Randolph County Missouri

County Commission Minutes

RANDOLPH COUNTY COMMISSION MINUTES
Thursday, September 12, 2013

The Honorable Commission convened at the Huntsville Courthouse with the following present: Susan Carter, Presiding Commissioner; Wayne Wilcox, Eastern District Commissioner, Jerry Crutchfield, Western District Commissioner; and Shelby Creed, Deputy Clerk.

9:00 a.m. Com. Carter called the meeting to order and moved approval of the agenda. Com. Crutchfield seconded and motion passed (3-0).

Commissioners reported on their attendance Wednesday evening at a community meeting in Clark to discuss merits of the MoDOT proposed J-Turn at the intersection of Hwy 63/Route B/Route P.

Commissioners received a call from Ron Watts, MoDOT, notifying them that the county was short $5100 of soft match money for the CR 2660 BRO-BO88 (21). Commissioners instructed Mr. Watts to proceed with completing all documents leading to letting bids on the project.

Debbie Webster, Mayor of Huntsville, stopped in to discuss the Old Settler’s events.

Interim Road and Bridge Supervisor Dale Herron arrived to discuss road maintenance issues. Also discussed were the drainage pipes at the Justice Center. Mr. Herron reported a complaint from a Huntsville school bus driver of washboards on CR 2005. Com. Crutchfield reported a conversation with Jamie Dougherty stating possible culvert failure on CR 2788.

Commissioners signed official minutes from September 3, 2013; September 5, 2013; and signed closed official minutes from September 5, 2013.

Commissioners received a call from Katie Lange, Enbridge Pipeline, and Ron Gillett, Public Relations Spokesperson for Enbridge Pipeline, to update the Commission on the work being done within the county. Mrs. Lang indicated they are starting to string the pipe along the right-of-way and will begin welding in the next few weeks.

Commissioners reviewed court orders in the matter of erroneous assessments. Following review, Com. Wilcox made a motion to approve erroneous assessments. Com. Crutchfield seconded, motion passed (3-0), and court orders were signed.

10:15 a.m. Com. Crutchfield left the regular meeting to attend the Old Settler’s Day Luncheon.

Commissioners reviewed invoices for payment. Following review, Com. Wilcox made a motion to approve payments as presented. Com. Carter seconded, motion passed (2-0), and checks were signed.

10:45 a.m. Com. Carter recessed the meeting so she along with Com. Wilcox could attend the Economic Development Industrial Appreciation luncheon at the Heritage Hills Golf Course.

12:20 p.m. Commissioners returned to the Huntsville Courthouse and Com. Carter reconvened the regular meeting.

Commissioners received a call from Ron Watts, MoDOT, to discuss the soft match credit for the CR 2660 BRO-BO88 (21) bridge replacement project.

County Clerk Will Ellis arrived to discuss the September sales tax receipts. The projected 2013 amount for September was $132,655.56; the actual amount for 2013 is $141,539.26; and the difference being $8,883.70; receipts-to-date are $963,817.63 which is $(19,556.67) below county budget projection. Also reported was $12,142.49 received from the use tax.

Commissioners contacted the Superintendent of Renick schools Tara Lewis to discuss a starting date for the CR 2660 BRO bridge replacement project. Mrs. Lewis recommended to the Commission to use a start date of May 1, 2014 for the benefits of students living along CR 2660.

Aaron McVicker, SKW, indicated he will be arriving by at 3:00 p.m. today to update the Commission on the CR 2580 BRO bridge replacement project.

Chief Deputy Nevin Turner arrived to acquire approval from the Commission for a grant application for in car video equipment through the Local Law Enforcement Block Grant. Following review, Com. Wilcox made a motion to approve Com. Carter’s signature on the application. Com. Carter seconded and motion passed (2-0).

2:00 p.m. Com. Crutchfield joined the regular meeting.

Com. Wilcox contacted Assistant District Engineer Brian Haeffner, MoDOT, to discuss the meeting with the Clark City Board.

Julie Block, Amy Burckhartt, and Neal Block stopped in to discuss the proposed administration building.

3:00 p.m. Aaron McVicker, SKW, arrived to update Commissioners on the CR 2580 BRO-BO88 (22) bridge replacement project. Commissioners will review a revised agreement for signature on Tuesday, September 17.

Com. Wilcox made a motion to declare the 1987 Caterpillar 140G Motor Grader serial number 72V10492 as surplus and advertise it for bids. Com. Crutchfield seconded and motion passed (3-0).

4:00 p.m. Meeting was adjourned.

APPROVED by Susan Carter, Presiding Commissioner, Wayne Wilcox, Eastern District Commissioner, Jerry Crutchfield, Western District Commissioner, and Will Ellis, County Clerk.

To view September 12, 2013 Official Signed Minutes click link.