseph (911 Coordinator) approached the county commission, regarding the new plat books to be ordered.  She asked what year should be on the books and the Commission agreed that since they would be received in 2007, that should be the date on the books.

Ms. Joseph also stated that the new plat books would not display the full name of property owners on the pages.  In the past, the full first and last names of property owners were display on the maps.  According to the new owners of Marceline Mapping, only one first name will be displayed.

2:20 p.m.,  Presiding Commissioner Myles moved the meeting be adjourned.  Vote was unanimous.

RANDOLPH COUNTY COMMISSION MINUTES
November 14, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Bankhead called the meeting to order as Com. Myles stepped out for a conference call.  Com. Galaske moved approval of the agenda; motion carried (2-0).  Joe Barnes was present to request a resolution for the Randolph County Community Thanksgiving service to be held at 7:00 p.m. on Tuesday, November 21, 2006, at the Apostolic Pentecostal Church.

10:10 a.m., Com. Galaske reported that Ken Mackey from Solomon Boiler Works said that a guarantee on the repairs on the Moberly Courthouse boiler is not included in the bid.  Also, when the tubes are removed and the boiler flushed out, the state inspector must come back to see if enough metal remains; if not, additional repairs may need to occur.  Don Adams will be starting to remove the asbestos on Wednesday morning, with Solomon to begin work around the 20th.  Paula Delaney had called to inform the Commission that there two jury trials are scheduled the week after Thanksgiving.

10:15 a.m., the fuel bid was awarded to MFA Oil, for November 15-21 for $1.985.  Commissioners read and handled correspondence.

10:30 a.m., Com. Myles returned to the meeting and assumed the chair.  Com. Myles moved approval of the invoices presented for payment; motion carried (3-0), and checks were signed.

10:30 a.m., a request from the Public Defender’s office was received and put in the budget file.  Tentative approval was received of the Stop Violence Grant from state and federal sources, with Macon County also contributing to the match.

Com. Bankhead moved to approve the resolution concerning Thanksgiving services requested by the Randolph County Ministerial Alliance, which Com. Galaske had asked to have on the agenda; motion carried (3-0).  A copy was printed, signed, and given to Joe Barnes.

11:40 a.m., Com. Myles reported that Prosecuting Attorney Mike Fusselman is looking at the Collett property issue, notes that there is no evidence of drugs or meth manufacture on the property.  The Sheriff says that the State Fire Marshall’s office is through with their investigation. Com. Myles suggested contacting Tammy Collett, Com. Bankhead suggested she come before the Commission, and it was decided that Com. Myles would compose a document to obtain the property and send it to Mr. Fusselman for his approval.

11:55 a.m., the meeting was recessed for lunch.

1:30 p.m., the meeting reconvened.  Charla Bankhead came in to observe the meeting.

Com. Myles noted that he would like the meetings to be recorded after he leaves the Commission.  Also a new URL will be needed as he owns the current one.  Com. Galaske is in the process of getting a new one, www.randolphcounty-mo.gov.  Com. Myles suggested moving Recorder of Deeds Mark Price’s office to the Moberly Courthouse and also suggested a law enforcement substation in that building.  Com. Bankhead replied that there would be no communication system available like at the Ambulance District, the night patrols would probably be the only ones to use such a station and that Sheriff Nichols is in the process of equipping field officers with computers.  The conclusion was that Sheriff Nichols and Chief Deputy Turner think there is not a need for such a station.

1:50 p.m., Com. Myles brought up the issue of a nuisance ordinance, wishing to keep open the grand for $12,500 for a code enforcement officer.  Com. Bankhead asked what codes would be enforced, as the County has none.  Com. Myles commented that someone needs to check with Bill Dougherty to see if Prathers was ever billed for the installation of a culvert.

Com. Bankhead noted that he had checked with the County Clerk’s office concerning issues needing the attention of the Commission next week, as there will be no meetings; Tuesday the Commission will be at the MAC Conference and Thursday is Thanksgiving.  When Bill Dougherty returns from vacation, he will be put on the agenda to discuss surplus property, possible on the 28th.

2:00 p.m., Bob Bauer came in to observe the meeting.

Returning to the discussion of the nuisance ordinance, Com. Myles suggested the grant could be renewed for several years.  Com. Bankhead wants to see a draft of a nuisance ordinance first. Rick Howard will be put on the agenda for November 16 at 10:30.

Com. Bankhead wants more time to look at the health insurance bids and talk to employees so action was postponed.  Currently, employees are paying $319.66 per employee (paid by the County), and the proposal would increase by 10% to $353.98.

2:15 p.m., Com. Myles handed out a proposal to buy the Commerce Bank building in Moberly to relocated offices.  Discussion ensued of costs, county seat issues, and statutory requirements.  Com. Galaske stated that it is too early to discuss such options until the County debt is reduced.

