Randolph County Missouri

County Commission Minutes

RANDOLPH COUNTY COMMISSION MINUTES
Tuesday, July 2, 2013

The Honorable Commission convened at the Huntsville Courthouse with the following present: Susan Carter, Presiding Commissioner; Wayne Wilcox, Eastern District Commissioner; Jerry Crutchfield, Western District Commissioner; and Shelby Creed, Deputy Clerk.

9:00 a.m. Com. Carter called the meeting to order and moved approval of the agenda. Com. Crutchfield seconded and motion passed (3-0).

Rick Howard, Maintenance, arrived to discuss a call from the Justice Center that one of the front doors was malfunctioning. Mr. Howard reported he had already looked into it. Mr. Howard also reported the new chopper pump has been installed and is working correctly and the old chopper pump was removed for rebuild.

Commissioners reported receiving notice from County Coroner Gerald Luntsford that William W. (Buddy) Stuck has been appointed as Deputy Coroner of Randolph County. This appointment is effective July 1, 2013.

10:00 a.m. Naomi Nganga and Tina Disney, Missouri State Auditor’s Office, arrived for their requested pre exit performance audit meeting. County Clerk Will Ellis was also in attendance. Com. Wilcox made a motion to go into closed session per RsMO 610.021 (17-Privileged Communication). Com. Crutchfield seconded and a roll call vote was taken: Carter, Aye; Crutchfield, Aye; Wilcox, Aye. Motion passed (3-0), and Com. Carter recessed the regular meeting.

11:15 a.m. Com. Carter reconvened the regular meeting.

Commissioners returned a call to Brian Hauer to discuss his inquiry about placing a new building on an existing fence line. Mr. Hauer was advised to consult a surveyor before construction begins.

Commissioners issued a Letter of Support for continuation of the Housing Preservation Grant for North East Community Action Corporation (NECAC).

Commissioners reviewed invoices for payment. Following review, Com. Wilcox made a motion to approve payments as presented. Com. Crutchfield seconded, motion passed (3-0), and checks were signed.

Sam Tadrus stopped in to say hello to the Commission.

12:40 p.m. Com. Carter recessed the regular meeting so Commissioners along with Road and Bridge Supervisor Mike Rogers could travel to CR 1745 to meet with landowner Curtis Mathis and discuss ditching operations along his property.

2:15 p.m. Commissioners returned to the Huntsville Courthouse and Com. Carter reconvened the regular meeting.

Commissioners reported on their meeting with landowner Curtis Mathis. Mr. Mathis was informed of a county plan to correct the illegal discharge of water from his driveway on to county roadway.

2:45 p.m. Com. Wilcox made a motion to go into an emergency closed session per RsMO 610.021 (3-Personnel). Com. Crutchfield seconded, and a roll call vote was taken: Carter, Aye; Crutchfield, Aye; Wilcox, Aye. Motion passed (3-0), and Com. Carter recessed the regular meeting.

3:10 p.m. Com. Carter reconvened the regular meeting.

3:15 p.m. Terry Phillips, CPA at Casey- Beard- Boehmer PC, arrived to discuss the county’s state mandated financial audit. These routine audits are conducted in third class counties every two years.

Commissioners reviewed payroll expenses. Following review, Com. Crutchfield made a motion to approve payments as presented. Com. Wilcox seconded, motion passed (3-0), and checks were signed.

Commissioners reviewed minutes from June 27, 2013. Following review, Com. Wilcox made a motion to approve these minutes. Com. Crutchfield seconded and motion passed (3-0).

Com. Wilcox made a motion to amend the minutes from June 27, 2013 by inserting the emergency purchase of 1400 gallons of fuel from MFA Oil at $3.19 per gallon due to several county equipment storage locations being out of fuel prior to the county’s July monthly allocation under the existing contract. Com. Carter seconded and motion passed (3-0).

4:00 p.m. Meeting was adjourned.

APPROVED by Susan Carter, Presiding Commissioner, Wayne Wilcox, Eastern District Commissioner, Jerry Crutchfield, Western District Commissioner, and Will Ellis, County Clerk.

To view July 2, 2013 Official Signed Minutes click link.