Randolph County Missouri

County Commission Minutes

RANDOLPH COUNTY COMMISSION MINUTES
Tuesday, December 10, 2013

The Honorable Commission convened at the Huntsville Courthouse with the following present: Susan Carter, Presiding Commissioner; Wayne Wilcox, Eastern District Commissioner; Jerry Crutchfield, Western District Commissioner and Shelby Creed, Deputy Clerk.

9:00 a.m. Com. Carter called the meeting to order and moved approval of the agenda. Com. Wilcox seconded and motion passed (3-0).

Interim Road and Bridge Supervisor Dale Herron arrived to discuss road maintenance issues.

Commissioners received notice from Moberly Area Chamber of Commerce Director Debbie Miller that the organization has been selected a DMO organization by the State Department of Tourism.

Commissioners reviewed the Commerce Trust bank statements for the Justice Center bonds.

Commissioners reported on a call to Gary Strack, SKW, concerning the proposed Grade Separation Agreement with KCS. The Commission was informed the final engineering plans along with the Grade Separation Agreement should be submitted to KCS for final approval by today.

Commissioners were presented with Form1315A, monthly Statement of Collections for review.

County Clerk Will Ellis arrived to discuss the December sales tax receipts. The budgeted December 2013 amount was $117,313.42; the actual amount is $ 120,223.60, a difference of $2,910.18; total receipts for the year are $1,272,453.93 which is $2,709.76 above county budget projections. Also reported was $33,073.16 received from the use tax, with total use tax collections for 2013 at $107,158.95.

Com. Wilcox reported on his attendance last evening at the Workforce Investment Board meeting where each county was asked to consider $200-$500 to support a matching grant fund for general WIB operations.

10:05 a.m. County Clerk Will Ellis arrived along with John Cochran and Sarah Smothers, Valentine Insurance Company, with the final health insurance proposals for approval. Assessor Richard Tregnago joined the meeting to observe. Following review, Com. Wilcox made a motion to accept the proposal from Coventry Insurance. This will result in a 6.2% savings to the county. Com. Crutchfield seconded and motion passed (3-0). Commissioners then reviewed the renewal for the county’s property insurance with MOPERM that included a 2% increase for expansion in coverage. Following review, Com. Crutchfield made a motion to approve the renewal. Com. Wilcox seconded and motion passed (3-0). Commissioners then reviewed a proposed Group Life and AD&D policy for county employees from UNUM. Following review, Com. Wilcox made a motion to approve the UNUM proposal that will save the county $1.20 per employee monthly. Com. Crutchfield seconded and motion passed (3-0).

Commissioners reviewed invoices for payment. Following review, Com. Crutchfield made a motion to approve invoices as presented. Com. Wilcox seconded and motion passed (3-0).

11:00 a.m. Weekly fuel bid was awarded to Brownfield Oil 3.049; Wright’s Oil bid 3.12; MFA Oil bid 3.067.

Ray Bozarth, Senator Blunt’s office, called to discuss legislative issues with the Commission.

Chief Deputy Nevin Turner arrived for the Presiding Commissioners signature on a grant application for the purchase of in-car video cameras.

Don Baker stopped in to say hello to the commission.

Commissioners signed official minutes from November 19, 2013; November 21, 2013; November 26, 2013; and December 3, 2013.

Commissioners reviewed minutes from December 5, 2013. Following review, Com. Wilcox made a motion to approve these minutes. Com. Crutchfield seconded and motion passed (3-0).

Com. Carter reported Matt Williams, Claire McCaskill’s Representative, will be arriving Thursday afternoon to visit with the Commission.

2:15 p.m. Commissioners reviewed the final contract with Consolidated Food Services. Com. Crutchfield made a motion to approve the contract as presented and authorize Com. Carter’s signature. Com. Wilcox seconded, motion passed (3-0), and the document was signed.

2:20 p.m. Commissioners returned a call from Dan Wilbur, Consolidated Food Services, who requested contact information for our current food service provider.

Rodes Lyons, CR 2445, stopped in to discuss drainage problems on his property. Road and Bridge will be contacted.

Commissioners spoke to LouAnn Rongey, USDA, seeking additional information on funding options for the proposed County Administration building.

Commissioners reviewed court orders in the matter of erroneous assessments. Following review, Com. Wilcox moved to approve and authorize Com. Carter’s signature. Com. Crutchfield seconded, motion passed (3-0), and documents were signed.

Commissioners handled correspondence.

4:00 p.m. Meeting was adjourned.

APPROVED by Susan Carter, Presiding Commissioner, Wayne Wilcox, Eastern District Commissioner, Jerry Crutchfield, Western District Commissioner, and Will Ellis, County Clerk.

To view December 10, 2013 Official Signed Minutes click link.