2:30 p.m., Com. Galaske brought up discussion of moving the Juvenile Office to the old Woodland Hospital property, currently partially occupied by the Randolph County Health Department.  Ross McKinstry has indicated there is amply space and the County could lease an 8-office suite for $550 per month, including utilities.  The basement is also available for $765 for 6,000 square feet, including utilities.  Com. Myles said he thinks this move should be considered.  Com. Galaske noted that Circuit Judge-elect Scott Hayes is in agreement.  This would save the $2318 a month the Juvenile Office is paying in rent.  Com. Galaske noted this would also made sense from a social services perspective.  Beneftis are saving money, better utilization of County property, and easy access to ancillary services.  Perhaps in the future, juvenile court could be held in the basement.  Com. Galaske would like to sit down with the Judge, the Juvenile Office, and the Commission to get this done by the first of the year.  He will contact Judge Hayes and Tena Houston.

2:50 p.m., Com. Bankhead moved the meeting adjourn; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
November 16, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:00 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).  Commissioners read and handled correspondence.  Rick Howard was present.

A message was received from the pipeline company concerning crossing County roads.  Com. Galaske wants to look at the map to determine the busiest roads and ask that they be bored rather than cut.  Com. Myles will call Juan of Rockies Express Western Pipeline and ask for a meeting when Bill Dougherty can be present, possibly on the November 28th agenda. 

10:20 a.m., Com. Myles moved to approve the corrected minutes of November 9 and 14; motion carried (3-0).

10:20 a.m., Rick Howard filled the Commissioners in on the power outage situation that occurred recently at the Justice Center.  Ameren UE was called and replaced the transformer on Friday, but there is a problem in the UPS (Uninterrupted Power Supply) backup.  It threw a breaker and shut itself down.  Mr. Howard suggests something needs to be done to prevent future damage to the system.  He says it is not working properly because it shuts itself down when power is interrupted rather than going on battery backup.  MGE is the name of the UPS system, Galaxy 3000.   He will call with the phone number to contact.  Com. Galaske wants Mr. Howard to get the cost of rewiring to solve the problem, particularly in the jail and the Sheriff’s department.

10:30 a.m., Ken Mackey with Solomon Boiler Works and Assessor Richard Tregnago were present.  Mr. Howard also reported on the problems with the heat register in the County Clerk’s office.  Mr. Mackey explained what he has noticed as he checked the heating system in the Huntsville Courthouse.  He explained how it is supposed to work and what he proposes to do to get the system operating properly.  The cost estimate is about $4,100 with approximately one day’s labor initially.  Com. Galaske moved to accept Solomon estimate to remove the traps and put in an outside thermostat; motion carried (3-0).  Mr. Mackey said that the state should inspect the boiler every other year and the Commission should notify them to do so.

Mr. Mackey also reported on the work at the Moberly Courthouse, noting that the asbestos removal is complete and the air monitoring should be done on Friday.  If that is deemed ok, work on the boiler will begin next week, and he needs a full week to complete the work.  Com. Galaske will call Paula Delaney to let her know about scheduling court around the repairs.  Mr. Mackey was instructed to prepare a maintenance contract for the future.

11:45 a.m., Com. Myles moved to send a letter to Mr. Mathis giving approval to remove dirt from the county road where MoDOT had placed it; motion carried (3-0) and Com. Bankhead agreed to send the letter.

Joan Joseph, 911 Director, came in to discuss a call she received from Moberly Police Chief Mike Garbulski.  He said that the PSAP is coming along nicely and should be completed by December 1.  He indicated that the County’s share of the utilities would run about $200-225 per month.  Mrs. Joseph will contact Chief Garbulski to ask him to visit with the Commission about this issue at a later date.

11:55 a.m., Com. Bankhead moved the meeting be adjourned; motion carried (3-0).  Mike Lear from KWIX came in for the weekly press conference.

RANDOLPH COUNTY COMMISSION MINUTES
November 28, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Mr. Hoffman was a visitor.

10:10 a.m., Com. Myles called the meeting to order and moved approval of the agenda; motion carried (3-0).  Commissioners read and handled correspondence.  Com. Galaske mentioned a need to re-bid the prescription drug program; he will check with County Clerk Jim Sears on the date.

10:15 a.m. the fuel bid was awarded to Brownfield Oil for November 29-December 5 for $2.059.  Com. Galaske moved approval of court orders for erroneous assessments; motion carried (3-0) and the following were signed:  $230.58, =1,580.06, 15,949.20, 6,510.25, and -$5,650.46, -106.43, and –1,856.85.  Com. Myles moved approval of the minutes of November 16; motion carried (3-0).

10:30 a.m., Commissioners studied the invoices presented for payment with some discussion of two, one to DeWeese Photography and the Public Administrator’s rent for December.

10:30 a.m., Road and Bridge Supervisor Bill Dougherty came in to the meeting.  He reported that grader training was conducted yesterday.

10:45 a.m., official minutes were signed for October 17, 19, 24, 26, 31, and November 2, 9, 14.

10:55 a.m., Mr. Dougherty is going to check roads to see which can be bored under instead of cut when the new pipeline goes through.  He will bring this list to the Commission.  He gave Clerk Jim Sears an invoice to bill Larry Prather for culvert installation for $176.  Mr. Dougherty wishes to keep all equipment (road graders) he has for back up and parts rather than selling them, so there is no excess county property to sell at this time.

