Randolph County Missouri

County Commission Minutes

Tuesday, July 9, 2013

The Honorable Commission convened at the Huntsville Courthouse with the following present: Susan Carter, Presiding Commissioner; Wayne Wilcox, Eastern District Commissioner; Jerry Crutchfield, Western District Commissioner; and Shelby Creed, Deputy Clerk.

9:00 a.m. Com. Carter called the meeting to order and moved approval of the agenda. Com. Crutchfield seconded and motion passed (3-0).

Com. Carter returned a call to Pam Gilmore regarding the Enbridge Pipeline construction in the county.

County Clerk Will Ellis arrived to discuss the July sales tax receipts. The projected 2013 amount for July was $117,104.67; the actual amount for 2013 is $117,238.32; and the difference being $133.65; receipts-to-date are $754,607.82 which is $(28,126.65) below budget projection.

9:20 a.m. Janet Murray, Randolph County Health Department, arrived to discuss the need for planning and zoning regulations within Randolph County.

Commissioners signed official minutes from June 18, 2013 and June 20, 2013.

10:00 a.m. Gary Million, Tri-State Equipment, arrived to present lease-purchase options for a new motor grader.

Virgil Thurston, Regional Catering, arrived to deliver his bid for the food service contract at the Randolph County jail. Those bids will be opened Thursday, July 11.

10:30 a.m. Olin Borntrager arrived to discuss the CR 2660 BRO bridge replacement project.

Commissioners reviewed court orders in the matter of erroneous assessments. Following review, Com. Crutchfield made a motion to approve court orders. Com. Wilcox seconded, motion passed (3-0), and assessments were signed.

Circuit Clerk Peggy Boots arrived to inform the Randolph County Commission that the Randolph County Salary Commission is meeting pursuant to section 50.333 on August 13, 2013 at 3:00 p.m.

Commissioners reviewed invoices for payment. Following review, Com. Wilcox made a motion to approve payments as presented. Com. Crutchfield seconded, motion passed (3-0), and checks were signed.

Rick Howard, Maintenance, arrived to discuss maintenance issues and ongoing projects. Also discussed was the drainage project at the Justice Center recreation area.

12:45 p.m. Road and Bridge Supervisor Mike Rogers arrived to discuss road maintenance issues. Also discussed was the lease-purchase option from Tri-State Equipment.

Deputy Clerk Cari Haney arrived to discuss an invoice from Norris Quarries.

1:40 p.m. Gary Million, Tri-State, arrived to amend his previous proposal.

1:50 p.m. Com. Carter recessed the regular meeting for the 2013 Board of Equalization meeting.

2:20 p.m. Com. Carter reconvened the regular meeting.

Public Administrator Mary Jo Colley arrived to inform the county of the revenue generated from a sale of a deceased indigent’s possessions. These proceeds will go to reimburse the county for his burial expenses.

Commissioners returned a call to Larry Hart and Kelly Lierman, LJ Hart & Company, to discuss financing options for the proposed administration building.

2:45 p.m. Com. Wilcox made a motion to go into an emergency closed session per RsMO 610.021 (3-Personnel). Com. Crutchfield seconded, and a roll call vote was taken: Carter, Aye; Crutchfield, Aye; Wilcox, Aye. Motion passed (3-0), and Com. Carter recessed the regular meeting.

3:10 p.m. Com. Carter reconvened the regular meeting.

Com. Carter reported a problem with the Chariton Valley telephones. Com Crutchfield contacted Cynda McKenzie, Outside Sales Representative, to discuss the problems with the long distance incoming calls from certain companies.

Com Carter returned a call to Mike Durotia, Enbridge Pipeline, who requested a meeting with himself and Katie Lang on Tuesday, July 16.

Commissioners handled correspondence.

4:00 p.m. Meeting was adjourned.

APPROVED by Susan Carter, Presiding Commissioner, Wayne Wilcox, Eastern District Commissioner, Jerry Crutchfield, Western District Commissioner, and Will Ellis, County Clerk.

To view July 9, 2013 Official Signed Minutes click link.