11:00 a.m., Clerk Jim Sears brought bids before the Commission for surety bonds.  The bid from P. K. Weis Agency for a four-year policy, to be paid up front:  deputy collectors (two) $1,645 each; collector $3,823; treasurer $10,264; circuit clerk $328; recorder $178; county clerk $178.  Valentine Insurance Company bids for the same were:  deputy collectors $3,400; collector 10,200; treasurer $17,765; circuit clerk $595; recorder $340; county clerk $340.  Kenny Teeple declined to bid.  Com. Galaske moved to accept the low bid of $18,061 from P. K. Weis Agency for bonding insurance for four years; motion carried (3-0).

11:05 a.m., Com. Myles moved approval of the invoices presented for payment; motion carried (2-1) with Com. Bankhead voting in the negative due to the payment of December rent for the Public Administrator.

11:10 a.m., Moberly Police Chief Garbulski, Assistant Chief Cupp, and 911 Director Joan Joseph came in.  Mrs. Joseph had a question about the monthly fee for the newly constructed alternate emergency center and what fund it would come out of.  Chief Garbulski reported that the amount (around $200) was for two 911 trunk lines and two administrative lines and Com. Galaske indicated it would be paid out of General Revenue.  The ambulance district is to take care of electric and water in exchange for not paying for sewers.  The ambulance district also paid for running the electric lines, about $2,000.  Com. Myles asked who would pay for heat, and Chief Garbulski replied that the city would pay.  Com. Galaske inquired about the final bill on construction.  About $8300 has been spent so far, but it is not complete, Chief Garbulski estimating sometime in January.  Mrs. Joseph will get the Moberly Police Department copies of the newly printed road maps of the County.

Com. Galaske indicated that MAC has plans for legislation for changing some definitions to be more encompassing of use of funds for technology.  Mr. Cupp cautioned against turning money over to the state for 911 services.  A resolution passed at the recent MAC meeting for 911 funding to be sought from cell phone users.

11:35 a.m., when Mr. Dougherty’s crew hung decorations on the Huntsville Courthouse on Monday, they expressed concerns about cracks.  He will call and get estimates on repairs and report back.  Com. Myles noted there are decorations stored in the Moberly Courthouse boiler room; he will e-mail Norma Prange concerning those. 

Com. Galaske visited with Mr. Mackey at the Moberly Courthouse and he reports all work done but plumbing repairs to replace a pipe.  They will fire up the boiler today, and then call the inspector.  Hopefully it should be done by Wednesday, but office can’t be occupied until it is approved.  The Court is not scheduled there until December 6.  Mr. Mackey has ordered a pump for Huntsville but it is not in yet.

11:45 a.m., Joan Joseph asked how much to charge for the new road maps and was instructed to keep the amount the same at $3.  Rick Howard came by and reported on work to get heating and cooling units replaced for the jail and that he had purchased a roto rooter.  The grinder seems to be working all right.  He will soon have prices for suppressors that had been cut out by a previous commission.  Bob Bauer stopped by the meeting.

11:55 a.m., the meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
November 30, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Presiding Commissioner Jim Myles was absent due to a doctor’s appointment.

10:10 a.m., Com. Bankhead called the meeting to order and moved approval of the agenda with one change; motion carried (2-0).  Mark Fuqua will not be coming due to icy roads so a discussion about jailers receiving holiday pay will take its place.  Commissioners read and handled correspondence.

Com. Galaske reported a message on his cell phone from Ken Mackey from Solomon Boiler Works about a gas leak at the Moberly Courthouse.  Mr. Mackey indicated that the heating unit work was done and that the sump pump hasn’t worked for a long time.

10:15 a.m., Com. Galaske moved approval of the minutes of November 28 with one correction; motion carried (2-0).

10:25 a.m., Jim Todd came in to discuss the crack in the front of the Huntsville Courthouse, having been called by County Clerk Jim Sears.  Mr. Todd said that the crack needs to be fixed because adverse weather can cause additional damage.  Patching will not structurally solve the problem but might eliminate others.  Mortar has fallen out of other places.  He recommends tuck-pointing and putting the mortar back in.  He does not recommend caulking or foam.  Com. Bankhead asked him for an estimate for the work.  Mr. Todd guessed that it would cost around $4,000 to repair the one bad crack, noting that if he were bidding, it would probably be around $10,000.  The weather has to be above 32 degrees and he could do the work.

10:40 a.m., Ken Mackey from Solomon Boiler Works came in.  He reported that he had turned off the gas at the Moberly Courthouse because of the leak coming into the boiler, but that the heating system itself is functioning well, keeping it about 70 degrees.  Two steam vents need to be replaced and a vacuum breaker, but everything else looks ok.  Com. Galaske asked the cost.  Mr. Mackey has most of the parts, will find a valve, and fix it today.  Com. Galaske moved to authorize Mr. Mackey to repair the steam vents, gas leak, install valves and vacuum breakers; motion carried (2-0).  Mr. Mackey noted that all employees in the Moberly Courthouse need to be instructed that the valves should either be all open or all closed, but not halfway in order to function properly.  He will seal the joints also.  Com. Galaske will call the cleaning service to clean up the floor after the repairs and reminded Mr. Mackey to put together a service contract.  Mr. Mackey reported that the pumps for the Huntsville heating system have not arrived yet.

11:00 a.m., Commissioners discussed an earlier report from Jail Supervisor, Steve Holman, that indicated there were staffing level problems.  Jailers haven’t been able to take time off in lieu of holidays they have worked.  Com. Galaske wondered if the County could just pay the employees for this time; he called Sheriff Nichols who will stop by to discuss the issue.

11:10 a.m., Sheriff Nichols came in to discuss the jailer issue.  He was asked if the Commission needs to budget more jailers for next year.  Sheriff Nichols suggested using overtime after 40 hours which would be less cost for the County and preferred by the employees who wished to earn more money.  Several options of how this could be handled were discussed.  Com. Galaske indicated this benefit could be part of the salary package.  He also noted that the insurance package cost would be going up and most employees have indicated they would prefer that insurance benefits stay as they are and employees receive a slightly smaller raise.

The Commission will meet on December 5 but not on December 7, as there would not be a quorum.

11:30 a.m., Commissioners discussed the health insurance options.  There are five proposals presented by Valentine Insurance Company, the current carrier.  The package will increase 10.7% if benefits remain unchanged.  Com. Galaske prefers maintaining current benefits, even at an increased cost, and giving a slightly smaller raise.  Com. Bankhead agreed.  Com. Bankhead moved to accept the bid for medical insurance at an increase of 10.7% for 2007 from Valentine Insurance, with current benefits to be kept; motion carried (2-0).  Com. Bankhead will notify Carol Summers to start the procedure.

12:10 p.m., with no one appearing for the press conference, Com. Bankhead moved the meeting be adjourned; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
December 5, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, Chuck Bankhead, Western District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Presiding Commissioner-Elect Susan Carter was present to observe the meeting.

10:05 a.m., Com. Myles called the meeting to order.  Com. Galaske added two items to the agenda requested earlier:  discussion of the Justice Center and plans for snow removal, and moved approval of the amended agenda; motion carried (3-0).  Commissioners read and handled correspondence. 

Bill Dougherty came in and reported that Byron Kendall is back from National Guard active duty.  He left in February 2005 and returned this month.  There was some discussion about whether such employees accrue vacation time while on active duty.

10:15 a.m., Ken Mackey called and was put on speakerphone.  He wants to shut down the heat in the Huntsville Courthouse today to get the steam pressure down to allow changing out the vents.  Commissioners agreed and were informed that the state inspector would be coming to the Moberly Courthouse this afternoon.

The fuel bid for December 6-December 13 was awarded to Brownfield Oil for $2.039.

Mr. Dougherty reported that the power divider in the road tractor went out, costing about $1000 in parts and the pinion bearing in the tractor would require $3,000-4,000 in repairs.  Further discussion of the returning employee ensued, with Com. Bankhead asking if Mr. Kendall could be allowed to carry over the accrued hours due to extenuating circumstances.  Mr. Dougherty had researched an earlier decision by an earlier commission allowing for accrual of vacation time but Commissioners wondered if that meant for the normal 15-day temporary absence rather than a lengthy call-up.  Com. Galaske suggested that the employee and Mr. Dougherty work out whether to let him take off the month of December, roll over the accrued vacation days, or pay him for those days.  It was decided to tell him to take off the hours accrued and, if he is needed, he can come in.

10:20 a.m., Com. Galaske reported that the roof at the Justice Center is leaking badly in several places.  He also reported a number of compliments on the work the road and bridge crew did after the recent snowstorm, and Com. Myles commented that he, too, had heard compliments.

10:30 a.m., a call was received and message left from Jim Todd who is interested in doing repair of the crack in the bricks in the front wall of the Huntsville Courthouse.  Com. Myles commented that Bob Berg said that mortar wasn’t the best solution.  Com. Galaske wants to take a few days to research the situation.

10:35 a.m., Commissioners signed the official minutes of November 28.  Information was received from MoDOT about the new law on eminent domain.

10:40 a.m., Commissioners studied the Treasurer’s reports from October and November.  A question about the $25,000 cost under the category of Special Election was clarified.  Com. Galaske moved approval of the minutes of November 30; motion carried (3-0).

Mark Fuqua, Executive Director of the Mark Twain Regional Council of Governments came in. 

County resident Bill Reid who lives on CR 32275 called Com. Bankhead requesting that a lower speed limit be established on his road.  Com. Galaske still wants to hold public hearings regarding this and other such roads.

11:00 a.m., Commissioners discussed the request of Robert Stone who bought property north of the Windmill Golf Course near Clark.  He has contacted Com. Myles several times about easements.  Com. Myles has sent him information and made a phone call to see if it arrived.  Mr. Stone received the information but doesn’t understand the situation and was advised to contact Boone County Electric.

11:05 a.m., Commissioners studied the invoices presented for payment and Com. Myles moved to approve the invoices; motion carried (3-0).  Checks were signed.

11:05 a.m., Rick Howard, Maintenance, came in with pictures of the Justice Center roof.  He has had roofers out to look several times and some caulking has been done.  Com. Galaske suggested contacting Wade Horn, that was done, and he will be up to examine the situation. 

11:10 a.m., Mark Fuqua thanked Randolph County for returning to membership in the Mark Twain Regional Council of Governments (MT/RCG) and offered assistance.  He gave an overview of that the agency does.  He knew the County was working on a hazard mitigation plan for SEMA and wanted to know if the ordinance had been implemented.  Com. Galaske noted that they ran into a snafu concerning the number of buildings in the flood plain and percent of the area in the flood plain.  Mr. Fuqua will call Sheila and Randy and ask how to wrap this up, since the Commission had passed the ordinance and just needed information. 

MT/RCG serves eight counties, Marion, Ralls, Pike, Macon, Monroe, Shelby, Audrain, and Randolph.  They contract with a woman (Nancy) in Palmyra to do plans.  Mr. Fuqua explained that under a hazard mitigation plan, SEMA pays for three-fourths ($15,000) of the plan, paid to MT/RCG and that one-fourth is needed in match.  It is better to do some of the match in cash rather than all in “in kind” work due to the length of time it would take to accumulate the hours among volunteer help.  The $2500 match can be broken out among the towns in the county and the county.  He noted that this is a mitigation plan, to establish practices to work toward eliminating hazards, such as keeping trees trimmed near power lines.  Hazards to be looked at should include fire, water, drought, earthquake, snow/ice and each town should have a plan within the County plan.  This needs to be approved by FEMA, and then the County can apply for the money.  SEMA has an hourly rate for people helping with the plan, $19.72; SEMA reviews and sends the plan to FEMA.  The County needs to start quickly as the deadline for the outline is October 2007, with work to be done by the end of 2007.

Mr. Fuqua noted that SEMA won’t pay for emergency sirens but will pay for safe rooms.  Other activities of MT/RCG include writing grants (such projects must meet the 51% low-moderate income guidelines or do a survey with 80% return), completing housing projects, and bridge projects.  The TAC (Transportation Advisory Committee) needs a representative from Randolph (currently J. W. Ballinger is representing the County) and the Commission may sit on the TAC as well.  Traffic counts for both county roads and cities can be done.  Enhancements for towns in the county such as sidewalks and lighting are other services.  Homeland security is a big issue and MT/RCG contracts with they, requiring a committee, set up by Highway Patrol boundaries (we are in Troop B).  This includes two representatives out of Randolph County.  Linden Bode is the primary representative and this committee is meeting in Macon at the Comfort Inn on December 11 at 6:30 p.m. to determine priorities for our region.  Presiding Commissioner-Elect Susan Carter was given information to attend.

An ongoing need is getting everyone using the same communication equipment (fire, police, ambulance).  The MT/RCG has $950,000 for the first round, which is available to help with economic development.  Mr. Fuqua reported seeing less money in community development block grants, housing rehabs are being eliminated but they are still doing demolitions of substandard structures in small communities.  This has encouraged building new homes on clear lots, and the project does not require the 51% low/moderate income criteria.  Water/sewer projects are the biggest draw and they are much needed in small communities, and MT/RCG can do up to 25% in commercial buildings.  Commissioners thanked Mr. Fuqua for his help and explanations.

12:05 p.m., Com. Galaske will stop by the Justice Center to visit with Circuit Clerk Norma Prange about the water leak issues.  Road and Bridge crew will clear the parking lot at the Moberly Courthouse and Rick Howard will do the sidewalks to be prepared for court.  There is a need to do a snow removal plan to determine who (Bill Dougherty, Rick Howard, Mark Nichols) does what and when during winter events such as the recent storm.  Com. Galaske and Com. Bankhead will proceed with this.  Mr. Howard suggested trustees could do some of the shoveling with supervision by a guard and Com. Myles thinks it is Mr. Dougherty’s responsibility to help clear buildings in addition to roads.  Mr. Howard requested the plan be put on paper to be passed down.

12:15 p.m., Assessor Richard Tregnago came in to discus implementing the new software being purchased in his office.  He noted that some line items on his budge may be exceeded but he will still be under for the total budget.  This is the time to make several changes while the new programs are being implemented.  Com. Galaske and Bankhead agreed with him.

12:20 p.m., Com. Myles moved the meeting be adjourned; motion carried (3-0).

RANDOLPH COUNTY COMMISSION MINUTES
December 12, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Janet Morales from the Monitor-Index was present to observe the meeting.

10:05 a.m., Com. Myles called the meeting to order and moved to approve the agenda with the 10:40 item removed.  Com. Galaske asked to have the rest of the agenda after the 10:25 item removed.  The vote on the original motion was taken, with Com. Myles voting “yes” and Com. Galaske voting “no” and Com. Myles breaking the tie in the affirmative.  Commissioner Galaske announced that he would be leaving after the necessary items of business were conducted.

Commissioners read correspondence.  The official minutes of November 30 were signed.  An application for employment was received and referred to Bill Dougherty. 

County Clerk Jim Sears reported to the Commission that he had received a letter of resignation from Western District Commissioner Chuck Bankhead, effective December 6, 2006.

10:10 a.m., the fuel bid for the week of December 13-19 was awarded to Brownfield Oil for $1.985.

Commissioner Galaske moved approval of the minutes of December 5 with two corrections; motion carried (2-0).

A reception for retiring Circuit Clerk Norma Prange will be held at the Justice Center on December 14 from 11-2.  A reception for retiring Circuit Judge Ralph Jaynes will be held in Fayette at the Howard County Courthouse on December 15 from 2-4.

Commissioners studied the invoices presented for payment.  Com. Galaske had questions about one from Specialized Mechanical Services concerning some warranty work replacing defective compressors at the Justice Center.  After a phone call for clarification, it was determined that the invoice was for labor and miscellaneous supplies for the installation.  Com. Galaske moved to approve the invoices; motion carried (2-0) and checks were signed.

10:35 a.m., Com. Galaske left the meeting; due to lack of quorum, the meeting was adjourned.

RANDOLPH COUNTY COMMISSION MINUTES
December 19, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Nancy Copenhaver, Deputy Clerk.  Richard Hoffman and Presiding Commissioner-Elect Susan Carter were present to observe the meeting.  Mike Lear (radio) arrived at 10:40.  Phil McCarty arrived at 11:10.  Wanda Finnigan and Sharon Hunt from Century 21 Real Estate arrived at 11:15.  Janet Morales (newspaper) arrived at 11:25.  Marti and Tom DeFouw arrived at 11:30.

10:05 a.m., Com. Myles called the meeting to order and moved to approve the agenda; motion carried (2-0).  Commissioners read and handled correspondence.  A letter was received from Shafer, Kline, & Warren stating that they had prepared eight Bridge Engineering Assistance Programs (BEAP) and sent them to MoDOT for their approval.  Once approved by MoDOT, they will be sent to the Commission.  A request was received to vacate a road from Jeff Rumbaugh of Unlimited Resources Corporation.  Com. Myles will check to see what needs to be done concerning publishing and setting a hearing.

10:25 a.m., John Cochran, Jack Valentine, and Dee Riffel of Valentine Insurance came before the Commission to discuss the renewal of the County fire and casualty insurance.  January 1, 2007 is the renewal date, and they summarized the coverage, including $7 million plus for buildings, $600,000   for contents, EDP equipment and business income, scheduled equipment and other scheduled equipment, and valuable papers, for a total value of $10,994,171 with a total premium of $29,576.  MOPERM has the coverage, and it is up about $7,000 over last year due to the increase in number of reserve deputies, thus increased liability.  The summary presented has a premium breakdown and itemization of all property values.  The policy is a replacement cost policy, first changed to that mode in 2006.  The biggest increase in the policy cost overall is in liability on vehicles and there were five added in 2007 over 2006.  Mr. Cochran summarized where the changes over the last five years, from 2002-07, with increased premium of about 38% but increased coverage of about 180%.  There was a 5.6% increase last year to this year which is really mostly coverage increase.  MOPERM remains in a strong, consistent position.  The premium is due on January 1, 2007 but can be delayed until February 1 if signatures are obtained.

11:05 a.m., Com. Myles moved to renew with MOPERM and Valentine Insurance for 2007; motion carried (2-0).  Mr. Cochran will fill in the appropriate papers with County Clerk Jim Sears.

11:10 a.m., Com. Myles moved to approve the Court Order to renew the lease between Randolph County and the Randolph Count Missouri Public Facilities Authority for 2007; motion carried (2-0).  Commissioners signed the official minutes of December 5.

11:15 a.m., Commissioners studied the invoices presented for payment.

11:30 a.m., Com. Galaske moved approval of the invoices except the one for $400 for January rent for the Public Administrator’s office to Joyce Litchfield; motion carried (2-0).  Com. Myles moved approval of the minutes of December 12; motion carried (2-0).

11:35 a.m., Com. Myles announced a hearing on a possible nuisance ordinance.

11:45 a.m., Com. Myles and Com. Galaske discussed attempts to contact the owner of the burned out property.  Com. Myles noted that a statute passed two years ago allows third class counties to enact nuisance ordinances, reminding that the County has done a sewer ordinance and a driveway ordinance.  Marti DeFouw asked if the ordinance could be changed in the future (Com. Myles -yes) and would the $12,500 grant expire if not used this year (Com. Myles – yes).  Phil McCarty reported on the progress achieved in his neighborhood by utilizing the current state statute.  He suggested better publicizing of the statute, noting that the Sheriff will respond to such requests.  He mentioned that although some third class counties have codes, grand fathering in of current situation is a problem.  He wanted to know how many other such complaints have been filed with the Sheriff, had the Prosecuting Attorney responded to such, and what actions MoDOT is taking.  Com. Galaske responded concerning actions taken by MoDOT concerning Prather’s in Cairo.  Com. Myles responded that he was aware of three responses, Byron Shoffner, Phil McCarty, and himself.  Com. Myles said that the State taking action has made the County problem worse in some areas (example:  at Cairo MoDOT forced vehicles to be moved off a state road and they were moved to a County road).  Mr. McCarty suggested that the Randolph County Health Department and the Department of Natural Resources might be used in some circumstances but Com. Myles reported that the RCHD says there’s nothing they can do.

Tom DeFouw was in favor of taking the grant and hiring a part-time code enforcer.  Com. Myles suggested sharing with the City of Moberly.  Com. Galaske said most people he has talked to in the County don’t trust or want such codes.  He would prefer getting people interested first, seek input, and not force it on them.  Mrs. DeFouw thought it was time for someone to take a stand but Com. Galaske thinks the current system will work if citizens will make the complaint.  Com. Myles said it is the County’s responsibility to take the lead and do for the people what they can’t do for themselves.  Com. Galaske believes they can do if for themselves but they don’t and that the RCHD needs to ask the County for help.  Mrs. DeFouw asked the Commission to make the complaints, but Com. Myles was not sure that they can.  Mr. McCarty explained the procedure he used.  Com. Galaske noted that the key is public awareness and suggested an appeal through the media.

12:20 p.m., the Commission recessed for lunch.

1:37 p.m., the Commission reconvened.  All previous visitors were gone and Bob Bauer was a visitor.  Glenda Winkler, Public Administrator came before the Commission to discuss moving her office into the Moberly Courthouse.  She had an extensive list of questions and received  answers to them from the Commissioners (ie., condition of boiler, condition of air conditioning, presence of court trials, safety issues, locking doors, hours of operation, rekeying of locks, leaks in ceiling, condition of floors, combination to safe, asbestos, parking, telephone line locations, internet lines.)  Com. Myles suggested Mrs. Winkler set a date when all items must be done or she will refuse to move.  Mrs. Winker said she had set aside a few days after Christmas to move but preferred to wait for the new Commission, hoping they would reconsider the move.  Com. Myles suggested Mrs. Winkler should go ahead and move and the future Commission can see how much more it will cost.

Mrs. Winkler set December 27 as her choice to move.  On December 26 she will meet Com. Myles at the Courthouse to finalize plans and Com. Galaske will call Bill Dougherty to plan for the 27th move.  Mrs. Winkler asked when her budget items needed to be turned in and Com. Myles replied that there would be a hearing on January 4.  She also reported that she was depositing $23,000 in her account today.

2:00 p.m., Com. Myles asked for a report of the repairs to be made at the Justice Center to control the leaks.  Com. Galaske reported what he had found out from George Esser, that they had started to work but were ordered by the Judge to stop and that there was no flashing which presents an additional problem.  Com. Galaske also reported talking to Russ Freed about how to proceed and he suggested the County might need to sue.

2:05 p.m., Clerk Jim Sears came in to inform the Commission that the City of Huntsville says they will charge the County 10% interest on the unpaid water bill from the earlier disputed amount if not paid by the end of the year.  Com. Myles will put this item on a future agenda.  Com. Galaske requested that the Huntsville City Manager be asked to come to the Commission to discuss the issue.

Com. Myles moved to hold a hearing on December 28th to consider vacating County Road 1745; motion carried (2-0).  Mr. Sears will be asked to run an ad announcing the hearing at 11 a.m. on that date.

2:10 p.m., Com. Myles asked how Thurlow Schauffler is progressing on getting the historical designation for the old County Farm property.  Com. Myles reported that Bill Luntsford has sent an offer to buy the property for $10,000 to develop into offices.  Com. Myles noted that it can’t be sold without bidding but wanted the offer noted in the minutes.

Com. Galaske reported that he is waiting for the Federal government to get back to him concerning the URL.  Com. Myles stated he will leave his active until December 31 and has volunteered to keep up the County web site after the first of the year.

2:20 p.m., Com. Myles moved the meeting be adjourned; motion carried (2-0).

RANDOLPH COUNTY COMMISSION MINUTES
December 21, 2006

The Honorable Commission convened at the Huntsville Courthouse with the following present:  Jim Myles, Presiding Commissioner, Doug Galaske, Eastern District Commissioner, and Nancy Copenhaver, Deputy Clerk.

10:14 a.m., Com. Myles called the meeting to order and moved to approve the agenda; motion tied (Myles-yes, Galaske-no).  Commissioners read and handled correspondence.  The Commission received a letter from Larry Smoot, Superintendent of North Shelby Schools seeking support for improvement of the Mesner Creek Bridge from the TAC.  It will be placed on a future agenda.  The jail census was reported to be around 75.

10:20 a.m. the official minutes of December 12 were signed.

10:30 a.m., Presiding Commissioner-Elect Susan Carter and Paula Delaney from the Circuit Judge’s office arrived.

Com. Myles reported leaking into the northeast and southwest corners of the vault in the Moberly Courthouse.  Com. Galaske reported that Jim Todd had sealed cracks.

Com. Galaske moved approval of the minutes of December 19 with changes noted; motion carried (2-0).

10:40 a.m., Com. Galaske moved approval of six court orders for erroneous assessments; motion carried (2-0).  Amounts were $859.00, 4,686.94, -169.20, -3,364.81, -2,985.50, 2,982.01.

Commissioners discussed invoices presented for payment, questioning the transfer from General Revenue to the Justice Center fund ($110,000); Com. Galaske checked and it is correct.  Com. Myles asked if Solomon Boiler Works was correct and Com. Galaske said the amount was correct and the additional amount had been approved.  The water bill from the City of Huntsville to correct under billing was discussed.  Com. Myles moved approval of all invoices presented for payment; motion carried (2-0).

10:50 a.m., Com. Myles noted that last February there were lots of invoices from attorneys submitted for payment from the previous year’s charges for guardian ad litem.  Com. Myles prefers these attorneys bill the County as they do the work each month.  Mrs. Delaney noted that some submit monthly or quarterly bills, but some wait until the end of the year.  She has asked them to bring billings up to date in December but it is difficult to force people not under the Court’s control to do anything.  The Juvenile Office sends out a letter in December to encourage submission of bills.

11:20 a.m., Janet Morales of the Monitor-Index came in.

A call was received from the pipeline company (Canadian Pipe Line) that is coming through the far northeast corner of the County; they will send a letter with details.

11:30 a.m., Com. Myles brought up the potential moving of the Juvenile Office to the Randolph County Health Department building.  Com. Galaske had suggested this earlier.  Scott Hayes, Presiding Circuit Judge-elect would prefer to wait until after the first of the year and suggested looking at other sites as well (notably, DFS and Probation and Parole).  Mrs. Delaney noted there would be an additional cost for replacement of a server if the Juvenile Office is moved out of eyeshot of the Moberly Courthouse as they share a server.  Com. Myles asked Mrs. Delaney to reques6t that Judge Hayes and Juvenile Officer Tena Houston come in next week to discuss the issue.  Commissioners discussed the possible use of the Health Department, with Com. Myles noting there was plenty of room, security equipment is being purchased and the cost could be shared, the rent would be no more than $1,000 per month, saving $15,000 over the year.  There are also four entrances/exits, thus enhancing safety.  Com. Myles noted the cost advantages over the current building and security advantages.  Mrs. Delaney left.

11:45 a.m., Com. Myles recessed the meeting for lunch.

1:35 p.m., the meeting reconvened with a number of visitors:  Mike Lear (radio), Phil McCarty, Becky Brown, Mark Price, Susan Carter, Tom and Marti DeFouw, Mark and Lisa Wyatt, John Milnes, Delina Prather and Carol Prather..

1:35 p.m., Com. Galaske moved to give the Road and Bridge Department employees the day off on December 22 as they worked the Friday of the big snowstorm with everyone else was off; motion carried (2-0) and Com. Galaske notified Bill Dougherty by phone.

1:40 p.m., those present spoke in favor or opposed to the proposed nuisance ordinance.  Several were opposed to the ordinance, several felt it was needed, and protection of children and property values were given as reasons.  Com. Galaske made statements to clarify his position on the nuisance ordinance as separate from his refraining from certain votes while the Commission is a two-person Commission.

Com. Myles pointed out that there is a 2010 sunset on the ordinance and discussed some details about the problem of the burned out house that remains a neighborhood hazard.  He reported having the ordinance looked at by an attorney and made changes at that attorney’s suggestion.  The new version of the ordinance was handed out.  Com. Myles moved to pass the nuisance ordinance as revised.  The vote was 1 in favor (Myles) and 1 abstention (Galaske).  Com. Myles and Com. Galaske signed the ordinance, witnessed by the deputy clerk. 

Phil McCarty asked about the timeline for the code enforcement officer and the complaint process.  Com. Myles replied that it is a “report” process rather than a “complaint” process.  Com. Myles will take photos of the property under discussion to the prosecuting attorney, noting criminal action takes five days and civil action is also available.  He will go to the meeting tomorrow to request the check for the grant for the enforcement officer.  Com. Myles moved to accept the grant; the vote was 1 in favor (Myles) and 1 abstention (Galaske).  County Clerk Jim Sears will be notified to post the opening and Com. Myles will have a job description by tomorrow.

2:25 p.m., Rick Howard came in to discuss problems at the Justice Center, particularly the leaky roof and freezer.  Com. Myles inquired as to why residential cooling systems were installed in a commercial setting, thus presenting a problem.  He blames the construction of the building from the beginning.  Com. Galaske said Russ Freed says that decision was made to save money.

2:35 p.m., Attorney Paul Campo called on the phone, was put on speakerphone.  There was minimal discussion of whether the leaking at the Justice Center was a design or build problem.  The main purpose of the call was to call attention to Paul Campo’s earlier involvement with the Justice Center.

Mr. Howard reported no leaks from the rain this week.  He will look at protecting the electronic equipment in case of future leaks.  He reported installing a doorbell and video camera at the Moberly Courthouse for Glenda Winkler.

2:45 p.m., Com. Myles moved to adjourn the meeting; motion carried (2-0).